Page 1 of 6

WESTERN RLY
CWM-DAHOD-
ELECTRICAL
DY CPM
ELECTRICAL, LCW
WORKSHOP DAHOD
DAHOD, 389160
Gujarat , India

Letter No: CWM-DAHOD-ELECTRICAL /

Dated: 19/12/2019
M247GTW8DHTC1923 / 842100012127

M/s COMPETENT AUTOMOBILES AND

ELECTRICALS-BHOPAL..
27 /1 MP nagar Bhopal.
147F sector H Ind Area Govindpura Bhopal
Bhopal..- 462011
Madhya Pradesh , India

Sub: Letter Of Acceptance

Ref: 1. Tender No. M247GTW8DHTC1923 closing date 11-11-

2019 15:00 for Overhauling of Diesel Engine, Hydraulic
Transmission and other equipments of 8 Wheeler DHTC
2. Your bid ID 10506796 dated 11/11/2019 13:48

The Competent Authority has accepted your offered rates in

connection with the subject work. The total cost of the work at the
accepted rates works out to Rs. 22474726.96 (Rupees Two Crore
Twenty-Four Lakh Seventy-Four Thousand Seven Hundred And
Twenty-Six Rupees And Ninety-Six Paise Only)

A sum of Rs.267800 deposited as Earnest Money vide IREPS

reference ID NE42007992035 has been retained towards initial
Security Money for due and faithful fulfillment of the contract, and the
balance Security Money will be recovered from the progressive bills @
10 % of the bill amount till it reaches 5 % of the contract value in
terms of clause 3.03.01 of Tender special conditions. As per tender
condition Para 3.03.01, Security Deposit shall be 5% of the contract
value i.e. Rs.1123740/-, the EMD Amount of Rs.267800/- shall be
adjusted against the Security Deposit as mentioned above. Thus, the
balance Security Deposit i.e. Rs.8,55,940/- (Rupees Eight Lakhs Fifty
Five Thousand Nine Hundred and Forty only) shall be recovered from
your running bills. The rate and mode of recovery of Security Deposit
shall be as under: -a) The recovery shall be at the rate of 10% of the
bill amount, till the balance security deposit is recovered. b)Security
Deposit will be recovered only from the running bills of the contract
and no other mode of collecting SD such as SD in the form of
instruments like BG, FD etc. shall be accepted towards Security

https://www.ireps.gov.in/epsn/works/tds/publishLOAWorksLetter.do?Action=ViewPublishedLette... 13.02.20
 Page 2 of 6

Deposit.c)Security Deposit shall be released only after the expiry of the

maintenance period of the work and after passing the final bill based
on 'No claim certificate'.d)No interest will be allowed or paid for the
amount deposited as Security Deposit which will be refunded after the
completion of the guarantee period.In addition to above, Tender Para
3.03 shall be applicable.

You are requested to submit Performance Guarantee in the form as

given in Clause 3.04.00(b) of Tender special conditions equivalent to
5% of the contract value amounting to Rs. 1123736.35 (Rupees Eleven
Lakh Twenty-Three Thousand Seven Hundred And Thirty-Six Rupees
And Thirty-Five Paise Only) within 21 days from the date of issue of
Letter of Acceptance, valid up to stipulated date of completion plus 60
days so that contract agreement can be executed. Extension of time for
submission of PG beyond 21 (Twenty one) days and upto 60 days from
the date of issue of LOA may be given by the Authority who is
competent to sign the contract agreement. However, a penal interest of
12% per annum shall be charged for the delay beyond 21(Twenty one)
days, i.e. from 22nd day after the date of issue of LOA. Further, if the
60th day happens to be a declared holiday in the concerned office of
the Railway, submission of PG can be accepted on the next working
day. In case the contractor fails to submit the requisite PG even after
60 days from the date of issue of LOA, the contract shall be terminated
duly forfeiting EMD and other dues, if any payable against that
contract. The failed contractor shall be debarred from participating in
re-tender for that work.03. The contractor shall submit the Performance
Guarantee in any of the following forms:-(i) A deposit of Cash;(ii)
Irrevocable Bank Guarantee;(iii) Government Securities including
State Loan Bonds at 5% below the market value;(iv) Deposit Receipts,
and Guarantee Bonds. These forms of Performance Guarantee could be
either of State Bank of India or of any of the Nationalized Banks; Also,
FDR in favour of Sr.AFA (W&S) Dahod W.Rly. (Free from any
encumbrance) can be accepted;(v) Guarantee Bonds executed or
Deposits Receipts tendered by all Scheduled Banks;(vi) Deposit in the
Post Office Saving Bank;(vii) A deposit in the National Saving
Certificates;(viii) Twelve years National Defence Certificates;(ix) Ten
years Defence Deposits;(x) National Defence Bonds and (xi) Unit
Trust Certificates at 5% below market value or at the face value
whichever is less.04. The Performance Guarantee shall be submitted by
the contractor after the Letter of Acceptance has been issued, but
before signing of the contract agreement. The P.G. shall be initially
valid up to the stipulated date of completion plus 60 days beyond that.
In case, the time for completion of work gets extended, the contractor
shall get the validity of P.G. extended to cover such extended time for
completion of work plus 60 daysIn addition to above, Tender Special
condition Para 3.04.00 shall be also applicable

The entire work shall be completed within 12 month from the date
of issue of Letter of Acceptance. COMPLETION SCHEDULE: 01.
The contractor shall be permitted to lift the equipments / sub-
assemblies of the nominated 8 Wheeler DHTC for the subject work
only after submission and verification of the Indemnity Bond with
supporting documents.02.The completion schedule for overhauling of

https://www.ireps.gov.in/epsn/works/tds/publishLOAWorksLetter.do?Action=ViewPublishedLette... 13.02.20
 Page 3 of 6

equipments / sub- assemblies of each set shall be 40 days time period

from the date of collection of the equipments/sub-assemblies from
LCW Workshop, Dahod. The 40 days time period includes to and fro
transportation, execution of work, all stages of inspection, testing at
firm's premises, safe delivery back at Dahod Workshop and erection /
commissioning, final testing and acceptance of the overhauled
equipments / sub-assembly by the Railways

SCOPE OF WORK : The contractor shall carry out the work strictly in
accordance with the Scope of work & technical specifications of the
tender documents (Section IV, Spec. No. LCW/DHD/TW8DHTC/19).

SAFE CUSTODY OF RAILWAY MATERIAL: To ensure safe

custody of the equipments / sub-assemblies to be overhauled in the
subject work at their premises, the contractor is required to deposit an
additional security of Rs.80 Lakhs (Rupees Eighty Lakhs only) against
equipment set of each 8 Wheeler DHTC to be handed over to the
contractor. The security can be made in the form of Indemnity bond or
Bank Guarantee. This Indemnity bond or Bank Guarantee is
refundable/returned after successful dispatch of the overhauled
equipments / sub- assemblies and acceptance by Railways. The
contractor shall execute and submit the Indemnity bond as per Railway
Performa immediately after the issue of letter of acceptance with all
supporting documents for verification by Railway Authorities. This
Indemnity Bond shall be on minimum Rs. 300/- E-stamp / Non-judicial
stamp paper.

TRANSPORTATION OF MATERIAL : 01.All to and fro charges for

transportation of the equipments / sub- assemblies to be overhauled in
the subject work, shall be borne by the contractor. Released material at
the firm¿s premises shall also be transported by the contractor on his
account to LCW workshop Dahod with the overhauled equipments /
sub- assemblies to be. Loading, unloading, transit insurance, packing
handling and forwarding charges shall be borne by the contractor. 02.
All incidental arrangements for safe transport of material will be
responsibility of the contractor.

USE OF MATERIAL: All the equipment and materials to be supplied

by the Contractor against various schedule items should confirm to
latest RDSOs / COREs/CEE W.RLYs/I.S. specification and drawings.
Material should be procured from sources approved by
RDSO/CORE/CEE-W.Rly. and as detailed at the scope of work
(Section IV) of the tender documents. Where such list is not available,
decision of CWM / Dahod W.Rly. will be considered final and
binding. The contractor shall submit the purchase documents along
with test certificate of various items used for the subject work for
verification of Railways.

INSPECTION: The work awarded shall be inspected at various stages

by the Chief Workshop Manager, Dahod W.Rly. or his authorized
representative. All the works are liable for inspection by representative
of Dahod Workshop while in progress. The contractor shall take full
responsibility for the tests and the charges thereof. Various stages of

https://www.ireps.gov.in/epsn/works/tds/publishLOAWorksLetter.do?Action=ViewPublishedLette... 13.02.20
 Page 4 of 6

inspection shall be a) INITIAL JOINT INSPECTION: Various sub-

assemblies / equipments requiring repair / rehabilitation/ overhauling
shall be jointly inspected by the firm's representative and the
representative of CWM/Dahod W.Rly. prior to lifting, to ascertain it's
suitability for the subject work. The Initial joint inspection report will
be signed for each item and shall be submitted to CWM / Dahod
W.Rly immediately after the inspection. b) STAGE INSPECTION: On
receipt of the sub-assemblies / equipment at firm's premises, an
inspection call shall be given (preferably 07 days in advance) for joint
inspection to identify the items requiring replacement after thorough
examination for their dimensional limit and listing of the released
items to be returned to the Railways with the repaired / rehabilitated /
overhauled sub-assemblies / equipment. The Railway representative
shall have free access to inspect the progress of work at any time at any
stage with or without prior intimation at the contractor's premises to
check the quality of work. c) FINAL INSPECTION: On completion of
rehabilitation work in all respect, inspection call for final inspection &
testing of the repaired / rehabilitated / overhauled sub-assemblies /
equipment shall be given by the contractor. On clearance from
Railway's representative, the overhauled sub-assemblies / equipment
shall be delivered back at Dahod Workshop. On receipt of
rehabilitated/overhauled sub-assemblies / equipment at Dahod
Workshop, if any defect/damage during transit or defective
workmanship is noticed by Railways, the same shall be rectified by the
contractor immediately on receipt of message from the Railways. The
entire expenditure for the rectification will be borne by the contractor.
The final acceptance shall be given after fitment and commissioning of
sub-assemblies / equipment on the individual tower wagons to the
entire satisfaction of Railways.In addition to above, Tender Special
Condition Para 3.15.00 will be also applicable

QUANTITY VARIATION: Variation in quantity of the original

contract (if any) shall be executed as per Tender Special Condition
Para 3.18.00.

TERMS OF PAYMENT : 1) No advance payment shall be made. 2)

On account 100% payment shall be made after

WARRANTY: 1) The work of 'repair / overhauling of the Diesel

Engine, Hydraulic Transmission, Axle Drive and other associated
equipments of 8 Wheeler DHTC' shall be under warranty for a period
of 24 months from the date of receipt at LCW workshop Dahod or 18
months from the date of commissioning of these items in the 8
Wheeler DHTC for their satisfactory performance, whichever is
earlier. 2). Failed overhauled equipments of the 8 Wheeler DHTC shall
be attended / repaired by the firm for the defects noticed during the
warranty period which may be due to bad material used or bad
workmanship or any other reason on the part of contractor should be
attended by the contractor within 10 days time at the homing Shed of
the tower wagon, as informed by this office. The transportation
involved for repair of the failed equipments / sub-assembly (if any)
shall be arranged and borne by the contractor. 3) In case of conflict
between the contractor and authorized representative of Dahod

https://www.ireps.gov.in/epsn/works/tds/publishLOAWorksLetter.do?Action=ViewPublishedLette... 13.02.20
 Page 5 of 6

Workshop, the decision of CWM / Dahod W.Rly. shall be final and

binding on the contractor.

EXTENSION OF TIME FOR DELAY DUE TO CONTRACTOR : As

per tender para 3.19.00 and the prevailing rules during work execution.

PREVAILING CONDITIONS: 01.General Condition of Contract will

be applicable along with special conditions of contract. 02. In case of
any conflict between tender's original offer conditions/tender document
conditions and the accepted conditions during the finalization of the
contract, the details mentioned in the Letter of Acceptance will prevail.
03. In case of any conflict between special conditions of contract and
the general conditions of contract the special condition of contract will
prevail.

DISPOSAL OF RELEASED MATERIAL: All released items which

are compulsorily replaced during overhauling as stated at relevant
paras ahead and as decided during the joint stage inspection after
dismantling at the firm's premises, shall be returned to the Railways
along with the repaired / overhauled sub-assembly / equipments.

RELEVANT ANNEXURES: In addition to the accepted Awarded

Quantity and Rates as detailed at the end of this LOA, the relevant
annexures for individual sub assemblies / equipments at the Scope of
work (Section IV of tender documents) and the individual item
quantity and unit rates at the Schedule of Quantity & Rates (at Section
V of tender documents) also to be reffered.

SIGNING OF CONTRACT AGREEMENT : Performance Bank

Guarantee, Indemnity Bond, Power of Attorney (if any) shall be
submitted alongwith relevant documents as per the constitution of the
firm (proprietary / partnership / company) immediately after the
issuance of LOA for obtaining Rly. Legal department vetting and
charges for the same (if any) will be borne by the contractor. These
documents should be on a juidicial / e-stamp paper of minimum
Rs.300/-. The terms of payment will be considered only after receiving
all above submitted documents duly vetted by the Railway legal
Authorities and signing and finance vetting of the contract Agreement.
This letter of acceptance constitutes a binding contract between you
and the Railway administration. You are hereby authorized to lift the
equipments/sub-assemblies of Tower wagon for the subject work after
legal vetting of the Indemnity Bond. Kindly acknowledge the receipt of
this letter of acceptance and confirm your acceptance by return. Your
acceptance will form a binding contract, till a formal contract
agreement is signed.

All Other terms and conditions, as stipulated in the tender

documents shall be applicable.

AMITESH KUMAR SRIVASTAVA

SEELOCO
Digitally Signed

https://www.ireps.gov.in/epsn/works/tds/publishLOAWorksLetter.do?Action=ViewPublishedLette... 13.02.20
 Page 6 of 6

View Signature Details

Awarded Quantities And Rates

Item Item Desc Item Item Qty Unit Rate Escl. Advt.Value Bid Bid Amount
Sno. Code Qty Unit (Rs) (%) (Rs) Rate/ (Rs)
Unit Rate
Schedule 1-OVERHAULING OF DIESEL ENGINE,
HYDRAULIC TRANSMISSION,AXLE DRIVE AND OTHER
23558414.00
ASSOCIATED EQUIPMENTS OF 8 WHEELER DHTC (TWIN
ENGINE TYPE ) (Item Directory - Not Applicable)
OVERHAULING OF
DIESEL ENGINE,
HYDRAULIC
TRANSMISSION,AXLE
DRIVE AND OTHER
ASSOCIATED
EQUIPMENTS OF 04
DHTCs AS PER THE
QUANTITY DETAILS
OF INDIVIDUAL
ITEMS IN EACH
DHTC AT THE
SCHEDULE OF
1 01 4 Set 5889603.50 At Par 23558414.00
QUANTITY & RATES
(SECTION V) AND
WORK EXECUTION
ITEMWISE DETAILS
AT THE SCOPE OF
WORK & TECHNICAL
SPECIFICATIONS
(SECTION IV) OF
TENDER
DOCUMENTS
[ CONSOLIDATED
UNIT RATE / SET OF
EACH DHTC].
Schedule Totals 0.00
%
Total Value 23558414.00 4.60 22474726.96
Below
Rebate on Total Value
0.00
(%)
Net Bid Value 22474726.96

Item Breakup
No break up item added

https://www.ireps.gov.in/epsn/works/tds/publishLOAWorksLetter.do?Action=ViewPublishedLette... 13.02.20