09/29/2020 Meeting Attendee 09/30/2020 Meeting Attendee 10/01/2020 Meeting Attendee

Alisha McKnight (Guest)  Julie ​Torres  (BCFD)   Brandi Richmond

Amy Butwin ​Kenia Long (Guest)    ​Nia Brown (Guest)
Amy Guevara - BPD Anthony Hall ​Harper, April H.   
Anthony Hall (Guest) Beverly Woolford (DOT)   Yoanna Moisides (DOF)
Beverly Balram (Guest) Brandon Small Alana Speed-Harris
Tonya Brinkley Brian Davis ​Luckett, Erica (Gee) (DGS)   
Catherine Burns (DGS) Dayvon Smith(BCFD) ​Roni Stull (Guest)   
Dana Bethea (Guest) Deepti Modha (BCRP) ​Williams, Pamela (DPW)  
Denise Schoolcraft (City Council) Eric Melancon ​Capecci, Nicholas (DGS)
Edna Taylor (Guest) Eric Melancon (BPD)   Pulliam, Sharon
George E. M. Stanton (DPW) Faith Hammock ​Johnson, Carol D. (DOT)   
Hosea T Chew Josie Ferrara - State's Attorney's Office ​Muir, Tamira (DPW)   
Jaclyn Ades (Guest) Katie Dunning - McCourt ​Cynthia Hartman (Guest)   
Jada Ford (Guest) Kenya Massey (DGS)    Roni Stull (Guest)
Jamarr Rayne Kim ​Green(DPW)  ​Tiffany Lowery (Guest)  
Janae Harris Kimberly Kerns (LLB) ​Moisides, Yoanna (DOF)  
Sharalyn I. Jenson (BCFD) LaKeisha Hunt , DPW ​Jackson, Kursten (BCIT)  
Joanne Ashton Larry Greene, Council Services ​Dawkins, Shannon (BCIT)   
Merritt, Melvin (DHR) Nagaina Thomas (DOP) ​Luckett, Erica (Gee) (DGS)
Michele Masters Nagaina Thomas, DOP Roni Stull (Guest)
Myisha Dixon-Henry MOED Nia Brown (Guest)   ​Faith Wheatley (Guest)   
Nancy Ray (Guest) Nick A. Fontanez (DOT) ​Moisides, Yoanna (DOF)
Shadae Hospedales (BCRP) Nikiria Stinson Pulliam, Sharon
Theresa Martin Rose Wills Tamiko Bryant    
Stephanie Thomas Susan Olubi (MOHS)    Jessica Roberson
Tiffany Williams Takiyah Arif (Guest) Darlene Cook BCRP (Guest)
Veronica Marshall Tamika Mason Beth McNeal (Guest)
Victoria Davis Tamika Mason BPD Sheral Shambley DGS
Tanasja Gray (Guest)  Knight-Davis, Felicia (DHCD)
Tanya Frazier (DHCD)
Von M. Mason (DPW)
Zina Wilkes
10/02/2020 Meeting Attendee
Connie Pierce, Parking Authority
Pamela Jackson
Tyra Stewart (Guest)
Stacey Reed (Guest)
Jacqueline Hale
Workday Training/Demo for HR Partners and Practitioners :QA
Q:Are you going to show how these relationships can be modified/changed if they are not correct in Workday?

A:Admins will be doing this part mostly. Yes and no was the answer .

Q:Is double-fill the same as 'in lieu'?

A:No.

Q:Just be clear if we miss the board it will sit there until cleared ?

A:Yes

Q:What happens if you hit "Deny" does it come back to me?

A:It is going to back to the person that denies the take and put a reason.

Q:Does the beginning of a pay period still apply or can a hire be for any day?

A: They will now see it immediately.

Q:Greetings, Will the Job Aide / Workday Manual provide the 1,2,3 Steps to On-board a New Hire (Create Position / Pre-
Hire / Hire)?

Q:Will WorkDay allow the employee's supervisor to conduct the term. intv?

A:Only HR partner and practionior

Q:Reports To" moving forward for Workday Supervisor Org., should we still update in HRIS or wait until Go Workday Live
to correct/update?

A:Yes,Until we are done with ADP you will.

Q:Will we go over running reports in Workaday?

A: See recording 09/29/2020 Workday Demo.

Q:Is it the same process for Agency Release to Hire ?

A:Yes and no (See recording 09/29/2020 Workday Demo for how to.)

Q:Will we be able to revisit this recording in the future for reference?

A:Yes , look for Workday Training Demo.

Q:For the PAR? We have to submit the org chart and everything that we have already submitted during the initial
submission of the project (just want to be sure?)

A: Yes

Q:Is DHR creating a Operations Manaual for Workday like we have for HRIS?

A: Yes

Q:Will fields be "grayed out" if they are not allowed as currently is in HRIS?

A:Yes, that is correct.

Q:Will security be the same that we need to contact you if there is an error with the SSN or DOB however we can correct
other incorrect information?

A:Yes, you will still need to contact us.

Q:This is great! Will this eventually replace the hard copy termination checklist?

A: Yes, you can use this checklist.

Q:Is HR the only ones that can add worker issued equipment?

A: No, it depends on how you have your department . Some department may allow manager or IT department .

Q:If you have entered a termination and now the employee changed their mind - what is the process

A: This can be corrected ( shows process on 10/01/2020 recording ) .

Q:Will we be given more time for data cleanup in Workday instead of a few days prior to Open Enrollment?

A: Yes

Q:Is this system a history based system like ADP - for example insertion of rows?

A: Yes.

Q:Will we still access to HRIS when Workday goes live?

A: Yes

Q:How do I get my password for workday reset?

A:Your credentials and tenant access will be issued by BCIT. You will receive an email from them with login details.
Q:Does the beginning of a pay period still apply or can a hire be for any day?

A:No, you can update information at anytime now.

Q:For job requisitions, will all budget account numbers be uploaded?

A:

Asking-Denise Schoolcraft (City Council)

Q:Will the clearance checklist form still be required by central payroll to issue employee leave payouts?

A: Follow up