CONSULTANCY for Manual Development on Climate Change Adaptation, Preparedness and DRR

Organization: CARE international in Pakistan

Position Title: Consultancy for Development of Manual on Climate Change Adaptation, Preparedness DRR
and ToT
Place of Assignment: Khyber Pakhtunkhwa and Baluchistan, Pakistan
Reporting to: Senior Project Manager
Duration: May2023 – June 2023
Terms of Reference: Manual on Climate Change Adaptation, Preparedness and DRR and ToT
ORGANIZATION BACKGROUND
CARE has global experience and proven success working with small-scale women producers. CARE
International in Pakistan has decades of experience in working with marginalized and vulnerable
producers and their communities. We work with women, girls, boys and men to unleash women's
potential to the benefit of society as a whole. We focus on promoting long-term development
through our programs, multiplying impact through evidence, and influencing at a national and global
scale.
A. Background/Context

Pakistan has been one of the largest refugee-hosting countries globally for over 40 years. Pakistan is
home to an estimated 3 million Afghans, with 1.4 million holding Proof of Registration (PoR) cards,
840,000 holding Afghan Citizen Cards, and 775,000 remaining undocumented. As of March 2022,
humanitarian organizations are supporting 2.1 million Afghans as well as 1.2 million Pakistanis who
live alongside Afghans in host communities.1 The Federal Government with the support of the UN
Refugee Agency, UNHCR has completed the verification of some 1.3 million registered Afghan
refugees residing in Pakistan. Over 60% reside in urban and peri-urban areas alongside Pakistani host
communities,1 and have freedom of movement and access to public services as permitted by the
Government of Pakistan (GoP). Balochistan in the south, and Khyber Pakhtunkhwa (KPK) in the north
of Pakistan share the largest border with Afghanistan and have experienced the highest influx of
newly arrived refugees since June 2021 - 23% and 58% respectively. These arrivals have put an
additional strain on the meagre resources and infrastructure and amplified existing high levels of
multi-dimensional poverty and food insecurity in both provinces.2

An estimated 22.8 million children aged 3-18 are not enrolled in schools in Pakistan, representing
44% of this age group. This accounts for the second highest number of out-of-school children (OOSC)
globally. The overall primary level net enrolment rate in KPK is 68%.3 In Balochistan, the School
Education Department reports that of sex-segregated schools, only 43% are dedicated for girls at the
middle school level.4 Overall, the lack of data and evidence is not consistent with how OOSC numbers

1PakistanHumanitarian Response Plan 2021

2
IOM Pakistan Crisis Response Plan (2020-2022)
3KPK Bureau of Statistics

4ECW Multi-Year Resilience Programme (MYRP) Pakistan 2022 - 2024

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are recorded and as a result do not reflect the true dimensions of the problem. For instance, in
Balochistan, education reports have not been updated since 2014.5 Moreover, learning losses
reported were the highest in Balochistan, followed by KPK as a result of COVID-19.6 Within this
context, over 60% of Afghan refugee and host community children between the ages of 8 and 16
years (majority girls) are not enrolled in school, and primary to middle school retention and
completion rates remain low. Only 20% of refugee children attend public schools, followed by Afghan
and Pakistani private schools. The remaining 80% attend religious institutions, have dropped out or
have never enrolled in school, hence missing the foundational learning needed to build a long-term
education.7 Only 5% Afghan refugee children complete Grade 3,8 compared to 67% of Pakistani
children who complete primary school.9
CARE International, Pakistan with the support of BPRM, implementing a multiyear project to enrol
out of school children (Afghan and host) in five districts Mansehra, Bannu, Kohat districts in KP and
Chaghi and Loralai districts of Baluchsitan. The goal of the projects is to improve the well-being of the
most vulnerable Afghan refugee and Pakistani children - especially girls and those with disabilities -
through the provision of inclusive, equitable and sustainable quality education in a safe and accessible
learning environment. The key objectives of the project are as under;
Objective 1: Marginalized Afghan refugee and host community children and adolescents are
empowered through increased access to inclusive, equitable and quality education in Balochistan and
KPK provinces.

Objective 2: Improved psychosocial well-being for the most vulnerable Afghan refugee and Pakistani
children in schools through prompt and strengthened response mechanisms addressing protection
concerns to enable children to lead safe and empowered lives.

B. Purpose
The purpose of the assignment is to develop a comprehensive training manual that covers climate
change adaptation, preparedness, school safety and DRR and conduct ToT of project staff and
teachers. The manual will be developed to train the teachers and children on the impact of climate
change, preparedness and adaptation as the selected districts are mostly disaster-prone areas.
Consultant will be hired for 20 days to develop the manual and to train the selected project staff
members and teachers so that training could be trickle down.

1st phase of this consultancy is manual development 2nd phase is to conduct TOT with project staff
and teachers. The manual and training should cover how to minimize the risk of climate change on
vulnerable groups i.e. girls, women, children, Afghan Refugees and people with disabilities and
Prepare Risk Reduction Plans with Participants of the training.

C. Scope of study

5
Analysis of data trends by Pakistan Alliance for Girls Education
6Pakistan Annual Status of Education Report, 2020
7UNHCR, Mapping of Education Facilities and Refugee Enrolment in Main Refugee Hosting Areas and Refugee Villages in Pakistan, 2017

8UNHCR Population Profiling and Verification of Afghan Refugees (PPVR), 2012

9UNESCO Institute for Statistics – Statistics in Brief

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This assignment will include the establishment of a baseline of the indicators for outputs and
outcomes stated in indicator matrix of the proposal.
Ref # Indicators
1.1. Percentage of teachers and other education personnel reported improved learning in
school safety, climate change and Disaster Risk Reduction (DRR) after the training
(disaggregated by gender and age)

D. Methodology

The firm/consultant is requested to propose the best approach and methodology for preparing the
required manual and training delivery, keeping the mentioned objectives of this assignment. This
assignment will focus on improving the learning of participants against the set indicators in the
project document.
The proposed plan, methodologies, tools and techniques needs to be discussed and agreed with the
Staff of PRM at CARE.

a. Data validation and entry

Data quality will be given particular attention. A 15% spot check by the field supervisor at the end of
the day and 25% back check to be ensured. Consistency and redundancy checks will be built into the
data entry system to minimize typing errors.

E. Responsibilities and Deliverables

CARE is seeking the services of a consultant/ consulting firm who will be assigned to prepare a manual
on Climate Change Adaptation and Resilience and conduct a training to teachers and other personnel
in education department. The firm/consultant will work closely with PRM-CARE in Pakistan team for
their inputs while preparing the manual and during the training. The firm/consultant selected for
Climate Change Adaptation and resilience manual preparation and training delivery, will be
responsible for following deliverables to CARE in Pakistan.

— Manual will be shared for review to MHPSS Specialist/Management of CIP for review and any
modifications required will be done by the firm/consultant.
— Content of the trainings need to include gender sensitive approaches while addressing
Climate change and adaptation, working with vulnerable groups i.e girls/women and Afghan
refugees.
— Finalized and approved manual will be shared with MHPSS Specialist/Management of CIP.
— Plan and prepare for the training workshop and organize necessary materials in close
coordination with PRM project team.
— Preparing Training Evaluation Tools and Pre and Post test questionnaires to gauge the
improved learning of the participants.
— Provide support in the documentation such as attendance sheets, pictures, and application
of monitoring questionnaires, and submission of report on the completion of training.
a. Report Production and Presentation:

— Preparation of report and sharing with project staff/management for feedback and input.

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 — Amendment of draft report, incorporating all the feedback of staff/ project management and
submission of final report.
— Submitting all the documents related to the assignment (filled questionnaires-Pre and Post
Tests), qualitative evaluation sheets, Attendance Sheets, Pictures with Consent Forms etc).
— The firm/consultant will propose a training plan and will obligates itself to adhere strictly to
the proposed plan.
— Failure to observe the schedule may result in a penalty at the discretion of the Client.
— Firm/consultant is required to have expertise in preparing and designing training programs on
Climate Change adaptation and resilience, School Safety, Gender sensitive risk Assessments
and DRR. They are expected to have working experience in hard or climate affected areas of
Pakistan with vulnerable groups i.e. girls, women, Children with disabilities and Afghan
Refugees.

b. Data Entry and Analysis:

Submission of complete data entry in the agreed format (MS Excel).

F. Future Use of Data

A contract for this assignment will only be awarded on the condition that all information, reports and
plans, both print and electronic that may have been designed specifically for this project, in whatever
format, will belong to CARE in Pakistan. The firm/consultant may not use the data for their own
research purposes, nor license the data to be used by others, without the written consent of CIP. The
firm/Consultant will not share the training participants’ pictures or data with any other party.

G. Timeframe

1) The first part of this assignment i.e Manual Development must be completed and submitted to CIP
within 10 days after the date of the signing/ award of the contract.

2) Second part of the assignment is to conduct TOT with participants which needs to be completed
in 10 days, however training duration will be defined later. Submission of MOVs including report
must be shared with MHPSS Specialist and management of CIP within the 10 days remaining after
manual development.

S.No Deliverable Duration

1 Training Manual 10 days

2 TOT 8 days

3 Report Submission 2 days

Total # of Days 20 days

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H. Deliverables

The following are the expected deliverables:

Output 1:
— Prepare Comprehensive Manual on Climate Change and DRR
— TOT plan for 84 Teachers and Project Staff, to be trained on Climate Change and Adaptation,
Risk Awareness and Assessment, School Safety and DRR
— 84 Teachers & Staff will be trained in 4 groups, each for 2 days.
Output 2:
— Draft Report of the training
Output 3:
— Final Report along with Attendance Sheets, Pictures, Pre and Post Test questionnaires,
training Evaluation Forms.

I. Selection of Consultant

Eligibility criteria of the firm/consultant

 The firm/consultant must be registered with competent authority in Pakistan.
 The firm/consultant may be located in any part of the country but should have work
experience main cities of Pakistan.
 The firm/consultant or its team members must have 5 years of experience in similar
assignments i.e preparing training manuals on climate change adaptation and resilience in
addition to imparting trainings on the same topic with Gender Sensitive approaches and
methodologies.
 Consultant must have a degree in Environmental Sciences, Disaster Management or any
other relevant subject.
 Evaluation criteria of application

S. No. Criteria for evaluation Maximum marks

Demonstrated experience of the firm/consultant in similar

assignment and developing manuals on climate change
adaptation and resilience and DRR in Pakistan in addition to
training delivery (Each relevant assignment will have 5 marks
and maximum 6 assignment will be counted)
Marking Criteria
Manual Development= 5 each assignment (5*3=15)
1 Trainings & Report= 5 each Training (5*3=15) 30

Proposed method/approach for the assignment.

(Work Plan for preparing Manual on Climate Change and
Adaptation, School Safety and DRR and workplan for the
training, training methodology and impact assessment.
Marking Criteria
Work Plan for Manual development=5
Work Plan for Training=5
2 Training Methodology=10 20
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 Team Composition
Degree in Environmental Sciences, Disaster Management or any
other relevant subject
Firm/consultant can complete this assignment in a group of two,
working as Trainer and Co Facilitator.
Marking Criteria
Degree Marks=10 (Master/MS=10)
Team Lead for Manual Preparation& Training=5
3 Lead Trainer and Co Facilitator = 5 20
Presentation
Individual Consultant/Firm needs to present their presentations
4 for this assignment after initial technical evaluation. 10
Financial strength of the firm/consultant
5 (Proposed budget for the assignment will have 20 marks) 20
Qualifying marks for Consultant /Firm will be 60 to move to next
step of Evaluation.

1) Submission of Proposal

A. Format for Proposal

Section 1: Appreciation of the ToRs and Qualifications, if any

Section 2: Credentials of the firm/consultant (Organization, core-competency, experience and human

resources; annual turnover for last three years & annual turnover on similar assignments for last
three years not more than 2 pages).

Section 3: Previous Experience (details of assignments of similar nature successfully completed by the
firms in previous years, maximum 6; for each assignment, please mention the title, duration, client,
total cost, role of the firm, brief description of services rendered by the firm and attach sample
reports.

Section 4: Approach and methodology of Trainings, data analysis and report writing (including how
to manage the assignment, quality control mechanism for data collection, the work-plan in the form
of a Gantt Chart; team composition and personnel inputs; without any mention of the professional
fees)

Section 5: CVs of the proposed personnel and commitment of their availability for the (duration of
the) assignment

Section 6: Any other information (e.g., conflict of interest, Joint venture or disclosure, etc.)

B. Financial Proposal
Financial proposal for the consultancy will be submitted along with the proposal but in separate
envelop. The financial proposal should cover, professional cost, travel cost, boarding and lodging,
data collection cost, taxes and other cost.
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Application Submission and Queries
In-case if any clarity required on TORs, please contact procurement unit of CARE International in Pakistan
during office working days (Monday to Friday) before 3:00 PM, 14th April 2023 by sending email to
PAK.Procurement@care.org .

Eligible and interested consultant/service provider must submit their application package with required
documents and information in two separate sealed envelopes for “Technical proposals” and “Financial
Proposals” through a registered courier or by hand to the below address by or before 17th April 2023.

Address:

ATTN: Procurement Committee – CARE International in Pakistan.

Plot#1-E, Street 46, Sector I-8/2,
Islamabad
Phone: 051- 4939102-3

NOTE: The applications will be subject to evaluation and only short listed consultants/Service
Providers will be contacted for further process. Please note that this TOR does not entail any
commitment to award a contract on the part of CARE or bear the cost of the documents.