GMEF ORGANIZATIONAL

ASSESSMENT QUESTIONNAIRE-
PEOPLE
The People questionnaire consists of 27 questions that assess the progress of an
organization’s efforts in ensuring that its people, whether top management, GAD Focal
Point System (GFPS) members or employees are gender-responsive and supportive of the
organization’s gender mainstreaming efforts.

³ At the Foundation Formation level, the organization designates key people to

be part of its GFPS and ensures that the appropriate capacity development
sessions on GAD are provided to its top management, GFPS and staff members;

³ At the Installation of Strategic Mechanisms level, the organization moves from

the conduct of GAD orientation sessions towards ensuring that its program
implementers are trained to do gender analysis, and clients are given
opportunities to articulate their gender issues as per direction of its top
management;

³ During the GAD Application level, top management GFPS members and
program implementers are consciously integrating GAD in the organization’s regular
operations.

³ At the Commitment Enhancement and Institutionalization level, the

organization’s GFPS members are already tapped as GAD resource person
within the organization and are able to develop GAD-related tools, customized
to the mandate of the organization; and

³ At the Replication and Innovation level, the people of the organization are
already recognized and tapped as GAD experts by other organizations, while its
top management is able to raise GAD concerns during high level
meetings/discussions.

A Toolkit on the Enhanced Gender Mainstreaming Evaluation Framework

© Copyright 2016 - Philippine Commission on Women
1145 J.P. Laurel St., San Miguel Manila 1005 Philippines
Telephone: +632.7365249 or +632.7367712
Fax Number: +632.7364449
 GUIDE FOR ANSWERING THE GMEF ORGANIZATIONAL
ASSESSMENT QUESTIONNAIRES

1. Each item is marked with specific scores representing (1) YES; (2) PARTLY
YES; and (3) NO. Indicate a score in the appropriate column to signify the
degree to which your organization has complied with the GAD element required.
2. Under the MOV/Remarks column, indicate/attach the means of verification
required or provide an explanation in support of your response. Failure to
provide the appropriate MOVs could disregard/invalidate the “partly yes” or “fully
yes” scores of the organization.
3. Transfer all the scores per questionnaire to the GMEF Score Sheet.

GMEF SCORESHEET

Name of the Organization Assessed:

Date Administered: Inclusive Period of Assessment:

Key Areas Score

Policy
1. Issuance of initial policies on GAD
2. Issuance of policies to mainstream GAD in the organization
3. Integration of GAD in the Organization’s Policies
4. Updating and Continuous Enhancement of GAD Policies
5. Model GAD Policy
Sub-Total:
Level for Policy:

People
1. On Establishing GFPS & GAD Champions/Advocates
2. On GAD Initiatives & Capacity Development Activities
3. GAD Sponsorship & Related Programs
4. GAD Champions as Program Implementers
5. GAD Experts
Sub-Total:

2 GMEF Organizational Assessment Questionnaire-People

4. To get the total score per entry point, add the sub-total scores per questionnaire
and refer to the following legend of scores to determine the organization’s level of
GAD mainstreaming efforts:
RANGES LEVEL DESCRIPTION
0-7.99 points 1: Foundation Formation
8-14.99 points 2: Installation of Strategic
Level Mechanisms
Per
Entry 15-19.99 points 3: GAD Application
Point 20-23.99 points 4: Commitment Enhancement and
Institutionalization
24-25 points 5: Replication and Innovation

5. To get the overall level of the GAD mainstreaming efforts of the organization, add
all the scores per entry point and refer to the following legend of scores to
interpret the ratings:
RANGES LEVEL DESCRIPTION
0-30.99 points 1: Foundation Formation
31-60.99 points 2: Installation of Strategic
Over- Mechanisms
all 61-80.99 points 3: GAD Application
Level 81-95.99 points 4: Commitment Enhancement and
Institutionalization
96-100 points 5: Replication and Innovation

6. Organizations should take note of questions/descriptors with “NO” and

“PARTLY YES” responses and design programs or undertake activities to
improve their score.
7. The organization may re-administer the GMEF Organizational Assessment
Questionnaires after a specified period of time (e.g. every 3 years) to keep track
of its GAD mainstreaming efforts.
GMEF Organizational Assessment Questionnaire-People 3
4
GMEF Organizational Assessment Questionnaire-People

PEOPLE ORGANIZATIONAL ASSESSMENT QUESTIONNAIRE

DESCRIPTORS SCORE Score per Means of Verification/Remarks

NO PARTLY YES item
1. On the Establishment of GFPS & GAD Champions/Advocates (max score: 5; for each item or question, .083)

2 1.1 Has the organization The organization Some members of Majority of the If yes, provide details on the policy formalizing
designated people in has yet to identify the GFPS occupy members of the the creation/reconstitution of the organization’s
strategic positions as key people to be strategic positions in GFPS occupy GAD Focal Point System (GFPS) and attach a
members of its GAD members of its the organization strategic positions in copy for validation.
Focal Point System GFPS the organization
(GFPS)? (possible If no, explain why the organization has not
scores are 0, 0.41, and designated people in strategic positions as
0.83) members of its GAD Focal Point System
(GFPS)?

*Majority is defined at least 50%+ 1 of all GFPS members

as per SO, AO, DAO or policy creating/reconstituting the
3 1.2 Have the GFPS members GFPS members GFPS members List down basic GAD training attended by GAD
organization’s GAD have not attended attended 1-2 basic attended all three Focal Point System members (e.g. Gender
Focal Point System any of the basic GAD training basic GAD training Sensitivity Training (GST), Gender Analysis
(GFPS) members GAD training (GA) and GA Tools and GAD Planning and
attended appropriate Budgeting).
and relevant training Title of Number of Trainer/ Date
on GAD? (possible GAD Participants Institutional
scores are 0, 0.41, and Training Provider
0.83)
 1.3 Has the Top management Only selected All top management List down top management official/s who
organization’s top has not yet attended members of the top officials have attended Basic GAD Orientation/Gender
management attended Basic GAD management attended Basic GAD Sensitivity Training (GST)
Basic GAD Orientation Orientation or GST attended Basic GAD Orientation or GST
or Gender Sensitivity Orientation or GST Name of Top Basic GAD Institutional/ Date
Training (GST)? Management Orientation/ Training
(possible scores are 0, Official GST Partner
Attended
0.41, and 0.83)

1.4 Have the 50-99% of the Attach attendance sheets of all Basic GAD
Less than 50% of the 100% of the
organization’s staff organization’s staff organization’s staff organization’s staff Orientations or Gender Sensitivity Training (GST)
members been oriented members have conducted/attended by the organization’s staff
members have members have
on GAD? (possible attended Basic GAD attended Basic GAD attended Basic GAD members.
scores are 0, 0.41, and Orientation or GST
Orientation or GST Orientation or GST
0.83)

1.5 Are the Some GFPS If yes, explain how the top management and
GMEF Organizational Assessment Questionnaire-People

Top management Some top

organization’s top members are aware GFPS members manifest awareness and
and GFPS members management and all
management and GAD are not yet aware and conscious of GFPS members are consciousness of GAD-related policies and
Focal Point System GAD-related policies mandates (e.g. top management approves and
and conscious of aware and
(GFPS) members GAD-related policies and mandates conscious of GAD- directs implementation of GPBs, attends GAD-
aware and conscious of and mandates related policies and related activities, allows staff to participate in
GAD-related policies mandates GAD-related activities, supports appointment of
and mandates? qualified women to management positions, etc.)
(possible scores are 0,
0.41, and 0.83)
5
6
GMEF Organizational Assessment Questionnaire-People

1.6 Does the Top management Top management Top Attach copies of policies issued by top
organization’s top does not allow allows only the management management allowing staff members to
management allow staff staff members to GFPS members to allows all key participate in GAD-related activities (e.g. office
members to participate participate in GAD- participate in GAD- officials, GFPS orders, travel orders, department orders,
in GAD-related related activities related activities members and executive orders, admin memos, etc.) or
activities? (possible staff members to accomplish the table below:
scores are 0, 0.41, and participate in GAD- GAD- Participants Organizer Date
0.83) related activities related
Activity

Sub-total GMEF
Score (Level 1
People)
2. GAD Initiatives & Capacity Development Activities (max score: 5; for each item: 0.83)

2.1 Does the top Top management Top management Top management Cite critical incidents of top management
management direct does not direct GPB approves GPB but approves GPB and directing the implementation of the organization’s
the implementation implementation not visible during attends critical / GPB (e.g. presence or participation during the
of the GAD Plan and critical/significant significant GAD setting of GAD agenda, strategic planning on
Budget (GPB) of the GAD activities activities GAD, etc.)
organization?
(possible scores are 0, Attach relevant documents indicating support
0.41, and of top management to the implementation of
0.83) the GAD Plan and Budget of the organization
(e.g. attendance sheet, copy of
Opening/Closing Remarks during GAD training,
photos taken during GAD training, etc.)
 2.2 Are program Program Only selected program All program Enumerate training on Gender Analysis (GA) and
implementers trained on implementers not yet implementers are implementers are Gender Analysis (GA) Tools attended by program
gender analysis (GA) trained on GA and trained on GA and use trained on GA and use implementers.
and the use of gender use of GA tools of GA tools of GA tools
analysis (GA) tools? Title of GA Participants Trainer/ Date
(possible scores are 0, Training Provider
0.41, and 0.83)

Attach training design and attendance sheets of

Gender Analysis and GA Tools training
Concerned staff attended by program implementers.
2.3 Are concerned staff members are trained
Concerned staff Concerned staff List down trainings conducted for concerned staff
members trained in the in the importance of
members are not members are trained members on the importance of collecting sex-
importance of collecting collecting SDD and
yet trained in the in the importance of disaggregated data and gender statistics.
sex-disaggregated gender statistics
importance of collecting SDD and
data (SDD) and gender gender statistics,
GMEF Organizational Assessment Questionnaire-People

collecting SDD and Title of Training Participants Date

statistics? (possible gender statistics and are collecting Conducted
scores are 0, 0.41, and them
0.83)

2.4 Are male Male employees Male employees Provide list of the organization’s PAPs initiated
employees involved participate in the initiate and and/or participated by male employees:
Male employees do
and appreciative of the organization’s GAD participate in the
not participate in the
organization’s GAD PAPs organization’s GAD GAD PAPs Type of Participants
organization’s GAD
PAPs? (possible PAPs Involvement
PAPs
scores are 0, 0.41, and of Male
0.83) Employees

*Type of Involvement of Male Employees: as participants,

organizers and/or resource persons in the conduct of the
organization’s GAD efforts.
7
8
GMEF Organizational Assessment Questionnaire-People

2.5 Are clients (internal Clients are not yet Either internal or Both internal and If yes, identify efforts to orient clients on the GAD
and external) aware of oriented on the external clients are external clients are efforts of the organization (e.g. PCW website,
the GAD efforts of the GAD efforts of the oriented on the oriented on the news, GAD corner in the organization, social
organization? organization GAD efforts of the GAD efforts of the media (FB, Twitter), among others.
(possible scores are 0, organization organization
0.41, and 0.83) Activity Targeted Date
Audience Conducted

Also attach results of assessments or surveys

conducted to measure awareness of clients
(internal and external) on the GAD efforts of the
organization, if applicable.

2.6 Are the clients Clients (internal and Either internal or Both internal and Attach documentation of consultations/
(internal and external) external) are not external clients are external clients are meetings (e.g. survey, focus group discussions,
able to articulate their able to articulate able to articulate able to articulate key informant interviews) and list of issues
gender needs/issues in gender needs/issues gender issues/needs gender issues/needs raised by clients (internal and external) during
the development of in the development in the development in the development consultations, etc.
the organization’s GAD of the organization’s of the organization’s of the organization’s
PAPs? (possible GAD PAPs GAD PAPs GAD PAPs
scores are 0, 0.41, and
0.83)
Sub-total GMEF
Score (Level 2
People)
 3. GAD Sponsorship & Related Programs (max score: 5; for each item: .83)

3.1 Does the top No initial discussion With initial Top management Attach directive/s issued by top management to
management direct among top discussion among issued directive/s integrate GAD perspective in the organization’s
the integration of management top management to integrate GAD program/activities/projects (PAPs) and
GAD perspective in officials on the officials regarding perspective in the performance indicators.
the organization’s integration of GAD integration of GAD organization’s PAPs
programs/activities/ perspective in the perspective in the and performance
projects (PAPs) and organization’s PAPs organization’s PAPs indicators
performance indicators? and performance and performance
(possible scores are 0, indicators indicators
0.41, and 0.83)

3.2 Are the GFPS GFPS members Either GFPS Both the GFPS Enumerate organization programs/activities/
members and program and program members members projects (PAPs) and performance indicators
implementers able implementers or program and program integrated with GAD perspective by GFPS
to integrate GAD are not yet able implementers are implementers are members and program implementers.
perspective in the to integrate GAD able to integrate able to integrate
development of perspective in the GAD perspective in GAD perspective in Responsible Type Purpose/ Date
Unit Subject Issued
GMEF Organizational Assessment Questionnaire-People

the organization’s development of the the development of the development of Matter

programs/activities/ organization’s PAPs the organization’s the organization’s
projects (PAPs)? PAPs PAPs
(possible scores are
0, 0.41, and 0.83
9
10
GMEF Organizational Assessment Questionnaire-People

3.3 Are concerned Concerned staff Concerned staff Concerned staff If yes, explain how concerned staff members
staff members able to members are not members utilize members utilize utilize sex-disaggregated data and/or gender
utilize sex- yet able to utilize SDD and/or gender SDD and/or gender statistics for gender analysis to enhance the
disaggregated data SDD and/or gender statistics for GA statistics for GA organization’s GAD PAPs.
(SDD) and/ statistics for GA and recommend
or gender statistics strategies to
for gender analysis enhance the
(GA) to enhance the organization’s GAD
organization’s GAD PAPs
PAPs? (possible Type of SDD/ P/A/P where GAD Efforts
scores are 0, 0.41, and Gender SDD was Enhanced
0.83) Statistics Applied

3.4 Does the top Top management Top management Top management Attach documents issued by top management
management support does not appoint appoints women to appoints women to supporting the appointment of qualified women
the appointment of women to leadership leadership position leadership position staff members in leadership positions (e.g.
qualified women staff positions but provides limited and provides full department order or executive orders, list of
members to leadership support support training available, documentation of mentoring
positions? (possible activities, etc.).
scores are 0, 0.41,
and 0.83)

3.5 Do women Women occupy less Women occupy less Women occupy 50% Identify the number of employees in the following
assume critical roles than 50% of the than 50% of third or more of the third positions:
and authority in the third level, middle level positions but level positions in the
organization? management and comprise 50% or organization Position No. of Men No. of % of
Women Women
(possible scores are 0, technical positions in more of the middle
0.41, and the organization management and Top
Management
0.83) technical positions in
the organization Middle
Management
Technical Staff
 3.6. Are the clients No client (internal Either internal or Both internal and If yes, describe how clients (internal or external)
(internal and external), and external) external clients external clients participate in the planning and implementation of
able to participate involvement in participate in the participate in the the organization’s GAD PAPs.
in the planning and the planning and planning and planning and
implementation of the implementation of implementation of implementation of
organization’s GAD the organization’s the organization’s the organization’s
PAPs? (possible GAD PAPs GAD PAPs GAD PAPs
scores are 0, 0.41, and
0.83)

Attach documents showing external clients’

membership in the technical working groups
(TWGs) and project management offices (TWGs)
as well as attendance sheets and documentation
of meetings participated by internal and external
Sub-total GMEF
Score (Level 3
People)
4. GAD Champions as Program Implementers (max score: 5; for each item: 0.83)
GMEF Organizational Assessment Questionnaire-People

4.1 Are the GAD Focal GFPS members are Less than 50% of 50% or more of the Attach list and profile of the GFPS members
Point System (GFPS) not yet serving as the GFPS members GFPS members including the GAD-related training conducted.
members able to serve resource persons are serving as are serving as
as GAD resource on GAD within the GAD resource GAD resource Name of Title of GAD Name of Date
GFPS Activities Office/Unit, Conducted
persons within the organization persons within the persons within the Regional
Member Conducted
organization, including organization organization who served Office and/
its regional offices and as GAD or
attached agencies? Resource Attached
Person Agency
(possible scores are 0,
0.41 and 0.83)
11
12
GMEF Organizational Assessment Questionnaire-People

4.2 Does the top No initial discussion With initial Top management Attach copies of directive/s issued by top
management direct among top discussion among issued directive/s management regarding the monitoring of the
the monitoring of the management top management to monitor the organization’s GAD PAPs as well as monitoring
organization’s GAD officials on the officials on the organization’s GAD reports, as applicable.
PAPs? (possible monitoring of the monitoring of the PAPs
scores are 0, 0.41 and organization’s GAD organization’s GAD
0.83) PAPs PAPs

4.3 Are concerned staff Concerned staff Concerned staff Concerned staff List down GAD PAPs calibrated to address
members able to adjust members not able members able to members able to emerging gender issues.
GAD PAPs to address to adjust GAD PAPs identify emerging identify and adjust Title of Emerging Unit/
emerging gender to address emerging gender issues but GAD PAPs to Adjusted GAD Gender Issues Concerned
issues? (possible gender issues are not capable of address emerging PAPs Addressed Staff
scores are 0, 0.41 and addressing them gender issues Responsible
0.83)

4.4 Do top management GAD is not reflected GAD reflected in GAD reflected in Attach sample of Terms of Reference (TORs),
and concerned staff in the performance the performance the performance Performance Contract, Individual Performance
members reflect GAD contracts or contracts or contracts or Commitment and Review (IPCR) forms of
functions in their TORs of both top TORs of either TORs of both top staff members and Career Executive Service
performance contracts management and top management management or Performance Evaluation System (CESPES) of
or terms of reference concerned staff or concerned staff concerned staff top management officials of the organization
(TORs)? (possible members members members
scores are 0, 0.41 and
0.83)
 4.5 Are concerned staff Concerned staff Concerned staff Concerned staff Please provide details of tools and/or knowledge
members able to members not yet members develop members develop products (KPs) on GAD developed.
develop tools and/or able to develop GAD tools and KPs GAD tools and
knowledge products GAD tools and on GAD with KPs on GAD on
(KPs) on GAD? KPs on GAD assistance from their own
(possible scores are external GAD
0, 0.41, and 0.83) experts/resource
persons

4.6 Are clients No participation from Either internal or Both internal and
(internal and external) clients in all levels of external clients have external clients
able to participate in 3 the development participated in 1-2 have participated in
or more levels of the planning cycle of the levels of the all levels of the
development planning organization’s GAD development development
GMEF Organizational Assessment Questionnaire-People

cycle of the PAPs planning cycle of the planning cycle of

organization’s GAD organization’s GAD the organization’s
PAPs? (possible PAPs GAD PAPs
scores are 0, 0.41,
and 0.83)
Sub-total GMEF Score
(Level 4 People)
13
14
GMEF Organizational Assessment Questionnaire-People

5. GAD Experts (max score: 5; for each item, 1.67)

5.1 Does the top Top management Top management Top management Attach documentation of meetings and/or
management raise has not raised GAD is able to raise is able to raise and discussions where GAD concern/s was/were
GAD concerns during concerns during GAD concerns receive support on raised by the organization’s top management.
high-level meetings/ high- level meetings during high-level GAD concerns from
discussions? (e.g. meetings colleagues during Meeting/ GAD Name of Top Name of
Discussion Concerns Management Person who
Cabinet cluster high-level meetings who Raised
Discussed/ Supported
meeting, international Raised GAD the GAD
conferences) Concern Concern
(possible scores are
0, 0.83 and 1.67)

5.2 Are the Staff members not Staff members Staff members Attach list and profile of internal GAD experts.
organization’s staff yet tapped by other recognized as GAD recognized as
members recognized organizations experts and tapped GAD experts and Enumerate seminars/conferences/training
as GAD experts by by 1-4 organizations tapped by 5 or more facilitated by internal GAD experts for other
other organizations? organizations agencies and organizations.
(possible scores are
Name of In- Title of GAD Name of Date
0, ternal GAD Activities Inviting Conducted
0.83 and 1.67) Expert Conducted Organizations
 5.3 Are external clients External clients External clients External clients Awards/ Organization Date
of the organization not yet recognized received received awards Citations/ Conferring the Conferred
recognized as for their gender nominations or for their gender
Nominations Award/Citation
GAD champions by mainstreaming have shortlisted mainstreaming
Received
reputable local, national efforts and/or cited in their efforts from
and international respective localities reputable local,
organizations? for their gender national and
(possible scores are 0, mainstreaming international
0.83 and 1.67) efforts by reputable organizations
local, national Attach copies of news articles, other write-ups
and international or documentation (e.g. TV interviews) regarding
organizations gender mainstreaming efforts of the external
clients of the organization, if applicable.

Sub-total GMEF
Score (Level 5
People)
TOTAL GMEF SCORE
(People)
GMEF Organizational Assessment Questionnaire-People
15