Pag-IBIG Fund a (Home Development Mutual Fund) REQUEST FOR QUOTATION 29May 2023 Date Please quote your lowest net price/s on the item/s listed below, giving full detailed description of your offer. Submit your quotation in accordance with Item No.1 of the General Condition printed at the back, together with all samples, drawings, design, and/or sketches supplied by you as basis/bases for your quotation not later than $:00p.m. of 01 June 2023 to the following address: DepartmentiDivision : _General Services Department — Procurement Division Address 20" Floor, Petron MegaPlaza Building, 358 Senator ~GilJ. Puyat Avenue, Makati City, Metro Manila - ATTENTION MARICON L. CAFIRMA Purchase Request No/s. : 23-05-0258 dated 06 March 2023 If awarded, delivery date shall be thirty (30) calendar days from the receipt of Purchase Order/Contract. Failure to respond within the prescribed deadline shall be construed as lack of interest on your part to bid for this particular project. ITEM NAMEIDESCRIPTION OF ARTICLES No. | QTY. | UNIT (State Brand or Market Name) UNIT PRICE | TOTAL PRICE (a) | () | () (d) (e) (bxe) | | 1 (241,200) piece | Paper Cup, 6 oz. | “ABC: P.482,400.00@R2.00/piece | | (Please refer to the altached List of Documentary Requirements forming an integral part hereof) “Approved Budget for the Contract | | CONFORME We agree to the “GENERAL CONDITIONS (GC)” and “SPECIAL CONDITIONS (SC)” printed at the back and quote our best offer for each item hereof, indicating the Unit Price, Discount if any, Net Price for Each Item, Terms of Payment and Delivery Period. All bids shall be valid for a period of sixty (80) calendar days from the bid opening Company Name 5 Business Address Authorized Representative : Signature ee Cellehone Nc. - E-mail Address a ___ Business Tel. No. 20° Floor, Petron MegaPlaz Telefax (02) 8804-9852 7. ling, 358 Senator Gil J. Puyat Avenue, Makati Cty, Metro Mania ¢ phone. (02) 8551-0114, Emall Address. ged@pagivigtund gov ph10. GENERAL CONDITIONS This prescribed Request for Quotation Form (HOP-PMF-004) should be fully accomplished and submitted not later than the given deadline at which place, date, and time specified on the front page of this form, as follows: ‘1a If the Approved Budget for the Contract (ABC) is more than PhP100, 000.00: - Accomplished HOP-PMF-004 form (ariginal signed), ~ Submit in a sealed envelope to the assigned buyer of the Pag-IBIG Fund at the address stated in the front age of this form, 1b If the ABC is PhP100,000.00 and below: = Accomplished HOP-PMF-004 form ~ Submission through electronic mail (email) to the assigned buyer of the Pag-IBIG Fund is acceptable. All documentary requirements as indicated in the attached list shall be submitted together with the bid or prior to award of contract. Failure to comply with any of the foregoing instructions and requirements shall be a ground for disqualification If the supplier/dealer is not in @ position to furnish the item/s in accordance with specification and/or requirements, sauivalent substitutes may be offered but complete description of such should be stated and if possible, samples should be submitted, Quotations should be typewritten or legibly handwritten and should reflect the correct values. Submitted quotation shall not be valid unless properly accomplished by the supplier/dealer or the duly authorized representative. Declaration of the Total Price shall mean that the bidder should have included in his bid all expenses and obligations of whatever nature, including all applicable taxes and discounts, as well as the carrying out of services and supply of all necessary requirements in handling over the work to Pag-IBIG Fund, in accordance with relevant conditions Non-compliance is subject to automatic disqualification, All bidders must be PhilGEPS registered to be considered eligible to bid All bids shall carry a standard validity period of sixty (60) calendar days from the date of opening of bids. Offers with less than 60 days validity period shall be interpreted to mean as 60 days Pag-IBIG Fund reserves the right to reject any or all bids, waive any informality or accept such bids as may be considered advantageous to the Fund If the project requires the submission of demo unit and the conduct of testing, the winning bidder is obliged to deliver within the scheduled time. Failure to submit a demo unit within the prescribed period shall mean outright disqualification. Further, failure to attend the demo testing or evaluation of the item on the scheduled time and date shall be deemed as a waiver of their right to protest or object to any result of the procedures applied and evaluation made. To resolve cases where an occurrence of a tie among bidders take place, the measure to be used by the procuring entity shall be based on sheer luck or chance which is non-discretionary and non-discriminatory. The procuring entity may use “draw lots" or similar method of chance in selecting the winning bidder. A formal notice shall be issued accordingly. Late arrival or non-attendance shall be considered as disinterest to participate in the tie breaking activity and waiver of their rights to object on the results of the procedure. Check payment will be made available thirty (30) days after completion of delivery/services and submission of required documents subject to acceptance by the Fund. Advance payment not to exceed fifty percent (50%) of the contract shall only be allowed to (a) Hotel and restaurant, (b) Use of conference/seminar and exhibit areas, and (c) Lease of office space. SPECIAL CONDITIONS PER REQUIREMENT (if necessary) All products to be delivered must be brand new and original. Whenever applicable, the expiration date should not be less than twelve (12) months from date of delivery. In case the requirement of the Pag-IBIG Fund has become obsolete, the winning bidder must provide the equivalent of latestupgraded model, without additional cost, subject to testing and acceptance of the Fund, Only bidders who are certified/authorized resellers, distributors, and dealers shall be considered for bid evaluation and award If to be awarded by lot, bids received in excess of the ABC for the lot shall be automatically rejected at the bid ‘opening, Likewise, bids received in excess of the ABC for each item shall also be deniedReference: Request for Quotation dated 29 May 2023 w/ PR No/s. 23-05-0258 LIST OF DOCUMENTARY REQUIREMENTS To ensure that the Pag-IBIG Fund is entering a contract with a technically, legally and financially capable supplier, the following documentary requirements under Appendix A of Annex H of the 2016 Revised IRR of R.A.9184 are to be submitted together with the proposal/quotation or prior to Award. PhilGEPS Registration Number/Proof of Registration/Certificate Mayor's/Business Permit Latest Income/Business Tax Return (Applicable for ABC above PhP500K) Omnibus Sworn Statement (OSS) with a duly notarized attachment as stated in clause no. 2 of the OSS (Applicable for ABC above PhP5Ok) (Please see attached) Pena The aforementioned requirements (Item Nos. 1-3) are no longer required for those bidders who have previously submitted the said documents, provided however, it is still valid at the time of award, Note: The result of bidding will be available at the PhilGEPS and Pag-IBIG Fund websites. Hence, it is the bidder's responsibility to check at all times the posting of notices concerning the project.Omnibus Sworn Statement REPUBLIC OF THE PHILIPPINES ) CITY/MUNICIPALITY OF _ SS. AFFIDAVIT I, [Name of Affiant], of legal age, [Civil Status}, [Nationality], and resi been duly sworn in accordance with law, do hereby depose and state that: ling at [Address of Affiant], after having 1. [Select one, delete the other:} [fa sole proprietorship: ] | am the sole proprietor or authorized representative of [Name of Bidder] with office address at [address of Bidder} Lif a partnership, corporation, cooperative. or joint venture:] 1am the duly authorized and designated representative of [Name of Bidder] with office address at [address of Bidder]; 2. [Select one, delete the other:] [if a sole proprietorship:] As the owner and sole proprietor, or authorized representative of [Name of Bidder], have full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached duly notarized Special Power of Attorney; [if a partnership, corporation, cooperative, or joint venture:] | am granted full power and authority to do, execute and perform any and all acts necessary to participate, submit the bid, and to sign and execute the ensuing contract for [Name of the Project] of the [Name of the Procuring Entity], as shown in the attached {state tile of attached document showing proof of authorization (e.p., duly notarized Secretary's Certificate Board Partnership Resolution, or Special Power of Attorney, whichever is applicable:)]: {Name of Bidder] is not “blacklisted” or barred from bidding by the Government of the Philippines or any of its agencies, offices, corporations, or Local Government Units, foreign government foreign ot international financing institution whose blacklisting rules have been recognized by the Government Procurement Policy Board, by itself or by relation, membership. association, affiliation, or controlling interest with another blacklisted person or entity as defined and provided for in the Uniform Guidelines on Blacklistin; 4. Each of the documents submitted in satisfaction of the bidding requirements is an authentic copy of the original, complete, and all statements and information provided therein are true and correct; (Name of Bidder] is authorizing the Head of the Procuring Entity or its duly authorized representative(s) to verify all the documents submitted; 6. (Select one, delete the rest:] Lif a sole proprietorship:] The owner or sole proprietor is not related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil degree; [If a partnership or cooperative:] None of the officers and members of [Name of Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end-user unit, and the project consultants by consanguinity or affinity up to the third civil devree; Lif corporation or joint venture:] None of the officers, directors, and controlling stockholders of (Name o Bidder] is related to the Head of the Procuring Entity, members of the Bids and Awards Committee (BAC), the Technical Working Group, and the BAC Secretariat, the head of the Project Management Office or the end- user unit, and the project consultants by consanguinity or affinity up to the third civil degree;7. [Name of Bidder] complies with existing labor laws and standards; and 8. (Name of Bidder] is aware of and has undertaken the responsibilities as a Bidder in compliance with the Philippine Bidding Documents, which includes: Carefully examining all of the Bidding Documents: Acknowledging all conditions, local or otherwise, affecting the implementation of the Contract: Making an estimate of the facilities available and needed for the contract to be bid, if'any: and Inquiring or securing Supplemental/Bid Bulletin(s) issued for the [Name of the Project. eege 9. [Name of Bidder] did not give or pay directly or indirectly, any commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or official, personnel or representative of the government in relation to any procurement project or activity 10. In case advance payment was made ot given, failure to perform or deliver any of the obligations and undertakings in the contract shall be sufficient grounds to constitute criminal liability for Swindling (Estafa) or the commission of fraud with unfaithfulness or abuse of confidence through misappropriating or converting any payment received by a person or entity under an obligation involving the duty to deliver certain goods or services, to the prejudice of the public and the government of the Philippines pursuant to Article 315 of Act No. 3815 s. 1930, as amended, or the Revised Penal Code. IN WITNESS WHEREOF, I have hereunto set my hand this day of _, 20__ at . Philippines. Name of the Bidder/Authorized Representative, 'P [lasert signatory’s legal capacity] Affiant SUBSCRIBED AND SWORN to before me in the City/Municipality of this day of . by the affiant who has satisfactorily proven to me his/her identity through his/her Government-issued Identification Document No. , bearing his/her photograph and signature, valid until ; that he/she is the same person who personally appeared and signed before me the foregoing document and took an oath or affirmation as to such document. Notary Public Place of Commission Serial No. of Commission Validity of Commission Roll No. IBP No. (date issued), (place issued) PTRNo. (date issued), (place issued) MCLE Compliance No. Office Address Doe. No, Page No Book No. Series ofGuide on Notarization of Document: 1. The identification card shall be at least one of those acceptable proofs of identity as identified under the provisions of the 2004 Rules on Notarial Practice. “Sec, 12. Competent Evidence of Identity ~ The phrase “competent evidence of identity” refers to the identification of an individual based on: At least one current identification document issued by an official agency bearing the photograph and signature of the individual, such as but not limited to, passport, driver's license, Professional Regulations Commission ID, National Bureau of Investigation clearance, police clearance, postal ID, voter's ID, Barangay certification, Government Service and Insurance System (GSIS) e-card, Social Securit (SSS) card, Philhealth card, senior citizen card, Overseas Workers Welfare Administration (OWWA) ID, OFW ID, Seaman's book, alien certificate of registration/immigrant certificate of registration, government office ID, certification from the National Council for the Welfare of Disabled Persons (NCWDP), Department of Social Welfare and Development (DSWD) certification: 2. The Board Resolution or Secretary's Certificate referring to the said Board Resolution designating the bidder's authorized representative and signatory need not specifically indicate the particular project where such authority is given provided that the said authority covers activities by Pag-IBIG Fund.