No.

\PS(CEO)/SEZMC/progress/2022/86
Karachi, Dated: 30th May 2023.

Attn: All
SEZMC
Karachi.

SUBJECT: MINUTES: 48th PROGRESS REVIEW MEETING OF SPECIAL ECONOMIC ZONES

MANAGEMENT COMPANY.

I am directed with Reference to the subject cited above.

1. It is stated that a progress review meeting of Special Economic Zone Management Company
(SEZMC) was held on 30th May 23rd at 09:15 am under the Chair of Chief Executive Officer, Special
Economic Zone Management Company, GoS.

2. In this regard, minutes of the meeting have been shared for your information an necessary
direction, please.

Iqraa Pervez Hussain

HR & Admin Officer

Copy for Information to:

 PS to Chief Executive Officer, SEZMC, Govt. of Sindh.
 Office File.
Subject: Minutes 48th Progress Review Meeting Held on 30th May 23 of SEZMC Team.

The 48th review meeting was held on 30th May 30. 09:15 am in the committee room of
the SEZMC, Government of Sindh.

The meeting was chaired by the CEO SEZ Management Company, Government of Sindh,
and was attended by the team members of SEZMC

The meeting started with a recitation from the Holy Quran. The team was directed to
update the forum about the assigned tasks.

CTO brief on the following projects:

 Dhabeji Industrial Zone
 Khairpur Special Economic Zone
 Marble City
 New Enclaves

All the projects were discussed in detail, and the chair was informed about the project
timelines, this chair instructed staff to keep strong follow-up all pending tasks and
regularly share updates on all projects accordingly. In addition, the chair directed the
team to add proper timelines for the action of each task.

Currently assigned tasks to the relevant employees are as follows:

S/N Dhabeji industrial Zone Relevant Person Deadline Status Remarks
1 Ground Breaking Ceremony DM (Mkt)/ Last week of In process  Follow up with
CTO June 23. developer (ZKBDMC) /
Pex-Arch.
 Tentative dates for
Groundbreaking, last
week of June 2023.
June 1, 2023.  The PIXARch team
initiated the rendering
process.
 Next meeting with
BXSS/PixArch team
scheduled for Monday
5th June.
 Letter for PM/CM
drafted.
2 Row for Access Road II PC (T) 2nd June, 23 Done.  Reminder letter has
been sent to DC Thatta
on 29th May 2023.
May 23, 2023
 DC Thatta has also been
approached via call. A
reminder.
 Mr. Rashid needs to
coordinate with HR to
convene a meeting.
 Send a letter to DC
Office for follow-up.
 Share updates on PC-1.
 Talk to Mr. Manzoor.
 Convene a follow-up
meeting with SIEMENS
to provide their
timelines.
 Send Farhad for
outdoor works (Change
of signatory, AA Form,
Samad Chana’s
signatures).

3 RoW for transmission line – PC (T) 2nd June, 23 In process  MD NTDC office is
NTDC approached to share the
availability of MD NTDC
for a video meeting on
Transfer of Land title/Lease for Wednesday or
Grid Station Thursday.
 NTDC Hyd and M/S
 Siemens team will also
attend to the present.

4 CP Compliance CTO Completed MP Submitted  CP compliance has been

to IE on 5th extended till the
·MasterPlan Completed May 23 completion of CP’s
Completed
(Developer / SEZMC)
· Environmental Impact Completed
Assessment Completed Monitor activities and
· Provincial Support update the CEO on
Agreement submission.
· Nomination of w
Independent Engineer 26th May  PSA with Cover letter
· Nomination of (Before the received from SID
Independent Auditor next BoD)
· Opening of Escrow
Account.  Response to BOI issued
on 31st May 2023

· Application for the approval of  ZKB submitted the

SEZ status application on SEZMIS
5 Provision of Water Supply (PC-1 PC(T) 2nd June    AA is in progress. RFP
Submission) for consultants is under
review and yet to be
finalized.
a) AA Approval

 Mr. Naeem (Send Mr.

Niaz to Karachi on
b) RFP for hiring of a consultant Thursday). Internal
meeting to be
convened in this regard.
CTO/PCT/DM
(MKT)  Mr. Naeem & Rashid
(NIT to be updated).

6 Form II Scanning CTO / PC(T) 2nd June    The matter will be

discussed with DC
Thatta in the upcoming
meeting.
7 Transfer of Lease Agreement to CFO/DM (M 9th June 2023 In process  Letter with SO-Projects
Write a letter to the Investment KT)
8 SPV - Note Sheet (File) CTO/DM(MKT)   In process The signature process needs
to be processed.
 Mr. Behroze has to
June 6, 2023. make sure to get this
done before the next
weekly meeting.
 
9 Al-Noor Land Cases CTO/DM(MKT) May 16th , In progress  Letter sent SMBR.
2023 Follow up to be done
 Follow up letter sent to
Lawyer. Request was
submitted to court but
date is yet to be
announced.

 Spoken to Khalid
Jawed’s assistant they
pursuing for date, and
will inform ASA they
receive confirmation.

S.no Tasks as Per Projects - KSEZ Relevant Deadline Status Remaks

Person
1 TPV note-sheet DM(MKT)/CTO 7th June 2023 In progress  60% note sheets are
completed,
 Note sheets on
completed milestones
to be prepared.
 Mr. Naeem & Mr.
Gotam must work on
Monday’s Khairpur
note sheets.
 Meeting held. The team
is working on it.
June 6th, 23.
Whole
Committee for  Progress to be shared
TPV Notesheet with Sir by today after
June 9th, 2023. the meeting and the
final progress in the
next meeting.

1 OR 2nd June,  The whole TPV thing

2023. should get done by
next Friday.
Mr. Rashid, Mr.
Naeem, & Sir.
Internal meeting to be convened
with regards to Manuals and
SOP’s with Sir.

2 Meeting with TPV Consortium PC(T)/DM(MKT) 26th May 23    EY to incorporate the

 of Consultants Regarding Phase changes as discussed.
- II Business All team 26th May  Meeting conducted,
plan and other deliverables. members DM needs to send
working paper to
PCT
finance for PPP policy
26th May BoD, to place the
matter.
 Review Business plans
9th June 2023. and SOP’s and present
updates.
 GIS Survey is tentatively
scheduled to be held
between 5th to 9th
June 2023.

 Notification issued and

all members are
instructed to follow
instructions to all note
sheets related to KSEZ
including HR note
sheets.
3 Rehabilitation works CFO/CTO Done Done  Update payment note
sheet
TSS/CTO 9th May 23 Done  Present a detailed
report on current
CTO/TSS 9th May 23 Done damages due to the
storm (Boundary wall).
CTO/TSS 15th May 23 Continuous  Arrange a meeting with
the contractor to
present progress.
May22nd 23
 Include pictorial
progress of works in
the next meeting and
record all
correspondence.

 Meeting
arranged/conducted.

 Proposal under
consideration.

 Arrange Quotes as per

requirements and
 process as per the
procedure.

 Mr. Naeem has to

prepare a pictorial
presentation.

 Email forwarded to
concerned officers

4 Installation of Internet CTO/DM(MKT) 9th May 23 Completed  Proposal under

Connection consideration.

Communication Lines DM Mkt in process

 Naeem / Ali needs to
May 23rd 2023
arrange for the CCTV.
Installation of communication
devices including TV for
meeting room
5 11-Acre Land matter TSS / DM Mkt 9th May 23 In process  Visit Mr. Waseem
Shamshad (Member).
Farhad has to take its
followup.
Khairpur TEAM
 MR. Ali needs to
engage with DC/AC
/Mukhtiarkar for
follow-up.

6 Change of Signatory for Lease CTO / CFO/DM/ 7th June 2023 In process  Follow-up letter to
Agreement MKT. 29th May Investment dept.
2023  Matter with AS-SID
7 Transition note Sheet CTO / DM(MKT) Completed Done Prepared (continuous process),
8 SEPCO ZoM /TSS /PCT 15th May 23   Prepare and issue MoM held on
30th March 23, with the SEPCO
team.
9 SBCA- Building Code Approval CTO/DM(MKT) 12th May 23 In process  Summary with Mr.
Murtaza Wahab.
 Farhad has to take its
follow-up.

 Mr. Behroze need to

write one more
followup letter.

10 Sui Gas TSS / ZoM / DM 7th June completed  The letter was issued to
Mkt
 the relevant
department.

Khairpur Team  Minutes required for

the Chinese meeting.

Mr. Naeem
 Call every allottee,
convene meetings,
prepare minutes, keep
records, and keep
posted Sir AS WELL.
MR. Hammad,
Mr. Ali & Mr.
Naeem  Modification to be
made in draft letter

 Start working on the

distribution license.

Mr. Rashid &

Mr. Naeem

S.n Marble City Relevant Deadline Status Remarks

o Person
1 Access Road (ROW) PC(T) 2nd June 2023 in process  A reminder letter has
been sent to DC West.
 Survey Suptd office is
approached.
2 Form II Scanning PC (T) 10th May Sent Mukhtiakar is approached to
provide an attested copy of
FORM-II.

3 Revised plan on MCK DM(MKT) 7th June in process  The EY team is working on it.

S.no New Enclaves Relevant Deadline Status Remarks

Person
1 Land Matter of New Industrial PC(T) / CTO 10th May 23 Done Need allotment approval from
Enclaves Cabinet
2 Re advertisement of RFP PCT / DM 7th June in process  Review RFP and NIT,
Mkt / CTO update CEO.

May 31st, 23.  In coordination with

Mr. Hammad
Fawad
S.no Finance Relevant Deadline Status Remarks
Person
1    CFO      A complete report is
required from I . A with
certification.  
 Make it a part of BOD
Minutes – Maps,
pictures, everything to
be included.

2 Audit 2021 / June 21 Financials Account 18th April 23 Done Audit for FY 21 and FY22 has
Assistant/ been concluded. Nothing is
Account pending
Executive
3 NPO Status/PCP Account 22nd Sep 22 Underway  CFO -Ahmed needs to
Assistant/ update this.
Account
Executive
 Gotum needs to work
on the Worksheets.

4 Outstanding tax litigations Account 22nd Sept22 Underway Our tax litigation matter
Executive consultant is AFF. Our hearing is
pending at Tribunal, whenever,
the hearing is fixed we will get
updated

S.no HR Relevant Deadline Status Remarks

Person
1
a) MoM In-house hiring of Staff Mgr(HR) In process  Continuous process.
meeting.

b) Note sheets for new staff HR Officer /

 Continuous process
Mgr (HR) In process
c) Master file (HR)
2 Provident Fund CFO     Pending
3 Health Insurance HR / CFO 9th May 23 Completed  Medical Certificates are
TO BE RECEIVED.
 Health Cards to be
In process
shared with Khairpur
Staff.
4 Follow up Mechanization DM(Mkt)/CFO / 12th May 23 In Process  Software updates is in
IT process.
5 Payments to HRSG Mgr. HR   In process 70% of Invoices Cleared
6 Installation of Software HR Officer / IT/ 15th May 23 Completed  Discussion is in process.
Mgr HR / CFO  Data has been provided
Employee performance In process with them.
evaluation module
7 Software for Account Dept DM(HR)/CFO 13th Feb 23  Accounts team is working
on the current year’s
data, which is expected
18th April 23
to be completed by the
09th May 23
end of this week (data till
Feb), after which the
remaining month’s data
will be populated.
Further, a parallel FY22
year has also been
opened up in the system,
and data entry has been
In process initiated.

S.no Misc item Relevant Deadline Status Remarks

Person
1 Appointment of Retainer (note Office 13th Feb 23 In process Need to discuss this with Sir
sheet) Assistant /
DM(MKT)/
DM(HR)
2 Update Notesheet Office 9th May 23 In process  Master file needs to be
Assistant/DM( done.
MKT)/ DM(HR)  Hammad needs to share
the note Sheets

S.no File Management Relevant Deadline Status Remarks

Person
1 Filling System Office Assistant 18thApril23 in process Behroz needs to show the filing
system to
Azeem sb.
2 Letter Follow -up Mechanism Office Assistant   in process Attached as Annexure A
3 Note Sheets Office Assistant 6th Jan- 23 in process Full record by this week

DRAFT LETTERS TO BE ISSUED:

 Letter to be sent to DC.

 Letter to be sent to Chinese – Khairpur Team & Mr. Hammad.
 Follow up letter to SBCA – Building code Approval. Mr. Behroz.
Finance:

 Provident Fund: - Draft

- Rules & Regulation
- Registration
- NTN
- In-Come Tax

 Monday.com – (Adeel / Hammad) has to show it Azeem sb the options.