Title: HMS Document Number:

Document Control ST-GL-HAL-HMS-401

Owner: Approver: Rev Date: Rev No: Page:

Global PASQ VP, HSE & SQ 16.NOV.2018 12 1 of 7

1.0 Objective
This Standard defines the requirements for controlled process documents used within Halliburton.

2.0 Application
This standard is applicable to process documents managed globally and locally within Halliburton. This document does not
apply to company Policies or Business Practices (see (P) 3-01990 - Company Policies and Business Practices).
Where local/country regulations or customer requirements are more stringent than the Global HMS Standards, the
local/country regulations or customer requirements shall supersede the Halliburton Global HMS Standards. Where
local/country regulations or customer requirements provide additional requirements, the local/country regulations or customer
requirements shall be supplemented to the Halliburton Global HMS Standards.

3.0 Definitions
• See BSD-GL-HAL-HMS-100 - Global HMS and HSE Definitions, for a comprehensive list of terms and definitions.
• HMS Process Document - Documents (such as standards, procedures, work methods, and forms) used by
Halliburton in defining, planning, executing, and controlling its business activities.
• Secure Process Document - Documents that require area or role-based security due to proprietary information that
needs to be controlled at a higher level internally.
• Process Owner - A person designated at a global, regional or local level to oversee the development and approval of
HMS documents within the cognizance of a PSL or Support function group.
• Process Approver - An employee designated at a global, regional or local level to review and approve HMS
documents within the cognizance of a PSL or Support function group.

4.0 Responsibilities
4.1 HSE/SQ functional personnel are responsible for:
4.1.1 Communicating requirements of this standard and any additional governmental regulations to
management in their area of responsibility.
4.1.2 Ensuring training meets requirements of this standard and any related governmental regulations.
4.2 Management is responsible for:
4.2.1 Communicating requirements of this standard and coordinating employee training as applicable in
section 6.0 of this standard.
4.2.2 Identifying and ensuring that employees in their area of responsibility complete required training
and adhere to the requirements of this standard.
4.2.3 Confirming, in their areas of responsibility, that only the employees who meet the requirements
specified in this standard are involved in the activities described in this standard.
4.2.4 Identifying Process Owners and Process Approvers to oversee development and approval of HMS
documents.
4.2.5 Identifying administrative support to the extent to ensure the status of documents and webpages
are maintained to prevent premature obsoleting.
4.3 Employees are responsible for:
4.3.1 Complying with requirements of this standard and all applicable local or country safety standards.
4.3.2 Completing required training and complying with the requirements set forth in this standard and any
additional site-specific standards, regulations or work methods.
4.4 Contractors are responsible for:
4.4.1 Complying with requirements of this standard or equivalent and all applicable local or country
safety standards, while working at Halliburton or customer properties or facilities.
4.5 Process Owners and Approvers as per section 5.2 of this document.

Printed versions of this document are considered UNCONTROLLED.

This is the minimum Halliburton Company Standard. If local, country, or contractual requirements exceed this standard then those
requirements must be followed.
 Title: HMS Document Number:
Document Control ST-GL-HAL-HMS-401

Owner: Approver: Rev Date: Rev No: Page:

Global PASQ VP, HSE & SQ 16.NOV.2018 12 2 of 7

5.0 Requirements and Performance Criteria

5.1 Requirements for all process documents
5.1.1 Process Documents shall be developed within each PSL or Support Function to delineate work
processes.
A Documents should be developed to the extent needed to control the work.
B Level of detail should be to the extent at which training takes over as a mechanism for
controlling the activity and inherent risk is mitigated.
5.1.2 All documents within the scope of this Standard shall be electronically stored and maintained in a
Company-approved content management system. The file in this system is considered the master
controlled file.
A HMS Process Documents shall be maintained in the Autonomy Content Management System
(CMS) or Dozuki.
B Secure Process Documents shall be maintained in the Cape Web Interface (CWI) or Dozuki.
C Technology documents, such as drawings, specs, etc. shall be maintained in CWI.
i Controls for these documents shall be defined by Technology.
D Changes to drawings, specifications and technical documents used for product or service
realization are subject to the requirements of ST-GL-HAL-HMS-701 - Product Design and
Development.
5.1.3 The most current version of documents shall be available as needed at the work locations either
through the Company Intranet or other controlled and approved means.
5.1.4 All controlled documents, including revisions, translations and updates, shall be reviewed and
approved by the appropriate parties prior to formal release to the system.
5.1.5 A minimum of the document number, document name, process owner, process approver, and
revision date or letter/number must be visible on the document.
A It is acceptable for this information to be on a cover sheet.
B HMS documents intended to become records and provided to a Third Party may have the
document identification reduced.
i See (BP) 4-31109 - Providing Company Information to Third Parties, Including Customers
for requirements on providing HMS documents to Third Parties.
5.1.6 Printed documents are considered UNCONTROLLED and must be marked as such.
A This does not apply to documents intended to become records.
5.1.7 Printed documents are acceptable for use provided a process is developed to ensure the following
document control activities are observed:
A Documents are a complete copy of the material available in the approved system and no
partial documents are made available.
B Prior to printing, documents are validated against the document published in the approved
system.
C Measures are taken to ensure copies remain accounted for and secure from risk of loss of
intellectual property.
D Changes to documents are properly communicated to remote locations and documented
changes are notated or attached to the copy.
E All copies of previous revisions are discontinued from use when an updated document is made
available.
F Printing and maintaining documents is conducted in an economical and environmentally-
conscious manner.

Printed versions of this document are considered UNCONTROLLED.

This is the minimum Halliburton Company Standard. If local, country, or contractual requirements exceed this standard then those
requirements must be followed.
 Title: HMS Document Number:
Document Control ST-GL-HAL-HMS-401

Owner: Approver: Rev Date: Rev No: Page:

Global PASQ VP, HSE & SQ 16.NOV.2018 12 3 of 7

5.2 Document Ownership and Approval

5.2.1 The Process Owners' responsibilities include:
A Ensuring the development of documents necessary to reflect the organization's work;
B Aligning documents to the higher-level documents (e.g., industry standards, company policy,
standard);
C Gaining approval to documents and revisions thereto; and,
D Providing the completed document to administrators (where applicable) to publish in the
controlling system.
5.2.2 The Process Approvers' responsibilities include:
A Completing the required training as per section 6.0; and,
B Reviewing the document to ensure content is current, accurate, and aligned with any higher
level documentation.
5.2.3 PSLs and Support Functions at a global level will develop, maintain, and approve global
documentation.
A Global documents are considered master documents and should be referenced unless an
approved local variation is in place.
5.2.4 Documents shall be reviewed and reapproved a minimum of once every three (3) years.
A HMS process documents will be updated to indicate this review was completed, even if no
change took place (see 5.4.6 G).

5.3 Obsolete Documents

5.3.1 Process Documents that are no longer valid for use should be expired or obsoleted in the electronic
system. These documents can be accessed by the system administrators.

5.4 Control of HMS Process Documents

5.4.1 The electronic version of an HMS Process Document in CMS is considered the controlled version.
A Persons to be CMS Administrators shall meet the requirements set by the Web
Communications group for training and testing.
B See PM-GL-HAL-HMS-401 - HMS Document Control Process for CMS Administrator duties
and responsibilities.
C All HMS documents shall be tagged as per WM-GL-HAL-HMS-401B - HMS Document
Tagging.
5.4.2 A master list of controlled HMS Process Documents (HMS Document Register) is available as a
report. This list is populated automatically by the proper tagging of documents.
5.4.3 Document Numbering
A HMS process documents shall be numbered as per WM-GL-HAL-HMS-401A - HMS
Numbering.
B Only the codes registered in the HMS Numbering Codes are valid for use.
C Every document number shall contain a code for Document Type, Geography, HAL Code, PSL
or Support Function, and a sequence number.
D Registered codes can be found in REG-GL-HAL-HMS-401 - HMS Document Numbering.
E Sequence numbers are not registered. It is the responsibility of Global PSLs and Global
Support Functions to determine how sequence numbers will be managed for their group.
5.4.4 Document Format
A Templates for Global HMS Process Documents are available for download through HalWorld.

Printed versions of this document are considered UNCONTROLLED.

This is the minimum Halliburton Company Standard. If local, country, or contractual requirements exceed this standard then those
requirements must be followed.
 Title: HMS Document Number:
Document Control ST-GL-HAL-HMS-401

Owner: Approver: Rev Date: Rev No: Page:

Global PASQ VP, HSE & SQ 16.NOV.2018 12 4 of 7

B Manuals and Standards shall be in PDF format.

i All other document types should be published in the most user-friendly format for the
document’s purpose.
5.4.5 Approval
A The document hierarchy, each document’s purpose, and approval authority are detailed in
BSD-GL-HAL-HMS-401 - HMS Process Document Hierarchy and Approval Detail.
B Global process documents may be customized for local conditions, provided a business
justification is supplied and approval is obtained from global Process Owner prior to use. Local
process documents may also be created if no Global document covers the subject at hand.
i Local process documents may not contradict Global governance. It is the responsibility of
the local Process Approvers to ensure local content is aligned with global governance.
C If a local PSL process documents are needed, they shall be submitted for a minimum of local
approval prior to use.
D For the below document types developed for local PSLs, both local and global approval is
required. If either party does not approve the document, it is not authorized for use.
• Business Support Documents • Checklists / Templates
• Forms • Guidelines
• Linkage of Process • Manuals
• Process Maps • Standards
• Visual Work Instructions • Work Methods
E Where global approval of local documents is required, the current and previous global
approvers are listed in BSD-GL-HAL-HMS-401 - HMS Process Document Hierarchy and
Approval Detail.
F Approval or comment from the Global Process Approver should be completed within five (5)
work days of receipt in order to avoid delays.
G Local Support Function HMS process documents require local approval. Global approval is not
required.
H The HMS Document Approval workflow in CMS includes an option for publishing
administrative changes that will adopt approval from a previous version of a document. This
option shall only be used when the change is related to:
i A document’s tags;
ii Document formatting (e.g., font, styles, margins, page and print settings, or document
properties);
iii Correcting links (example: the supporting document has been moved to a different
location or updated from a .doc to a .docx);
iv Correcting a spelling error (example: changing peice to piece); or,
v Revising wording that the Process Owner confirms does not change the original intent or
meaning.
5.4.6 Changes
A Changes to document content shall be communicated to the affected personnel by the most
efficient means.
B Upon the release of an updated document, all previous versions shall be discontinued from
use.
C Changes to HMS Process Documents resulting from a Corrective or Preventive Action plan
require an MOC per ST-GL-HAL-HMS-712 - Management of Change.
D Revisions shall be reflected with the changed texts either highlighted or changed in color.
Highlights from past revisions shall be removed. For changes to material where this is
impractical, use of symbols may be used.

Printed versions of this document are considered UNCONTROLLED.

This is the minimum Halliburton Company Standard. If local, country, or contractual requirements exceed this standard then those
requirements must be followed.
 Title: HMS Document Number:
Document Control ST-GL-HAL-HMS-401

Owner: Approver: Rev Date: Rev No: Page:

Global PASQ VP, HSE & SQ 16.NOV.2018 12 5 of 7

i Where a document is updated in its entirety, this should be indicated in the revision history
as opposed to the above.
E A Revision History shall be maintained on HMS Process Documents to summarize changes.
This section will reflect a minimum of the three most recent updates. This must be maintained
with the electronic document, however it is not required that the revision history be displayed
on printed documents.
F If revisions are made to the content of the document, the revision date within the document
shall be updated. Prior to publishing, the document date tag shall be updated to this date as
well.
i Process Owners will determine the format and update requirements for revision
letters/numbers.
G If the document is reviewed and approved as per 5.2.4, it is required to update the revision
date within the document, revision history, the document date tag to ensure employee
awareness of the document’s validity.
5.4.7 Translations and Non-English Documents
A Document translations shall be managed and maintained as necessary on a local level.
B Process Owners responsible for the translation of global documents are responsible for
ensuring they are reviewed upon every update of the global document.
C Only local approval is required for documents written in languages other than English.
5.4.8 Software, Systems, and Form Management Tools
A If software, systems, or form management tools (e.g., SSP/eCompletions, SUMMIT, INSITE,
InfoPath) are utilized to manage HMS Process Documentation, the following criteria must be
met:
i A process shall be developed by the Process Owner to define how the documents are
numbered and controlled to ensure the latest revision is available.
ii Such tools shall maintain the latest documents in electronic format available to users on a
controlled basis in the same manner as CMS.
iii Copies of documents or a complete register must be maintained in CMS, properly
numbered, approved, and used for communication.

5.5 Control of Secure Process Documents

5.5.1 The electronic version of a Secure Process Document in CWI is considered the controlled version.
Training and support for CWI can be found on the Global CAPE site.
5.5.2 Secure Process Documents maintained in CWI must meet one of the following criteria to be
considered valid for storage there;
A Document is attached to a Part or Definition object within the system, or
B Document contains information that - as determined by the area, PSL, or Support Function
management - is not acceptable for display on HalWorld.
i This may include, but is not limited to, documents involving financial information,
catastrophic events, proprietary information, etc.
5.5.3 Approval for Secure Process Documents must be obtained within CWI.
A A minimum of one Process Approver is required.

5.6 Control of External Documents

5.6.1 A master list of external documents or equivalent shall be maintained by the applicable PSL or
Support Function to ensure:
A Documents are a complete copy of the material available from the source and no partial
documents are made available;

Printed versions of this document are considered UNCONTROLLED.

This is the minimum Halliburton Company Standard. If local, country, or contractual requirements exceed this standard then those
requirements must be followed.
 Title: HMS Document Number:
Document Control ST-GL-HAL-HMS-401

Owner: Approver: Rev Date: Rev No: Page:

Global PASQ VP, HSE & SQ 16.NOV.2018 12 6 of 7

B Revision information is validated and the current relevant document is made available;
C Distribution is controlled to ensure copies remain accounted for and secure from risk of loss of
intellectual property; and
D Obsolete documents are discontinued from use.
5.6.2 External document registers
A Minimum requirements:
i Document location
ii Document name and/or code
iii Revision date
B Additional fields recommended for certified locations:
i Document administrator
ii Document stakeholders
iii Medium (hard copy/electronic)
iv Reference source of changes or latest revision
5.6.3 When changes to industry standards or specification occur, the changes shall be reflected in HMS
Process Documents in a timely manner. See WM-GL-HAL-SQ-401 - Control of External
Documents through IHS for responsibilities and methods.

6.0 Training
6.1 Initial Training
6.1.1 HMS Process Documents
A Process Approvers shall complete HMS Document Approver exam (Course #00029359)
B CMS Administrators shall complete Content Management System (CMS) Administrator Exam
(Course #00022533) at a minimum
i CMS Administrators who are responsible for webpages shall complete LiveSite
Administrator Exam (Course #00025082)
6.1.2 Secure Process Documents
A Training requirements shall be defined by the owning group.

6.2 Refresher Training

6.2.1 Refresher training shall occur as follows:
A As needed when identified by, observation of employee practices, inspections, audits, or
incidents.

7.0 References
7.1 (BP) 4-31109 - Providing Company Information to Third Parties, Including Customers
7.2 BSD-GL-HAL-HMS-100 - HMS and HSE Definitions
7.3 BSD-GL-HAL-HMS-401 - HMS Process Document Hierarchy and Approval Detail
7.4 PM-GL-HAL-HMS-401 - Document Control Process
7.5 ST-GL-HAL-HMS-404 - Record Control
7.6 WM-GL-HAL-HMS-401A - HMS Document Numbering
7.7 WM-GL-HAL-HMS-401B - HMS Tagging

Printed versions of this document are considered UNCONTROLLED.

This is the minimum Halliburton Company Standard. If local, country, or contractual requirements exceed this standard then those
requirements must be followed.
 Title: HMS Document Number:
Document Control ST-GL-HAL-HMS-401

Owner: Approver: Rev Date: Rev No: Page:

Global PASQ VP, HSE & SQ 16.NOV.2018 12 7 of 7

7.8 WM-GL-HAL-SQ-401 - Control of External Documents through IHS

8.0 Recordkeeping
8.1 All HMS documents shall be retained and maintained in accordance with ST-GL-HAL-HMS-404 - Record
Control.

9.0 Revision History

Revision Date Rev. No Revised By Summary of Key Changes

16.NOV.2018 12 Windsong Duncan Administrative Change: Added reference to Dozuki

Added revision letter and number to document identification, and

08.SEP.2017 11 Windsong Duncan
guidance on updating documents in their entirety.
Added identification of administrative support to management
responsibilities; added guidance around HMS documents intended to
become records and provided to Third Parties; updated responsibilities
02.MAY.2017 10 Windsong Duncan and training requirements for process owners and approvers; updated list
of administrative changes to align with definition; update to requirements
for external documents to specify a master list or equivalent is needed;
new template applied
Combined requirements from ST-GL-HAL-HMS-402 and ST-GL-HAL-
HMS-403. Removed material covered in PM-GL-HAL-HMS-401 and
20.NOV.2015 9 Windsong Duncan supporting documents. Update to required review period from two (2)
years to three (3) years. Update to requirements for review of HMS
Process Documents.
For previous versions of this document, please contact FHOUHMS@Halliburton.com.

Printed versions of this document are considered UNCONTROLLED.

This is the minimum Halliburton Company Standard. If local, country, or contractual requirements exceed this standard then those
requirements must be followed.