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The Minister of University and Research

Information on the processing of personal data

(Articles 13 and 14 of EU Regulation 679/2016)

Data controller.

The data controller is the Ministry of University and Research - Directorate General for
university education, inclusion and the right to study - with headquarters in Rome, Via
Michele Carcani n. 61, which can be contacted to exercise the rights of the interested parties (dgsinfs.uffic

Responsible for data processing.

The Data Protection Officers are CINECA and the Universities where the tests are held,
designated by the Data Controller.

The personnel of CINECA designated by the Director of the Consortium and the personnel
of the Universities designated by them, pursuant to paragraph 1, art. 2 quaterdecies of
Legislative Decree no. 101 of 10 August 2018.

Purpose of the processing and legal basis

The processing of personal data requested is aimed at selecting international students for
access to courses and for their permanence within the Italian higher education system and
related sectors.

Personal data is processed only for purposes strictly connected to the performance of the
institutional functions of the MUR.

Pursuant to art. 13 par. 3 and of the art. 14, par. 4 of EU Regulation 679/2016, if the data
controller intends to further process personal data for purposes other than those for which
they were collected, before this further processing he will provide the interested party with
information and any further pertinent information regarding such different purposes.

Nature of data provision

The nature of the provision of personal data is to be considered mandatory. Any refusal
will make it impossible for international students to access the Universitaly platform, the
subsequent academic evaluation procedures, the visa application procedures and the
procedures for applying for a residence permit in Italy.

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The Minister of University and Research

This information will be used exclusively for carrying out all activities related to the admission of
international students to Italian higher education courses.

Processing methods and recipients

The processing of personal data, also provided as part of the online registration procedures on the
Universitaly platform, is handled on the basis of a computerized procedure and on behalf of the
Ministry of University and Research (MUR) - Directorate General for university education l 'inclusion
and the right to study - by the CINECA Interuniversity Consortium, in the person of the Director and
by units designated by the same Director from among the staff of the same Consortium.

For the aspects of their respective competence, the data will be processed by the Conference of
Italian University Rectors (CRUI) and by the individual Italian higher education institutions, by the
MAECI and by the system of Italian diplomatic missions in charge of issuing visas, as well as by
the Ministry of Interior and by the Italian Police Headquarters, for their specific purposes and in any
case for matters connected to the issue of residence permits. Each activity indicated will in any
case be aimed at pursuing the purposes of public interest envisaged by art. 6 par. 1, letter e) of EU
Regulation 679/2016 (so-called GDPR) and by art. 2-ter of Legislative Decree 196/2003.

Transfer of personal data to third countries or international organizations

This treatment does not involve the transfer of personal data to third countries or international
organizations.

Period of retention of personal data

In compliance with the principles of lawfulness, purpose limitation and data minimization, pursuant to art.
5 EU Regulation 679/2016 (so-called GDPR) the data will be kept for a period of time not exceeding
that necessary for the achievement of the purposes for which they are collected and processed,
including the selection of international students for access and permanence within the Italian
Higher Education system and related sectors and in any case in compliance with the provisions of
the law. The processing will comply with the security procedures connected to the issuing of visas
for Italy and residence permits in Italy.

In any case, the Administration will guarantee the adoption of the technical and organizational
measures necessary to comply with the principle of data minimization pursuant to art. 89, paragraph
1 of EU Regulation 679/2016 (so-called GDPR)

Rights of the interested parties

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The Minister of University and Research

The interested party has the right to ask the data controller:

- access to personal data governed by art. 15 of EU Regulation 679/2016; - the rectification or

cancellation of the same or the limitation of the envisaged treatment
respectively by the articles 16, 17 and 18 of EU Regulation 679/2016;
- data portability (law applicable only to data in electronic format) governed by art.
20 of EU Regulation 679/2016;
- opposition to the processing of personal data pursuant to art. 21 of the EU Regulation
679/2016.

Right of complaint

In the event that interested parties believe that the processing of personal data referring to them is
carried out in violation of the provisions of EU Regulation 679/2016, they have the right to lodge a
complaint with the Guarantor, as provided for by art. 77 of EU Regulation 679/2016 itself, or to take the
appropriate judicial offices pursuant to art. 79 of EU Regulation 679/2016.

Automated decision making

The data provided by the candidates will not be subjected to automated decision-making processes.