ANNEX “A.

1”

Contract Review and/or Inspection

Criteria
No. Particulars Rationale/Remarks

1. ITAO shall conduct contract review and/or This is to differentiate the

inspection of ICT related Procurement of Goods, function of ITAO with the
Support Services and Consulting Services only. Technical Services Office
(TSO) mandated to review and
evaluate contracts, and inspect
The concerned Auditor/s shall be guided, but is not and appraise infrastructure
limited, by the List of ICT Equipment, Goods and projects. (Presidential Decree
Support Services & Consulting Services in Annex No. 1445, Section 18, Item 4)
A.1.1.

In case of mixed procurement (e.g. ICT and

infrastructure related projects), contract review
and/or inspection must be both requested to ITAO
and TSO. However, ITAO shall conduct contract
review and/or inspection on ICT components only.

2. ICT related Procurement identified and prioritized by To give priority to procurement/

the concerned Auditor/s, subject for risk-based audit project that requires immediate
and/or included in the Audit Focus for the current attention from this Office, as
year. requested by the concerned
Auditor/s.

3. ICT related Procurement with issued Audit If resolution to AOM / NS / ND

Observation Memorandum (AOM), Notice of is legal/auditorial in nature,
Suspension (NS), Notice of Disallowance (ND), etc. issues relative thereto should be
that requires technical expertise from this Office. resolved first prior to the
conduct of contract review
and/or inspection.

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 ANNEX “A.1”

No. Particulars Rationale/Remarks

4. Request for contract review and/or inspection shall To properly validate and timely
be within the following time frame/period: capture the contract
requirements per delivered and
Warranty
accepted ICT related
Term/ Period of items/service prior to the lapse
No. Particulars
Estimated Request of the warranty term or the
Useful Life estimated useful life of the said
1. Hardware Item 3 years At least one (1) item/service.
2. Software Item 10 years year prior to the
3. Application 5 years lapse of the
System warranty term or
life span of the
subject ICT
related item/s.

4. License 1 year At least six (6)

Subscription months prior to
lapse of the license
subscription.

5. Maintenance 1 year At least six (6)

Services months prior to
lapse of the
maintenance
agreement.

Request for inspection should be properly accepted To ensure that ICT related
5.
by authorized agency personnel per contract items/service, subject for
requirements/ deliverable. inspection are already
government property/ies which
can be audited/inspected by
ITAO.

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