PROJECT STATUS REPORT: (First Friday after two months from the scheduled start)

Project Name My World Tour

For Week Ending Friday, 7/21/2023

Project Status Green

Status Description The project is progressing well, and the scheduled tasks for the first two

months have been executed as planned. The project is currently on track.

Activities – During the Past Week

 Research on Visa requirements - Completed (100%)

 Entry and Travel policies - Completed (100%)

 Research on accommodation and mode of transport - In Progress (70%)

 Research on various cultures for different countries - Completed (100%)

 Research on currency exchange regulations - Completed (100%)

 Safety and Health Measures - Completed (100%)

 Travel Planning - In Progress (60%)

 Financial and Budget Administration - Completed (100%)

Activities – Planned for Next week

Travel Planning:
  The complete itinerary for the Nauru visit

 Book accommodations for Nauru

 Review and adjust budget estimates for upcoming destinations

Project Issues

 Unforeseen Travel Expenses: Changes in travel plans, the necessity to book rooms and

flights at the last minute, and the high pricing of some tourist attractions have all

contributed to unexpected charges during the tour's first two months. Due to these

unplanned charges, there has been a slight budget overrun, which must be addressed to

ensure effective financial management for the duration of the trip.

 Weather-Related Delays: Weather delays have caused delays in various project areas,

affecting projected operations and timelines. Storms or heavy rains have forced outdoor

events and experiences to be rescheduled or relocated indoors, changing the tour's overall

schedule and perhaps causing delays at the following sites.

Project Changes

Budget Reallocation: I will extensively examine the project's finances to address the issue of

unanticipated travel costs and maximize the budget. Given what I've learned, I want to divert

monies from less important pursuits or experiences to cover the unexpected costs and establish a
better balance between the two. I want to keep prices low by making strategic alterations without

hurting the trip's enjoyment.

Itinerary Flexibility: Weather delays can be mitigated by including additional wiggle room in the

project timeframe, which I aim to do. This involves scheduling flexibility and planning for

weather-dependent activities. The project can adapt to poor weather without negatively

compromising tourists' experiences by including buffer days and allowing for last-minute

changes.

Problem-solving process

Unforeseen travel expenses:

 Identify the problem: The issue is that there were some unexpected travel charges,

which resulted in a small budget overrun and may have influenced the project's financial

management.

 Analyze the problem: I will examine the project's financial paperwork and receipts

to determine the main reason for the budget overrun. The findings of this analysis will be

valuable in identifying prospective cost-cutting opportunities.

 Generate potential solutions: Ideas for resolving the issue should be generated,

including cutting back on unnecessary spending, finding cheaper lodging and

transportation, and bargaining with suppliers.

 Evaluate and select the best solution: Before making a final decision, solution

feasibility, impact on project objectives, and resource compatibility will be considered.

 These criteria will be used to select the best alternative.

 Implement solution: After determining the best action, I will update the budget and

notify the proper stakeholders. From now on, the project's funds will be better handled.

 Observe and evaluate the outcome: After implementing this strategy, I will

maintain a tight eye on the project's financial Progress. The executed plan's success can be

measured regularly by comparing expected expenses to actual costs.

Weather-related delay:

 Identify the Problem: Weather-related delays in the project's schedule and activities

are prevalent.

 Analyze the problem: I'll assess the issue by calculating how much time has been

lost due to inclement weather and the impact this may have on the tour.

 Generate potential results: List potential alternatives, such as having a backup plan

in case of inclement weather, rescheduling affected events, or finding something to do

indoors.

 Evaluate and select the best solution: After carefully weighing the advantages and

cons of each choice, I will select the one that will allow the most flexibility in the face of

uncertain weather.

 Solution Implementation: I will revise the project timeline to account for the

chosen solution and communicate the revised timeline with the team and other interested

stakeholders. This precaution will reduce the likelihood of the tour being disrupted due to

adverse weather.

 Monitor and evaluate results: I'll closely check how the agreed-upon solution is

implemented, observing how the weather affects the scheduled activities. To smoothly
execute the new timetable, it will be required to keep tour guides and venues informed

frequently.