Es 01 2019 RFPQ

REQUEST FOR PRE-QUALIFICATION (RFPQ)
FOR
GENERAL CONTRACTORS
FOR THE
DENNIS BRIDGE REHABILITATION
ES-01-2019
Important RFPQ Dates:
RFPQ issued: Monday, December 3, 2018
Last date for questions: Friday, January 11, 2019
RFPQ closes: Tuesday, January 22, 2019

Before 2:00:00 pm Local Time
Haldimand County Page 1 of 23

Dennis Bridge Rehabilitation
Table of Contents
1. PURPOSE........................................................................................................................................ 3
2. DEFINITIONS................................................................................................................................... 3
3. PROJECT BACKGROUND .............................................................................................................. 5
4. PROJECT INFORMATION ............................................................................................................... 5
5. SUBMISSION REQUIREMENTS ...................................................................................................... 7
6. ENQUIRIES and COMMUNICATIONS WITH COUNTY ................................................................. 13
7. LOBBYING .................................................................................................................................... 14
8. DISPUTES ..................................................................................................................................... 14
9. SUBMISSIONS .............................................................................................................................. 14
10. COSTS INCURRED BY CONTRACTORS...................................................................................... 15
11. COLLUSION .................................................................................................................................. 15
12. INDEMNIFICATION........................................................................................................................ 15
13. PRIVACY AND INFORMATION ..................................................................................................... 16
14. ACCEPTANCE OR REJECTION OF PROPOSALS ....................................................................... 16
15. LITIGATION ................................................................................................................................... 16
16. EVALUATION ................................................................................................................................ 17
Appendix A - Summary of Pre-Qualification Submission Evaluation Criteria
Appendix B - Pre-Qualification Label
Appendix C - Covenant - Mandatory submission requirement
Appendix D - Corporate Disclosure Form – Non-Mandatory submission requirement
Appendix E – Submission Checklist

Project: ES-01-2019
Description: Request for Pre-Qualifications
Closing Date: Tuesday, January 22, 2019
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1. PURPOSE
The purpose of this Request for Pre-Qualification (RFPQ) is to identify and shortlist a
sufficient number of experienced and qualified General Contractors who will be
requested to submit bids for the Dennis Bridge Rehabilitation. The pre-qualification
process will be based on evaluating the information provided by each Contractor
against the County-specified criteria and their relative importance to the project. The
County shall make reference checks and may submit requests for additional
information without limitations. The County may also use completed Contractor
Appraisals from previous Haldimand County projects and may use past experiences
in the evaluation process.
Contractors are invited to submit their qualifications for the proposed contract
described in this document. Successful Contractor(s) will be short-listed and will be
invited to submit a tender for the project(s) identified within this RFPQ. It is the
intention of the County that only pre-qualified Contractors will be allowed to bid for the
identified project(s).
The County reserves the right, in its sole discretion, to change the scope or
conditions of the proposed Work and this procurement process through the issuance
of addenda, to discontinue the pre-qualification process completely, and/or to
proceed in whatever manner the County so deems to be in its best interest, including
issuing a public tender, and the Contractors shall not have any claims arising out of
this RFPQ process including any claims for loss of anticipated profits.
2. DEFINITIONS
The following definitions shall apply to the Request for Pre-Qualification:
Authorized Signing Officer - Any individual officer(s), partner(s), employee(s) or

designate(s) of the individual, firm, partnership, company, corporation or joint venture,
that has the signing authority to commit the individual, firm, partnership, company,
corporation or joint venture into a legally binding contract with the County.
Bidder or Proponent – means one who may submit a response to an invitation to bid
as issued by the County.
Consultant – The Consultant is the person, firm or corporation, if any, appointed by the
County for the purposes of contract administration and/or site inspection of the Work.
Contract – An agreement between the County and the General Contractor including
all documentation attached thereto.

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General Contractor – General Contractor means a person, firm, partnership,

corporation or joint venture employed by or having a separate contract directly or
indirectly with the County for the installation of the Work.
Owner - means the Corporation of Haldimand County.
Contractor - Any individual/firm/company receiving this invitation to submit a Proposal

in response to this Request for Pre-Qualification.
Project Manager – The Project Manager shall have ten (10) years relevant
experience as a Project Manager in bridge construction and will be defined as a
person employed by the General Contractor that has full responsibility for all
planning, budgeting, scheduling, shop drawing review, quality assurance,
management of the Site Superintendent, coordination of subcontractors, coordination
and cooperation with the Consultant, progress payments, change orders, and all
other aspects of the Work for which the General Contractor is responsible and as
described in the Ontario Provincial Standards (OPS) and elsewhere in this document.
Proposal - Any document received by the County from an individual, firm,

partnership, company, corporation or joint venture in response to a request or
invitation in the form of a Request for Pre-Qualification for the supply of goods,
equipment, materials, commodities or services issued by the County.
County - County means the Corporation of Haldimand County or its authorized

agent(s) or representative(s) as designated to the Contractor.
Request for Pre-Qualification (RFPQ) - The document issued by the County in

response to which Contractors are invited to propose that their firm, partnership,
company, corporation or joint venture be qualified to bid for the listed contract as
described in this document.
Responsive Proponent - A Proponent that follows the requirements of the RFPQ,

includes all documentation, is of timely submission, and has the appropriate authorized
signatures as required on each document.
Site Superintendent – The Site Superintendent shall have ten (10) years relevant
experience in bridge construction and will be defined as a person employed by the
General Contractor that is on-site and provides day to day direction to the work crews,
is responsible for the construction of the project, layout, site measurements, and
coordination with the Consultant’s Site Inspector for inspections, measurement for
payment, and testing of materials.
Successful Contractor(s) - The Contractor(s) whose submission has been approved

by the County and its respective authoritative bodies, and has been short listed to be
invited to submit a bid, or to be a qualified Subcontractor for the proposed Works.

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Work/Works – The total construction and related services including necessary

equipment and qualified labour required in order to complete the Work/Works.
Working Day – Working Day means any Day except Saturdays, Sundays and statutory
holidays in the Province of Ontario.
3. PROJECT BACKGROUND
Constructed in 1965, the Dennis Bridge is a three(3)-span bridge structure comprised

of a reinforced concrete deck, 11m in overall width, supported by girders on piers and
abutments. The total length of the bridge deck is approximately 40m, including two
(2) - 9.4m end spans supported by structural steel girders, and one(1) 21.1m centre
span supported by CPCI girders. Expansion joints are located at each abutment and
each pier.
The structure was previously rehabilitated in 1997. The bridge structure is scheduled
for rehabilitation in 2019.
4. PROJECT INFORMATION
4.1 Scope of Work
The Dennis Bridge is located on Rainham Road near the village of Selkirk in
Haldimand County, approximately 1.4 km West of the intersection of Cheapside Road
and Rainham Road.
In general, the Work of the contract will involve the rehabilitation of the existing
Dennis Bridge structure including:
 Removal of all expansion joints, and construction of both new replacement

expansion joints and semi-integral deck ends with approach slabs;
 Rehabilitation of structural steel beams including abrasive blast cleaning and
coating, fabrication and installation of steel reinforcement, jacking and
temporary support, and replacement of girder bearings;
 Rehabilitation of localized deteriorated areas of precast concrete beams;
 Full depth concrete removal and replacement of bridge barriers and curbs;
 Full depth removal and replacement of asphalt wearing surface and
waterproofing;
 Bridge deck scarification and construction of a concrete deck overlay;
 Partial depth concrete removal and replacement of deteriorated fascia, soffit,
abutment walls, piers, and wingwalls;
 Associated roadwork and new guide railing.

Project: ES-01-2019
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As listed above, the Dennis Bridge Rehabilitation will require jacking of the steel
beams and temporary support during the replacement of the existing bearings and
rehabilitation of the concrete around the bearings. Replacement of the expansion
joints will also be included in this rehabilitation project. Preference will be given to
General Contractors and/or Subcontractors that provide exceptional references and
experience records of projects requiring this work. It is required that the key staff
that were part of those projects supplied in the experience records will be proposed
for the Dennis Bridge Rehabilitation.
Contractors are advised that the concrete deck overlay shall be constructed in
accordance with OPSS.MUNI 930. The finishing machine shall be a self-propelled
deck finishing machine as described in OPSS.MUNI 930.06.06 “Finishing Equipment
– Overlays”.
4.2 Estimated Contract Values
The estimated construction value of the Dennis Bridge Rehabilitation is $1,200,000.

All Work is subject to project and budget approvals by the necessary County
approving authorities.
4.3 Schedule
The anticipated key dates for the Contract listed in the following table are estimates.
This information is provided to give the Contractor some insight into the County’s
expectations and the schedule that is being contemplated.
Notice to
Contract Tender Substantial Performance
Commence
Dennis Bridge February
March 2019 August 2019
Rehabilitation 2019
4.4 Consultants
The contract administrator for the project is G. Douglas Vallee Limited. The County
reserves the right to retain other Consultants at its sole discretion, as the County
deems appropriate.

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5. SUBMISSION REQUIREMENTS
Interested Contractors are to respond to the following submission requirements. The

requirements are described generally. The evaluation of each requirement will be
based upon the County’s objective of identifying Contractors qualified to successfully
complete the project.
Contractors who intend to submit Proposals are encouraged to thoroughly review the
information and requirements provided throughout this document. Any Contractor
who fails to comply with any of the mandatory submission requirements specified
below shall have their Proposal disqualified from further consideration. Contractors
should outline all requirements as listed under the headings as outlined below.
Contractors are strongly encouraged to review APPENDIX A which outlines the

evaluation method of the technical requirements.
5.1 Technical Requirements
5.1.1 Experience and Track Record
General Contractors submitting a proposal for the Dennis Bridge Rehabilitation shall
provide references for both their own forces and proposed Subcontractors:
A. Project References for the General Contractors

B. Project References for Subcontractors Performing Key Roles
C. Bridge Deck Finishing Machine
D. References from Subcontractors
Project work experience and key staff listed in these references for both the General
Contractor and Subcontractor(s) should be of projects of the same nature of the Work
described in the above Scope of Work section. It is expected that contact references
will be able and willing to provide excellent support for the Contractor(s) proving that
they have the ability to complete the Work described in the above Scope of Work
section.
A. Project References for General Contractors:
Provide a list of three (3) references for the purpose of evaluating the
Contractor’s ability, experience and track record of success in construction
projects involving similar construction as described in the Scope of Work.
The reference projects shall have been completed or substantially performed in

the last ten (10) years and shall include only projects of similar size, scale,
schedule and complexity.

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At least two (2) of the references should be from a public sector owner.
Each reference shall include the following as a minimum:
 The identity of the project owner;

 A contact name and title, address and telephone number for the
project owner;
 A description of the project;
 The original contract duration and the actual completion time (clearly
state commencement and completion dates) including a brief description
of change work orders that impacted the actual completion time;
 The original and final contract values including a brief description of
change work orders that impacted the final contract values;
 A description of the services that were provided by the Contractor
highlighting all relevant experience that is within the Scope of Work for
the Dennis Bridge; and
 The names of key staff that managed and participated in these projects.
(Preferable if the projects referenced are projects that were managed by
the key staff).
B. Project References for Subcontractors Performing Key Roles:
Subcontractors must be identified and three (3) references supplied if they are
engaged with the following project key roles:
 Structural steel coating;

 Structural steel fabrication and installation;
 Bridge jacking and temporary support of superstructure;
 Deck finishing (additional details for the Bridge Deck Finishing Machine
shall also be submitted – see below);
 Installation of expansion joint.
References for each key role item shall include the following as a minimum:
 The Subcontractor business name;

Subcontractor;
 A description of the project;
 A description of the services that were provided by the Contractor
highlighting all relevant experience that is within the Scope of Work for
the Dennis Bridge;
 Confirmation that the key item was completed successfully;
 Confirmation that applicable safety regulations and policies were
 monitored and adhered to;

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 The names of key staff from the Contractor that managed and
participated in the project.
If the General Contractor plans on utilizing “own forces” for any or all of the
above listed items, this must be identified and references shall be supplied. It
would be expected that the three (3) project references meeting the
requirements of Project References for General Contractors will be of projects
similar to the key roles required for the Dennis Bridge Rehabilitation.
C. Bridge Deck Finishing Machine:
Provide details describing the proposed deck finishing machine to be used for
the Dennis Bridge deck overlay.
Provide a list of the last five (5) bridge projects where the proposed deck
finishing machine has been used. The list shall contain all relevant project
details including:
 The name and location of the bridge.

 A contact name and title, address, and telephone number for the
Consultant or engineer.
 A contact name and title, address, and telephone number for the
owner, county, or city.
 The names of key staff that managed and participated in these five
projects (preferable if the projects referenced are projects that were
managed by the key staff proposed for the Dennis Bridge).
This submission detailing the proposed deck finishing machine shall include, but
not be limited to:
 The machine model, age, and specifications.

 Written confirmation of compliance with OPSS.MUNI 930.
 Verification that the machine is in working condition by a certified
mechanic.
 Any upgrades or repairs completed during the lifetime of the machine.
D. References from Subcontractors:
Provide a list of three (3) references from Major Subcontractors your company
has used in the past having completed more than 10% of the Work on a
construction project.
The purpose of the information is to provide the evaluation team with your
companies ability for coordinating subcontracting trades; making payment for

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goods and services provided by the Subcontractors; and ability to address on-
site safety.
Subcontractor references must be from projects completed or substantially

completed in the last ten (10) years and shall include only projects of similar
size, scale, schedule and complexity.
Subcontractor references shall include the following as a minimum:
 The Subcontractor business name.

Subcontractor;
 A description of the project and the work completed by the
Subcontractor;
 Confirmation that payments were made in accordance with said
contracts or agreements between the Contractor and the Subcontractor;
 Confirmation that the Subcontractor’s time was managed in accordance
with the contracts and agreements to avoid delays in schedules and/or
additional costs to the project;
 Confirmation that applicable safety regulations and policies were
monitored and adhered to;
 The names of key staff from the Contractor that managed and
participated in the project.
In providing references, the Contractor agrees that the County and/or their
Consultant can contact the references provided as part of the evaluation
process. The County will make their own arrangements to contact these
references. Substitution of references will not be permitted after the close of the
Request for Pre-Qualification. The Contractor agrees that they have obtained
authorization from all persons listed to provide references on their behalf.
5.1.2 Current Involvement in Projects
Provide a listing of all similar or related projects underway, and/or which have been
awarded to the Contractor, for the purpose of evaluating the Contractor’s current
workload and continual involvement in similar or related projects.
Each reference shall include the following as a minimum:

 The identity of the project owner;
project owner;
 A brief description of the project;
 The original contract duration (clearly state commencement and completion
dates);

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 Expected contract completion date;

 The original contract value;
 A description of the services that were provided by the Contractor; and
 The names of key staff that are managing and participating in these projects.
In providing references, the Contractor agrees that the County and/or their Consultant
can contact the references provided as part of the evaluation process. The
Contractor agrees that they have obtained authorization from all persons listed to
provide references on their behalf.
5.1.3 Description of Personnel and Crews proposed for the project
The Project Manager and the Site Superintendent must be employed by the General
Contractor and must have each ten(10) years relevant experience with the project
tasks that they will be responsible for. The Project Manager and the Site
Superintendent identified for this project shall be identified in their acting capacity with
the project references supplied.
If key staff cannot be referenced to the related projects then the submission
shall contain a curriculum vitae that demonstrates their required experience.
Provide the following:
 the number of full time employees on the company’s payroll;

 an organizational chart indicating key onsite and office support personnel
and reporting relationships specific to the proposed Work;
 professional and/or trade qualifications, years of experience, related project
experience of each team member, and an indication of their potential roles
and responsibilities on the Project;
 the number of crews that will be committed to the project and what part of
the project each crew will be committed to. Contractor shall identify portions
of the project that will need to be subcontracted.
It is the expectation of the County that the Contractor will complete the project within
the specified Working Days and have the necessary resources and project
management skills to satisfy the requirements of the contract.
5.2 Corporate and Financial Requirements
5.2.1 Corporate Description / Profile / Organization
Provide a description/profile/organization of the Contractor. Provide an outline of the

legal structure of the firm including year established; the type of entity (i.e.
corporation, partnership, or sole proprietorship) and the names and titles of all

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directors, officers, partners and principals. Include a membership of industrial

associations.
5.2.2 CCDC Form 11
The Contractor is to include a fully completed and signed CCDC Document 11 Form
– 1996 edition. The items evaluated under the CCDC Form 11 are Years in
Business, Annual Construction Value, Experience with Similar / Related Projects, and
References.
The County reserves the right to consider its own experiences / references with the
Contractor when scoring this reference category. The County will contact any of the
names given, at random, to obtain a quality/performance reference.
Contractors shall complete all blank spaces on the forms. If the answer is "Nil" or
"Not Applicable", note accordingly.
The individual responsible for signing this RFPQ shall be the individual that signs the
CCDC Form 11.
5.2.3 Financial Information
Provide a Letter from the Contractor’s financial institution(s) which includes general
financial position including number of years with the financial institution, dollar values
of accounts, NSF status and overall standing.
Noting that surety companies determine appropriate individual project and aggregate
backlog for each of their bonded customers, the County is seeking letters from the
Contractor’s surety company confirming bonding limits and the ability to provide a
Performance Bond totalling 100% of the Contract Value and a Labour and Material
Payment Bond totalling 50% of the Contract Value using the estimated range of
contract value of $1,100,000.00 - $1,300,000.00 including HST as the baseline.
The County understands that the surety company reserves the right to change the
status of the Contractor’s bonding information at any time, prior to award of the
Contract. The County reserves the right to also make a request for additional
bonding types during time of tender.
At the time of tendering, those that are pre-qualified and submit a bid in response to a
Request for Tender, shall be aware that the tender shall be accompanied by a bid
deposit in the amount of approximately $75,000.00 made payable to the County as
security for the execution and delivery of the Contract and the provision of the
requisite bonds, proof of insurance and all other documents required to be delivered
to the County upon execution of the Contract.
A letter from the Contractor’s insurance company or broker stating the ability of the

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Contractor to obtain the stated amounts of coverage naming Haldimand County and
the Consultant as additional insured’s in the amount of $5,000,000 per occurrence for
General Liability Insurance and Automobile Liability Insurance in the minimum
amount of $2,000,000 per occurrence. Other insurance requirements may be
requested in the tender. Insurance companies providing coverage must be licenced
to do business in the Province of Ontario.
Submit written confirmation from two(2) major suppliers that the Contractor keeps its
accounts in good standing and has sufficient credit terms to obtain required goods
and has sufficient credit lines to meet contract obligations.
5.2.4 Liens
Provide a list of liens that have been filed against a project which you were the
primary Contractor including the name of the project, project value and the value of
the lien for the last five(5) years. If you have no liens registered, indicate N/A within
your submission.
6. ENQUIRIES and COMMUNICATIONS WITH COUNTY
Questions regarding the Scope of Work can be directed to Michael J. Rapai, P.Eng.,
G. Douglas Vallee Limited by email at michaelrapai@gdvallee.ca.
Questions regarding the procurement process can be directed to the Purchasing

Coordinator by email at :purchasing@haldimandcounty.on.ca.
To ensure fair consideration and evaluation of the submissions, the County prohibits
ex parte or unsolicited communication initiated by Contractors to or with any
Haldimand County employee, Council and/or Consultants other than the County’s
authorized designate during the pre-qualification process.
Should it be necessary to issue addenda, the addenda will be posted to the

Haldimand County website, Bid Opportunities web page and available for viewing
and download by Contractors. It is the Contractors responsibility to check the
website to obtain issued Addenda. Each Contractor is required to acknowledge
receipt of addenda with its Proposal as identified on the issued addendum.
All addenda will be issued by G. Douglas Vallee Limited.
Except for the process described above for written questions, no inquiries are to be
made regarding the Project to the Consultant, or any officers or agents of the County.
Unsolicited inquiries may, at the sole discretion of the County, result in the
disqualification of any Contractor who is directly or indirectly responsible for the
inquiry or who stands to benefit from such an inquiry.

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7. LOBBYING
The County will be entitled to reject a submission if any representative of a Bidder

including any other parties that may be involve din a joint venture, consortium,
Subcontractor or Supplier relationship, makes any representation or solicitation to
any elected official, employee or agent of Haldimand County during the blackout
period.
8. DISPUTES
Disputes shall be handled in accordance with process as outlined in the Procurement

Policy 2013-02.
9. SUBMISSIONS
9.1.1 Format
All Proposals submitted to the County must be completed in your own forms with the
exception of the Covenant. Submissions shall be limited to a maximum of twelve(12)
pages + the completed Covenant which is a mandatory submission requirement.
The Contractors are required to submit their Proposal Envelopes with three (3) copies
of their complete Proposal Submission, with one (1) marked as “original”. The
Proposal shall be sealed and clearly marked as identified in Appendix B.
Contractors who intend to submit a proposal are encouraged to thoroughly review the
information provided throughout the RFPQ.
Note that any information provided in excess of the required documents may not be
considered by the County in the evaluation of the Proposal.
9.1.2 Delivery
Submissions must be clearly identified with your company name, the RFPQ name,
number and Contractor’s name. Sealed submissions to be submitted to:
Manager Support Services/designate

Haldimand County
45 Munsee Street
Cayuga, ON N0A 1E0
Before 2:00:00 p.m., local time, on Tuesday, January 22, 2019

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9.1.3 Informal Submissions
Proposal Submissions which are late, incomplete or illegible, are not written in ink or
typewritten, have not been signed or do not have an original signature, do not provide
evidence of receipt of Addenda, or otherwise fail to conform to the requirements of
the Request for Pre-Qualification, will be deemed to be informal and will be rejected
by the County.
9.1.4 Late Submissions
Proposals not received before the closing time specified in the RFPQ will not be
accepted, regardless of the reason. Such bids will result in an automatic rejection and
will be returned unopened to the Contractor, or not received at all.
The County is in no way responsible for any documentation that is misdirected to

another County location.
10. COSTS INCURRED BY CONTRACTORS
All expenses involved with the preparation and submission of the Proposals to the
County, or any work performed in connection therewith shall be borne by the
Contractor. No payment will be made for any Proposal received, or for any other
effort required of, or made by the Contractor.
Furthermore, Haldimand County shall not be responsible for any liabilities; costs;
expenses; loss or damage incurred; sustained or suffered by any Contractor, prior to
or subsequent to, or by reason of the acceptance, or non-acceptance, withdrawal by
Haldimand County of any proposal; or by reason of any delay in the award of the
proposal.
11. COLLUSION
Submission from an individual firm, partnership, corporation or association under the

same or different names will not be considered. Collusion between Contractors will
be sufficient cause for rejection of all bids affected.
12. INDEMNIFICATION
Contractors will indemnify, hold harmless and defend the County, its officers,
employees and agents from all claims, demands, actions or other proceedings
initiated by others arising out of, or attributable to anything and against all liability
resulting from any and all failures to meet the responsibility referred to in this
request.

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13. PRIVACY AND INFORMATION
All Proposals will be subject to the provisions of the Municipal Freedom of

Information and Protection of Privacy Act. Contractors are reminded to identify in
their Proposal material, any specific technical, commercial, proprietary, financial, or
similar confidential information, the disclosure of which could cause them injury.
Complete Proposals are not to be identified as confidential.
14. ACCEPTANCE OR REJECTION OF PROPOSALS
Proposals will be called, received, evaluated, accepted and processed in

accordance with the County’s Procurement Policy and Purchasing Procedures. By
submitting a Proposal, the Contractor agrees to be bound by the terms and
conditions of the Policy and Procedures, and any amendments thereto, as fully as if
they were incorporated herein.
A copy of the Procurement Policy may be viewed on the County’s website at

www.haldimandcounty.ca.
In its sole discretion, the County reserves the right to cancel this request at any time
and/or reissue the request in its original form, without penalty or cost to the County.
This request should not be considered a commitment by the County to enter into any
contract or issue any award.
The County reserves the right not to pre-qualify to a Contractor if the County is
unsatisfied that a Contractor has not provided sufficient evidence of personnel or
financial capability to complete the Scope of Work outlined within this document.
Any Proposal not adhering to the required submission format is subject to

disqualification. The envelopes shall be clearly marked with the appropriate project
title, proposal number and project identification.
Haldimand County reserves the right to request specific requirements not

adequately covered in the submission for clarification.
All submissions become the property of the County and will not be returned.
15. LITIGATION
The County may, in its absolute discretion, reject a submission by a Contractor if:
 Is a party to litigation with the County; or

 Directly or indirectly, including by common ownership or control or otherwise, is
related to a party to litigation with the County; or

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 Intends to use a sub-contractor in respect of the specific project who is party to

litigation with the County, or, who, directly or indirectly, including by common
ownership or control or otherwise, is related to a party to litigation with the
County.
Party to litigation with the County includes cases in which the Contractor or any of
the parties named above, have advised the County in writing of their intention to
commence litigation, or have commenced or have advised the County of their
intention to commence an arbitral proceeding, against the County.
In determining if a bid shall be rejected under this clause, the County will consider
whether the litigation is likely to affect the Proponents ability to work with the County,
its Consultants and representatives, and whether the County experience with the
Contractor in the matter giving rise to the litigation indicates that the County is likely
to incur increased staff and legal costs in the administration of the County if it is
awarded to the Contractor.
16. EVALUATION
16.1 General
The Contractor is urged to ensure that their Proposal is submitted in the most
favourable terms in order to reflect the best possible potential, since failure to do so
could result in exclusion of the Proposal from further consideration.
The County will review and evaluate the Proposals on the basis of the quality of the
information contained in the Proposals. Each Proposal will also be reviewed to
determine if the Proposal is responsive to the submission requirements outlined in
this Request for Pre-Qualification. Submissions deemed non-responsive will be
eliminated from further consideration.
The County may require Contractors to give clarification of their Proposal or to

exhibit or otherwise demonstrate the information contained therein.
16.2 Evaluation Criteria and Scoring
Evaluation of submissions will be based on:
a. Successful experience and track record on municipal sector projects of similar

scope, scale, and complexity;
b. Personnel and experience available for this project;
c. Project Labour and Equipment and capacity to complete the project;
d. Corporate and financial resources, stability and strength,

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See APPENDIX A for a summary of the Evaluation Criteria related to the above
categories and the maximum possible score for each criterion.
The County intends to pre-qualify only those Contractors that obtain the following:
 A total score of at least 75 points from the maximum available 100 points; and
 Scores of at least 65% of the available points in each of the four major
evaluation criteria.

Project: ES-01-2019
_________________________________________________________________________________________________________
APPENDIX A: SUMMARY OF PRE-QUALIFICATION SUBMISSION EVALUATION

CRITERIA GENERAL CONTRACTOR / SUBCONTRACTOR
Maximum
Evaluation Criteria Possible
Points
Experience and Track Record 30
Successful completion of projects of similar size and complexity in municipal servicing projects
Successful completion of a minimum of three (3) projects in the past ten (10) years of similar size and
complexity for the Public Sector – cross references to key personnel preferred (Project Manager and
Site Superintendent).
References provided general satisfaction with the following aspects of the Contractor’s past projects:
 overall performance, completion time, correction of deficiencies, project management and
control
 proactive involvement
 Contractor’s willingness to participate and develop solutions to problems that were identified
during construction
 Ability to coordinate and make payment to Subcontractors
 Safety
Personnel 25
Project Manager - provide experience where they have functioned in a similar capacity on a similar
size project. The Project Manager shall have ten (10) years relevant experience as a Project Manager
in bridge construction.
Site Superintendent - provide experience where they have functioned in a similar capacity on a similar
size project. The Site Superintendent shall have ten (10) years relevant experience in bridge
construction.
Office support and number of fulltime staff on payroll.
Project Labour and Equipment 25

Contractors crews that will be committed to completing the project - Contractor shall identify each of
the crews and provide details on the portion of the project they will be responsible for completing.
Subcontractor crews (or own forces) that will be committed to completing the project key roles –
Contractor shall clearly list the Contractor that will be completing each key role item and references
for each.
Subcontractor crews that will be committed to completing the project – Contractor shall provide
information of the portion of the project that will be subcontracted.
Contractors committed capacity to effectively complete the project within the specified time.
Details describing the proposed deck finishing machine to be used for the Dennis Bridge deck
overlay.
List of the bridge projects and references where the proposed deck finishing machine has been used.
Corporate and Financial 20

Years in business
Annual construction value
Bonding capability
Capability to provide insurance coverage
Financial strength, stability and resources
Good standing credit
Number of previous and active liens
TOTAL 100

Project: ES-01-2019
_________________________________________________________________________________________________________
APPENDIX B: PRE-QUALIFICATION LABEL
Manager Legal and Support Services/Designate

Haldimand County
45 Munsee Street North, Cayuga N0A 1E0
PROJECT NAME: Dennis Bridge Rehabilitation
PROJECT NUMBER: ES-01-2019
Company Name:

Project: ES-01-2019
_________________________________________________________________________________________________________
APPENDIX C: COVENANT
I/we the undersigned Authorized Signing Officer of the Contractor, hereby declare that no person, firm or
corporation other than the one represented by the signature below, has any interest in this submission.
I/we further declare that all statements, schedules and other information provided in this submission are
true, complete and accurate in all respects to the best knowledge and belief of the Contractor.
I/we further declare that this submission is made without collusion, connection, knowledge, or comparison
of figures or arrangement with any other company, firm or persons making a submission and is in all
respects fair. I/we understand that this may result in the rejection of our submission if this declaration is
found to be untrue.
I/we have received, allowed for and included as part of our submission all issued Addenda to
inclusive.
I/we acknowledge as per Procurement Policy 2013-02, bids from Bidders that are a party to litigation with
the County may not be accepted.
□ I/we are a party to litigation with the County.

□ I/we are not a party to litigation with the County.
COMPANY NAME:
STREET ADDRESS:
CITY: PROV: POSTAL CODE:
TELEPHONE NO. FAX NO.
E-MAIL ADDRESS:
AUTHORIZED INDIVIDUAL:
Print Name
SIGNATURE OF PERSON NAMED ABOVE:
NAME OF REPRESENTATIVE SUBMITTING PRE-QUALIFICATION: _

Print Name
DATE:
WSIB ACCOUNT NUMBER:

Project: ES-01-2019
_________________________________________________________________________________________________________
APPPENDIX D: CORPORATE DISCLOSURE FORM

Name of Business:
Doing Business As:
Form of Business: □Sole Proprietorship □Partnership □Corporation

□Other
Explain if other
Address:
Telephone: Website Address:

Principals and Company Owner Information
Name Title
Form Completed by:
Name and Position:

Please print
Email address:
Signature:
I confirm that all information provided above is true and correct. I understand that any falsification of
statements, misrepresentation, deliberate omission, or concealment of information may be considered
just cause for not awarding a Contract, termination of an awarded Contract, Bidder suspension or any
other action by the Haldimand County.
Dated this day of ,
Name: Signature:
Printed Name of Authorized Individual

Project: ES-01-2019
_________________________________________________________________________________________________________
APPPENDIX E: SUBMISSION CHECKLIST
The following is provided for the convenience of the Bidder to ensure that all mandatory and non-
mandatory requirements as outlined in this RFPQ have been completed and included in the sealed Bid
Submission envelope.
This check list is an aid for the Bidder only and does not supersede requirements as set out in the body of
this RFPQ.
Documents to be Returned with RFPQ:
Submission – Envelope # 1 Mandatory Requirements:
☐ Three (3) complete copies of the Proposal Submission, one (1) marked “ORIGINAL” (requirements of
the Proposal Submission are outlined in Section 5 of this RFPQ)
Technical Requirements:
☐ Experience and Track Record

☐ Current Involvement in Projects
☐ Description of Personnel and Crews proposed for the project
Corporate and Financial Requirements:
☐ Corporate Description / Profile / Organization

☐ CCDC Form 11
☐ Financial Information
☐ Liens
☐ Covenant - Appendix C
Submission – Envelope # 1 Non-Mandatory Requirements:
☐ Corporate Disclosure Form – Appendix D


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REQUEST FOR PRE-QUALIFICATION (RFPQ)

DENNIS BRIDGE REHABILITATION

Important RFPQ Dates:

RFPQ issued: Monday, December 3, 2018

Last date for questions: Friday, January 11, 2019

RFPQ closes: Tuesday, January 22, 2019

Haldimand County Page 1 of 23

Appendix A - Summary of Pre-Qualification Submission Evaluation Criteria

Appendix B - Pre-Qualification Label

Appendix C - Covenant - Mandatory submission requirement

Appendix D - Corporate Disclosure Form – Non-Mandatory submission requirement

Appendix E – Submission Checklist

Haldimand County Page 2 of 23

The following definitions shall apply to the Request for Pre-Qualification:

Authorized Signing Officer - Any individual officer(s), partner(s), employee(s) or

Haldimand County Page 3 of 23

General Contractor – General Contractor means a person, firm, partnership,

Owner - means the Corporation of Haldimand County.

Contractor - Any individual/firm/company receiving this invitation to submit a Proposal

Proposal - Any document received by the County from an individual, firm,

County - County means the Corporation of Haldimand County or its authorized

Request for Pre-Qualification (RFPQ) - The document issued by the County in

Responsive Proponent - A Proponent that follows the requirements of the RFPQ,

Successful Contractor(s) - The Contractor(s) whose submission has been approved

Haldimand County Page 4 of 23

Work/Works – The total construction and related services including necessary

Constructed in 1965, the Dennis Bridge is a three(3)-span bridge structure comprised

4.1 Scope of Work

 Removal of all expansion joints, and construction of both new replacement

Haldimand County Page 5 of 23

4.2 Estimated Contract Values

The estimated construction value of the Dennis Bridge Rehabilitation is $1,200,000.

Haldimand County Page 6 of 23

Interested Contractors are to respond to the following submission requirements. The

Contractors are strongly encouraged to review APPENDIX A which outlines the

5.1 Technical Requirements

5.1.1 Experience and Track Record

A. Project References for the General Contractors

A. Project References for General Contractors:

The reference projects shall have been completed or substantially performed in

Haldimand County Page 7 of 23

Each reference shall include the following as a minimum:

 The identity of the project owner;

B. Project References for Subcontractors Performing Key Roles:

 Structural steel coating;

 The Subcontractor business name;

Haldimand County Page 8 of 23

C. Bridge Deck Finishing Machine:

 The name and location of the bridge.

 The machine model, age, and specifications.

D. References from Subcontractors:

Haldimand County Page 9 of 23

Subcontractor references must be from projects completed or substantially

Subcontractor references shall include the following as a minimum:

 The Subcontractor business name.

5.1.2 Current Involvement in Projects

Each reference shall include the following as a minimum:

Haldimand County Page 10 of 23

 Expected contract completion date;

5.1.3 Description of Personnel and Crews proposed for the project

Provide the following:

 the number of full time employees on the company’s payroll;

5.2 Corporate and Financial Requirements