Dates:

DUTIES AND RESPONSIBILITIES OF NIGHT AUDITOR

Checks front office accounting records for accuracy and, on a daily basis, summarizes and
compiles information for the hotel's financial records. Tracks room revenue, occupancy
percentages, and other front office operating statistics.
Prepares a summary of cash, cheques, and credit card activities, reflecting the hotel's
financial performance for the day. Posts room charges and room taxes to guest accounts
including guest transactions not posted during the day by the front office cashier.

NIGHT AUDITOR DUTIES AND RESPONSIBILITIES:

 Posts room charges and taxes to guest accounts.

 Post charges to the guest accounts that have not been posted or were incurred on
the night audit shift.
 Transfer charges and deposits to master accounts (if any)
 Checks to see that all charges are assigned to the appropriate departments.
 To verify that all transactions performed at the front desk are supported by
documentary evidence and signatures as necessary and that they have been
correctly posted and allocated in to PMS system.
 To verify that all charges posted from the POS Software had reached the correct
guest folios and also not missing.
 Verifies all account postings and balances.
 Verifies that room rates are correct and posts those rates to guest accounts.
 Monitors the current status of CVGR rate, discount, and other promotional programs.
 Check and verify all complimentary rooms, F&B consumptions and authorization of
the same as per the policy of the company.
  Verification of check-in and check-out procedures and documentations as per the
requirement.
 Tracks room revenues, occupancy percentages, and other front office statistics.
 Prepares a summary of cash, cheques, and credit card activities along with BTC
letters/authorizations
 Summarizes results of operations for management.
 Verify and make correct figures, postings, and documents for accuracy. Record,
store, access, and/or analyze computerized financial information.
 Prepare for the End of day procedure.
 Follow the End of Day / Night Audit Checklist
 Must have complete knowledge of emergency procedures.
 Balance the day’s charges, making corrections as necessary.
 Check POS / FO pending bills before night audit
 Performs wake-up calls.
 Day end process in property management software (PMS).
 Understand principles of auditing, balancing, and closing out accounts.
 Knows how to operate PMS, telephone, and other front office equipment's.
 Respond to guest needs, special requests and complaints and alert the appropriate
manager as needed
 Check all credit settlements, i.e. outlets, banquets and front desks are done as per
the credit policy

The above list is an illustrative only, however, the night manager needs to follow all other
process, documents, checking as per the operational, statutory and financial requirements
from time to time.

(CA. M. K. Gouda)
Sr. Vice President (F & A) & CFO

For Kind Information:

C.C:
1. All VP
2. All AVP(O)