1.

Introduction

Education system forms the backbone of every nation. And hence it is

important to provide a strong educational foundation to the young generation to
ensure the development of open-minded global citizens securing the future for
everyone. Advanced technology available today can play a crucial role in
streamlining education-related processes to promote solidarity among students,
teachers, parents and the school staff.

School Management System consists of tasks such as registering students,

attendance record keeping controlling absentees, producing report cards,
producing official transcript, preparing timetable and producing different
reports for teachers and parents.

The appearance of your student records says a lot about the quality of your
school.   Other educators and registrars make judgments based on student
records that can permanently affect a student's life. SMS capabilities include the
basics such as transcripts, report cards, attendance, and discipline as well as
many other specialized capabilities, including parental access to real time
student grades on the Internet. This means that not only administrators but also
parents, teachers, and students have access to real-time data.

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1.1 Existing System
In the current system we need to keep a number of records related to the student
and want to enter the details of the student and the marks manually. In this system
only the teacher or the school authority views the mark of the student and they
want to enter the details of the student. This is time consuming and has much cost.

Teachers may want to associate a student with his parent or emergency persons for
disciplinary measures which need searching of the student’s record in the record
office. It has been difficult to search a record from thousands of such records and
observed that students can take any person claiming that he/she is their parent or
emergency person which creates problem in control of students.

With traditional reporting methods parents may not find out how their student is
performing in school until the end of the quarter or semester -- usually too late to
correct a problem situation. SMS allows parents to know how their student is doing
on a continual basis by using the internet. SMS can even send electronic progress
reports to parents via email on a weekly, monthly, or even daily basis.

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1.3 Need for System
In our proposed system we have the provision for adding the details of the students
by themselves. So the overhead of the school authorities and the teachers is
become less. Another advantage of the system is that it is very easy to edit the
details of the student and delete a student when it found unnecessary. The marks of
the student are added in the database and so students can also view the marks
whenever they want.

Our proposed system has several advantages:

 User friendly interface

 Fast access to database

 Less error

 More Storage Capacity

 Search facility

 Look and Feel Environment

You operate a quality program—NOW you can be sure your records

communicate that quality. Here realizes the need for an effective school
management system and that is exactly what we are striving for!

The School Management System (SMS) will replace the paper-based data
collection and information exchange system among the various departments of
a particular school.

The School Management System provides an innovative solution for Today’s

school record-keeping challenges. This school management software will give
you room to handle your responsibilities whether you’re just starting or are an
experienced professional.

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School Management System opens a universe of opportunities to automate the
laborious paperwork involved in proper school management. With our proposed
record-keeping software, the management can more effectively interact with the
students as they develop skills and character for success. They will not only
have more time to spend with them, but it will be quality time because they will
have up-to-date student information to facilitate them.

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1.4 Purpose
The purpose of any new technology is to make people life easier. This project is
database used to manage the school and allows the administrators to register the
daily required information of Students, Teachers & office staff.

1.5 Scope
School Management System will organize work inside school and
proposed system will do the following tasks:
 Insert student’s information such as student name, student number, address
etc.

 Insert employee’s information such as employee name, number, address etc.

 Insert section’s information such as section name etc.

 Insert marks for each student in each subject he/she taken.

 View data about certain student and can edit it like adding or removing a
student.

 View data about certain employee and can edit it like adding or removing
an employee.

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1.6 Process Model

A process model for software engineering is chosen based on the nature of the
project and application, the methods and tools to be used, and the controls and
deliverables that are required.
The model is used to build the “School Management SYSTEM”
software is “The Prototyping Model”. The prototyping paradigm is: - “Water fall
model”

Water fall Model

The water fall model is a software development model in which a systems

development is viewed as flowing downwards through the phases of the system
development process. The
waterfall methodology is powerful, précised, and thorough. It has a number of
phases that have to be implemented in a sequential manner.
The phases which come under the waterfall model are as follows: -

1.Requirement Analysis
2.Design
3.Implementation
4.Testing
5.Maintenance

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Advantages:

 Good for large projects

 Waterfall suits a principled approach to design
 Waterfall divides the project into manageable areas
 Waterfall separates the logical and physical

1.7 Overview

The remainder of this document identifies the actors, use-cases, use-case scenarios,
activity diagrams, assumptions and dependencies needed for the analysis and
design of the School Management System software package. The rest of the
document contains the overall description of the system, requirements, data model
and behavioral description of the
system and project planning.

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