AFP Personnel Management Manual Dated 04 March 2002

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CHIEF OF STAFF
ARMED FORCES OF THE PHILIPPINES
CAMP GENERAL EMILIO AGUINALDO, QUEZON CITY
MAR 0 4 2002
SUBJECT: Letter of Promulgation
TO: All Concerned
1. The AFP Personnel Management Manual (Volume III – Morale and Welfare)
was formulated by the Office of the Deputy Chief of Staff for Personnel, J1, GHQ, AFP to
serve as a ready reference for use of all AFP personnel.
2. AFP commanders, staff, and personnel who are primarily involved in Morale
and Welfare activities shall ensure that all our Morale and Welfare endeavors are directed
towards the development of a unified, technologically-driven, and constitutionally-oriented
soldiers of the Republic.
3. This manual shall be regularly reviewed and updated as necessary. All AFP
personnel are therefore enjoined to submit recommendations for the improvement of our
soldiers’ morale and welfare.
4. This manual is hereby promulgated for the information and guidance of all
concerned effective this date.
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REPUBLIC OF THE PHILIPPINES

DEPARTMENT OF NATIONAL DEFENSE
GENERAL HEADQUARTERS ARMED FORCES OF THE PHILIPPINES
OFFICE OF THE VICE CHIEF OF STAFF, AFP
Camp General Emilio Aguinaldo, Quezon City
FOREWORD
ASA
The Morale and Welfare philosophy of the Armed Forces of the Philippines is “to
ensure that the morale and welfare of the Armed Forces of the Philippines is properly given
attention and addressed.” The AFP does this by constantly formulating, reviewing, and
updating policies and regulations pertaining to the morale and welfare of every personnel of
the AFP particularly in terms of Rest and Recreation, Housing, Insurance and Mutual
Benefits, Medical and Dental Care, Leaves, Awards and Decorations, Uniforms,
Amelioration and other related activities.
The AFP puts a high premium on the morale and welfare needs of our soldiers fully
aware that they are a key contributory factor towards professionalism and force
preparedness. The high quality of service provided to vigorously pursue welfare and
benefits programs results to highly motivated and dedicated officers, soldiers, sailors,
marines, airmen and civilian personnel. This in turn translates into a quality force.
The combined philosophy and the premium we put into our morale and welfare
activities, therefore, can be achieved by putting in place a clear set of workable policies,
circulars, memoranda, directives and similar publications, and seeing to it that they are
adhered to by all.
I encourage all the readers and those who implement the AFP Morale and Welfare
program to send comments and recommendations to the Deputy Chief of Staff for
Personnel, J1 as we pursue greater heights in our quest for excellence.
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GENERAL HEADQUARTERS
OFFICE OF THE DEPUTY CHIEF OF STAFF
PREFACE
This AFP Personnel Management Manual (Volume III – Morale and Welfare)
embodies a comprehensive approach to develop a professional Armed Forces by addressing
one of the intangibles in modern warfare: the morale of the troops.
It contains a compilation of applicable Presidential Decrees, AFP Regulations,

Circulars, Standing Operating Procedures, Letter Directives and Memoranda on AFP Morale
and Welfare Programs that set forth the general guidance for all AFP units and offices or
institutions involved in personnel management. This manual is, therefore, published as a
basic reference for all, to ensure that morale and welfare activities are harmonized towards
set objectives and are carried out in accordance with the AFP Modernization Program.
It is with sincere appreciation and great admiration to recognize the collective efforts
and determination of the Officers and men of the Office of the Deputy Chief of Staff for
Personnel, J1 for coming up with this manual.
I enjoin everybody to contribute towards the improvement of this manual and other
related publications by forwarding comments and recommendations to the Office of the
Deputy Chief of Staff for Personnel, J1 as specified in this manual.
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DEPARETMENT OF NATIONAL DEFENSE
GENERAL HEADQUARTERS, ARMED FORCES OF THE PHILIPPINES
OFFICE OF THE DEPUTY CHIEF OF STAFF FOR PERSONNEL, J1
ACKNOWLEDGEMENT
One of my immediate concerns when I assumed duties and responsibilities as the

Deputy Chief of Staff for Personnel, J1 was to have all conceivable laws, rules, policies and
regulations on personnel management and administration codified, compiled, and published
– thus the AFP Personnel Management Manual.
The AFP Personnel Management Manual (Volume III – Morale and Welfare) attests
to the importance of career management and development in the AFP and the implications
to the military organization.
As we issue the initial edition of this manual, I wish to convey my profound

appreciation to the Chief of Staff, AFP, General Diomedio P Villanueva AFP, the Vice
Chief of Staff, Lt Gen Greogrio M Camiling AFP, and The Deputy Chief of Staff, AFP Lt
Gen Narciso L Abaya AFP for all the support, guidance and wisdom which encouraged us
no less in pursuing and successfully completing this project in record time.
I also would like to thank the following officers who contributed their sincere and
dedicated effort in the preparation of this manual: Capt Emilio C Marayag PN (MNSA),
Col Victor B Abat PA (GSC), Col Rolito B Abad PA (GSC), LCdr Othello P Lopez, Maj
Cresenciano A Marquez III PAF, and Capt Ricardo D Petrola PN (M). These officers
exerted a lot of effort in the conduct of research and in proofreading the materials.
Lastly, I wish to acknowledge the following personnel for their invaluable assistance
in encoding all the materials of the manual: Msgt Virgilio D Padrigo PAF, TSgt Joel D
Betuing PAF, TSgt Eduardo O Cimanes PA, and PO2 Wilfredo A Espinosa PN. I owe them
the inestimable motivation and enthusiasm to work for efficiency in our AFP Morale and
Welfare programs.
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TABLE OF CONTENTS
Page
LETTER OF PROMULGATION i
FOREWORD ii
PREFACE iii
ACKNOWLEDGMENT iv
Chapter 1 AWARDS AND DECORATIONS
1.1 AFPRG 131-053 C-5 dtd 28 Aug 1999 1

Awards and Decorations
1.2 AFPR G 131-053 C-4 dtd 08 July 1994 2

1.3 AFPR G 131-053 C-3 dtd 01 Jul 1992 9

1.4 AFPR G 131-053 C-2 dtd 10 May 1990 21

1.5 AFPR G 131-053 C-1 dtd 25 May 1989 23

1.6 AFPR G 131-053 dtd 01 Jul 1986 45

1.7 AFP Letter Directive dtd 27 Nov 2000 68

Positions of Major Responsibility
1.8 SOP Nr 8, GHQ AFP dtd 29 Jul 97 69

Procedures in the Processing of Recommendation
for Awards
1.9 AFP Letter Directive dtd 07 Aug 1990 74

Pin for AFP Personnel Attending Foreign Courses
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Chapter 2 CEREMONIES
2.1 SOP NR 13, GHQ AFP dtd 12 Sep 91 75

Turn-over Ceremonies/Awarding
Chapter 3 EDUCATIONAL BENEFITS
3.1 PD No 577 79
Exempting Dependents of Military Personnel Who
Die Or Become Incapacitated In Line Of Duty From
The Payment of Tuition and Matricular Fees In Public
Or Private Schools, Universities, College and
Other Educational Institutions
3.2 DBM-DILG Joint Circular 1-92 dtd 08 May 1992 82

Rules/Regulations in Proper Handling/
Adminstration Of Trust Receipts of the PNP
(Scholarship Program Under RA 6963)
3.3 Circular Nr 4, GHQ AFP dtd 3 May 1994 87

AFP Provident Trust Fund, Its Educational
Assistance Program
3.4 Circular Nr 4, GHQ AFP dtd 14 July 1992 97

AFP Provident Trust Fund and Its Educational
Assistance Program for CAFGUAAs and their Dependent
3.6 Circular Nr 17, GHQ AFP dtd 03 Oct 1991 105

Scholarship Program under RA 6963
3.7 Circular Nr 24, GHQ AFP dtd 24 Apr 1989 109

AFP Provident Trust Fund and Its Scholarship
Program
3.8 Circular Nr 4, GHQ AFP dtd 1 Sep 1982 117

AFP Scholarship Program and Other Similar Grants
3.5 Circular Nr 25, GHQ AFP dtd 25 April 1975 125

Educational Benefits for Dependents of Deceased
Or Incapacitated Military Personnel (PD 577)
3.9 Staff Memo Nr 2 dtd 1 Aug 2000 132

Functions and Organization of AFPEBSO
3.10 By-laws of Help, Educate, Rear Orphan (HERO) 135

Foundation
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Chapter 4 FINANCIAL ASSISTANCE AND OTHER AMELIORATION
4.1 Circular Nr 4, GHQ AFP dtd 30 Jul 2001 141

Granting Monthly Gratuity and Other Privileges
To An Awardee of Medal of Valor
4.2 Circular Nr 2, GHQ AFP dtd 14 March 2000 145

Granting of Rice Allowance to Combat
Soldiers in Mindanao
4.3 SOP Nr 17, GHQ AFP dtd 17 Oct 1994 154

The Ten Outstanding Philippine Soldiers (TOPS)
4.4 AFP Letter Directive dtd 23 April 1998 159

AFP Provident Trust Fund (Financial Assistance
Program)
Chapter 5 FUNERALS AND DEATH BENEFITS
5.1 AFPR G 161-375 dtd 11 Sep 2000 163

Allocation of Cemetery Plots at the Libingan
Ng Mga Bayani
5.2 AFPR G 131-162 dtd 06 Nov 1987 170

Deceased Personnel
5.3 AFPR G 111-252 dtd 22 Oct 1987 188

Casualty Report
5.4 Circular Nr 18, GHQ AFP dtd 28 Aug 1990 203

Death Benefit Claims System
5.5 SOP Nr 8, GHQ AFP dtd 14 Jul 1992 211

Arrangement and Conduct of Funeral
Services
5.6 AFP Letter Directive dtd 13 Jan 1995 218

Death Benefit Claims

Interment at Libingan Ng Mga Bayani
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Chapter 6 HEALTH SERVICES

Maximum Hospitalization for AFP Personnel
and Veterans in AFP Hospitals
6.2 AFPR G 101-091 dtd 24 Aug 1994 228

Separation Due to Physical Disability
6.3 Circular Nr 14 GHQ AFP dtd 26 Aug 1991 262

Commanders’ Involvement in AFPCES Operations
6.4 Circular Nr 24, GHQ AFP dtd 27 Oct 1987 264

Reimbursement of Hospitalization Expenses Of
Military Personnel and their Dependents

Maximum Hospitalization
6.6 AFPR G 161-172 dtd 02 May 1991 273

Hospital-General Provisions Medical Service
6.7 AFPR G 160-162 dtd 26 Oct 1987 276

Medical Attendance General Provisions
6.8 AFPR G 161-242 dtd 9 Sept 1987 286

Duties and Titles of Veterinary Officers Medical Corps
6.9 AFPR G 161-262 dtd 13 Nov 1987 290

Prevention and Control of Common Contagious
Disease of Military Animals
6.10 AFPR G 161-192 dtd 26 Apr 1989 301

Medical Infirmaries-General Provisions
6.11 AFPR G 161-222 dtd 7 April 1986 304

Dental Service Dental Care
Chapter 7 HOUSING
7.1 Circular Nr 9, GHQ dtd 22 March 1990 311

AFP Housing Regulations
7.2 Circular Nr 2, GHQ dtd 25 Jan 1985 327

AFP Off-Base Housing Projects
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7.3 Circular Nr 11, GHQ dtd 23 Nov 1972 331

AFP Quarters and Housing Projects
7.4 AFP Personnel Directive Nr 9 dtd 02 Dec 1991 342

Amendments of AFP Personnel Directive
No 7, GHQ dtd 16 Oct 1991
7.5 AFP Personnel Directive Nr 8 dtd 21 Oct 1991 343

Dedicated Quarters
7.6 AFP Personnel Directive Nr 7 dtd 16 Oct 1991 345

Housing Board
7.7 AFP Comptroller Letter 90-3 dtd 02 April 1990 348

Remittance of Housing Rental
7.8 AFP Housing Directive Nr 1 dtd 20 Mar 2001 351

Policy and Procedure for Awarding House
and Lots Units To Beneficiaries/Survivors of Military/
CAA Personnel KIA/TPPD
7.9 AFP Letter Directive dtd 2 March 2001 357

Eviction of Retired Military Personnel
Occupying Military Quarters
7.10 AFP Letter Directive dtd 5 Sep 2000 359

Major Item to be Repaired in Military
Quarters

Utilization of Quarters

Proponents for New Housing Technology
7.13 AFP Letter Directive dtd 4 Feb 1992 365

Guidelines in the Administration/Distribution
and Acquisition of Land at Fort Bonifacio.
Chapter 8 INSURANCES
8.1 PD 352 dtd 22 Dec 73 367

Provide for SGTI by GSIS
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Amendment to Composition of SGTI Fund
Board
8.3 Circular Nr 11, GHQ AFP dtd 26 Nov 1974 370

SGTI for Members of AFP
8.4 AFP Letter Directive dtd 04 May 1987 378

Business Name of SGTI Fund Board
Chapter 9 LEAVES
9.1 AFPR G 131-272 C-2 dtd 9 Jul 2001 381

Leave
9.2 AFPR G 131-272 C-1 dtd 10 March 2000 386

Leave
9.3 AFPR G 131-272 dtd 10 March 2000 388

Leave
9.4 AFPR G 131-352 dtd 22 Jun 1995 404

Policies Governing Marriage, Pregnancy
and Maternity Leave of Female Members in the
Active Force of the AFP
9.5 AFPR G 131-271 dtd 23 September 1987 407

Leave
9.6 Letter Directive dtd 12 Sep 1988 423

Travels Abroad and Leave to be Spent Abroad
9.7 PD No 1495 425

Entitling Officers and Enlisted Personnel of the
AFP to Accumulate and Commute, Subject to Certain
Conditions, Leave Credit, and for Other Purposes
Chapter 10 SPECIAL SERVICE
10.1 Circular Nr 9, GHQ AFP dtd 21 Jun 1993 427

Physical Conditioning and Fitness Test
10.2 Circular Nr 5, GHQ AFP dtd 9 Mar 1993 431

Services of AFP Bands and Orchestras
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10.3 PD Nr 1044 435

Increasing the Benefits of Military Personnel who
Become Physically Disabled or Die in Line of Duty
Before completing 20 Years of Active Service
Chapter 11 UNIFORM

Military Officer Attire for Different Occasions
11.2 AFP Letter Directive dtd 16 Jun 1997 442

Change in the Technical/Administrative Service
Uniform
11.3 AFP Letter Directive dtd 21 Feb 1994 444

AFP Technical Service Uniform
11.4 AFP Letter Directive dtd 26 Aug 1992 449

PAF Blue Uniform
Chapter 12 OTHER POLICIES
12.1 LOI Nr 68-95 dtd 14 September 1995 455

AFP Post Retirement Plan “Gabay Alay Sa
Kawal Na Retirado (GALAK)”.
APPENDIX A Recommendation for Changes 461
APPENDIX B Record of Changes 462
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AFP REGULATIONS AFPR G 131-053

G 131-053 C-5
C-5

Camp General Emilio Aguinaldo
Quezon City
28 August 1999
AWARDS AND DECORATIONS
XXX XXX XXX
1-8. Badges
s. Reservist Katapatan Lapu-lapu Badge.
To Whom Awarded – AFP Reservists.
XXX XXX XXX
BY ORDER OF THE SECRETARY OF NATIONAL DEFENSE:
OFFICIAL: ANGELO T REYES

General AFP
Chief of Staff
(Sgd)
ANTONIO M PUNIO
Colonel PAF (GSC)
The Adjutant General
DISTRIBUTION:
“A”
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AFP REGULATION AFPR G 131-053

G 131-053 C-4
C-4
Quezon City
xxx xxx xxx
Para 1-7f (Appendix XXVI), para 1-8q (Appendix XLVII), para 1-8r (Appendix
XLVIII), para 1-8s (Appendix XLIX) para 1-13, para 2-1d and para 2-3a were added and
changed to read:
xxx xxx xxx
1-8. Badges
q. Election Duty Badge
r. Enlisted Personnel Administration Assistant Course (EPAAC) Badge.

xxx xxx xxx
1-13. Types of Appurtenances
a. Anahaw Leaf
1) Bronze
2) Silver
3) Gold
b. Bronze Equilateral Triangle
1) Bronze
2) Silver
3) Gold
c. Service Star
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1) Bronze
2) Silver
3) Gold
d. Spearhead Device
1) Bronze
2) Silver
3) Gold
xxx xxx xxx
2-1. General -
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d. Succeeding Awards - Instead of awarding the same decoration and service

medal, an appurtenance as a substitute thereof shall be granted in the following manner:
1) Bronze Anahaw Leaf - Shall be awarded for the first, second, third
and fourth succeeding deeds instead of the Medal of Valor, Distinguished Conduct Star,
Distinguished Service Star, Gold Cross, Navy Cross, Philippine Legion of Honor,
Outstanding Achievement Medal, Distinguished Aviation Cross, Bronze Cross Medal,
Kagitingan sa Barangay, Military Merit Medal, Silver Wing Medal or Wounded Personnel
Medal.
2) Silver Anahaw Leaf - Shall be awarded for every fifth succeeding

Bronze Anahaw Leaf instead of Medal for Valor, Distinguished Conduct Star,
Outstanding Achievement Medal, Distinguished Aviation Cross, Bronze Cross, Kagitingan
sa Barangay, Military Merit Medal, Silver Wing Medal or Wounded Personnel Medal.
3) Gold Anahaw Leaf - Shall be awarded in place of the fifth Silver

Anahaw Leaf.
4) Bronze Equilateral Triangle - Shall be awarded for the first,

second, third and fourth succeeding deeds instead of Military Commendation Medal.
5) Silver Equilateral Triangle - Shall be awarded for every fifth

succeeding Bronze Equilateral Traingle instead of Military Commendation Medal.
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6) Gold Equilateral Triangle - Shall be awarded after the fourth

succeeding deeds in lieu of the fifth Silver Equilateral Triangle of the Military
Commendation Medal.
7) Bronze Service Star - Shall be awarded and affixed on the

service (campaign) ribbon and badge for each succeeding campaign/major battle
engagement participation in unit massive operations.
8) Silver Service Star -Instead of the fifth Bronze Service Star,

this shall be affixed on the service (campaign) ribbon and badge for every fifth
succeeding campaign /major battle engagement/participation in unit massive operations.
9) Gold Service Star - Shall be awarded in place of the fifth

Silver Service Star.
10) Bronze Spearhead Device - Shall be awarded for first,

second, third and fourth succeeding deeds instead of the Military Merit Medal for
heroic achievement.
11) Silver Spearhead Device - Shall be awarded for every

fifth succeeding deeds in lieu of the fifth Bronze Spearhead Device.
12) Gold Spearhead Device - Shall be awarded after the fourth

succeeding deeds in lieu of the fifth Silver Spearhead Device.
13) Appurtenance to be affixed according to frequency in

earning medals.
xxx xxx xxx
Incl 1 to AFPR G 131-053, C-4, GHQ AFP dtd 8 Jul 94:
APPENDIX XLIX
AFP HERALDY
DECORATIONS, MEDALS RIBBON AND BADGES
1. Name: Enlisted Personnel Administrative Assistant Course (EPAAC) Badge.
2. To Whom Awarded - Enlisted Personnel who graduated from the course.
3. By Whom Awarded - Chief, Intelligence Service, AFP.
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4. Requirements - Enlisted personnel who have satisfactorily completed the

requirements for graduation from the Enlisted Personnel Administrative Assistant Course at
Special Intelligence Training School, ISAFP and have been posted at various ODAFA
offices.
5. Description:
a. Obverse
(1) Blazonry and Tincture
(a) Sphinx - Intelligence;
(b) Triangle and three (3) colors inside the triangle

represent the three (3) Major Services of the AFP;
Green - Army
Blue - Air Force
Gray - Navy
(c) Three (3) stars inside the triangle - Represent the three
(3) major geographical areas of the archipelago;
(d) Garland - Two (2) tendrils of laurel leaves represent

pride, honor and distinction;
(e) Earth/Globe - Strategic location of ODAFA posts

distributed worldwide;
b. Reverse - Plain
6. Dimensions:
a. 36cm - diameter of the badge
b. 3.5 mm - width of the Sphinx
c. 4 mm - height of the Sphinx
d. 10mm or 1 cm - each side of the triangle
e. 10mm (1 cm) - height of laurel
f. 2 mm (.2 cm) - diameter/size of laurel
g. 1mm (.1 cm) - diameter/size of 3 stars
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h. 23 mm (2.3 cm) - diameter/size of the globe
i. 1.5 mm space between each 3 circles
j. 2.5 mm space between each latitude
k. 2.5 mm space between each longitude
l. diameter/size/measurement of land mass in the globe is patterned after

ISAFP key chain.
7. Manner of Wearing:
The badge will be worn by course graduates who are designated by the Office
of the President as Administrative Assistants on black leather straps attached to the breast
pocket button on the uniform in the center of the pocket area below the pocket flap.
8. Illustration/drawing (attached).
Incl 1 to AFPR G 131-053, C-4, GHQ AFP dtd 8 Jul 94:
APPENDIX XLVIII
AFP HERALDRY
DECORATIONS, MEDALS, RIBBONS, AND BADGES
1. Name: Election Duty Badge
2. To Whom Awarded - ROTC Cadets/Cadettes and AFP personnel who were

or will be duly deputized by COMELEC for election duties.
3. By Whom Awarded - Chief of Staff, AFP.
4. Requirements - Meritorious service rendered during the conduct of voting

exercises thereby greatly contributing to the honest, orderly and peaceful elections.
5. Description - The badge is made of brass of about 1 1/4 inches and 1 inch
wide. It is embossed with four distinct colors namely: blue - to represent honest election,
green - to represent orderly election, white - to represent peaceful election and red - to
represent the election process. The rising sun on top of the rectangular brass depicts the
vision of ROTC cadets/cadettes and AFP personnel duly deputized by COMELEC in
choosing the National Leaders who envision to bring hope to the social, political and
economic stability of the country.
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6. Dimensions -
a. Width - 2.54 cm (fm base to height of the rising sun)
b. Length - 3.17 cm
c. Width of the Badge - 1.27 cm
d. Base of rising sun - 2.377 cm
e. Height of rising sun - 1.27 cm
f. Dimension of blue, green, white and red stripes - 1.27 cm x .7925 cm
2-3. Awards and Decorations Board - AFP Awards and Decorations Board shall be
created and covered with appropriate orders.
a. Composition
Dep, J3 - Chairman
C, MILAD, J1 - Member
C, Plans and Policy Div, J2 - Member
C, Combat and Research Div, J3 - Member
C, Plans and Program Div, J4 - Member
C, Research Div, J7 - Member
C, Inspection Br, OTIG - Member
C, MDD, OTAG - Member
Representative of Major Services

Awards and Decorations Boards - Member
xxx xxx xxx

c. Para 2-3c, which provides tenure of members be deleted to jibe with
composition by position. Paras 2-3d and e be correspondingly changed to paras 2-3c and d,
respectively.
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d. Para 2-3e, which provides that “Whoever is the most senior member
of the board shall sit as the “Chairman” be likewise deleted.
xxx xxx xxx
OFFICIAL: ARTURO T ENRILE

General, AFP
Chief of Staff
OCTAVIUS S DAUZ
Captain PN (GSC)
DISTRIBUTION:
“A”
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AFP REGULATIONS AFPR G 131-053 C-3

G 131-053
C-3
Quezon City
01 July 1992
xxx xxx xxx
1-7. Service Medals and Ribbons
f. World War II Victory Medal
g. Philippine Liberation Medal and Ribbon
h. Philippine Defense Medal and Ribbon
i. American Defense Medal and Ribbon
j. Vietnam Service Medal and Ribbon
k. Asiatic-Pacific Campaign Medal
l. Philippine Independence Ribbon
m. Resistance Movement Medal

xxx xxx xxx
OFFICIAL: LISANDRO C ABADIA

General, AFP
Chief of Staff
OCTAVIUS S DAUZ
Captain, PN (GSC)
Acting The Adjutant General
DISTRIBUTION:
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“A”
AFP HERALDRY
DECORATIONS, MEDALS, RIBBONS, AND BADGES
1. Name: Philippine Defense Medal
2. To Whom Awarded – Members of the AFP and US Armed Forces and

recognized guerilla units.
3. By Whom Awarded – CSAFP, Commanders of Major Services and other

units authorized to grant awards.
4. Requirements:
a. Participation in any engagement against the enemy on Philippine

territorial lands, waters, and air during the period from 8 Dec 41 to 15 Jun 1942.
b. If the individual was assigned or stationed in the Philippine territorial

lands, waters, and air for not less than 30 days during the period 8 Dec 1941 to 15 Jun 1942.
5. Description:
a. Obverse
1) Disc – it is the medal itself. It is in bronze having decagonal

concave groove in the sides.
2) Filipina in relief – in the center of the disc is a symbolic figure

of a Filipina, holding an Igorot shield in her sinister hand and brandishing a Moro kris in her
dexter hand.
3) Layers of concrete slab – the figure of a Filipina is standing on

three layers of concrete slabs in gold, formed like a stairs.
4) Philippine sun – at the dexter flank is the Philippine sun in

gold.
5) Star – at the center chief are three (3) golden stars.
6) Map – at the sinister flank is a relief map of Corregidor Island

and at the sinister base a relief map of Bataan province partly shown.
7) Laurel wreath – it is made of green laurel leaves. One tendril

is at sinister flank and the other at the dexter flank, both in arc pattern.
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8) Dimensions:
a) Diameter of the medal – 3.85 cm
b) Diameter of disc – 3.85 cm
c) Width of groove – 0.35 cm
d) Height of Filipina status – 2.0 cm
e) Length of Moro kris – 0.9 cm
f) Height of shield – 0.8 cm
g) Diameter of Philippine sun – 0.25 cm
h) Diameter of each star – 0.2 cm
i) Inside diameter of laurel wreath – 2.33 cm
j) Outside diameter of laurel wreath – 2.5 cm
9) Symbolism and Significance
a) Filipina on a pedestal of concrete slabs – symbolizes the

Philippines as a country though fragile as a woman has the spirit to defend and fight an
armed enemy.
b) Philippine sun and stars – stand for the Philippine Islands.
c) Relief map – signifies the defeats and victories, which have

made a history in the Philippine Republic.
d) Laurel wreath – stands for the honor of the defendant who

fought for the Republic.
b. Reverse
1) Blazonry and Tincture – inscribed symmetrically is the phrase “FOR

THE” in the first line; “DEFENSE” in the second line; “OF THE” in the third line; and
“PHILIPPINES” in the fourth line; all single stroke Gothic letters.
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2) Dimensions:
a) Width of ribbon – 3.5 cm
b) Length of ribbon – 3.5 cm
c) Width of red stripe – 0.4 cm
d) Width of white stripe – 0.3 cm
e) Diameter of each star – 0.3 cm
f) Service ribbon
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AFP HERALDRY
DECORATIONS, MEDALS, RIBBONS AND BADGES
1. Name: Resistance Movement Medal
2. To Whom Awarded – Members of the AFP and US Armed Forces and

3. By Whom Awarded – CSAFP, Commanders of Major Services, and other

4. Requirements – Military Service in the Philippine Resistance Movement at

any time during the period from 16 Jun 42 to 16 Oct 45.
5. Description
a. Obverse
1) A bolo and star embossed on a flaming file, superimposed on

a background of three mountain peaks.
2) The lower two-thirds of the circumference is boarded by a

wreath while the upper third contains the inscription “LOYALTY”. The medal is of circular
bronze material 3.00 cm in diameter.
b. Reverse
Engraved words “FOR SERVICES IN THE RESISTANCE

MOVEMENT” on a plane surface.
c. Blazonry and Tincture – The medal is suspended from a silk moiré

ribbon, 3.50 cm long and 3.50 cm wide, composed of 1.00 cm red band – 0.50 cm, white
stripe – 0.50 cm, blue stripe – 0.50 cm, white stripe – 1.00 cm red band. On the ribbon are
three small stars in pyramidal composition.
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AFP HERALDY
1. Name: Philippine Liberation Medal
2. To Whom Awarded – Members of AFP and US Armed Forces and


4. Requirements – for service of at least 30 days in the liberation of the

Philippines from 17 Oct 1944 to 3 Sep 1945. Servicemen are eligible if:
a. They participated in the initial landing operations in Leyte or

adjoining islands from 17 to 20 Oct 1944.
b. They participated in any engagement against the enemy during the

liberation campaign.
c. They served in the Philippine Islands for not less than 30 days during
the period of 17 Oct 1944 to 3 Sep 1945.
5. Description
a. Obverse
1) Blazonry and Tincture
a) Tabak – It is in gold and resting over the center of the

shield. The steel blade is pointed upward. Both handle and tang are at center base. The tip
of the blade is at honor point.
b) Shield – It superimposed a pair of wings in the center.

The chief in white has three golden stars. Each star occupies the dexter, center and sinister
chief, respectively. Below the chief is an arc with golden border bearing an engraved word
“LIBERTY” in bold single stroke Gothic letters. Below the arc and above the golden
horizontal partition line passing through the nombril point, the tabak serves as a divider,
wherein the dexter flank is in blue, the sinister, in red. A vertical corrugated white stripe
with golden borders divides the blue portion and so with the red portion. The base is in
white. The edges are bordered in gold.
c) Pair of wings – both wings in gold occupies

symmetrically the sinister and dexter sides of the medal. Each wing is composed of eight
(8) short feathers, three (3) longer feathers, and four (4) longest feathers.
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2) Dimensions
a) Diameter of the medal: vertical – 4.0 cm; horizontal –

3.7 cm.
b) Length of Tabak – 2.4 cm
c) Width of blade at near tip – 0.35
d) Width of blade at tang – 0.5 cm
e) Length of tang – 0.5 cm
f) Length of handle – 0.55 cm
g) Width of white corrugated stripe – 0.1 cm
h) Length of White corrugated stripe – 1.9 cm
i) Chord of arc – 0.4 cm
j) Diameter of each star – 0.3 cm
k) Span of shield from dexter to sinister chiefs – 2.4 cm
l) Width of shield at arc ends – 2.0 cm
m) Width of shield at arc sinister and dexter flanks – 2.0

cm
n) Length of horizontal partition – 1.3 cm
o) Width of shield from dexter to sinister base below the

horizontal partition – 1.5 cm
p) Height of shield – 3.8 cm
q) Slope of shield’s dexter and sinister chiefs with respect

to imaginary horizontal line in the base – 40 degrees.
r) Length of each short feather – 0.2 cm
s) Length of each longest feather – 1.0 cm
t) Length of each longer feather – 1.3 cm
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u) Span of feather from side to side – 3.6 cm
v) Height of wing from shoulder to tip of longest feather

– 3.5 cm
w) Space between shoulder of wing – 0.9 cm
a) Tabak and Shield – signify the defensive and offensive

achievements made during the liberation of the Philippines.
b) Pair of wings – symbolizes the flying colors for such

endeavors.
b. Reverse
a) It shows the plain golden outline of the medal.
b) Centered proportionally and embossed in modern

Roman letters is a phrase “FOR THE” in the first line; “LIBERATION” in the second line;
“OF THE” in the third line; and “PHILIPPINES” in the last line.
2) Dimensions
a) Height of first and third line letters – 0.2 cm
b) Height of second and last line letters – 0.3 cm
c) Space between lines of the phrase – 0.2 cm
c. Dimensions
1) Thickness of the medal – 0.45 cm
2) Thickness of shield – 0.2 cm
3) Thickness of wings – 0.25 cm
d. Accessories
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1) Blazonry and Tincture – The medal is suspended by a ribbon

through a metal ring at the tip of the shield at center chief. The red ribbon has two adjacent
white and blue stripes in the center.
2) Dimensions
b) Weight of ribbon – 3.5 cm
c) Width of blue stripe – 0.85 cm
The colors of the ribbons – represent the Philippine National

colors.
e. Service ribbon
1) Blazonry and Tincture – The ribbon carries the colors of the

suspension ribbon.
2) Dimensions
c) Width of stripe – 0.25 cm
f. Kinds of material used and craftsmanship
1) Medal – gold-plated bronze in the obverse and enamel colors

in the shield with shiny fine-finished texture.
2) Ribbon – silk moiré with appropriate textile colors
g. Miniature ribbon – ½ the size of service ribbon and same proportion

of colors.
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AFP HERALDY
1. Name: Philippine Independence Ribbon
2. To Whom Awarded – Recipients of the Philippine Defense and Philippine

Liberation Medals.

4. Requirements – Military personnel of the USA and USAFFE who are

recipients of the Philippine Defense and Philippine Liberation Medals.
5. Description:
a. Obverse
1) Blazonry and Tincture – A rectangular ribbon which consists

of yellow, blue, red and white stripes in that order from left to right.
2) Dimensions
c) Width of yellow stripe – 0.35 cm
d) Width of blue stripe – 1.0 cm
a) Yellow color – represents the light and wisdom of the

personnel during the campaign.
b) Blue – nobility and integrity displayed while in actual

combat against an armed enemy.
c) Red – stands for bravery and courage of the personnel.
d) White – symbolizes purity and sincerity to their oath of duty.
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b. Reverse
(1) Blazonry and Tincture – It is rectangular in form with

appropriate tinctures behind the pair of clutch attachment.
(2) Dimensions
(a) Stripes – same with the obverse.
(b) Distance between clutches – 2.0 cm
c. Other Views (cross-section)
(1) Blazonry and Tincture – It carries the colors of the suspension

ribbon, except that the white stars are arranged in an isosceles triangle pattern.
(2) Dimensions
(a) Length of ribbon – 1.0 cm
(b) Width of ribbon – 3.5 cm
d. Kinds of material used and craftsmanship
(1) Medal is made of bronze with shiny fine-finished texture.
(2) Ribbon – silk moiré with required textile colors.
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AFP HERALDRY
1. Name: Presidential Unit Citation Badge
xxx xxx xxx
3. Requirements:
a. The Presidential Unit Citation Badge is awarded to all units of the
Armed Forces of the Philippines, including RECOGNIZED GUERILLA
ORGANIZATIONS, the Philippine Merchant Marine, and units of the Armed Forces of the
United States and nations allied or associated with the United States FOR
PARTICIPATING IN THE PHILIPPINE DEFENSE CAMPAIGN FROM 8 DECEMBER
1941 TO 15 JUNE 1942 OR THE PHILIPPINE RESISTANCE MOVEMENT FROM 16
JUNE TO 16 OCTOBER 1944 OR THE PHILIPPINE LIBERATION CAMPAIGN FROM
17 OCTOBER 1944 TO 3 SEPTEMBER 1945. (In the war against the Japanese Empire
during the period 7 December 1941 to 10 May 1942, inclusive and during the Philippine
Campaign for liberation in 1944 – 1945).
Xxx xxx xxx
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G 131-053
C-2
Quezon City
10 May 1990
xxx xxx xxx
Appendix IV, VII, VIII, IX, X, XII to XVIII, XXIV, XXXI, XXXV, XXXIX, and
XL are changed as follows:
xxx xxx xxx
1. Adding Area Commanders and Major Service Commanders to those

persons authorized to award the following medals:
a. Gold Cross
b. Gawad sa Kaunlaran
c. Distinguished Aviation Cross
d. Distinguished Navy Cross
e. Silver Wing Medal
2. Specifying the Area Commanders as among the persons authorized to

award the following medals, ribbons and badges:
a. Bronze Cross
b. Military Merit Medal
c. Military Commendation Medal
d. Military Civic Action Medal
e. Armed Forces Conduct Medal
f. Sagisag ng Ulirang Kawal
g. Mindanao Anti-Dissidence Campaign Medal & Ribbon
h. Disaster Relief and Rehabilitation Ribbon
i. AFP Badge “Kagitingan”
j. Marksmanship Badge
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k. Tanglaw Badge
l. AFP Home Defense Badge
xxx xxx xxx
OFFICIAL: RODOLFO G BIAZON

Major General, AFP
Acting Chief of Staff
(Sgd)
JORGE P AGCAOILI
Colonel, PAF (GSC)
DISTRIBUTION:
“A”
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G 131-053
C-1

Quezon City
25 May 1989
Table of contents
xxx xxx xxx
Para 1-7, Chapter 1 (Sec II), para 2-2, Chapter 2 (Sec I) and para 2-3, Chapter 2 (Sec
I) are changed as follows:
1-7. Service Medals and Ribbons. –
f. World War II Victory Medal

g. Philippine Liberation Medal and Ribbon
h. Philippine Defense Medal and Ribbon
i. American Defense Medal and Ribbon
j. Vietnam Service Medal and Ribbon
k. Asiatic-Pacific Campaign Medal
l. Philippine Independence Ribbon
xxx xxx xxx
2-2. Foreign Decorations and Campaign Medals. –
a. Decorations and medals which have been or may hereinafter be authorized or

approved and awarded by a friendly foreign sovereign government are also authorized for
members of the Armed Forces of the Philippines. In the case of units of the Armed Forces
of the Philippines, which may be recipient of a foreign award for invaluable services
rendered, the Commander of such unit shall seek authority from the Chief of Staff, AFP to
receive such award and shall become the authority to award it to the individual members
thereof. In the case of individual officer, employee or member of the Armed Forces of the
Philippines, no individual shall accept any decoration or medal except honors or titles of a
religious, academic or scientific nature without first having obtained the consent of the
Secretary of National Defense.
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b. The relative equivalence and precedence of individual decorations of the

Armed Forces of the Philippines vis-à-vis those of other countries shall be determined by the
AFP Awards and Decorations Board on a case by case basis, as necessary and recommended
to SND for approval. The precedence among the decorations of the Armed Forces of the
Philippines and relative equivalence between decorations of the United States Armed Forces
are as follows:
Armed Forces of the Armed Forces of the

Philippines United States
1) Medal of Valor 1) Medal of Honor

2) Distinguished Conduct Star 2) Distinguished Service Cross
or Navy Cross
3) Distinguished Service 3) Distinguished Service
Star Medal
4) Gold Cross 4) Silver Star
5) Philippine Legion of Honor 5) Legion of Merit
6) Distinguished Aviation 6) Distinguished Flying
Cross Cross
7) Bronze Cross 7) Soldier’s Medal or Navy
and Marine Corps Medal
8) Military Merit Medal 8) Bronze Star Medal
9) Silver Wing Medal 9) Air Medal
10) Military Commendation Medal 10) Commendation Ribbon
11) Wounded Personnel Medal 11) Purple Heart
2-3. Awards and Decorations. – AFP Awards and Decorations Board shall be created and
covered with appropriate orders.
a. Composition
Representative DCS PER, J1 - Member

Representative DCS INTEL, J2 - Member
Representative DCS OPNS, J3 - Member
Representative DCS LOG, J4 - Member
Representative DCS CIVIL MIL - Member
OPNS, J7
Representative TIG - Member
Representative C, MD, OTAG - Member/ Recorder
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xxx xxx xxx
OFFICIAL: RENATO S DE VILLA

General, AFP
Chief of Staff
(Sgd)
JOEL R HINLO
Colonel, PAF(GSC)
DISTRIBUTION:
“A”
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AFP HERALDY
DECORATIONS, MEDAL, RIBBONS AND BADGES
1. Name: World War II Victory Medal
2. To Whom Awarded – Philippine and American Veterans.

4. Requirements – For service at any time between 7 Dec 1941 and 31 Dec
1946 both dates inclusive.
5. Description:
a. Obverse
a) Disc – it is the medal itself in gold.
b) Figure of a Liberation Lady – it is embossed in the

center of the disc. Her right hand holds the hilt of a broken sword, while the left hand holds
a broken blade. Her right foot is resting on War God’s helmet.
c) War God’s helmet – it is in relief placed below the

right foot of the Liberation Lady.
d) Sun – Slightly covered by the helmet, radiates rays

throughout the background in the disc.
e) Inscribed phrase – “WORLD” is placed in the dexter

and “WAR II” is placed in the sinister.
2) Dimensions
b) Height of Liberation Lady – 3.4 cm
c) Length of hilt from tip to tip – 0.7 cm
d) Length of blade – 0.6 cm
e) Height of letter – 0.2 cm
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27 RESTRICTED
f) Diameter of medal – 3.6 cm
g) Thickness of the medal – 0.2 cm
h) Radius of helmet – 0.2 cm
i) Radius of sun – 0.2 cm
b. Reverse
a) Embossed in arc pattern starting from the dexter flank

and terminated in the sinister flank is a phrase “UNITED STATES OF AMERICA” in
Modern Roman letters and at the base are the Years “1941” and “1945”, also in Modern
letters, with dots separating them and the phrase.
b) Embossed symmetrically in the center of the disc is a

phrase “FREEDOM” in the first line and “FROM FEAR AND WANT” in the second line.
c) In the middle of the disc is a stem of palm leaves.
d) Embossed below the palm leaves symmetrically in the

center is the phrase “FREEDOM OF SPEECH” in the first line and “AND RELIGION” in
the second line.
2) Dimensions
a) Height of letter and figures in the phrase surrounding

the edge of disc – 0.3 cm.
b) Height of letters in the phrase at the center of disc – 0.2

cm.
c) Length of stem of palm leaves – 2.4 cm.
c. Accessories
1) Blazonry and Tincture – the medal is suspended by a ring

from a red silk moiré ribbon with rainbow colored stripes.
2) Dimensions
a) Width – 3.5 cm
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b) Length – 3.5 cm
d. Service ribbon
Blazonry and Tincture – it carries the colors of the suspension ribbon.
(1) Width – 3.5 cm
(2) Length – 1.0 cm
e. Kinds of material used and craftsmanship
(1) Medal – gold-plated bronze with shiny fine-finished texture.
(2) Ribbon – silk moiré with appropriate textile colors
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AFP HERALDRY
1. Name: American Defense Medal
2. To Whom Awarded – Members of the AFP
3. By Whom Awarded – Chief of Staff, AFP
4. Requirements – Active service in the United States Armed Forces in the Far
East between 8 Sep 1939 and 7 Dec 1941.
5. Description:
a. Obverse
a) Disc - it is the medal itself made of bronze.
b) Female Grecian – at the center of the medal is a

barefooted female Grecian brandishing a sword in her sinister hand above her head; sporting
an ancient shield at her dexter hand and wearing a warrior’s helmet. The figure is facing
sinister flank and standing on the main trunk of an oak tree.
c) Oak tree – it is in relief and partly superimposed by the

Grecian warrior. It bears four (4) spray of leaves. Each of the spray of leaves is positioned:
one supporting the handle of the sword; another supporting the elbow of the warrior; one
tangent to the side of the shield; and one placed below the shield.
d) Inscription – an embossed phrase “American Defense”

in single stroke Gothic letters is inscribed along the border of the disc beginning from the
dexter chief terminating at the sinister chief.
2) Dimensions
b) Height of female Grecian – 2.4 cm
c) Length of sword – 1.4 cm
d) Diameter of shield – 0.9 cm
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e) Span between feet or warrior – 1.1 cm
f) Height of letters in the inscription – 0.2 cm
a) Female Grecian – symbolizes the defense made

although equipped with inadequate arms and ammunition and food supply are too much
inferior against the enemy.
b) Oak tree – signifies that although with unfavorable

conditions/situations, the US gives support to the men engaged in the defense, as portrayed
by the oak tree supporting the female warrior.
b. Reverse
1) Blazonry and Tincture – it is in plain bronze. Inscribed in the

whole face of the reverse is a phrase: “FOR”, first line; “SERVICE”, second line:
“DURING THE”, third line; “LIMITED EMERGENCY”, fourth line; “PROCLAIMED
BY”, fifth line; “THE PRESIDENT”, sixth line; ON SEPTEMBER 8, 1939”, seventh line;
“OR DURING THE”; eight line; “UNLIMITED EMERGENCY”; ninth line;
“PROCLAIMED BY”; tenth line; “THE PRESIDENT”; eleventh line; and “ON MAY 27,
1941”; twelfth line; spray of laurel leaves are inscribed immediately below the last line of
the phrase.
2) Dimensions
a) Height of letters – 0.15 cm
b) Length of spray of leaves – 1.0 cm
c. Other views (cross-section)
1) Dimensions
a) Thickness of the disc – 0.3 cm
b) Thickness of relief figures – 0.05 cm
d. Accessories
1) Blazonry and Tincture – the medal is suspended by a ring to a

golden suspension ribbon with red, white, and blue stripes at each sides with blue at the
extremes.
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2) Dimensions
c) Width of stripes – 0.1 cm
d) Width of gold stripe at the extreme side – 0.6 cm
1) Medal – bronze with shiny fine-finished texture.
2) Ribbon – silk moiré with appropriate colors.
f. Service Ribbon
1) Blazonry and Tincture – it carries the same tincture of the

suspension ribbon.
c) Stripes – same as suspension ribbon.
d) Miniature ribbon – ¼ the actual size and same color

proportion.
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AFP HERALDRY
1. Name: Vietnam Service Medal and Ribbon.
2. To Whom Awarded – AFP Personnel.
3. By Whom Awarded – Chief of Staff, AFP.
4. Requirements:
a. For satisfactory service in the Republic of Vietnam from July 1945

for at least six (6) months, except those who were recalled for cause.
b. For having died in line of duty even prior to the expiration of six (6)
months period, and for any member who may have been wounded or contracted illness and
unable to complete the six (6) months period of service.
5. Descriptions
a. Obverse
a) Dragon – it is in relief symmetrically placed in the

center of the disc.
b) Bamboos – occupy center chief of the medal.
c) Text of REPUBLIC OF VIETNAM – in single stroke

Gothic letters and placed in center base of the disc.
2) Dimensions
a) Diameter of medal – 3.0 cm
b) Lateral length of the dragon – 3.0 cm
c) Height of the dragon – 1.7 cm
d) Width of rim – 1.0 cm
3) Symbolism and significance
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a) Dragon – symbol of the Vietnam country.
b) Bamboos – represent typical scenery in Vietnam.
b. Reverse
a) Seal of the Republic of the Philippines – it is in relief

and placed center on the medal, enclosed by a rim.
b) Inscribed around the rim is the phrase “REPUBLIC OF

THE PHILIPPINES” in single stroke Gothic letters.
2) Dimensions
a) Height of seal from tip to tip – 1.5 cm
b) Width of Scroll – 0.2 cm
c) Diameter of inner rim – 2.5 cm
d) Diameter of outer rim – 3.5 cm
e) Height of letter – 0.3 cm
f) Thickness of the medal – 0.25 cm
c. Accessories
1) Blazonry and Tincture – the medal is suspended by a metal

loop from a silk ribbon composed of seven (7) vertical stripes. The extremes are yellow
followed by red, then by yellow; the center is blue.
2) Dimensions
a) Width of suspension ribbon – 3.5 cm
c) Yellow stripes at the extreme – 2.5 cm
d) Red stripe – 0.45 cm
e) Yellow stripe at the means – 0.45 cm
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f) Blue stripe – 1.0 cm
d. Service ribbon
1) Blazonry and Tincture – it carries the colors of the suspension

ribbon.
a) Width – 1.0 cm
1) Medal – gold-plated bronze with shiny fine-finished texture.
2) Ribbon – silk moiré with appropriate textile colors.
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AFP HERALDRY
1. Name: Philippine Independence Ribbon
2. To Whom Awarded – Recipients of the Philippine Defense and Philippine

Liberation Medals.

4. Requirements – Military personnel of the USA and USAFFE who are

recipients of the Philippine Defense and Philippine Liberation Medals.
5. Description:
a. Obverse
1) Blazonry and Tincture – A rectangular ribbon which consists

of yellow, blue, red, white stripes in that order from left to right.
2) Dimensions
c) Width of yellow stripe – 0.35 cm
d) Width of blue stripe – 1.0 cm
e) Width of red stripe - 0.2 cm
f) Width of white stripe – 0.4 cm
a) Yellow color – represents the light and wisdom of the

personnel during the campaign.
b) Blue – nobility and integrity displayed while in actual

combat against an armed enemy.
c) Red – stands for bravery and courage of the personnel.
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d) White – symbolizes purity and sincerity to their oath of

duty.
b. Reverse
1) Blazonry and Tincture – it is rectangular in form with

appropriate tinctures behind the pair of clutch attachment.
2) Dimensions
a) Stripes – same with obverse.
b) Distance between clutches – 2.0 cm
c. Other Views (cross-section)
1) Blazonry and Tincture – the (medal from) where the clutches

are attached and where the ribbon is stretched and visible.
2) Dimensions
a) Thickness of metal form – 0.1 cm
b) Height of clutches – 0.4 cm
c) Thickness of silk ribbon - 0.1 cm
d. Kind of materials used and craftsmanship
1) Ribbon – silk moiré with required textile colors
2) Metal – brass with fine-finished texture.
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AFP HERALDRY
1. Name: Asiatic-Pacific Campaign Medal
2. To Whom Awarded – members of the AFP

4. Requirements – for continuous services of at least 30 days or 60 days of

broken service in the Asiatic-Pacific Theater from 7 Dec 1941 to 2 Mar 1946.
5. Description:
a. Obverse
a) Disc – it is a gold-plated bronze with tropical landing scene in

relief.
b) Troopers – two soldiers holding rifles are placed below the

lower half of the medal.
c) Coconut trees – one (1) each stands between the two troopers,
two (2) short trunks, jutted on the sinister flank and one (1) trunk on the dexter flank.
d) Craft – a battleship, a submarine and an aircraft from the

background.
e) The phrase “ASIATIC-PACIFIC CAMPAIGNS” in single

stroke Gothic letters is embossed in arc pattern above the scene.
2) Dimensions
b) Thickness – 0.2 cm
c) Distance from waist to top of helmet of the soldier at

the dexter flank – 1.6 cm
d) Distance from waist to top helmet of the soldier at

sinister flank – 1.5 cm
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e) Distance of sea line from the base – 0.20 cm
f) Height of coconut tree in the center – 1.7 cm;

height of coconut trunks at dexter flank; short one- 0.8 cm and long one – 1.35 cm; height of
coconut tree at sinister flank – 1.5 cm
a) Battleship, submarine and airplane – symbolizes the

landing of troops on the beach.
b) Coconut trees – stands for local scene.
b. Reverse
1) Blazonry and Tincture – it is in plain bronze. Inscribed in the

whole face of the reverse is a phrase: “FOR”, first line; “SERVICE”, second line;
“DURING THE”, third line; “LIMITED EMERGENCY”, fourth line; “PROCLAIMED
BY”, fifth line; “THE PRESIDENT”, sixth line; ON SEPTEMBER 8, 1939”, seventh line;
“OR DURING THE”; eight line; “UNLIMITED EMERGENCY”; ninth line;
“PROCLAIMED BY”; tenth line; “THE PRESIDENT”; eleventh line; and “ON MAY 27,
1941”; twelfth line; spray of laurel leaves are inscribed immediately below the last line of
the phrase.
2) Dimensions
a) Height of letters – 0.15 cm
b) Length of spray of leaves – 1.0 cm
c. Other views (cross-section)
1) Dimensions
a) Thickness of the disc – 0.3 cm
b) Thickness of relief figures – 0.05 cm
d. Accessories
1) Blazonry and Tincture – the medal is suspended by a ring to a

golden suspension ribbon with a red, white, and blue stripes at each sides with blue at the
extremes.
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2) Dimensions
c) Width of stripes – 0.1 cm
d) Width of gold stripe at the extreme side – 0.6 cm
e. Kind of materials used and craftsmanship
1) Medal – bronze with shiny fine-finished texture.
2) Ribbon – silk moiré with appropriate colors.
f. Service Ribbon
1) Blazonry and Tincture – it carries the same tincture of the

suspension ribbon.
c) Stripes – same as suspension ribbon.
d) Miniature ribbon – ¼ the actual size and same color

proportion.
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AFP HERALDRY
1. Name: Philippine Liberation Medal
2. To Whom Awarded – members of the AFP and US Armed Forces.
3. By Whom Awarded – CSAFP, Commanders of Major Services and other

4. Requirements – for service of at least 30 days in the liberation of the

Philippines from 17 Oct 1944 to 3 Sep 1945. Servicemen are eligible if:
a. They participated in the initial landing operations in Leyte or

adjoining islands from 17 to 20 Oct 1944.
b. They participated in any engagement against the enemy during the

liberation campaign.
c. They served in the Philippine Islands for not less than 30 days during
the period of 17 Oct 1944 to 3 Sep 1945.
5. Description
a. Obverse
a) Tabak – it is in gold and resting over the center of the

shield. The steel blade is pointed upward. Both handle and tang are at center base. The tip
of the blade is at honor point.
b) Shield – it superimposes a pair of wings in the center.

The chief in white has three golden stars. Each star occupies the dexter, center and sinister
chief, respectively. Below the chief is an arc with golden border bearing an engraved word
“LIBERTY” in bold single stroke Gothic letters. Below the arc and above the golden
horizontal partition line passing through the nombril point, the tabak serves as a divider,
wherein the dexter flank is in blue, the sinister, in red. A vertical corrugated white stripe
with golden borders, divides the blue portion and so with the red portion. The base is in
white. The edges are bordered in gold.
c) Pair of wings – both wings in gold occupy

symmetrically the sinister and dexter sides of the model. Each wing is composed of eight
(8) short feathers, three (3) long feathers, and four (4) longer feathers.
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41 RESTRICTED
2) Dimensions
a) Diameter of the medal: vertical – 4.0 cm; horizontal –

3.7 cm.
b) Length of tabak – 2.4 cm
c) Width of blade at near tip – 0.35 cm
d) Width of blade at tang – 0.125 cm
e) Length of tang – 0.5 cm
f) Length of handle – 0.55 cm
g) Width of white corrugated stripe – 0.1 cm
h) Length of white corrugated stripe – 1.9 cm
3) Medal is made of bronze with shiny fine-finished texture.
4) Ribbon – silk moiré with required textile colors.
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AFP HERALDRY
1. Name: Philippine Defense Medal
2. To Whom Awarded – Members of the AFP and US Armed Forces.

4. Requirements:
a. Participation in any engagement against the enemy on Philippine

territorial lands, waters, and air during the period from 8 Dec 1941 to 15 Jun 1942.
b. If the individual was assigned or stationed in the Philippine territorial

lands, waters, and air for not less than 30 days during the period 8 Dec 1941 to 15 Jun 1942.
5. Description:
a. Obverse
a) Disc – it is the medal itself. It is in bronze having

decagonal concave in the sides.
b) Filipina in relief – in the center of the disc is a

symbolic figure of a Filipino, holding an Igorot shield in her sinister hand and
brandishing a Moro kris in her dexter hand.
c) Layers of concrete slab – the figure of a Filipina is

standing on three layers of concrete slabs in gold, formed like a stairs.
d) Star – at the center chief are three (3) golden stars.
e) Map – at the sinister flank is a relief of Corregidor

Island and at the sinister base a relief map of Bataan province is partly shown.
f) Laurel wreath – it is made of green laurel leaves. One

tendril is at sinister flank and the other at the dexter flank, both in arc pattern.
2) Dimensions
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43 RESTRICTED
b) Diameter of disc – 3.85 cm
c) Width of groove – 0.35 cm
d) Height of Filipina status – 2.0 cm
e) Length of Moro Kris – 0.9 cm
f) Height of shield – 0.8 cm
g) Diameter of Philippines sun – 0.25 cm
h) Diameter of each star – 0.2 cm
i) Inside diameter of Laurel wreath – 2.3 cm
j) Outside diameter of laurel wreath – 2.5 cm
a) Filipina on a pedestal of concrete slabs – symbolizes

the Philippines as a country though fragile as a woman has the spirit to defend and fight an
armed enemy.
b) Philippine sun and stars – stand for the Philippine

Islands.
c) Relief map – signifies the defeats and victories, which

have made a history in the Philippine Republic.
d) Laurel wreath – stands for the honor of the defendant

who fought for the Republic.
b. Reverse
1) Blazonry and Tincture – inscribed symmetrically is the phrase

“FOR THE” in the first line; “DEFENSE” in the second line; “OF THE” in the third line;
and “PHILIPPINES” in the fourth line; all single stroke Gothic letters.
2) Dimensions
a) Height of letters in “FOR THE” and “OF THE” – 0.25

cm.
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b) Height of letters in “DEFENSE” and “PHILIPPINES”

– 0.3 cm.
c. Other View (cross-section)
1) Thickness of the medal – 0.45 cm.
d. Accessories
1) Blazonry and Tincture – the medal is suspended by a

suspension ribbon through a metal ring on a groove at center which is also linked to another
metal ring connected to the attachment of the ribbon. The ribbon is in red having two (2)
white stripes at both extremes and three (3) stars arranged symmetrically in equiangular
pattern at the center.
2) Dimension
c) Width of red stripe – 0.4 cm
e) Diameter of each star – 0.3 c
e) Service ribbon
1) Dimensions
a) Length of ribbon – 1.0 cm
b) Width of ribbon – 3.5 cm
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G 131-053
MINISTRY OF NATIONAL DEFENSE

Quezon City
1 July 1986

____________________
TABLE OF CONTENTS
CHAPTER I - GENERAL PROVISIONS Paragraph
Section I - Introduction
Origin of the words “Award and Decoration”. -1

Significance . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Applicability . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Types of AFP Awards . . . . . . . . . . . . . . . . . 1-5
Section II - Classification of AFP Awards
Decoration . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Service Medals and Ribbons . . . . . . . . . . . . 1-7
Badges . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Streamers . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Letters and Plaques . . . . . . . . . . . . . . . . . . . 1-10
Certificates . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
Trophies . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12
Section III - Appurtenances
Types of Appurtenances . . . . . . . . . . . . . . . . . 1-13
CHAPTER 2 - POLICIES AND PROCEDURES
Section I - Introduction
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1
Foreign Decorations and Campaign Medals . 2-2
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Awards and Decorations Board . . . . . . . . . . . 2-3

Procurement of Awards and Decorations . . . . 2-4
Issuance of Medals and Ribbons . . . . . . . . . . 2-5
Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-6
Manufacture and Sale . . . . . . . . . . . . . . . . . 2-7
Miniature . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-8
Announcement and Publication . . . . . . . . . . 2-9
Section II - Manner of Wearing
When Worn . . . . . . . . . . . . . . . . . . . . . . . . . . 2-10

How Worn . . . . . . . . . . . . . . . . . . . . . . . . . . 2-11
CHAPTER 3 - DETAILS, SPECIFICATIONS AND ILLUSTRATIONS
Section I - Reference to Table of Appendices
Decorations. . . . . . . . . . . . . . . . . . . . . . . . . . 3-1
Service Medals and Ribbons . . . . . . . . . . . . 3-2
Badges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-3
Streamers . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4
Appurtenances. . . . . . . . . . . . . . . . . . . . . . . 3-5
Section II - Other Forms of Awards
Letters and Plaques. . . . . . . . . . . . . . . . . . . 3-6

a. Letter of Commendation
b. Letter of Appreciation
c. Major Service Commander’s Plaque
Certificates. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-7
a. Special Certificate of Appreciation
b. Certificate of Honorable Service
c. Peace and Order Campaign Certificate of Merit
Trophies. . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-8
a. Chief of Staff Trophy
b. Major Service Commander’s Trophy
c. Staff’s Trophy
CHAPTER 4 - MISCELLANEOUS PROVISIONS
Supersession . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-9
Table of Appendices
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47 RESTRICTED
CHAPTER I
GENERAL PROVISIONS
Section I
Introduction
1-1. Origin of the words “Award” and “Decoration”.
a. Award - It is derived from the Old North French word “eswart” which means
something that is conferred or bestowed upon a person.
b. Decoration - It is derived from the Latin word “decoratus” which means the
act of adoring and honoring.
1-2. Significance
a. In any organization where acts and deeds of deserving persons or group of

persons are of paramount consideration, there is a need of public recognition of exemplary
performance to motivate them to achieve greater individual and organizational goals, thus
enhancing their efficiency and effectiveness.
b. In the AFP, where men and women are committed to support and defend the
Constitution of the Republic of the Philippines and where unbounded service and risk of
lives are great and demanding, prompt and appropriate recognition of meritorious and
outstanding performance and deeds become a driving force that harness innate qualities and
potentials for the attainment of an assigned mission.
c. Awards and decorations are tokens or intangible proofs of deeds embodying

honorable, meritorious and heroic acts and display of skills with proficiency, competence
and excellence that serve as memorabilia and inspiration.
1-3. Applicability. - This regulation applies to any person/s or unit/organization

military or civilian, local or foreign who has/have distinguished himself/themselves/itself in
outstanding achievement or service in activities relevant to the objectives of the AFP
national security and development.
1-4. Purpose.- To prescribe the policies and procedures in the granting of awards and
decorations to deserving persons/units/organizations in order to recognize actions or deeds
of valor and exceptional service or achievement.
1-5. Types of AFP Awards.-
a. Awards granted to military personnel/unit or organization.
1) Individual - awards granted to recognized single act or merit

sustained by an individual.
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2) Unit - awards granted to units that displayed heroism or meritorious

service as a result of group or unit effort.
b. Awards granted to civilian personnel/organization.
1) Philippine Legion of Honor
2) Outstanding Achievement Medal
3) Kagitingan sa Barangay
4) Barangay Presidential Unit Citation Badge
Section II
Classification of AFP Awards
1-6. Decorations
Decorations in their Order of Precedence - The authorized decorations of the Armed

Forces of the Philippines in their order of precedence are the following:
a. Medal for Valor
b. Distinguished Conduct Star
c. Distinguished Service Star
d. Gold Cross
e. Philippine Legion of Honor
f. Outstanding Achievement Medal
g. Gawad sa Kaunlaran
h. Distinguished Aviation Cross
i. Distinguished Navy Cross
j. Bronze Cross
k. Kagitingan sa Barangay
l. Military Merit Medal
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49 RESTRICTED
m. Silver Wing Medal
n. Military Commendation Medal
o. Wounded Personnel Medal
p. Military Civic Action Medal
q. Armed Forces Conduct Medal
r. Sagisag ng Ulirang Kawal
s. Civilian Employee’s Honorary and Incentive Award
t. Annual Efficiency “E” Award for Naval Vessels
1-7. Service Medals and Ribbons
a. Presidential Unit Citation
b. Long Service Medal
c. United Nations Service Medal and Ribbon
d. Anti-Dissidence Campaign Medal and Ribbon
e. Disaster Relief and Rehabilitation Operation Ribbon
1-8. Badges
a. Philippine Republic Presidential Unit Citation Badge
b. Barangay Presidential Unit Citation Badge
c. AFP Enlisted Man and Women of the Year Badge
d. AFP CMT, Cadet and Cadette of the Year Badge
e. AFP Civilian Personnel of the Year Badge
f. AFP Combat Badge “Kagitingan”
g. PAF Gold Wings Badge
h. Command at Sea Badge (Breast Pin)
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i. Command Badge (Philippine Marines)
j. Marksmanship Badge
k. AFP Parachutist Badge
l. Inspector General’s Service (IGS) Badge
m. Adjutant General’s Service (AGS) Badge
n. Tanglaw Badge
o. AFP Home Defense Badge
p. Major Service Commander’s Badges
1) PAF Aviation Badge
2) Naval Aviation Badge
3) Avionics/Aircraft Maintenance Officer Specialty Badge
4) Constabulary Underwater Operation Badge
5) UOG/Seal Team Badge
6) UOG Scuba Driver’s Badge
1-9. Streamers
a. Presidential Streamer
b. Minister of Defense Streamer
c. Chief of Staff, AFP Streamer
d. Major Service Commander’s Streamer
1-10. Letters and Plaques
a. Letter of Commendation
b. Letter of Appreciation
c. Major Service Commander’s Plaque
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51 RESTRICTED
1-11. Certificates
c. Peace and Order Campaign Certificate
d. Peace and Order Campaign Certificate of Merit
1-12. Trophies
a. Chief of Staff Trophy
b. Major Service Commander’s Trophy
c. Staff’s Trophy
Section III
Appurtenance
1-13. Types of Appurtenances
a. Anahaw Leaf
1) Bronze
2) Silver
3) Gold
b. Equilateral Triangle
1) Bronze
2) Silver
3) Gold
c. Service Star
1) Bronze
2) Silver
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3) Gold
d. Spearhead Device
1) Bronze
2) Silver
3) Gold
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53 RESTRICTED
CHAPTER 2
POLICIES AND PROCEDURES
Section I
Introduction
2-1. General.- This chapter embodies the policies and procedures governing
awards and decorations.
a. Definition - As used in these regulations the following terms shall

mean:
1) Award - anything tangible granted an individual or unit in

recognition of acts of gallantry or heroism, meritorious service or skill and
proficiency.
2) Decoration - a piece of metal/material representing an

award.
3) Appurtenance - device added or attached to the basic

decoration to signify and distinguished each deed and succeeding deeds or
requirements falling under the same category of the decoration.
4) Conspicuous - clearly distinguishable above others in the

performance of one’s unit.
5) Eminently - high in merit characterized by a high degree of

performance of one’s duty.
6) Exemplary - a commendable deed, act or service which sets

example or illustration.
7) Honorable - a praiseworthy accomplishment of duties or

service showing a sense of what is right, proper and noble.
8) Meritorious Service - a praiseworthy execution of duties over

a period of time. Service differs from achievement in the sense that service concerns
a period of time, whereas, achievement concerns an enterprise having a definite
beginning and end not necessarily connected with a specific period of time.
9) Meritorious Achievement - a praiseworthy accomplishment

with easily discernible beginning and end, carried through to completion. The length of
time involved is not a consideration but speed of accomplishment and impact of such
accomplishment may be factors in determining the worth of the enterprise.
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10) Heroism - specific acts of bravery or outstanding courage, or a

closely related series of heroic acts performed within a short period of time.
11) Outstanding - a performance of duty or service that exceeds normal

expectation.
12) Valuable - a performance of duty or service having estimable

importance.
13) Major Responsibility - duty of such character or position of such

nature as to significantly influence the accomplishment of the primary mission of a major
command, or military activity contributory to the realization of major objectives of the AFP
and the government.
14) Position of Major Responsibility - the office or position duly created

at the Major Services, AFPWSSUs, Unified Command, GHQ or at higher levels with T/O
rank requires Colonel and above in given responsibility of initiating and involving major
plans, activities, programs or projects in the pursuit of AFP mission and objectives.
Definitely, such office or position has the inherent authority and capability to accomplish
such major plans, activities, programs or projects.
15) Medal - the distinctive physical device of metal and ribbon, which
constitutes the tangible evidence of an award.
16) Service Medal - an award generally given in recognition of honorable

performance of duty during a specified campaign or conflict.
17) Service Ribbon - a ribbon identical in color with the suspension

ribbon of the service medal it represents, attached to a bar equipped with a suitable attaching
device. A service ribbon is issued with each service medal.
18) Military Decoration - an award given on a restricted individual basis

in recognition of and as a reward for heroic, extraordinary, outstanding, and meritorious
acts, achievements and services.
19) Wound - an injury on any part of the body inflicted by an outside

force, elements, or agent as the result of a hostile act of the enemy or while in action in the
face of an armed enemy.
20) Enemy - a person or a group of persons opposed to duly constituted

authority through violence and who seeks to injure or destroy lives and properties.
21) Citation - a written narrative of an act, deed or meritorious

performance of duty or service for which an award is made.
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55 RESTRICTED
22) Streamer - a narrow free floating special strap of cloth usually with
tassels. It is attached to organizational flying the unit’s bravery or meritorious service either
during peacetime or wartime.
23) Above and Beyond the Call of Duty - exercise of a voluntary course
of action, the mission which would not justify subject individual to censure for failure in the
performance of duty. It usually includes the acceptance of existing danger or extra-ordinary
responsibilities with praiseworthy fortitude and exemplary courage. In its highest degree, it
includes the voluntary acceptance of danger and risk of life.
24) Distinguished Himself By - a person to be distinguished must, by

praiseworthy accomplishment, be set apart from other persons in the same or similar
circumstances. Determination of this distinction requires careful consideration of exactly
what is or was expected as ordinary, routing, or customary behavior and accomplishment of
individuals of like rank and experience for the circumstance.
b. Recommending Authority - decoration shall be awarded on the

recommendation of the Commanding Officer, Immediate Chief, or an officer of the
organization, office or other similar unit, having knowledge of the fact.
c. Interim Awards and Awards of Lesser Category - To insure that a deserving

act, achievement, or service receives recognition, the appropriate authority shall promptly
award a suitable lesser military decoration pending final action on a recommendation for a
higher award.
d. Succeeding Awards - Instead of awarding the same decoration and service

medal, an appurtenance as a substitute thereof shall be granted in the following manner:
1) Bronze Anahaw Leaf - shall be awarded for the first, second, third
and fourth succeeding deeds instead of the Medal for Valor, Distinguished Conduct Star,
Outstanding Achievement Medal, Distinguished Aviation Cross, Bronze Cross, Kagitingan
sa Barangay, Military Merit Medal, Silver Wing Medal or Wounded Personnel Medal.
2) Silver Anahaw Leaf - Shall be awarded for every fifth succeeding

Bronze Anahaw Leaf instead of the Medal for Valor, Distinguished Conduct Star,
Distinguished Service Star, Gold Cross, Navy Cross, etc. except for posthumous awards
presented to the next of kin.
3) Bronze Equilateral Triangle - Shall be awarded for each succeeding

deed or act of achievement sufficient to justify the award of Military Commendation Medal.
4) Bronze Service Star - Shall be awarded and affixed on the service

(campaign) ribbon and badge for each succeeding campaign, major battle engagement
participation in unit massive operations.
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5) Silver Service Star - instead of the five Bronze Service Stars, this
shall be affixed on the service, (campaign) ribbon and badge for every fifth succeeding
campaign/major battle engagement/participation in unit massive operation.
6) Bronze Spearhead Device - shall be awarded for the first, second,

third and fourth succeeding deeds instead of the Military Merit Medal for heroic
achievement.
7) Silver Spearhead Device - shall be awarded for every fifth succeeding

deed in lieu of the five Bronze Spearhead Device.
8) Gold Spearhead Device - Shall be awarded after the fourth succeeding

deed in lieu of the four Silver Spearhead Device.
e. Conversion of Awards - Awards of certain decoration on the basis of existing

letters, certificates, citations, and/or orders, as hereinafter authorized shall be made only
upon letter of application of the individual concerned or upon recommendation of his unit
commander to The Adjutant General, AFP. If possible, the applicant for the conversion of
an award should enclose the original copy of the document, which he wishes to be
considered, or furnish all possible details as to time, place and deed or service to assist in
locating any copy from which it may have been recorded.
f. Posthumous Awards - Awards of medal (s) may be granted following the

death of the person being honored in the same manner as they are made for a living person
except that the orders and citation shall indicate that the award is being made posthumously.
In case an individual who distinguished himself dies before may nevertheless be made and
presented to such representative of the deceased as the Chief of Staff, AFP may designate.
Eligible classes of surviving next of kin are, in order of precedence, widow or widower,
eldest son, eldest daughter, father, mother, eldest brother, eldest sister, grandparents or
eldest grandchild.
g. For Exhibit Purposes - Upon approval by the Chief of Staff, AFP samples of
decorations awarded by the Armed Forces of the Philippines shall be furnished at cost price
(including the cost of engraving, packing, and shipping), to museums, libraries, historical,
numismatic and military societies, or institutions of such public nature as will insure an
opportunity for the public to view the exhibits. All sample decorations furnished shall be
engraved with the words “For Exhibit Purposes Only.”
h. Replacement of Awards - Whenever a decoration, medal, ribbon, cross, bar,

rosette, or other device presented in accordance with those regulations shall have been lost,
destroyed, or rendered unfit for use, without fault or neglect on the part of the person to
whom it was awarded, it shall be replaced without charge.
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57 RESTRICTED
i. Recommendation for Awards
1) Character
a) To be fully effective, an award should be timely. It is highly

desirable that a recommendation be coursed thru military channels and acted upon as
quickly as possible. If circumstances preclude submission of a completely documented
recommendation, it is best to submit it immediately with the information that additional data
shall be submitted later. Action of intermediate headquarters and by the final approving
authority shall be expeditious and consistent with full and considerable judgment.
b) A recommendation for award of a decoration based on a

period of meritorious service in a given assignment shall not be made while the individual
being recommended for the award is still performing and/or has not yet been relieved from
such assignment. However, if such individual has been performing his duty for at least three
(3) years, he may be recommended for an award. Should a person departing from an
organization or installation desire to initiate a recommendation for an award in recognition
of meritorious service of an individual in the same organization or installation, he should
leave the recommendation in written form with the Commanding Officer, Chief or his own
successor for final action when the individual recommended becomes eligible for
consideration.
c) Recommendations must be based upon the statement of a

responsible person who was an eyewitness to the deed or act meriting the award claimed or
recommended. In isolated cases, however, where the lone survivor cannot possibly present
eyewitness to the act in question, the testimonies of his Commanding Officer and/or other
officers and men of his unit to whom the incident was reported can be admissible as
evidence. These cases should be treated more as an exception. Consequently, careful
checking and rechecking of facts surrounding it should be resorted to before positive action
is finally taken. The service or act must be described specifically and in detail and when the
recommendation is made by a person who was not an eyewitness (higher commanders), it
must be accompanied by the testimony of at least two eyewitnesses, who, according to
official records, are known to have been present in the engagement where the service or act
took place; sworn statement of at least two (2) eyewitnesses present during a report made by
a lone survivor to his immediate superior officer immediately after an engagement with the
enemy.
d) Written testimony shall be in the form of certifications or

affidavits.
(e) Each basis of recommendation for an award of a decoration

shall show the exact status based on the services of the person being recommended at the
time of condition.
f) In recommendations based upon service which cover an

appreciable period of time, the exact period shall be included in the information.
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g) Any award for meritorious service may be revoked if facts

subsequently determined should have prevented original approval of the award.
Commanders becoming aware of any such instance shall support the circumstances and
make recommendation to the Adjutant of the unit being cognizant of same for review and
determination or appropriate action.
h) In a proper case, specific information should be included as to

each of the following:
1) Character of the terrain.
2) Character of the hostile observation
3) Character of enemy fire during the period in which deed

was performed.
4) Visibility, time of day and atmospheric condition.
5) Proximity of enemy.
6) Morale, that of own force and of the enemy.
i) When a recommendation is supported by an official record,

that fact shall be stated and included in the recommendation. Such information enables
prompt and certain identification of the record.
j) Report of action taken whether favorable or unfavorable, on

any recommendation for award, including copies of paper and correspondence upon which
action was based, shall be forwarded to the approving authority thru military channels.
j. Presentation of Awards
1) Medal of Valor - The recipient of this award shall be directed to come

to Manila and the presentation shall be made by the President of the Republic of the
Philippines or the Minister of National Defense or the Chief of Staff, AFP as the President
may desire or order.
2) Decorations other than Medal of Valor
a) The presentation of the decoration to the awardees shall be

made with formal and impressive ceremony including, when practicable, the attendance of
troops.
b) In the absence of orders to the contrary, the arrangement

therefore, and the presentation shall be made by the troop commander.
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59 RESTRICTED
c) In the presentation, a decoration may be pinned on the clothes

of the awardees, whether in uniform or civilian clothing, or the next of kin, in the case of
presentation following the recipient’s death; however this shall not be construed as authority
for any person other than the individual honorably by the decoration, to wear it. As an
alternative to pinning the decoration, especially to next of kin, it may be handed to the
recipient in an open decoration container.
d) The presentation to an individual who is no longer in service

or to the next of kin shall, as a rule, be made at the military post, base, camp or station
nearest the home of the recipient.
e) Whenever the Bonze Anahaw Leaf is presented posthumously,

it shall be appended to the appropriate medal and the complete decoration consisting of the
medal and Bronze Anahaw Leaf shall be presented to the next of kin rather than the Bronze
Anahaw Leaf alone.
f) Ceremony of Presentation - Refers to existing policies, rules

and regulations on same subject matter.
3) In each case, the fact, date and place of presentation including the
name and title of the official who made the presentation shall be reported to the Adjutant of
the unit concerned.
k. Limitation
1) Only one award shall be made for the same act of heroism,
extraordinary achievement, or period of meritorious service.
2) Duplicating, awards shall not be made for outstanding achievement

and inclusive meritorious service within the same period of time. Continuation of the same
or similar type of duty previously recognized by an award shall not be the basis for a second
decoration.
3) If appropriate, an award may made to include the extended period of a

service by superseding the earlier award, or the award previously made may be amended to
incorporate the extended period of services.
l. Notice of Entitlement - Any person who is entitled to a service medal (s) of

the Armed Forces of the Philippines whether he is in the active or inactive service in the
Armed Forces may send a letter of notification to The Adjutant General, AFP setting forth
the circumstances. However, the following statements should accompany the request:
1) The degree of relationship to the deceased person.
2) The names, ages, addresses, etc., of the nearest relative of the

deceased.
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3) That he is the next of kin according to the order of precedence.
2-2. Foreign Decorations and Campaign Medals - Decorations and medals with
appropriate ribbon and medals which have been or may herein after be authorized or
approved and awarded by a friendly foreign sovereign government are also authorized for
members of the Armed Forces of the Philippines. No official, employee or member of the
Armed Forces of the Philippines, however, shall accept any decorations or medals presented
to him by a foreign sovereign or government except honors or titles of religious, academic
or scientific nature without first having obtained the consent of the Batasang Pambansa.
2.3. Awards and Decorations and Campaign Medals. - Decorations Board shall be
created and covered with appropriate orders.
a. Composition:
Representative, DCS PER, J1 - Member

Representative, DCS INTEL, J2 - Member
Representative, DCS OPS, J3 - Member
Representative, DCS LOG, J4 - Member
Representative, TIG - Member
Representative, PA A & D B - Ex Officio Member
Representative, PC A & D B - Ex Officio Member
Representative, PAF A & D B - Ex Officio Member
Representative, PN A & D B - Ex Officio Member
Representative, C, M&DD, OTAG - Member/Recorder
b. Major Services, AFPWSSUs, Divisions, Separate Bde, PC Regional

Commands, or their equivalent in PAF and PN shall create a similar boards composed by
not less than (5) members.
c. Tenure - The tenure of office of members of Awards and Decorations Board

shall be at least one (1) year.
d. Function - To deliberate and pass upon recommendations for awards and

decorations in accordance with the provisions of this regulation.
e. Whoever is the most senior member of the board shall sit as the Chairman.
2-4. Procurement of Awards and Decorations. - Shall be the responsibility of the

awarding authority and commanders recommending higher awards approved by GHQ,
MND or OP.
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a) Issuance of Medals and Ribbons – Service medals and ribbons are distributed
by TAG, in case of GHQ and HSG, and Adjutants of Major Services, AFPWSSUs,
Division/Separate Brigade, PC Regional Command or their equivalent in PAF and PN.
b) Reports – Quarterly report on awards and decorations shall be submitted to

TAG, AFP. This report to include names of awardees with their corresponding awards and
decorations, shall be rendered by the Major Services and other awarding authorities.
c) Manufacture and Sale – Manufacture of medals and decorations shall request

from the Chief of Staff, AFP authority to manufacture and sell the same, renewable every
two (2) years.
d) Miniature – Replicas of decorations, service medals and ribbons in miniature

which are authorized for wear on mess jacket, Barong Filipino and or evening clothes, shall
be one-fourth (1/4) of the actual prescribed medals and ribbons. The wearing of miniature
on civilian clothes shall be limited for ceremonial occasions only.
e) Announcement and Publication –
1) Awards and decorations granted by the OP, MND, CSAFP shall be

announced and published in General Orders by command of the CSAFP.
2) All other awards and decorations granted by Commanders of Major

Services, AFPWSSUs, PC Regional Commands, Division, Separate Brigade or their
equivalent in the PAF and PN shall be announced and published in General Orders by their
respective commands and copies of which shall be furnished the Office of the Chief of Staff,
AFP. (Attn: TAG, AFP)
Section II – Manner of Wearing
2-10. When Worn. Medals, unit decorations, badges, emblems, and/or service ribbons
may be worn on the formal military attire or the service uniform. Decorations, service
medals and badges shall not be worn on the uniform together with their corresponding
ribbons. Wearing shall conform with the following:
a. General – be may worn on the uniform on the following occasions, unless

otherwise prescribed:
1) On state occasions, local or abroad.
2) When receiving or calling or acting as escort or aide to the President

of the Republic of the Philippines.
3) In all official and social functions at Malacañang and when attending

other ceremonies and social functions elsewhere given for minister of different ministries or
ranking officers of the AFP and other foreign friendly nations.
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4) As escort of the colors.
b. Prescribed - Commanding Officers may prescribe the wearing on the

following occasions:
1) Parades, reviews, inspections and funerals.
2) Ceremonial and social occasions.
3) Regular duty, when the general duty uniform is worn.
c. Optional - Medals, badges/ribbons may be worn at the option of the wearer

on the above occasions unless not prescribed and prohibited on the following occasions:
1) Holidays, when not on duty with troops.
2) Social occasions of a private nature.
d. Prohibition - It shall not be worn on the following occasions:
1) On service shirt, overcoat as when equipped for combat or stimulated

combat.
2) By officers while suspended from command or rank or facing court

martial or efficiency separation board.
3) By enlisted personnel while serving sentence of confinement.
4) When wearing civilian clothing, except for civilian decorations, and

except as provided in para 2-10f.
e. When decorations and service medals are worn, under the provisions of para
2-10a, b and c above, all those to which the wearer is entitled shall be worn by the persons in
formation; persons not in formation, including the reviewing and inspecting officers and
their staff, may omit the wearing of same.
f. On mess jacket, Barong Filipino and evening clothes, miniature may be

worn.
g. Authorized badges not exceeding three in number, may be worn on the coat
of blouse of the service uniform but not on the mess jacket, Barong Filipino or civilian
clothes, Badges of societies shall not be worn together with decorations, service medals, or
substitutes.
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h. Authorized medallion not exceeding one in number may be worn for a

particular affair or occasion. Nevertheless, there is no restriction or limitation on the
wearing/attaching of other medals or ribbons.
i. The wearing of miniature on civilian clothes should be limited to ceremonial

occasions only.
2-11. How Worn.-
a. Decorations, Service Medals and Ribbons - Are worn on the uniform above
the left breast pocket in rows of three. Line of medals is about four (4) inches below the
middle point of the top of the shoulder. The highest award shall be to the right in the upper
row, the lowest in the lower row to the wearer’s left. All ribbons that are multi-colored shall
be worn such that the blue colors are placed toward the wearer’s right.
b. Badges - Not exceeding three (3) may be worn at all times when in uniform.
These badges are worn above the line of the medals or ribbons on the left breast pocket and
on the right breast pocket, respectively.
c. Service Ribbons - The ribbon is worn in lieu of an authorized decoration and

service (campaign) medal. One ribbon for each decoration or medal is authorized.
1) Service ribbons may be worn on the coat, or blouse. They shall not
be worn on mess jacket, combat uniform or civilian clothes overcoat.
2) Service ribbons may either be sewed in place or attached by means of

a bar. They should be worn in the same color and precedence as prescribed for service
medals and decorations.
3) The announcement on general orders of the awards of any decoration

shall be the authority for subject individual to wear the ribbon or the award pending the
actual presentation of the decoration itself.
d. Miniature -
1) Miniature of decoration, service medals, and ribbons attached to a bar

or chain are worn on the left lapel of evening clothes, military and civilian. On Barong
Filipino, the upper line of medals (three [3] in a row) are to be placed on the left breast about
four (4) inches below the middle point on the top of the shoulder in the order of precedence
beginning from the top.
2) Miniature anahaw leaf cluster shall be worn on the appropriate ribbon

awarded.
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CHAPTER 3
DETAILS, SPECIFICATION AND ILLUSTRATIONS
Section I
Refer to Table of Appendices for the Details, Specifications and Illustrations of the
following:
3-1 Decorations (Appendices I - XX)
3-2 Service Medals and Ribbons (Appendices XXI - XXV)
3-3. Badges (Appendices XXVI - XLVI)
3-4. Streamers (Appendices XLVII – LIII)
3-5. Appurtenances (Appendices LIV – LVI)
Section II
Other Forms of Awards
3-6. Letters and Plaques.-
a. Letter of Commendation - It is a written expression of acknowledgment of

the Commanding Officer or head of office given to military and civilian personnel of the
AFP for meritorious achievements, which do not meet the criteria for decorations.
b. Letter of Appreciation - It is a written expression of gratification of

Commanding Officer or head of office given to military and civilian personnel of the AFP to
recognize acts or services which do not meet the criteria for decorations.
c. Major Service Commander’s Plaque - It is an award given by any unit

commander, military or civilian personnel or private persons, corporation or entity in
grateful acknowledgment of meritorious or outstanding accomplishment to the service
command.
3-7. Certificates.-
1) Definition - It is a written expression of gratitude to recognize the

performance or achievement during any war or period of armed conflict involving the
security of the country.
2) To Whom Awarded - Widows, parents and next of kin of the

members of the Armed Forces of the Philippines.
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3) By Whom Awarded - Chief of Staff, AFP and Minister of National

Defense.
4) Requirements - Loss of lives in line of duty during any war or period

covered conflict against the defense of the state.
1) Definition - A fitting recognition of faithful and honorable service

with the Armed Forces of the Philippines.
2) To Whom Awarded - To all military and civilian employees

honorably separated from the service.
3) By Whom Awarded - The Adjutant General, AFP and the Major

Service Adjutants.
4) Requirements - Awardees must have served the AFP faithfully and

honorably.
c. Peace and Order Campaign Certificate
1) Definition - It is an award conferred to a unit or individual for

exceptional meritorious service rendered.
2) To Whom Awarded - AFP military personnel/units.
3) By Whom Awarded - Commanders of Major Service/Unified

Command/Zone/Division/Brigade or equivalent in the PAF and PN.
4) Requirements - The personnel/unit must have successfully

accomplished their mission with distinction.
d. Peace and Order Campaign Certificate of Merit
1) Definition - It is an award conferred to military personnel/unit and

Integrated Civilian Home Defense Forces (ICHDF’s) for exceptionally meritorious service
rendered in the defense of the state.
2) To Whom Awarded - To military personnel/unit and ICHDF’s.
3) By Whom Awarded - Chief of Staff, AFP.
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4) Requirements - The unit or individual must have shown highly

meritorious service in defense of the state, particularly in the operations against outlaws,
insurgents, etc.
3-8. Trophies.-
a. Chief of Staff’s Trophy - It is an award given by the Chief of Staff, AFP

to winning military athletes/competitors assigned with GHQ & HSC, AFPWSSU, Unified
Commands, and Major Services Command to recognize the victory/obtained in military
athletic, social functions and civic activities.
b. Major Service Commander’s Trophy - It is an award given by Military

Service Commanders to military athletes assigned with Major Subordinate Units to social
functions and civic action activities.
c. Staff’s Trophy - It is an award given by the Vice Chief of Staff, AFP, TDCS,
AFP and Joint Staff to AFP athletes assigned to subordinate units and offices of GHQ and
AFPWSSUs, Unified Command and offices of the Major Services, who are winners of
military athletic, social functions and civic action activities.
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CHAPTER 4
MISCELLANEOUS PROVISIONS
3-9. Supercession.- AFPR G 131-052 dated 24 Apr 67 and its amendments 1 to 10 to

include Cir, SOP and Letter Dir of the AFP and Major Services on awards and decorations
are hereby superseded.
BY ORDER OF THE MINISTER OF NATIONAL DEFENSE:
OFFICIAL: FIDEL V RAMOS

General, AFP
Chief of Staff
JULIAN M MAALA
Colonel, PC (GSC)
Actg The Adjutant General
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Quezon City
AGPCR2 69-00 27 November 2000
SUBJECT: Positions of Major Responsibility
TO: All Concerned
1. References:
a. Chapter 2 (Policies and Procedures) of AFPR G 131-053, s-86
b. Letter Orders Nr 572 dated 2 August 2000.
2. To preclude any doubt on the granting of DSS award and to preserve the true
significance and value of award, the Committee on Positions of Major Responsibility came
up with the following supplemental criteria:
a. The Officer must have a minimum of six (6) months in the position.
b. The unit under his command must be included in the top 2% of the
Annual Selection for Major Services/Area Commands/AFPWSSUs Best Units.
c. The Officer must have introduced major innovations and systems (for
staff assignment).
3. For information and widest dissemination.
BY COMMAND OF GENERAL REYES:
CESAR L CARRANZA
Captain PN (GSC)
DISTRIBUTION
“A”
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69 RESTRICTED
Quezon City
STANDING OPERATING PROCEDURE 29 July 1997

NUMBER 8
PROCEDURE IN THE PROCESSING OF

RECOMMENDATIONS FOR AWARDS
1. REFERENCES:
a. AFPRG 131-053, s-86
b. TDCS Staff Memo 01-93 dated 10 February 1993, Subject:

Delegation of Authority.
2. PURPOSE: This SOP spells out the procedure in the processing of

recommendations for awards for uniformity purpose in order to provide equal opportunities
and benefits of personnel insofar as AFP awards system is concerned.
3. GENERAL:
a. In the enumeration of Decorations, these are classified as:
1) Service- Execution of duties over a specific period of time.

Relief from duties/position is a requirement to earn a service award.
2) Achievement - Accomplishment with easily discernible

beginning and end carried through completion, the length of time involved is not a
consideration but speed and impact of accomplishment are factors in themselves. Relief
from position/duties is not a requirement to earn an achievement award.
3) Heroism- Specific acts of bravery or outstanding courage, or a

closely related series of heroic acts performed with a short period of time. Relief from
position/designation is not a requirement to earn an award for heroism.
b. AFP Awards and Decorations Board shall be created (as has been
created with membership by positions as: Deputy J3 as Chairman; and C, MILAD, OJ1; C,
Plans & Policy Div, J2; C, Combat & Research Div, J2; C, Plans & Program Div, J4; C,
Research Div, J7; C, Inspection Br, OTIG as members; C, MDD, OTAG as
member/recorder, and representatives of Maj Svc Awards & Decorations Boards, also as
members) to deliberate recommendations for awards that need approval of CSAFP, SND or
the President. Major Svcs, AFPWSSUs, Divisions, Separate Bdes, Area Commands likewise
create their corresponding Awards and Decorations Boards with membership similar (except
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the Maj Svc Bds representatives) to the AFP Awards and Decorations Board. Hence, the
GHQ Awards and Decorations Board is likewise created to deliberate recommendations of
awards from GHQ Offices, AFPWSSUs and Area Commands.
c. Function of the GHQ/AFP Awards and Decorations Boards and

similar boards in the Maj Svcs, AFPWSSUs and Area Commands: Promptly deliberate
recommendations for awards pursuant to AFPR G 131-053, s-86.
4. RESPONSIBILITIES:
a. The Chief/Commanders of offices/units shall without delay

recommend their deserving personnel for awards and submit the said recommendation to
proper officers, thru channels. On anticipated occasions like retirement, unit anniversaries,
recommendations for awards should reach this Headquarters (Attn: OTAG) 45 days before
actual date of presentation.
b. The Secretariat normally based in Morale Branch/Div of OTAG or

Maj Svc Adjutants Offices shall undertake, also without delay, initial processing of
recommendations and have them calendared for board deliberations by the AFP or GHQ or
Maj Svc Awards and Decorations Boards; prepare immediately minutes of board
deliberations and completed staff work on Board’s actions for approval by higher or
appropriate authorities.
c. The Chief of the Morale Branch/Div, TAG/Maj Svc Adjutants and

J1/Maj Svc Ones, in their order shall oversee the work of the Secretariat.
d. Commanders of Major Services, AFPWSSUs, PA Divisions, Separate

Brigades and their equivalent in the PAF and PN shall furnish the Office of the Chief of
Staff, AFP (Attn: TAG, AFP) copies of General Orders on awards issued by their respective
commands.
5. PROCEDURE: (See attached flow chart - Incl 1)
a. Refer to page 6-7, AFP Awards and Decorations Handbook (2nd

Edition) to determine what particular decoration an office, unit (by levels) can issue, in
which case the same unit will deliberate and at the same time issue particular awards (e.g.
AFPCSC, being under category of AFPWSSUs may issue MCM).
b. On awards for which they are not authorized to issue, the office/unit
concerned forwards its recommendation to higher authorities (thru channels), up to the level
of the corresponding approving authority (e.g. AFPCSC to forward recom for MMM to
TDCS as Maj Svc Comdr; WC forwards to Div Comdr (w/TO position of 07 or higher)
recom for MMM; or forwards DSS recom up to CSAFP, OAM recom to SND and PLOH
recom to OP).
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71 RESTRICTED
c. Recommendations of awards that need approval of Maj Svc

Commanders/TDCS, CSAFP, SND or OP shall pass the Maj Svc Adjutants/TAG for the
GHQ, AFPWSSUs and Area Commands for initial processing by the Secretariat assigned
for the purpose, thus:
1) Initially process the recommendations and return to initiating

units/offices for those that do not comply with the following:
a) Recommending Authority - Decoration shall be

awarded on the recommendation of a Commanding Officer, immediate Officer, or an officer
of the organization/office or similar unit having knowledge of the act. For protocol purposes
and in line with proper channeling, the Commander/Chief of a unit/office shall sign the
recommendation. In this instance, the recommendation of the immediate officer serves as
testimony of one who has knowledge of the service from which the Comdr/Chief based his
recommendation. In the case of combat engagement with the enemy, sworn statements of
two witnesses (present during a report by a lone survivor to his immediate officer after
engagement with the enemy) are necessary.
b) Check compliance to the following limitations:
(1) One award for the same act (or series of acts
related to one objective), service or achievement.
(2) Duplicating awards shall not be made for

outstanding achievement and inclusive meritorious service within the same period of time.
Continuation of the same or similar type of duty previously recognized by an award shall not
be the basis for a second decoration. In this case, an award may be made to include the
extended period of service by amending the previously issued award. (Illustration: MMM
as service award issued to personnel who is presently in his position for more than three
years. Upon his relief, that issued MMM shall be amended to include the extended service).
(3) The regulations provide that to be effective,

and award should be timely. For the purpose of this SOP, an award should be considered
timely if the concerned personnel has been recommended up to the date the recommendation
is made. Referral to initiating office/unit is necessary for inquiry purposes on the delay of
the recommendation.
(4) For the service awards (e.g. DSS, MMM-

service) relief from position is a mandatory requirement except for MMM in which case, the
award can be issued to one who is still in his duty assignment provided he has been in said
assignment for the three years or more.
c) In the determination of whether or not relief is required

for MMM award, distinction should be made thus: (para 3a)
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MMM service
MMM achievement
MMM heroism
2) Records check for clearance purposes. The Secretariat must

coordinate with Maj Svc Inspector General, Provost Marshal General and G2/A2/N2/J2
member representatives, or their equivalent in the GHQ, AFPWSSUs and Area Commands.
3) Causes the convening of the Maj Svc Awards and Decoration Bd,
prepare and complete staff action (after board deliberation) for the approval by higher
authorities of the Bd’s action.
d. The Maj Svc Awards and Decorations Bd convenes and deliberates

recommendation for awards pursuant to AFPR G 131-053, s-86.
e. Maj Svc Adjutants, Maj Svc 1s and CAS/CS/CNS (TAG and J1 for
GHQ, AFPWSSUs and Acs), in that order, review the Bd’s recommended actions and recom
approval to Maj Svc Comdrs/TDCS: after which, Maj Svcs/J1 directs Svc Adjutants/TAG to
publish orders for those awards for which Maj Svcs (to include GHQ in the case of TDCS)
are authorized to issue.
f. For higher awards, recommendations of Maj Svc Commanders are

forwarded to CSAFP passing through OTAG (MDD- Awards Secretariat) to process
recommendations with the same procedure/steps with that of the Maj Svc level (para 5 (1)-
(3).
g. AFP Awards and Decorations Bd deliberate the recommendations

pursuant to the same AFPR.
h. TAG, J1, TDCS in their order review the AFP Awards and
Decorations Bd’s recommended actions and recommends approval to CSAFP (thru
VCSAFP). For awards not within the authority of CSAFP, recommendations are further
forwarded to SND, or to OP thru SND. In appropriate cases pursuant to reference b on
delegation of authority, recommendations for awards for approval of OP, SND or CSAFP
are courses as follows:
1) For awards requiring Presidential approval - CSAFP
2) For awards requiring SND approval - VCSAFP
3) Recommendation for DCS - CSAFP
4) For DSS, GC, GSK and others higher than MMM which do
not require President/SND approval - VCSAFP.
5) Recommendations for awards lower than MMM - J1
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73 RESTRICTED
In all cases, once recommendations are approved, J1 directs TAG to issue orders on
awards approved by the same (CSAFP, SND or OP).
6. EFFECTIVITY: This SOP shall take effect upon publication.
BY COMMAND OF GENERAL ACEDERA JR:
EUFRECINIA C ALFONSO
Colonel, WAC (GSC)
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Quezon City
J8/AGA2 46-90 7 August 1990
SUBJECT: Pin for AFP Personnel Attending Foreign Courses
TO: See Distribution
1. Reference: CSAFP approved DF dated 27 July 1990 on above subject.
2. Except for the fatigue uniform, all other uniforms that the AFP Personnel
normally wear when attending foreign courses, have no distinguishing patch. Oftentimes
our students are still asked about their country of origin.
3. Since our students are at the same time supposed to be our “Ambassadors of
Goodwill”, it would be best if they can be recognized right away. This will also add a sense
of pride of being a Filipino.
4. In view of the above, a pin was designed to be placed on the upper left part of
the right pocket of the uniform where it will be easily visible especially during a handshake
(Encl 1). The pin is actually a miniature Philippine Flag (1” (25.4mm) x 1 7/16” (36.5mm)
x 1/16” (1.56m in dimension) positioned vertically with the name “PHILIPPINES” on top
(Encl 2). A similar miniature pin will be designed later to suit civilian attires like Barong
Tagalog and coat.
5. The pin will be a part of the uniforms of all AFP students going on foreign
schooling.
6. GHQ (0/J8) will shoulder the initial cost of mass-producing the pin for the
remaining months of CY 1990 for distribution to departing students.
7. Starting CY 1991 and thereafter, the Major Service Commanders are

responsible in providing this pin to their respective personnel selected to attend foreign
courses and should program sufficient fund for the production of this pin.
BY COMMAND OF GENERAL DE VILLA:
JORGE P AGCAOILI
Colonel, PAF (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCRS2-TH129 12 September 1991
STANDING OPERATING PROCEDURE

NUMBER 13
TURN-OVER/AWARDING CEREMONIES
I. GENERAL. This SOP prescribes guidelines/procedures to be followed by all

AFP Units in conducting Turn-Over of Command Ceremonies.
II. PURPOSE. To standardize the procedure by which the aforesaid activities

are conducted in all units of the AFP.
III. RESPONSIBILITIES. The responsibilities outlined hereunder are specific

guidance of which unit commanders in all levels must strictly adhere to.
A. In the level of the General Headquarters (GHQ): If the guest of honor

will be:
1. PRESIDENT OF THE PHILIPPINES:
a. CSAFP and DCS for Pers J1 to assist the President in

giving the awards.
b. TAG, AFP to read the citation of the awards.
2. CHIEF OF STAFF, AFP
a. DCS Pers J1 to assist in giving the awards.
3. Representative of the PRESIDENT:
a. CSAFP and DCS for Pers J1 to assist in giving the

awards.
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4. Representative of the CSAFP:
a. DCS for Pers J1 to assist in giving the awards.
B. In the level of Major Services/Area Commands/AFPWSSUs. If the

guest of honor will be:
1. PRESIDENT OF THE PHILIPPINES:
a. CSAFP/ Comdrs, Maj Svcs/Area Comds/AFPWSSUs

and their 1’s to assist in giving the awards.
b. CSAFP and Ones, Maj Svcs/Area Comds/AFPWSSUs

to assist in giving the awards if the Commander, Maj Services, Area
Commands/AFPWSSUs himself is the one being awarded.
c. TAG, AFP or Adjutant General of the concerned

Major Service/Area Command/AFPWSSUs to read the citation of the awards.
2. CHIEF OF THE STAFF, AFP
a. DCS for Pers J1 and Maj Svc Comdrs to assist in

giving the awards.
b. Adjutant General of the concerned unit to read the

citation of the awards.
3. Representative of the PRESIDENT:
a. CSAFP, Maj Svc Comdr and DCS for Pers J1 to assist

in giving the awards.
b. TAG, AFP or Adjutant General of the concerned

Major Service to read the citation of the CSAFP:
4. Representative of the CSAFP:
a. DCS for Pers J1 to assist in giving the awards.
b. Adjutant General of the concerned unit to read the

citation.
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77 RESTRICTED
IV. PROCEDURES. The procedures outlined hereunder provides the specific

activities of which strict adherence is called for smooth transition of the ceremonies.
A. WITH PARADE AND REVIEW
1. ENTRANCE AND FORMATION OF TROOPS

2. PRESENTATION OF TROOPS
3. TROOPING THE LINE BY THE HONOREE
4. PRESENTATION OF AWARDS AND CERTIFICATE OF
HONORABLE SERVICE
5. READING OF RELIEF/DESIGNATION ORDER
6. REMARKS/RELINQUISHMENT OF OFFICE
(OUTGOING)
7. ASSUMPTION OF OFFICE & REMARKS (INCOMING
8. TURN-OVER OF OFFICE SYMBOL
9. INSPIRATIONAL TALK (GUEST OF HONOR)
10. PASS-IN-REVIEW
B. WITHOUT PARADE IN REVIEW
1. ENTRANCE OF COLOR
2. NATIONAL ANTHEM
3. INVOCATION
4. PRESENTATION OF AWARD AND CERTIFICATE OF
HONORABLE SERVICE
5. READING OF RELIEF/DESIGNATION ORDERS
6. REMARKS/RELINQUISHMENT OF OFFICE
(OUTGOING)
7. ASSUMPTION OF OFFICE & REMARKS (INCOMING)
8. TURN-OVER OF OFFICE SYMBOL
9. INSPIRATIONAL TALK (GUEST OF HONOR)
V. RESCISSION: All existing policies in conflict with this SOP are hereby
rescinded.
VI. EFFECTIVITY: This SOP shall take effect upon publication.
BY COMMAND OF GENERAL ABADIA:
OFFICIAL: PROCESO C FERNANDEZ

Rear Admiral AFP
The Deputy Chief of Staff
JORGE P AGCAOILI
Colonel, PAF (GSC)
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(THIS PAGE IS INTENTIONALLY LEFT BLANK)
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79 RESTRICTED
PRESIDENTIAL DECREE NO. 577
EXEMPTING DEPENDENTS OF MILITARY PERSONNEL WHO

DIE OR BECOME INCAPACITATED IN LINE OF DUTY FROM
THE PAYMENT OF TUITION AND MATRICULATION FEES IN
PUBLIC OR PRIVATE SCHOOLS, UNIVERSITIES, COLLEGES,
AND OTHER EDUCATIONAL INSTITUTIONS
WHEREAS, the members of the Armed Forces of the Philippines, more than any
other body of government personnel, have been called upon to carry the great share of the
grave burden of suppressing the activities of groups of men engaged in criminal conspiracy
to seize state power in the Philippines and of its people, causing widespread lawlessness,
disorder and wanton destruction of lives and properties, endangering the political and
economic stability of the country;
WHEREAS, the members of the Armed Forces of the Philippines are sacrificing at
the risk of their lives and that of their families in order to achieve the preservation of peace
and order;
WHEREAS, the dependents of the members of the Armed Forces of the Philippines
equally share the burden of the sacrifice of these military personnel by being left on their
own resources most of the time; and
WHEREAS, it is necessary to enhance and keep at a high level the morale of these
military personnel while engaged in the serious and delicate task of safeguarding the security
of the country and in the additional task of social and economic development;
NOW, THERFORE, I, FERDINAND E. MARCOS, President of the Philippines, by

virtue of the powers vested in me by the Constitution of the Philippines, and pursuant to
Proclamation No. 1801 dated September 21, 1972, do hereby decree and order that bonafide
dependents of members of the Armed Forces of the Philippines to include trainees and
draftees who have died or are incapacitated and those who shall die or may be incapacitated
in the line of duty shall be exempt from the payment of tuition and matriculation fees in
public or private schools, universities, colleges and other educational institutions, in
accordance with the following provisions;
SECTION I. Definition of Terms – For purposes of this Decree, the following terms
are defined as shown:
a. Dependents – The spouse and unmarried children of married military

personnel, and the parents or any one next of kin of unmarried military personnel.
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b. Military Personnel – Commissioned officers, enlisted personnel,

trainees and draftees who are in the active service of the Armed Forces of the Philippines.
c. Grantee – The military dependent who is the recipient of the benefit.
d. Benefit – Complete exemption from the payment of tuition and

matriculation fees in any public or private school.
e. School Year – Total two (2) semesters and one (1) summer.
f. Tuition Fee – Fee collected by the school to be used in paying for the
instruction.
g. School Levels – Elementary, secondary, and collegiate levels,

excluding pre-school and postgraduate courses.
h. Matriculation Fee – Fee collected by the school in consideration for

the acceptance and registration of student.
SECTION 2. Scope and Limitations –
a. This benefit shall be extended to any one dependent of military

personnel in the active service who have died or were incapacitated in the line of duty since
September 21, 1972 and those who shall die and may be incapacitated in line of duty
thereafter.
b. This benefit may be enjoyed for a maximum of ten (10) school years.
c. This benefit is transferable to any dependent of the military personnel,

at the option of the next kin provided it will not exceed ten (10) school years.
d. This benefit is without prejudice to other educational benefits

previously being enjoyed by the military personnel or his dependents.
SECTION 3. Prerequisites and Standards –
a. Admission of grantees to any school shall be in accordance with

existing laws and the admission policies of the school.
b. Except for grantees who are graduating from any school level to the
next level, or except for meritorious reasons, grantees shall not be allowed to transfer from
the school were they enrolled prior to the grant of this benefit to another school.
c. As long as the grantee satisfactorily passes the course of

instruction based on the approved standards of the schools, he shall continue to
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81 RESTRICTED
enjoy the benefit. In case of failure in any subject in a school year, the benefit shall be
suspended and the grantee may continue at his own expense.
d. The benefit shall be terminated in case the grantee is expelled from the
school, or is convicted by any court for any crime involving moral turpitude.
SECTION 4. Implementing Rules and Regulations –
The Secretary of National Defense, in coordination with the Secretary of

Education Culture, shall promulgate the necessary rules and regulations to carry out the
provisions of this Decree.
SECTION 5. Penal Provisions –
Any person who shall knowingly make the false representations in connection
with the application and/or approval of the benefit shall be charged before a court martial,
military tribunal or civil court, as appropriate, and shall be punished as the court martial,
tribunal, or civil court may direct.
SECTION 6. Effectivity – This Decree shall take effect upon approval.
Done in the City of Manila, this 11th day of November, in the year of Our
Lord, nineteen hundred and seventy-four.
(SGD) FERDINAND E. MARCOS

President
Republic of the Philippines
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DEPARTMENT OF BUDGET AND MANAGEMENT
DEPARTMENT OF INTERIOR AND LOCAL GOVERNMENT
JOINT CIRCULAR NO. 1-92

May 8, 1992
TO : The Chief, PNP, Comptrollers, Chief Accountants of the Philippine

National Police (PNP) and All Others Concerned
SUBJECT : Rules and Regulations in the Proper Handling/Administration of the

Trust Receipts of the Philippine National Police
1.0 PURPOSE
This Circular is issued to prescribe rules and regulations in the

implementation of Administration Order No. 257 dated December 27, 1991 which
authorizes the PNP to continue collecting fees and charges that used to be collected by
agencies absorbed by the PNP in the exercise of regulatory, statutory functions and
collections from the use of equipment and facilities, treating the same as trust receipts and
granting the Chief, PNP the authority in the use thereof, subject to the approval of the
Secretary of the Department of Interior and Local Government.
2.0 COVERAGE
2.1 Income producing activities of PNP shall be as follows:
2.1.1 Treatment of hospitalization of non-PNP members in PNP Hospitals

and Dispensaries.
2.1.2 Reimbursement from Medicare except professional fees.
2.1.3 Testing and analysis conducted by the PNP Crime Laboratory

Service.
2.1.4 Utilization of unused portions of PNP camps, reservations or

installations.
2.1.5 Rentals of PNP equipment and facilities such as aircraft, vessels,

engineering equipment, land vehicles, etc.
2.1.6 Collections from rent of concessionaires.
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83 RESTRICTED
2.1.7 Fees for use of navigational aids.
2.2 Collections/fees in the exercise of statutory/regulatory functions of the PNP

relative to:
2.2.1 Security Agency license
2.2.2 Security Guard license
2.2.3 Firearms license
2.2.4 Licenses/certificates issued by the Philippine National Police for

Marine officers rating.
2.2.5 Permit to purchase store, import or transport explosives and explosive

ingredients.
2.2.6 Motor vehicle clearance
2.2.7 Police Security clearance
2.2.8 Station Police clearance
2.2.9 Fines imposed by the PNP Maritime Command on any violation of

marine laws, rules and regulations including illegal cargoes.
2.2.10 All other fines/penalties/permits required by PNP.
3.0 GENERAL GUIDELINES
3.1 All income of the PNP enumerated in Item 2.0 of this Circular realized from
operations and the implementation of statutory and regulatory functions including
collections from payments for the use of PNP equipment and facilities shall constitute the
PNP trust receipts and are available for use by the PNP subject to the approval of the
Secretary of the Department of Interior and Local Government: Provided, that the net
proceeds of firearms license fees shall be remitted to the scholarship fund pursuant to RA
6963 in accordance to the following allocations:
PNP............................. 40%
AFP............................. 30%
BFP............................. 20%
BJMP.......................... 10%
3.2 Collections for light, water, telephone services and other utilities from tenants
of PNP camps, treated as trust liabilities, shall be used for the payment of utility bills of the
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PNP and its various units so that their respective appropriations will not be depleted to the
extent of the amount due from the units/tenants.
3.3 All other income shall accrue to the General Fund and shall be remitted to
the Bureau of Treasury.
3.4. The trust receipts shall be deposited in full in an authorized government

depository bank as a combo account. Income collected accruing to the PNP trust receipt
shall bear the sub-responsibility code “184-AO 257”. The interest income thereof shall
accrue to the PNP trust account.
3.5 A collecting officer shall be deputized for the purpose and shall serve as the
fund custodian responsible for the collection.
3.6 Subsidiary ledgers for account “8-84-900 (184-AO257)” shall be maintained

by the Central and Regional Offices and periodic reports shall be made to inform the Chief,
PNP on the status of the trust fund, copy furnished the Accounting and Finance Bureau A,
Department of Budget and Management.
3.7 The trust receipts shall not be utilized for payment of additional compensation
to employees in the form of allowances, incentive pay, bonuses or other forms of additional
compensation except as may be authorized pursuant to PD 985 or PD 1597 nor shall it be
used to create new positions, augment salaries of regular personnel nor to purchase motor
vehicles without the prior approval of the Office of the President, pursuant to LOI No. 29,
neither shall it be used to fund unauthorized activities.
3.8 Availment of the trust receipt shall not be subject to a special budget and
disbursements therefrom shall not require the issuance of Notice of Cash Allocation.
However, utilization shall be based on the Program of Expenditures approved by the
Secretary of the Department of Interior and Local Government. Withdrawals from the
depository bank shall be approved by the Chief, PNP or his duly authorized representative(s)
and shall be made in accordance with existing accounting and auditing rules and regulations.
3.9 The Authorized signatories on checks to be issued chargeable against trust

fund shall be the Director of PNP Finance Center and countersigned by the Chief, PNP or
the Director for Comptrollership.
3.10 All transactions/disbursements and the corresponding supporting documents

shall be identified and likewise bear the sub-responsibility code “184-AO 257.”
4.0 PROCEDURAL GUIDELINES
4.1 Budget Preparation
4.1.1 The Central/Regional/Unit Comptrollers shall conduct a financial

audit on the present income generating operations of the agency. This shall be the reference
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for the subsequent Estimate of Income and Revenue, which shall be the basis of the
supplementary budget of the regular PNP budget.
4.1.2 During the budget preparation stage, PNP Central/Regional

Offices/Units shall submit the Estimates of Income and Revenue from operations/exercise of
statutory powers together with their Program of Expenditures to the Chief, PNP, copy
furnished the Director for Comptrollership.
4.1.3 The Office of the Director for Comptrollership shall consolidate the
various programs and expenditures, which shall include among others, the cost of
administering the sources of the trust fund. The approved Program of Expenditure shall be
the basis for the control and utilization of the trust fund, provided that disbursements shall
be subject to actual collections.
4.2 Collections and Remittance
4.2.1 The deputized collecting office/fund custodian shall issue a separate

series of official receipts for all collections accruing to the PNP trust receipts.
4.2.2 The collections shall be deposited in an authorized government

depository bank nearest the Office/Unit by the deputized collecting officer, for subsequent
remittance to the Central office designated authorized government depository bank.
4.2.3 Report of Collections duly supported by official receipts and deposit

slips validated by the bank, prepared by the collecting officers shall be submitted monthly to
the respective accounting unit for the recording of deposit.
4.3 Billing
4.3.1 Requests for use of PNP facilities/equipment in the National Capital

Region shall be forwarded to the Chief, PNP thru the Director for Operations for approval.
In the regions, the Regional Directors shall approve such requests for the Chief, PNP.
4.3.2 The approved request shall be forwarded to the Director for

Comptroller-ship/Regional Comptroller for appropriate billing in accordance with the
prevailing rates/charges.
4.4 Disbursements
All disbursements shall be made in accordance with the approved Program of

Expenditures, subject to existing accounting and auditing rules and regulations.
5.0 ACCOUNTING ENTRIES
The necessary accounting entries to implement the provisions of this Circular shall be
prescribed by the Commission on Audit.
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6.0 REPORTING REQUIREMENTS
A consolidated report on the Status of the Trust Receipts shall be prepared

and certified correct by the PNP Chief Accountant for submission to the Accounting and
Finance Bureau A, Department of Budget and Management not later than 20 days after the
end of each semester as required under Joint Circular No. 9-81A dated November 30, 1983.
7.0 REPEALING CLAUSE:
The provisions of any circular and other issuances, which are inconsistent
with this Circular, are hereby rescinded/repealed and/or modified accordingly.
8.0 EFFECTIVITY
This Circular shall take effect immediately.
(Sgd) (Sgd)
CESAR N. SARINO SALVADOR M. ENRIQUEZ, JR.
Secretary Secretary
Department of Interior and Department of Budget and
Local Government Management
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AGPCR2 3 May 1994
CIRCULAR
NUMBER 4
THE AFP PROVIDENT TRUST FUND

ITS EDUCATIONAL ASSISTANCE PROGRAM
1. GENERAL:
The AFP Provident Trust Fund (AFPPTF) is an AFP non- appropriated fund
whose sources are the annual remittances of the experience refunds of the Special Group
Term Insurance (SGT) from AFP Mutual Benefits Association, Inc. (AFPMBAI) and
earnings from investments.
2. OBJECTIVE:
The AFP Provident Trust Fund provides educational assistance to qualified

dependents and AFP personnel giving priority to those most in need.
3. PURPOSE:
This Circular prescribes the regulations on the management and organization

of the AFPPTF and the policies governing the grant of educational assistance to qualified
dependents and AFP personnel under the AFPTF Educational Assistance Program.
4. AFPTF BOARD OF TRUSTEES:
a. The AFPPTF shall be governed by a Board of Trustees which shall

promulgate policies relevant to the Fund, ensure that the Fund is secured and that
disbursements are made in accordance with this Circular and other pertinent regulations. The
trustees shall be designated by appropriate GHQ orders.
b. The Board of Trustees will be composed of the following:
The Deputy Chief of Staff, AFP - Chairman

Deputy Chief of Staff for
Personnel, J1 - Vice-Chairman
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Asst Chief of Staff for

Pers of the Major Svcs - Member
(One member of the Board fm
Major Svcs) - Member/Auditor
C, Morale & Welfare, Div OJ1 - Mbr/Secretary
General Manager, Provident
Trust Fund - Member
Legal Officer - Member
AFP Sgt Maj Representative - Member
c. Duties of Chairman:
1) Acts as the Chief Executive Officer of the AFPPTF:
2) Presides over all meetings of the Board of Trustees, represents

the AFPPTF in all its dealings with the public and sees to it that all orders and resolutions of
the Board are implemented:
d. Duties of the Vice-Chairman: The Vice-Chairman shall perform the

duties of the Chairman in the latter's absence due to incapacity.
e. Duties of the Secretary:
1) Prepares all correspondence and keeps all records of the

AFPPTF not pertaining to the treasurer.
2) Keeps complete and updated register of members, issues

notices and keeps minutes of all meetings of the Board.
3) Performs such other duties as may be assigned to him by the

Board.
f. Duties of the Auditor:
1) Examines the records of financial transactions and books of

accounts of the AFPPTF, sees to it that they are properly maintained, verifies monthly and
annual financial statements and submits investigation to the Board.
g. Duties of the Legal Officer:
1) Gives legal advice
2) Prepares Board resolutions and other legal documents.

Board.
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5. AFPPTF OFFICERS: The Board of Trustees shall designate the officers of

the AFPPTF. The Officers shall be the General Manager, the Assistant Manager, and the
Treasurer.
a. Duties of the General Manager:
1) Exercises general supervision over all officers of the

Association;
2) Execute in behalf of the Association all contracts and

agreements which the Association may enter into;
3) Signs, endorses, and delivers all checks, drafts, bills of

exchange, promissory notes and orders of payment of sums of money;
4) Supervises the operation of the AFPPTF and submits to the

Board a report of the operations of the AFPPTF;
5) Shall have direct and active management of the business

operations of the Trust Fund pursuant to the rules and regulations and policies of the Board,
and according to his own discretion, whenever the same is not expressly limited by such
rules and policies;
b. Duties of the Assistant General Manager:
1) Shall be responsible for the execution, implementation and

coordination of the projects and approved activities of the AFPPTF;
2) Shall perform the duties of the General Manager in the latter's

absence or incapacity;
3) Performs such other duties as may be assigned by the Board.
c. Duties of Treasurer:
1) Takes custody of all funds and properties of the AFPPTF;
2) Receives all funds paid to the AFPPTF and disburses same on

authority of the Board;
3) Keeps records of transactions and submits monthly financial

statements during Board meetings, and prepares annual budget to be signed by the General
Manager for approval by the Board;
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Board.
6. AFPPTF EDUCATIONAL ASSISTANCE PROGRAM:
The educational assistance program shall continue to be the primary project

of the AFPPTF to support and enhance the educational development of AFP personnel and
their dependents. It reflects the military organization's commitment in promoting and
advancing the economic, social and educational condition/welfare of SGTI members and
their dependents. The educational assistance program rules and regulations are as follows:
a. Eligibility and Priority -
1) Members and dependents of members are eligible for

the educational assistance grant subject to the following priority schedule:
a) Dependents of deceased members
(1) Combat casualty
a Enlisted Personnel
b Officers
(2) Non-Combat casualty
c Enlisted Personnel
d Officers
b) Dependents of disabled members
(1) Enlisted Personnel
(2) Officers
c) Disabled Members
(2) Officers
d) Dependents of retired members
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91 RESTRICTED
(1) Compulsory retired
(2) Compulsory retired Officers
e) Others
(1) Dependents of Active EP
(2) Dependents of Active Officers

with the rank of LTC and lower
(3) Dependents of optionally retired EP
(4) Dependents of optionally retired

Officers
(5) Active members who are or will be

taking courses leading to profession's which the AFP can not fill-up through the usual
personnel procurement process, as may be determined by the AFP PTF Board.
(6) Compulsory retired EP
(7) Compulsory retired Officers
2) Dependents of members refer to:
a) Wife/Husband (not married, if member is

deceased);
b) Son/Daughter who is below 23 years of age;
c) Parent, if member is unmarried;
d) Unmarried brother/sister who is below 23 years

of age of unmarried member.
3) Disabled member shall mean a member who was on

CDD status upon exit from the service and therefore incapable of seeking outside
employment.
4) The following factors shall additionally be considered

in the grant of the educational assistance:
(a) Benefits being enjoyed by the
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(b) Educational assistance/scholarship availed of

by other members of the family.
(c) Family income vs number of dependents
b. Number of Grantees -
1) The total number of grantees will be determined by the

Educational Assistance Committee and the AFPPTF Board annually, depending on the
earnings of the Fund. The AFPPTF Board of Trustees shall create the Educational
Assistance Committee.
2) Regardless of the number of dependents, a member can

only avail of one (1) educational assistance grant for him or any of his dependents, at any
one time.
c. Types of Grants, Duration and Coverage -
1) The AFPPTF Educational Assistance Program grant

may be awarded to a qualified and deserving member or dependent of deceased, retired or
active AFP personnel in any of the following educational levels with the indicated amount
of support per school year and corresponding duration;
Level Amount Duration
College P4,000.00 4/5 years

Vocational 3,000.00 2 years
Secondary 2,000.00 4 years
Elementary 1,000.00 6 years
a) The amount of support is subject to change as

may be deliberated upon by the Educational Assistance Committee and approved by the
AFPPTF Board.
b) Except for the elementary and secondary levels,

the stipend for a grantee shall be issued semestrally or trimestrally.
c) The maximum college support shall be five (5)

years or duration of the course whichever is shorter.
d) A grantee can avail of education assistance for

Board or Bar review only once.
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93 RESTRICTED
2) Transfer of Educational Assistance grant shall be

allowed only upon deliberation by the Educational Assistance Committee and upon approval
of the AFPPTF Board.
d. Incentives to Qualified Grantees - any grantee who should

later qualify, as scholar of the school to which enrolled shall still be entitled to the stipend
granted herein as a form of incentives. The AFPPTF may assist grantees who successfully
finish their course in availing of jobs in the AFP or other Bureaus/Offices under DND or in
other government agencies, provided they meet the qualifications and other requirements to
the positions they are applying for.
e. Qualifications of active military personnel in order to avail of

the educational assistance program.
1) Must not be due for compulsory retirement within the

contractual service.
2) He/She or any of his/her dependents is not enjoying

any scholarship grant from the AFP or any government entity.
3) Has no pending case before any Efficiency and

Separation Board or any military or civil court.
4) Not serving contractual service due to previous

scholarship.
5) Reviewing for Board or Bar examination, if applicable.
f. Disqualification/Terminal Education Assistance Grant - The

educational assistance may be stopped/discontinued as recommended by the Educational
Assistance Committee, upon approval of the AFPPTF Board for any of the following
causes:
1) Any individual who is already being benefited by PD

577 or by scholarship from HERO Foundation PETIT, PAF Clark or any public or private
agency, organization or foundation can no longer avail of the AFPPTF educational
assistance.
2) Failure to meet the prescribed academic standards.
a) A grantee must be a regular student.
b) He must carry the complete/required full load

subjects per semester of the course.
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c) Failure or dropping of one (1) subject in one (1)

semester/one trimester shall be ground for termination of the grant as the Educational
Assistance Committee may determine.
3) Voluntary action/request by the grantee or by his

guardian for the termination of his grant.
4) Any offense involving moral turpitude. For the

purpose of the Circular, an offense involving moral turpitude shall mean any act, which is
done contrary to justice, honesty, modesty or good morals (Tak Ng vs Republic, 106 Phil
730), including but not limited to a shameful act, wickedness and depravity.
5) Grave violation of existing rules and regulations and/or

policies of the school.
6) Transferring to another school/college/university or

shifting to another course except on meritorious cases and only upon prior written approval
by the AFPPTF Educational Assistance Committee.
7) Non-submission of grades within thirty (30) days after

the end of every semester/school year to the AFPPTF Board of Trustees.
8) If the applicant had been previously granted

educational assistance for board or bar review.
9) Any other cause, which, in the opinion of the

Educational Assistance Committee, may justify termination of the grant (e. g. activities
inimical to the interest of the AFP and/or the Republic).
g. Processing and Admission Procedures -
1) Application: Application forms for the grant shall be

made available at all HQs of the Major Services (PA, PAF, PN), Adjutants' Offices/ACs or
their respective Command Sgt Majors and/or may be secured directly from the AFP
Provident Trust Fund Office, Camp General Emilio Aguinaldo, Quezon City.
2) Requirements:
a) Fully accomplished Application Form.
b) Birth Certificate of son/daughter (original and

authenticated machine copy) or birth certificate of the grantee, issued by the Local Registrar
(LRC) or in the absence thereof, a certification from LRC regarding the loss or destruction
of registry records and affidavits of two (2) disinterested persons who have knowledge of
the birth and parentage of the applicant for educational assistance.
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95 RESTRICTED
c) Copy or certified machine copy of death

certificate of deceased member (military person) or certified copy of
CDD/Separation/Retirement paper of member or Statement of Service and certificate that
the course to be taken will lead to a profession which the AFP can not fill up through the
usual procurement process in the case of an active member.
d) Proof of highest educational attainment/good

standing acceptance.
(1) Grade School/Elem Graduate - Form

138 (report card and enrollment receipt).
(2) High School - Form 138 (report card)

and one (1) machine copy of diploma.
(3) College Vocational Level - Original and

machine copy of transcript of records.
e) National College Entrance Exam (NCEE)

certificate.
f) Must pass the prescribed interview to be

conducted by the Educational Assistance Committee or its designated screening officers.
g) Latest Income Tax Return of the member if

he/she is an active member of a retiree.
h) Endorsement by school principal/registrar for

elementary level only (school attended)
i) Two (2) copies of latest "2x2" pictures of

prospective grantee.
j) For active members, a certificate of no pending

case before the ESB or any military or civil court.
7. CONTRACTUAL SERVICE. An active member who avails of this

educational assistance program shall be required to serve the AFP for additional period of
one and one half 1 1/2 year for every year of study or a fraction thereof reckoned from the
date of completion of the course/study or termination of the grant.
8. REPORTS. The officers shall make a report to the Board of Trustees during
the monthly meetings. An annual report shall be made by the Chairman to the Chief of Staff,
AFP not later than 5 days after the first monthly conference of the Board in the succeeding
year.
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9. RESCISSION: This Circular rescinds Number 3, GHQ, AFP dated 15 June

1992.
10. EFFECTIVITY: This Circular takes effect on 1 June 1993.
ARTURO T ENRILE
Lieutenant General, AFP
Chief of Staff
OFFICIAL:
( Sgd ) OCTAVIUS S DAUZ

Capt PN (GSC)
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97 RESTRICTED

AGPCR2 14 July 1992
CIRCULAR
NUMBER 4
THE AFP PROVIDENT TRUST FUND AND ITS EDUCATIONAL ASSISTANCE

PROGRAM FOR CITIZENS ARMED FORCES GEOGRAPHICAL UNIT ACTIVE
AUXILIARIES (CAFGUAAs) AND THEIR DEPENDENTS
1. GENERAL:
The AFP Provident Trust Fund (AFPPTF) for Citizens Armed Forces
Geographical Active Auxiliary (CAFGUAA) is an AFP non-appropriated fund whose
sources are the annual remittances of the experienced refund of the Personal Accident
Insurance with Dismemberment Benefit Master Policy from AFP Mutual Benefit
Association, Inc. (AFPMBAI), and earnings from investments.
2. OBJECTIVES:
The AFP Provident Trust Fund for CAFGUAAs provides educational

assistance to qualified disabled CAFGUAAs and their dependents giving priority to those
most in need.
3. PURPOSE:
This circular prescribes the regulations on the management and organization

of the AFPPTF for CAFGUAAs and the policies governing the grant of educational
assistance to qualified and disabled CAFGUAAs under the AFPPTF Educational Assistance
Program.
4. AFPPTF for CAFGUAAs BOARD OF TRUSTEES:
a. The AFPPTF for CAFGUAAs shall be governed by a Board of

Trustees that shall promulgate policies relevant to the Fund, ensure that the funds are
secured and that disbursements are made in accordance with this Circular and other pertinent
regulations. The Trustees shall be designated by appropriate GHQ orders.
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b. The Board of Trustees shall be composed of the following:

Deputy Chief of Staff for Personnel, J1 - Vice-Chairman
Assistant Chief of Staff for
Personnel of the Major Service - Members
(One member of the Board from
Major Services) - Mbr/Auditor
General Manager, AFPPTF - Member
C, Morale & Welfare, Div OJ1 - Mbr/Secretary
Assistant AFP Sgt Major - Member
c. Duties of the Chairman
1) Acts as the Chief Executive Officer of the AFPPTF;
2) Presides over all meetings of the Board of Trustees represents the

AFPPTF for CAFGUAAs in all its dealings with the public, and sees to it that all orders and
resolutions of the Board are implemented.
d. Duties of the Vice Chairman. The Vice-Chairman shall perform the

duties of the Chairman in the latter’s absence or incapacity.
e. Duties of the Secretary

AFPPTF for CAFGUAAs not pertaining to the Treasurer;
2) Keeps complete and updated register of members, issues

notices and keeps minutes of all meeting of the Board;

Board.
f. Duties of the Auditor

accounts of the AFPPTF for CAFGUAAs, sees to it that they are properly maintained,
verifies monthly and annual financial statements and submits reports thereon to the Board;
2) Conduct spot audit of any financial transaction and reports

result of investigation to the Board.
5. AFPPTF for CAFGUAAs Officer: The Board of Trustees shall designate the
officers of the AFPPTF for CAFGUAAs. The Officers shall be the General Manager,
Assistant General Manager and Treasurer.
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99 RESTRICTED
a. Duties of the General Manager – The General Manager shall have

direct and active management of the business operations of the Trust Fund pursuant to the
rules, regulations and policies of the Board, and according to this own discretion, whenever
the same is not expressedly limited by such rules and policies.

Association;
2) Executes on behalf of the Association all contracts and

3) Signs, endorses and deliver all checks, drafts, bills of

exchange, promissory notes and orders of payment of sums of money;
4) Supervises the operation of the AFPPTF for CAFGUAAs and

submit to the Board a report of the operations of the Fund.
b. Duties of the Assistant General Manager
1) Shall be responsible for the execution, implementation and

coordination of the projects and approved activities of the AFPPTF;
2) Shall perform the duties of the General Manager in the latter's

absence of incapacity;
3) Performs such other duties as may be assigned to him the

Board.
c. Duties of the Treasurer
1) Custody of all funds and properties of the AFPPTF for

CAFGUAAs and disburses same on authority of the Board;
2) Receives all funds paid to the AFPPTF for CAFGUAAs and

disburses same on authority of the Board;

statements during Board meetings, and annual budget to be signed by the General Manager
for approval by the Board.

Board.
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6. AFPPTF SCHOLARSHIP PROGRAM:
The educational assistance program shall continue to be a primary project of

the AFPPTF for CAFGUAAs to support and enhance the educational development of
CAFGUAAs and their dependents. It reflects the military organization’s commitment in
promoting and advancing the economic, social and educational condition/welfare of the
members and their dependents. The scholarship program rules and regulations are as
follows:
a. Eligibility and Priority
1) Members and dependents of members are eligible for

the scholarship grant subject to the following priority schedule:
(1) Combat Casualty
(2) Non-Combat Casualty
c) Disabled members
d) Dependents of active members
a) Wife/Husband (not remarried, if members is

deceased);
b) Son/Daughter who is below 23 years of age

upon approval;
c) Unmarried brother/sister who is below 23 years

of age unmarried member.
3) Disabled member shall mean a member who was on

CDD status upon exit from the service and is therefore incapable of seeking outside
employment.
4) The following factors shall additionally be considered

in the grant of educational assistance:
a) Benefits being enjoyed by the member;
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101 RESTRICTED
b) Educational assistance/scholarship being

availed by other members of the family;
c) Family income vs number of dependents.
b. Number of Grantees

Educational Assistance Committee and the AFPPTF for CAFGUAAs Board annually,
depending on the earnings of the Fund. The Committee shall be created by the AFPPTF for
CAFGUAAs Board of Trustees.
2) Regardless of the number of dependents, a member can

only avail one (1) educational assistance grant for him or any of his dependents at any one
(1) time.
c. Types of Grants, Duration and Coverage.
1) The AFP Provident Trust Fund for CAFGUAAs

Scholarship Program grant may be awarded to a qualified and deserving member or
dependent of a deceased or active CAFGUAAs in any of the following educational levels
with the indicated amount of support per school year and corresponding duration:

a) Except for the elementary and secondary levels,

the stipend for a grantee shall be issued semestrally or trimestrally.
b) The amount of support is subject to change as

may be deliberated upon by the Educational Assistance Committee and approved by the
AFPPTF for CAFGUAAs Board.
c) The maximum college support shall be five (5)

years or duration of course whichever is shorter.
2) Transfer of educational assistance grant shall be

allowed only upon deliberation by the Educational Assistance Committee and approved by
the AFPPTF for CAFGUAAs Board.
d. Incentives to Qualified Grantees – Any grantee who should

later qualify as a scholar of the school to which enrolled will still be entitled to the semestral
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stipend granted herein as form of incentive. The AFPPTF may assist grantees who
successfully finish their courses in availing of jobs in the AFP or other Bureaus/Offices
under the DND or in other government agencies, provided they meet the qualifications and
other requirements to the position they are applying for.
e. Disqualification/Termination of Grant-The educational

assistance grant may be stopped/discontinued, as recommended by the Educational
Assistance Committee, upon approval of AFPPTF Board for any of the following causes:
1) Any individual who is already being benefited by

educational assistance/scholarship from any public or private agency, organization or
foundation can no longer avail of the AFPPTF for CAFGUAAs Educational Assistance.
a) A Grantee must be a regular student;

subjects/units per semester of the course;
c) Failure or dropping of one (1) subject in one (1)

semester/one (1) term (trimester) shall be enough ground for termination of the grant as the
Educational Assistance Committee.
3) Voluntary action/request by the grantee or by his

guardian for the termination of his grant.
4) Any offense involving moral turpitude. For purpose of

this circular, an offense involving moral turpitude shall mean any act which is done contrary
to justice, honesty, modesty or good morals (Tak. Ng vs Republic, 106, Phil 730), including
but not limited to a shameful act, wickedness, and depravity.

6) Transferring to another school/college/university or

shifting to another course except on meritorious cases and only upon prior written approval
by the AFPPTF Educational Assistance Committee.
7) Non-submission of grades within thirty (30) days after

the end of every semester/trimester/school year to the AFPPTF for CAFGUAAs Board of
Trustees.
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103 RESTRICTED
8) Any other cause, which, in the opinion of the

Educational Assistance Committee, may justify termination of the grant (e. g. activities
inimical to the interest of the AFP and/or the Republic).
f. Processing and Admission Procedures -
1) Application: Application forms for the grant shall be

made available at all Hqs of the Major Services (PA, PAF, PN), Adjutants’
Offices/ACs/RECOMS or their respective Command Sgt Major and/or may be secured
directly from the AFP Provident Trust Fund Office, Camp General Emilio Aguinaldo,
Quezon City.
2) Requirements:
b) Birth certificate of son/daughter (original and

authenticated machine copy) or birth certificate of the grantee issued by the local civil
registrar (LCR) or in the absence thereof, a certification from LCR regarding the loss or
destruction of registry records and affidavits of two (2) disinterested persons who have
knowledge of the birth and parentage of the applicant for educational assistance.
c) Copy or certified machine copy of death

certificate of deceased CAFGUAAs or certified copy of CDD/separation paper of member.
d) Proof of highest educational attainment/good

standing acceptance.
(1) Grade School/Elem Graduate – Form

138 (report card) and enrollment receipt.
(2) High School – Form 138 (report card)

and one (1) machine copy of diploma.
(3) College/Vocational Level – Original

and machine copies of transcript of records.
e) National College Entrance Exam (NCEE)
f) Must pass the prescribed interview to be

conducted by the Educational Assistance Committee or its designated screening officers.
g) Latest Income Tax Return of the member.

elementary level only (school last attended).
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i) Two (2) copies of latest 2” x 2” pictures of

prospective grantee.
7. REPORTS: The officers shall make a report to the Board of Trustees

during the monthly meetings. The Chairman shall make an annual report to the Chief of
Staff, AFP not later than five (5) days after the first monthly conference of the Board in the
succeeding year.
8. RESCISSION: This Circular rescinds Circular Number 24 dated 28

December 1990.
9. EFFECTIVITY: This Circular takes effect upon publication.

General, AFP
Chief of Staff
OCTAVIUS S DAUZ
Captain, PN (GSC)
DISTRIBUTION:
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AGPCR2 03 October 1991
CIRCULAR
NUMBER 17
SCHOLARSHIP PROGRAM UNDER RA 6963
1. PURPOSE: This Circular prescribes the policies and procedures governing

the implementation of Sections 8, 9 and 10 of Republic Act 6963.
2. DEFINITION OF TERMS: For the purpose of this Circular, the following

terms are defined:
a. Military personnel shall cover the following members of the AFP;
1) Officers and enlisted personnel in the active service;
2) Cadets of the Philippine Military Academy and Philippine Air

Force Flying School, except those on extended leave of absence (without pay and
emoluments) and/or under suspension;
3) Probationary officers;
4) Trainees/draftees/candidate soldiers; and
5) CAFGU Active Auxiliary.
b. Surviving Children – legitimate children of military personnel killed

or permanently incapacitated while in the performance of his duties or by reason of his
office or position.
c. Non-Exclusive Institution – schools recognized by the Department of

Education, Culture and Sports and not known to cater to children from affluent families only
with high tuition fees.
d. Second Year – a period totaling two (2) semesters and one (1)
summer term.
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e. Collegiate Course – course of five (5) years duration or less leading to

a baccalaureate degree.
f. Tuition Fee- fee collected by the school to be used in paying for the
instruction.
g. Miscellaneous Fee – fee collected by the school in consideration of

the acceptance and registration of a student, such as entrance, registration, guidance and
counseling, library, medical and dental, athletic, school/student publication and student
council fees.
3. SCOPE AND LIMITATION: This Circular applies only to the

implementation of the scholarship program for the children of military personnel killed or
incapacitated in line of duty.
4. POLICIES:
a. The deceased or permanently incapacitated military personnel should

not have committed any crime or human rights violation by final judgment during the
military operation/action wherein subject military personnel died or became permanently
incapacitated.
b. Only legitimate children of military personnel killed or permanently

incapacitated on or after 4 September 1990 while in the performance of his duty or by
reason of his office or position shall be entitled to the scholarship grant under this Circular.
c. The scholarship project shall start on 4 September 1991 when the

funds for the purpose are made available, as provided for by RA 6963.
d. The scholarship shall be limited to Elementary. High School,

Vocational and Collegiate courses in a non-exclusive institution.
e. A grantee is entitled to a scholarship grant leading to one (1)

collegiate degree only.
f. A scholarship grant may start on the semester (for college students) or

school year (for high school/elementary/pre-elementary students) following the death or
declaration of permanent incapacity of the military personnel concerned.
5. SOURCE OF FUNDS: The amount necessary to fund the scholarship

assistance under this Circular shall be taken from the share of the Armed Forces of the
Philippines of the yearly proceeds of the license fees for firearms collected by the Philippine
National Police.
6. AFP RA 6963 SCHOLARSHIP PROGRAM BOARD:
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a. A Board is hereby created to be known as AFP RA 6963 Scholarship

Program Board to be composed of the following:
Chairman - - - - - - The Deputy Chief of Staff, AFP
Vice Chairman - - - - - DCS PER, J1
Member - - - - - G1, PA
Member - - - - - - A1, PAF
Member - - - - - - N1, PN
Member-Recorder -- - C, Morale and Welfare Division, OJ1
Member - - - - - Asst AFP Sgt Major
b. The Board shall administer the funds intended for the scholarship
program.
c. The Officers and Staff of the AFP Provident Trust Fund (AFPPTF)
shall assist the AFP RA 6963 Scholarship Program Board using the AFPPTF resources in
implementing the project.
7. PROCEDURES:
a. The Major Service Assistant Chiefs of Staff for Personnel will submit
to the Board the names of the legal dependents of the deceased and permanently
incapacitated military personnel with a certification that the deceased or permanently
incapacitated military personnel did not commit any crime or human rights violation by final
judgment during the military operation/action wherein the military personnel involved died
or became permanently incapacitated.
b. The Board will advise the surviving spouse or guardian or children of

this scholarship program and require him/them to submit the following:
1) Fully accomplished application form.
2) Original or authenticated copies of the birth certificate of

children who are already of school age or, in the absence thereof, a certification from the
Local Civil Registrar regarding the loss, destruction or absence of registry records and
affidavits of two (2) disinterested persons who have knowledge of such birth and parentage
of the children.
3) Original or an authenticated copy of death certificate of the

deceased or original/authenticated copy of CDD/Separation Orders of the military personnel.
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4) Proof of highest educational attainment such as:
a) Grade School/Elementary Graduate – Form 138

(Report Card) and enrollment receipt.
b) High School – Form 138 (Report Card) and one (1)

copy each of diploma and enrollment receipt.
c) College/Vocational Level – Original and copies of

transcript of records and enrollment receipt.
5) Endorsement by the school principal/registrar for elementary

level only (school last attended).
6) Two (2) copies of latest 2” x 2” picture
c. The Board shall inform the dean/principal of the school concerned

that a RA 6963 scholar is enrolled in his school and the AFP RA 6963 Scholarship Program
Board will make that payment of his tuition and miscellaneous fees.
d. Upon presentation of the requirements, checks to cover the fees will

be made in the name of the school and will be sent to the school thru the fastest available
means.
a. Military personnel shall see to it that their beneficiary (ies) for this
purpose are duly designated and reported and pertinent records updated.
b. The Assistant Chief of Staff for Personnel of the Major Services shall
ensure that the lists of dependents or beneficiaries are submitted to the Board thirty (30)
days after date of death or declaration of total incapacity of the military personnel.

General, AFP
Chief of Staff
(SGD) JORGE P AGCAOILI

Colonel, PAF (GSC)
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DISTRIBUTION:
“A”
AGA1 24 April 1989
CIRCULAR
NUMBER 24
THE AFP PROVIDENT TRUST FUND AND ITS SCHOLARSHIP PROGRAM
1. GENERAL:
The AFP Provident Trust Fund (AFPPTF) is an AFP non-appropriated fund

whose sources are the annual remittances of the experienced refund of the Special Group
Term Insurance (SGTI) from AFP Mutual Benefit Association Inc. (AFPMBAI) donations
and requests and earnings from investments.
2. OBJECTIVES:
The AFP Provident Trust Fund for CAFGUAAs provides scholarship grants
to qualified disabled AFP Personnel giving priority to those most in need.
3. PURPOSE:
This Circular prescribes the regulations on the management and organization

of the AFPPTF and the policies governing the grant of scholarship to qualified dependents
and disabled AFP Personnel under the AFPPTF Scholarship Program.
4. AFPPTF for CAFGUAAs BOARD OF TRUSTEES:
a. The AFPPTF shall be governed by a Board of Trustees, which shall

promulgate policies relevant to the Fund, ensure that the funds are secured and that
disbursements are made in accordance with this Circular and other pertinent regulations.
The Trustees shall be designated by appropriate GHQ orders.
b. The Board will be composed of the following:

Deputy Chief of Staff for Personnel, J1 - Vice-Chairman
Assistant Chief of Staff for
Personnel of the Major Service - Member
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(One member of the Board from - Member

Major Services) - Auditor
C, Morale & Welfare Div1 - Member/Recorder
c. Duties of the Chairman:
1) Acts as the Chief Executive Officer of the AFPPTF;
2) Presides over all meetings of the Board of Trustees’ represents

the AFPPTF in all its dealings with the public and sees to it that all orders and resolutions of
the Board are implemented.
d. Duties of the Vice Chairman. The Vice-Chairman shall perform the

duties of the Chairman in the latter’s absence or incapacity.
e. Duties of the Secretary

AFPPTF not pertaining to the Treasurer;
2). Keeps complete and updated register of members, issues

notices and keeps minutes of all meetings of the Board;

Board.
f. Duties of the Auditor

accounts of the AFPPTF, sees to it that they are properly maintained, verifies monthly and
annual financial statements and submits reports thereon to the Board;
2) Conduct spot audit of any financial transaction and reports

result of investigation to the Board.
5. AFPPTF Officer: The Board of Trustees shall designate the officers of the
AFPPTF. The Officers shall be the General Manager, Assistant General Manager and
Treasurer and Office Manager.
a. General Manager – The General Manager shall have direct and active
management of the business operations of the Trust Fund pursuant to the rules, regulations
and policies of the Board, and according to this own discretion, whenever the same is not
expressedly limited by such rules and policies.

Association;
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2) Executes on behalf of the Association all contracts and

3) Signs, endorses and delivers all checks, draft, bill of exchange,

Promissory notes and orders of payment of sums of money;
4) Supervises the operation of the AFPPTF and submit to the

Board a report of the operations of the AFPPTF.
b. The Assistant General Manager. The Assistant General Manager

shall perform the duties of the General Manager in the latter’s absence or incapacity.
c. Duties of the Treasurer
1) Custody of all funds and properties of the AFPPTF;
2) Receives all funds paid to the AFPPTF and disburses same on

authority of the Board;

statements during Board meetings, an annual budget to be signed by the General Manager
for approval by the Board.

Board.
d. The Office Manager shall be responsible for the execution,

implementation and coordination of the projects and approved activities of the AFPPTF.
6. AFPPTF SCHOLARSHIP PROGRAM:
The educational/scholarship program shall continue to be a primary project of

the AFPPTF to support and enhance the educational development of AFP personnel and
their dependents. It reflects the military organization’s commitment in promotion and
advancing the economic, social and educational condition/welfare of SGTI members and
their dependents. The scholarship program rules and regulations are as follows:
a. Eligibility and Priority
1) Members and dependents of members are eligible for the

scholarship grant subject to the following priority schedule:
(1) Combat
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(a) Enlisted Personnel
(b) Officer
(2) Non-Combat
(a) Enlisted Personnel
(b) Officer
(2) Officers
c) Dependents of retired members
(1) Compulsorily retired EP
(2) Compulsorily retired Officers
d) Others (excluding optionally retired and active

member themselves)
(1) Dependent of Active EP
(2) Dependent of Active Officers with the rank of

LTC and lower
(3) Dependent of optionally retired EP
(4) Dependent of optionally retired Officers
(5) Compulsorily retired EP
(6) Compulsorily retired Officers
a) Wife/Husband (not married who is below 23 years of

age) of unmarried member.
b) Son/daughter who is below 23 years of age.
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c) Parent, if member is unmarried.
d) Unmarried brother/sister who is below 23 years of age.
3) Disabled member shall mean a member who was on such

status upon exit from the service and is therefore incapable of seeking outside employment.
4) The following factors shall additionally be considered in the

grant of scholarship:
a) Benefits being enjoyed by the member;
b) Scholarship being availed by other members of the

family;
c) Family income vs number of dependents.
b. Number of Grantees

Scholarship Committee and the AFPPTF Board annually, depending on the earnings of the
Fund. The AFPPTF Board of Trustees shall create the Scholarship Committee.
2) Regardless of the number of dependents, a member can only

avail one (1) scholarship grant for him or any of his dependents at any one (1) time.
c. Types of Grants, Duration and Coverage.
1) The AFP Provident Trust Fund Scholarship Program grant

may be awarded to a qualified and deserving member or dependent of a deceased, retired or
active AFP personnel in any of the following educational levels with the indicated amount
of support per school year and corresponding duration:

a) Except for the elementary and secondary levels, the

stipend for a grantee shall be issued in two (2) installments each year.
b) The amount of support is subject to change as may be

deliberated upon by the Scholarship Committee and approved by the AFPPTF Board.
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2) Grantees who are interested in pursuing courses in Medicine

or Law will be entitled to financial assistance equivalent to the support given to grantees of
collegiate scholarship but not exceeding a total study length of eight (8) years: Provided
that, they will serve the AFP as Commissioned Officers upon graduation from Medicine or
Law and/or passing from a government licensure or regulatory examination for a minimum
of period of three (3) years for every year of scholarship: and, Provided further, that, they
satisfy the basic requirements for entry in the military service. Should they be found not fit
for military service, they shall serve the AFP or any Bureau/Office under the Department of
National Defense as civilian employee in appropriate position.
a) The scholarship Committee will screen qualified

beneficiaries among the existing grantees who wish to pursue courses in medicine or law.
Said Committee in consideration of the programmed and allocated budget shall determine
the number of beneficiaries for the particular period and purpose.
3) Transfer of scholarship grant shall be allowed only upon

deliberation by the Scholarship Committee upon approval of the AFPPTF Board.
d. Incentives to Qualified Grantees. Any grantee who should later

qualify as a scholar of the school to which enrolled will still be entitled to the semestral
stipend granted herein as a form of incentive. Grantees who successfully finish their course
may further avail of job placements in the AFP or in other Bureaus/Offices under DND or in
other government agencies.
e. Disqualification/Terminations of Grant. The Scholarship grant maybe

stopped/discontinued, as recommended by the Scholarship Committee, upon approval of the
AFPPTF Board for any of the following causes:
1) Any individual who is already being benefited by PD 577,

HERO Foundation, or any scholarship foundation can no longer avail of the AFPPTF
scholarship.
a) A Grantee must be a regular student.

subjects/unit per semester of the course.
c) Failure or dropping one (l) subject in one (l)

semester/one (1) term (trimester) shall be enough ground for termination of the grant.
However, for meritorious reasons, the Board may consider to continue the scholarship of an
individual who has failed in one subject.
3) Voluntary action/request by the grantee or by his guardian for

the termination of the grant.
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4) Any offenses involving moral turpitude. For the purpose of

this Circular, an offense involving moral turpitude shall mean any act, which is done
contrary to justice, honesty, modesty or good morale (Tak Ng vs Republic, 106, Phil 730),
including but not limited to a shameful act, wickedness, and depravity.

6) Transferring to another school/college/university or shifting to

another course except on meritorious cases and only upon prior written approval by the
AFPPTF Scholarship Committee.
7) Non-submission of grades within thirty (30) days after the end

of every semester/trimester/school year to the AFPPTF Board of Trustees.
8) Any other cause which, in the option of the Scholarship

Committee, may justify termination of the grant (e. g. activities inimical to the interest of the
AFP and/or the Republic)
f. Processing and Admission Procedures.

.
1) Application: Application forms for the grant, shall be made
available at all Hqs of the Major Services (PA, PC, PAF, PN) Adjutant’s
Office/ACs/RECOM or their respective Command Sgt Majors and/or may be secured
directly from the AFP Provident Trust Fund Office, Camp General Emilio Aguinaldo,
Quezon City.
2) Requirements:
b) Birth certificate of son/daughter (original and

authenticated machine copy) or birth certificate of the grantee, issued by the local civil
registrar (LCR) or in the absence thereof, a certification from LCR regarding the loss or
destruction of registry records and affidavits of two (2) disinterested persons who have
knowledge of the birth and parentage of the scholarship applicant.
c) Copy or certified machine copy of death certificate of

deceased member (military person) or certified copy of CDD/Separation/Retirement paper
member.
d) Proof of highest educational attainment/good standing

acceptance.
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(1) Grade School/Elem Graduate – Form 138

(report card) and enrollment receipt.
(2) High School – Form l38 (report card) and one

(200) machine enrollment receipt.
(3) College/Vocational Level – original and

machine copies of transcript of records.
e) National College Entrance Exam (NCEE) certificate
f) Must pass the prescribed interview to be conducted by

the Scholarship Committee or its designated screening officers.
g) Latest Income Tax Return of the member.

elementary level only (school last attended)
i) Two (2) copies of latest 2 x 2 pictures.
7. REPORTS: The officers shall make a report to the Board of Trustees during
the monthly meetings. The Chairman makes an annual report to the Chief of Staff, AFP not
later than the end of January of each year.
8. RESCISSION: This Circular rescinds Circular Number 9 dated 11 August

1988 and Circular Number 10 dated 08 August 1986.
9. EFFECTIVITY: This Circular will take effect upon publication.

General, AFP
Chief of Staff
JOEL R HINLO
Colonel, PAF (GSC)
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AFPRB/AGAI 01 September 1982
CIRCULAR
NUMBER 4
AFP SCHOLARSHIP PROGRAM AND OTHER

SIMILAR GRANTS
1. PURPOSE: This circular prescribes the policies and procedures governing

the AFP Scholarship Program in civilian educational institutions and other similar grants.
2. OBJECTIVES:
a. To provide maximum opportunities to selected officers in the

development of their potentials through the acquisition of knowledge and expertise for
career growth and development.
b. To develop these officers according to the annual forecast for

continuing AFP need for expertise in certain academic disciplines in order to provide
manpower requirements in specified areas.
3. AUTHORITY AND SCOPE: The statutory authority for this circular is Sec
22k, NDA. This circular applies to officers of the AFP who are grantees of scholarship
under the AFP Scholarship Program and other similar grants to pursue graduate or post-
graduate studies in certain academic disciplines in local and foreign educational institutions.
4. DEFINITIONS:
a. Scholarship Program – The AFP program which grants scholarship to

selected AFP officers to pursue studies on certain academic disciplines in accredited
institutions of learning, and for abroad.
b. Similar Grant – Any other scholarship grant which allows AFP

officers to pursue studies within the context of the AFP scholarship program including those
but not limited to grants in private entities.
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c. Scholar – Any AFP officer awarded or granted a scholarship under

the AFP Scholarship Program and other similar grants, who studies either full-time, or,
because of the exigencies of the military service, performs his assigned military duties and at
the same time studies at night or on weekends.
d. Academic Discipline – a branch of learning or field of study in

natural, applied social science, management and humanities, such as history, literature,
political science and the like.
5. POLICIES:
a. The total number of scholars under the following programs shall not
exceed one percent of the authorized commissioned officers strength of the AFP, provided
however that the total number of full-time scholars shall not exceed one half of one percent
of such authorized strength.
(1) AFP Scholarship Programs and other Similar Grants.
(2) Philippine Military Academy (PMA) Faculty Development

Program pursuant to AFPRG 134-011, dated 22 March 1971.
(3) Philippine Military Academy (PMA) Instructors Procurement

and Development Program pursuant to Circular 11, GHQ AFP, dated 17 February 1969.
b. Acceptance of scholarship grants sponsored by private institutions

shall be made only when the prior approval of the CSAFP Scholarship spaces in such
programs and other programs when the CSAFP may approve shall be subject to the ceiling
limitation set in the preceding paragraph.
c. Studies on selected academic disciplines at certain institutions shall be

limited to the graduate and post graduate fields to be periodically determined by this
Headquarters as essential to the attainment of AFP goals and objectives.
d. An AFP Scholarship Committee composed of The Deputy Chief of

Staff, as Chairman; DCS Plans, J5, as Vice Chairman; and DCS, CMO, J7, DCS Pers, J1,
DCS MAD, J8, DCS Opns, J3 and four (4) other officers drawn from the list of degree
holders, selected on the basis of their outstanding achievements or records, current positions
or assignments and representing different academic disciplines as members, is hereby
created, which shall meet from time to time as the Chairman may direct at least annually, to
assess the efficacy of the scholarship program. A consolidated report of their findings shall
be submitted to the Chief of Staff, AFP not later than 1 July every year.
e. Officers to be eligible for scholarship under this circular shall have a

minimum continuous active commissioned service (ACS) of five (5) years.
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6. PREPARATION OF SCHOLARSHIP PROGRAM:
a. DCS Opns, J3, in coordination with different cognizant GHQ staffs,

shall prepare annually five-year scholarship program, which shall start from the school year
immediately succeeding the year of preparation and shall be submitted to the CSAFP for
approval not later than 1 September annually. Refinements to the program shall be made
from year to year as may be required by changes or emphasis on AFP short and long-range
objectives and by assessment of the Scholarship Committee as to the efficacy of the program
previously drawn up and under implementation.
b. The five-year scholarship program shall include essentially the

following:
1) Courses or field of study.
2) Duration, description, number of spaces to be programmed

and justification for the course.
3) Quota allocation for GHQ & AFPWSSUs and Major Services.
c. Among other considerations, the preparation of the program shall

thoroughly consider the following:
1) Relevance of each field of study in relation to specific AFP

objectives.
2) Number of personnel already trained in each particular field of

study.
3) Over-all development program in particular fields of study as

they relate to national developmental emphasis and trend.
4) Trends affecting the development of the AFP.
d. The number of spaces in specific fields of study allocated to

MOND/GHQ/AFPWSSUs and each Major Service for every school year shall be announced
by GHQ, AFP not later than October of the preceding year.
7. PROCEDURES:
a. In the implementation of this program, each Major Service shall select

the best-qualified candidates through its own scholarship committee. DCS Per, J1 shall
insure that all recommendees satisfy the requirements before submitting the same to the
Chief of Staff, AFP for approval and issuance of orders.
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b. Upon receipt of quota spaces under this program, each Major Service
shall disseminate and thereafter process qualified candidates and submit recommendees
(principals and alternates) to reach this Headquarters (Attn: ODCS Pers, J1) not later than 1
March annually. The following requirements shall be provided by the recommending Major
Service or AFPWSSUs for their recommendee:
1) A statement of circumstances of the candidates to include

name, rank, AFPSN, date of birth, effectivity of present rank, length of government service
(military and civilian separation indicated); and statement of educational qualifications,
outstanding academic achievements and related accomplishments.
2) Course duration (in number of semester/trimester/summer

sessions).
3) A transcript of records for all collegiate courses completed or

partially completed.
4) A statement as to the nature of any scholarship (full or partial)

previously granted the candidates while in the military service.
5) A statement of the future utilization of the candidate, relating

the education of training to be acquired with the future assignment.
c. The AFP Scholarship Committee shall prescribe from time to time

addition criteria selection of student candidates.
8. ADMINISTRATION AND SUPERVISION OF SCHOLARS:
a. Orders detailing officers as scholars under this circular shall specify

the course, inclusive dates by academic year (normally for a period of one (1) year detail
with the schools) and shall be extended only upon successful completion of every academic
year or include periods necessary for the completion of other academic requirements or
prerequisites in the awarding of a degree or title.
b. For the efficient administration and supervision of scholars, Major

Services shall complete the following:
1) Upon receipt of orders, an officer so detailed as scholar shall

immediately consult the School Registrar or a Course Adviser for the preparation of an
education plan to complete the entire course or program. The Major Service Headquarters
training officer shall in turn require the scholar to prepare the AFP Scholar Form, Annex A.
Pertinent papers to be attached to the proposed education program are the following:
a) Calendar of activities for the proposed academic year

indicating the subjects to be taken with corresponding unit credits, and schedule of classes.
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b) Calendar of activities for the succeeding year as can be

best ascertained, basically to contain information of the preceding sub-paragraph.
c) Justification(s) of the proposed education plan.
2) Fifteen (15) days after the end of every academic

semester/trimester/summer session, scholars shall submit in writing to the Major Service
Commander (Attn: AC of S for Pers) his academic performance or the reasons for
justification(s) of the non-availability of same. Each Major Service shall submit a
consolidated report of the performance of their scholars to this Headquarters (Attn: ODCS
PER, J1) 30 days after the termination of every semester or session. Failure in any subject
shall be immediately explained and submitted by the scholar/officer. A copy of such
explanation shall be placed in his Military Personnel File (MPF).
3) During the term breaks, scholars shall be on full-study status

with their respective unit assignments. Scholars may be allowed to complete other
requirements of the course or enroll for summer classes with a minimum of two (2) subjects,
subject to approval by the respective Major Service Scholarship Committees.
c. The Major Service Commanders shall request extension of orders for

their scholars who successfully complete the program of instruction during the first
academic year. Subsequent extension after the normal period of two (2) years shall only be
on a highly justifiable basis, such as the completion of thesis work including oral or panel
presentations.
d. Before the end of the first year studies and upon approval by this
Headquarters, the Major Services shall assign appropriate topics for graduate or post-
graduate thesis work to their scholars. Each scholar shall be allowed the freedom of choice
from at least three (3) predetermined subject matters and upon arrival at a choice shall
submit the following to the AFP Scholarship Committee not later than the start of the
succeeding academic year:
1) Tentative title of thesis and scope of study.

2) Justification for the research or investigation.
3) Methodology
4) List of bibliography or references.
e. Subsequent changes in the tentative thesis proposal shall be submitted

to this Headquarters for approval. Final proposals duly approved by the faculty adviser or
panel shall be forwarded to this Headquarters during the last academic semester.
f. Upon completion or non-completion of the entire course (to include

graduate or post-graduate thesis work if any), Major Service Commanders shall require their
scholars to submit a final report in two (2) copies to reach this Headquarters (Attn: ODCS
PER, J1 and ODCS OPNS, J3 containing among others the following:
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1) Evaluation and relevance of the course.

2) Completion or non-completion of the course (including the
manner of completion and the reasons for non-completion).
3) Summary of total government expenses incurred during the
schooling.
4) Problems.
5) Recommendations.
g. Failure to graduate from the course within one (1) year after
completion of academic requirements for Master’s degree and two (2) years for Doctorate
degree shall constitute failure in the performance of assigned duties. Beyond these periods,
any further extension shall be subject to approval by the AFP Scholarship Committee. A
special OER shall be prepared by respective ACof S for Per to reflect such failure. This
official report, indorsed by Major Service Commanders shall form part of the individual’s
MPF.
9. UTILIZATION OF GRADUATES: Optimization in the accomplishment of

AFP mission and objectives shall dictate the policy for assignment and utilization of
graduates from this program.
a. Successful AFP scholars shall be assigned to units or positions and

functions in line with or allied to, the course just completed.
b. The Scholarship Committee may recommend the deployment and

utilization of graduates.
10. FUNDING:
a. The Major Service from which the scholar is selected or, the
sponsoring agency in case of privately-funded scholarships, pays for the tuition and other
school expenses of the grantee necessary for the successful completion of the course.
b. Subject to the usual accounting and auditing procedures, the

following expenses shall be authorized per scholar on a reimbursement basis:
1) Tuition, matriculation and library fees, medical and dental

fees, required books or reference materials, and instructional aids or devices in an amount
not exceeding P1,300/P1,000 per semester/trimester.
2) Expenses for thesis writing and preparation, including but not

limited to adviser’s or consultation fee, typing and bookbinding in an amount not to exceed
P2,000.
3) Graduation and diploma fees.
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c. The rates prescribed in (1) and (2) above may be increased by not
more than ten (10) percent by the Chief of Staff, AFP who shall submit a report of such
increase to the Minister of National Defense; provided, however, that no increase shall be
made within one (1) academic year of the previous increase and that no such increase shall
be made retroactive.
11. MANDATORY SERVICE:
a. Any officer so detailed to study under the provisions of this circular

shall, prior to enrollment, execute a written promise (Annex B) to service the Armed Forces
of the Philippines or the Philippine Government for a prescribed period of mandatory
service (number of years for every year of study or a fraction thereof but not less than two
months) based on the degree of financial support or assistance given by the government as
shown below:
Scholarship Supported by:
1) Gov’t funds Period of Mandatory Svc

a) Local Schooling 2.5 years
b) Schooling Abroad 3.0 years
2) Private Institutions
(No funds involved other
than salary/allows)
a) Local Schooling 2.0 years

b) Schooling Abroad 2.5 years
b. All other scholarships but not limited to NSDB grants, Colombo Plan,
state university scholarships, shall be classified according to any one of the above modes of
scholarship support for determining the period of mandatory services.
c. Each year of mandatory service shall be added to previously obligated

service and shall be served one after the other consecutively.
d. At no instance shall an officer-grantee of any form of scholarship,

either private or government sponsored, be allowed to resign his or her commission, or
request for separation during the period of mandatory service.
12. MISCELLANEOUS: All scholarship grants availed of by AFP personnel

under this circular, except those detailed with the Office of the President, the Office of the
Prime Minister and the Office of the Minister of National Defense, shall be approved by the
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Chief of Staff, AFP. Under all circumstances shall such study grants be allowed without
orders from this Headquarters.
13. RESCISSION: Circular Number 8, GHQ AFP, dated 25 May 1977 is

hereby rescinded.
BY ORDER OF THE DEFENSE MINISTER:
OFFICIAL: FABIAN C VER

General AFP
Chief of Staff
(Sgd.)
SINFOROSO L DUQUE
Brigadier General, AFP
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125 RESTRICTED

Camp General Emilio Aguinaldo, Quezon City ACC/mdd/6707
AGA1 25 April 1975
CIRCULAR
NUMBER 25
EDUCATIONAL BENEFITS FOR DEPENDENTS OF DECEASED

OR INCAPACITATED MILITARY PERSONNEL
1. REFERENCE:
a. Presidential Decree Number 577 dated 11 November 1974.
b. DND-DEC Memo of Agreement dated 2 April 1975.

the effective implementation of afore-cited Presidential Decree which provides for the
exemption of dependents of military personnel who die or become incapacitated in line of
duty from the payment of tuition and matriculation fees in public or private schools,
universities, colleges and other educational institutions.
3. GENERAL: The benefit extended by the aforecited Presidential Decree will

enhance and maintain at a high level the morale of the military personnel and their
respective dependents.
4. DEFINITION OF TERMS: For purposes of implementing Presidential

Decree No. 577, the definition of terms enumerated therein are hereby restated and/or
amplified as follows:
a. Dependents - The spouse and unmarried children below 21 years of

age of married military personnel, and the parents who are wholly dependent upon, or any
next of kin of unmarried military personnel. The next of kin shall be limited to an
unmarried brother or sister who is below 21 years of age at the beginning of the school year
when he seeks enrollment.
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b. Military Personnel – Commissioned officers, enlisted personnel,

trainees and draftees who are in the active service of the Armed Forces of the Philippines.
c. Grantee – The military personnel is dependent who is the recipient of

the benefit.
d. Benefit – Complete exemption from the payment of tuition and

matriculation fees in any public of private school.
e. School Year – Total of two (2) semesters and one (1) summer.
f. School Levels – Elementary, secondary and collegiate levels,

excluding pre-school and post-graduate courses.
g. Tuition Fee – Fee collected by the school to be used in paying for the
instruction.
h. Matriculation Fee – Fee collected by the school in consideration for

the acceptance and registration of a student.
i. Incapacitated – Those disabled as the proximate result of wounds or

injuries received, or sickness or disease incurred in the active service by reason of such
disabilities. The disability shall be rated one hundred percent (100%) and properly covered
by CDD orders.
5. POLICIES: For purposes of implementing Presidential Decree No. 577, the

policies enumerated therein are hereby restated and/or amplified as follows:
a. This benefit shall be extended to any one dependent of military

personnel in the active service who have died or were incapacitated in line of duty since
September 21, 1972 and those who shall die and may be incapacitated in line of duty
thereafter.
b. This benefit may be enjoyed for a maximum of ten (10) school years.
c. This benefit is transferable to any of the dependents of the military

personnel, at the option of the incapacitated military personnel, grantee, or next of kin,
provided it will not exceed ten (10) school years.
d. This benefit is without prejudice to other educational benefits

previously being enjoyed by the military personnel or his dependents; provided that the
grantee shall not enjoy more than one scholarship at any one time.
e. Admission of grantees to any school shall be in accordance with

existing laws and the admission policies of the school; provided that priority shall be given
to dependents of enlisted personnel in the inverse order of their rank; and provided further
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127 RESTRICTED
that the number of dependents shall be taken into consideration in determining the priority
within each rank.
f. Except for grantees who are graduating from any school level to the
next level, or except for meritorious reasons, grantees shall not be allowed to transfer from
the school where they were enrolled prior to the grant of this benefit.
g. As long as the grantee satisfactorily passes the course of instruction

based on the approved standards of the schools, he shall continue to enjoy the benefit. In
case of failure in any subject or in a school year, the benefit shall be suspended and shall
resume only after the grantee, at his option, passes satisfactorily the subjects failed, or repeat
the entire school year, at his own expense.
h. The benefit shall be terminated in case the grantee is expelled from

the school, or is convicted by any court for any crime involving moral turpitude.
i. The number of grantees in each school shall not exceed the ratio of
one grantee for every 2,000 students of the total enrollment; provided that for an additional
fraction consisting of 1,000 students or more, one grantee shall be added; provided further
that the number of grantees in each school level shall approximate the proportion of the
enrollment in each school level to the total enrollment; and provided finally that if the total
enrollment is less than 2,000 students, one grantee shall be allocated. The basis for the
determination of the number of grantees shall be the total enrollment at the end of the
second semester of the preceding school year.
j. This benefit shall not apply to pre-school and post-graduate courses,

such as and including courses leading to the degrees of Doctor of Medicine (MD), Bachelor
of Laws (LLB) and Bachelor of Science in Nursing (BSN).
k. If a grantee contracts marriage while enjoying the benefits under this

circular, he/she is automatically disqualified from further pursuing his schooling. However,
he/she is allowed to continue for the semester enrolled at the time of the celebration of
marriage. The benefits are transferable to any of the other dependents of the deceased
military personnel. Provided that the number of years availed by the disqualified grantee
shall be deducted from the ten (10) school years allowed for this benefit.
l. The designation of the recipient of the benefit shall be made by the

surviving spouse of the decedent, in the absence thereof, the eldest of the children or
grandparents or legal guardian of the children or designated representative, in that order. In
case of conflict, the AFP Educational Benefit Committee shall resolve the matter.
m. When the death of the military personnel is doubtful, the Line of Duty
(LOD) status should be determined in accordance with the existing regulation on LOD
determination.
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n. Any applicant may choose a school of his/preference. In case there

are more qualified applicants than can be accommodated in certain school, preference shall
be given to those whose residences are located within the town, city or province, in that
order, where the school is located, after other priorities shall have been considered.
6. AFP EDUCATIONAL BENEFIT COMMITTEE. The over-all management

of the Educational Benefit System in the AFP is the responsibility of the Cof S, AFP. In
carrying out this responsibility he shall be assisted by the AFP Educational Benefit
committee.
a. Composition – The AFP Educational Benefit Committee shall be

composed of the DCS for Pers as Chairman, The Adjutant General, AFP, and Assistant
Chief of Staff for Personnel of Major Services, AFP Sgt Major as member and the Chief,
Morale and Welfare Branch, OTAG as member-recorded.
b. Functions:
(1) To formulate operating policies to supplement this Circular to

achieve the goals and objectives of PD 577.
(2) To recommend approval of proposed grantees to Chief of

Staff, AFP before forwarding to the Educational Benefit Board.
(3) To keep the CSAFP informed on the progress status in the

implementation of this Circular.
7. SECRETARIAT. There shall be a Secretariat, which will be permanent in

action body of the committee to be established and hold office at the Office of The Adjutant
General, AFP.
a. Composition – The Secretarial shall be composed of the Chief of the

Morale and Welfare Branch, OTAG as the Chief; Administrative Officer and such other
personnel as maybe necessary to carry out the function of the Committee.
b. Responsibilities:
1) To implement policies and carry out instructions from the AFP

Educational Benefit Committee.
2) Receive and process applications of eligible persons claiming for

the educational benefits.
3) Render assistance to grantees of this benefit.
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129 RESTRICTED
4) To maintain active liaison with the officials/members of the

Educational Benefit Board; Department of Education and Culture and other education
officials both in the public and private sectors as may be required.
5) To prepare and maintain all reports and records regarding

activities of the Committee and Secretariat.
6) Performs other duties the Committee may direct or require.
8. PROCEDURE:
a. Applicants shall file an application by filling up AFPEBC Form No. 1

in triplicate copies with the Office of the Secretariat (See Annex A). The application may be
filed by the following:
1) The incapacitated military personnel or his designated

representatives;
2) The dependent of the deceased military personnel; and
3) The legal guardian in behalf of a dependent who is an orphan.
b. The Secretariat shall process the applications to check their

completeness and to make an initial determination of applicants’ eligibilities.
c. Prepares the list of recommendees indicating the schools where the

applicants intend to enroll. The Committee, after proper deliberation, shall recommend the
appropriate action to the Chief of Staff.
d. A list of recommendees shall be forwarded to the Educational Benefit

Board.
e. In case a grantee wants to transfer the benefits to any qualified

dependent he shall apply by filling up an AFPEBC Form No. 2 (See Annex B). It will be
processed in accordance with the above procedure.
9. SUPPORTING DOCUMENTS:
a. Unmarried children or next of kin of unmarried military personnel.
1) Birth Certificate of the applicant-grantee issued by the Local civil

Registrar or in the absence thereof a certification from the Local Civil Registrar regarding
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the destruction of registry records and affidavits of two (2) disinterested persons who have
knowledge to the birth of applicant or the grantee.
2) Copy or certified Xerox copy of the death certificate of the

deceased military personnel.
3) Proof of the highest educational attainment of the recipient who

will use the benefits.
4) Certification from the Adjutant of the unit, Major Services or The

Adjutant General, AFP in the case of those assigned in AFPWSSUs that the deceased
military personnel is in the active duty at the time of his death. For those incapacitated, a
copy of CDD orders shall accompany the certification.
b. Spouse
1) Same as 9a (2), (3) and (4) above.
2) Marriage contract or marriage certificate issued by Local Civil

Registrar.
3) Affidavit that the spouse has not remarried.
c. Parents
1) Same as 9a (2) and (3) above.
2) Certification from the Adjutant of the Unit, Maj Svcs or The

Adjutant General in the case of those assigned in AFPWSSUs that the deceased is in the
active duty at the time of his death and that the applicant is the father/mother of the
deceased.
3) Affidavit that he/she has not remarried.
10. RECORDS AND REPORTS: All the reports and records of the Committee
shall be maintained by the Secretariat.
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131 RESTRICTED
11. EFFECTIVITY: This Circular takes effect upon approval.
OFFICIAL: R C ESPINO
General, AFP
Chief of Staff
S/t GABRIEL T PANGILINAN
Colonel, PA (GSC)
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Quezon City
AGPCR2
STAFF MEMORANDUM 1 August 2000

NUMBER 2
FUNCTIONS AND ORGANIZATION OF THE

AFP EDUCATIONAL BENEFIT SYSTEM OFFICE
(AFPEBSO)
1. GENERAL FUNCTION:
To assist the Chief of Staff, AFP through the AFP Educational Benefit System Board
of Trustees in the planning, organization, direction, coordination and supervision of the AFP
educational benefit programs:
2. SPECIFIC FUNCTIONS:
The following are the specific functions of the AFPEBSO:
a. Promulgates and implements policies, plans and programs of the AFP

educational benefit program with the approval of the AFPEBS Board of Trustees.
b. Coordinates with the Major Services educational benefit boards/offices/units

in the planning and implementation of educational assistance programs to their respective
areas.
c. Oversees the selection, monitoring and eventual administration of AFP

student-grantees.
d. Ensures the proper allocation, custodian, utilization and investment of the

AFPEBSO financial resources.
e. As custodian of funds, prepares the annual budget for the educational benefit
programs for approval of the AFPEBS Board of Trustee.
f. Compiles all reports and records regarding the AFP educational programs
and initiates/receives communications for the AFPEBSO.
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133 RESTRICTED
g. Maintains active coordination with other government or private agencies

involved in the educational benefit programs of the AFP.
h. Monitor compliance of Major Services and AFPWSSUs with regards to the

policies, plans and programs formulated by the AFPEBS Board of Trustees.
I. Submits periodic reports to the CSAFP, through the Chairman, AFPEBS

Board of Trustees, to include problems and recommendations related to its function.
3. ORGANIZATION: The AFPEBSO is organized as follows:
a. Chief and General Manager AFPEBSO
b. Assistant Chief, AFPEBSO and Assistant General Manager
c. Operation Division
(1) AFP Educational Assistance Branch
(2) CAFGU Educational Assistance Branch
(3) RA 6963 Scholarship Branch
d. Administrative Division
(1) General Services branch
(2) Management Services Branch
(3) Investment Branch
e. Legal Branch
f. Internal Audit Branch
4. FUNCTIONAL RELATIONSHIP:
a. The AFPEBSO shall be under The Deputy Chief of Staff, AFP/Chairman,

AFPEBS Board of Trustees who shall provide direction and control.
b. The AFPEBSO will be under functional supervision of the Deputy Chief of

Staff for Personnel, J1.
c. The Chief, AFPEBSO and General Manager shall prescribe the duties and
responsibilities of the Division and Branch Chiefs and may reorganize the office, with the
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approval of the AFPEBS Board of Trustee to conform to its current organization and
functions.
d. The AFPEBSO shall be authorized to obtain necessary information/reports on

educational programs from all Major Service Commanders and Post Commanders, and to
direct compliance with AFP Educational Benefit Programs regulations.
5. EFFECTIVITY: This Staff Memorandum shall take effect upon publication.
BY COMMAND OF GENERAL REYES:
NAPOLEON C BAYLON
Rear Admiral AFP
Acting Deputy Chief of Staff, AFP
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135 RESTRICTED
BY- LAWS
OF
H E R O FOUNDATION INCORPORATED
WE, the undersigned, all of legal age, and residents of the Philippines, constituting
all of the Incorporators/Board of Trustees of the H E R O FOUNDATION
INCORPORATED
hereby promulgate the herein By –Laws.
ARTICLE I
Name
The name of this organization shall be
H E R O FOUNDATION INCORPORATED
ARTICLE II
Type of Organization
The H E R O FOUNDATION INCORPORATED is organized and stablished as a

privately operated non-stock and non-profit organization.
ARTICLE III
Objectives
The objectives of the Foundation are as provided for in the Articles of Incorporation,
and shall not be changed except in accordance with all applicable Philippine laws and
regulations.
ARTICLE IV
Rules and Grants
The Board of Trustees shall adopt a set of rules for making the grants to carry out the
objectives and purposes set forth in the Articles of Incorporation of the Foundation. The set
of rules adopted by the Board of Trustees shall not be changed, modified or amended except
by a two-thirds (2/3) vote of all the members of the Board.
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ARTICLE V
Members
The members of the Foundation shall consist of the incorporators and Founding
members named in the Articles of Incorporation and such other members as may be
admitted, from time to time, by a majority vote of members of the Board of Trustees. The
Board may elect honorary members and/or officers who shall have no responsibility for the
operations of the Foundation.
ARTICLE VI
Board of Trustees
The Composition of the Board of Trustees shall be fifteen (15) in number who shall
hold office for one (1) year and until their successors are elected and qualified. In addition
to the Board of Trustees, there shall be one (1) ex-officio, non –voting member of the Board
to represent the Armed Forces of the Philippines and one (1) ex-officio, non-voting member
to represent the Integrated National Police.
In case any trustee shall, by death, resignation, incapacity to act, or otherwise, cease
to be a Trustee during his term, his successor may be chosen by the affirmative vote of a
majority of the remaining Trustees at a meeting at which a quorum is present to serve for the
unexpired term and until the election and qualification of his successor.
ARTICLE VII
Voting
At every meeting of the members of the Foundation, each member of the Foundation
is entitled to one (1) vote. Every member, at any meeting of the members, may vote by
proxy on instances permitted by law. Appointments of proxies may be made only in writing
and shall be given credence at any meeting only if filed with the Secretary at least 24 hours
prior to the meeting. Any member may appoint any other person to act as proxy only in his
capacity as member but not in his capacity as Trustee, if he is a Trustee.
ARTICLE VIII
Quorum
A majority of the members present in person or by proxy shall constitute a quorum

for the transaction of business at the meetings of the Foundation unless otherwise provided
by law. A majority of the members of the Board of Trustees present in person, shall
constitute a quorum for the transaction of the meetings of the Board and in the absence of a
quorum, those present at the time and place set for the meeting of the members or of the
Board of Trustees may adjourn from time to time until a quorum shall be present.
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137 RESTRICTED
ARTICLE IX
Officers
Section 1. Election and/or Appointment and Removal of Officers. At its annual

meeting, or any other meeting duly called for the purpose, the Board of Trustees shall elect
from their members the following officers of the Foundation: A Chairman, a Vice-
Chairman, a President, one or more Vice-Presidents, a Treasurer and a Secretary who need
not necessarily be a member. The Board of Trustees, may, by resolution, appoint such other
officers as it may, from time to time, deem necessary. The Board, may, by resolution not
inconsistent with these By-Laws, define the duties of such appointed officers. The same
persons may be elected or appointed to more than one office provided the functions of such
appointed officers are not incompatible with each other. A vacancy in any office may be
filled by the Board at any meeting, for the unexpired portion of the term, by the affirmative
vote of the majority of all the members of the Board. All officers shall be elected by the
affirmative vote of a majority by all the members of the Board and shall hold office until
the next meeting and further until their respective successors shall have been elected or
appointed and shall have qualified.
Any officer may be removed at any time, for cause, upon majority vote of all the
members of the Board.
Section 2. Chairman. The Chairman shall preside at all meetings of the

members of the Board of Trustees, at which he may be present. He shall also have such
powers, responsibilities and duties as the Board of trustees may fix by resolution.
Section 3. Vice Chairman. The Vice-Chairman shall discharge the functions of

the Chairman, in the absence or incapacity of the latter, and shall, as Vice-Chairman, have
such powers, responsibilities and duties as the Board of Trustees may fix by resolution.
Section 4. President. The President shall have general supervision over the
affairs of the Foundation and the officers (other than the Chairman and the Vice-Chairman).
He shall, in the absence of the Chairman and the Vice-Chairman, preside at meetings, and
during the absence or disability of the Chairman and Vice-Chairman, shall perform the
duties of the chairman. The President shall sign for the Foundation all deeds and other
agreements and formal instruments, except as otherwise provided by these By-Laws or by
resolutions of the Board of Trustees. He shall likewise exercise such powers,
responsibilities and duties as the Board of Trustees may fix by resolution.
Section 5. The Vice President or Vice Presidents. The Vice-President or Vice–

Presidents shall have such powers, responsibilities and duties as the Board of Trustees may
fix by resolution. If there should be more than one Vice-President, the ranking Vice-
President shall discharge the duties and exercise the powers of the President in the absence
of the latter.
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Section 6. Secretary. The Secretary who must be a citizen and resident of the
Philippines shall –
1. Keep a Minutes Book in which he will record all the resolutions

passed by the Board of trustees and the general membership body.
2. Take and keep the minutes of all the meetings of the Board Of
Trustees and the membership body;
3. Give notice of all meetings to members or trustees;
4. Have custody of the corporate seal;
5. Notify the Trustees of their election;
6. Under the general direction of the Chairman, prepare and present the
business to be acted upon at meetings;
7. In general, perform all duties incident to the Office of the Secretary;

and
8. Perform such other duties as may be assigned to him by the

Chairman, the President, or by resolution duly adopted by the Board.
Section 7. Treasurer. The treasurer shall, subject to the provisions of these By-
Laws, and to such regulations as may, from time to time, be prescribed by the Board:
1. Have custody of the funds and the securities of the Foundation;
2. Receive for the Foundation any and all contributions from persons
and organizations in the Philippines and in other parts of the world;
3. Deposit the funds of the Foundation, including contributions and

securities, in such banks or trust companies as may, from time to time, be designated by the
Board; and
4. In general, perform all duties incident to the Office of the Treasurer

and such other duties as, from time to time, may be assigned to him by the Chairman,
President or the Directors.
5. File a bond in such amount as the Board of trustees may fix for the
faithful performance of his duties.
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139 RESTRICTED
ARTICLE X
Withdrawal of Funds
Withdrawal of funds of the Foundation, including contributions or donations, which

are deposited in banks or trust companies shall be made only on the signature of any officer
or officers of the foundation as may be designated by the Board.
ARTICLE XI
Meetings
The annual meeting of the members of the Foundation shall be held on the 2nd
Tuesday of March of each year, on the day specified in the notice and call for the meeting.
Notices for the annual meeting shall be sent at least five (5) days prior to the meeting date,
either by mail or personal delivery to each member at his last known address appearing in
the records of the Foundation.
The annual meeting of the Board of Trustees shall be held immediately after the
annual meeting of the members. Special meetings of the members may be called by the
Chairman, the President or at least one-third (1/3) of all members. Notices shall be sent for
special meetings 3 days prior to the meeting date.
The Board may hold regular meetings at such fixed intervals as may be approved by
resolution. The Chairman or President, or any five (5) members of the Board may call a
special meeting of the Board but not less than three (3) days written notice shall be given to
the Trustees.
All meetings of the members of the Board of Trustees shall be held at such place in
Metro Manila as the notice may indicate. In the absence of such specific direction, meetings
of the members shall be held at the principal office of the Foundation.
All proceedings and minutes of the meetings of the Board where consideration is
given to the selection of any person or persons to receive a grant in accordance with any of
the purposes of the Foundation shall be confidential.
ARTICLE XII
Committees
The President, with the approval of the Board, may appoint from time to time such
committees as may be deemed desirable in implementing the purposes and programs of the
Foundation, and each of such committee shall exercise such powers and perform such duties
as may be prescribed by the President and approved by the Board. Members of such
committees need not be members of the Board if the committee in question is not vested
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with the power or duty normally considered as a primary duty of the Board. They need not
also be members of the Foundation. Two-thirds (2/3) of the Board members initiate
proceedings dissolving the Foundation. The Board may effectuate the dissolution under
such conditions provided for in the Articles of Incorporation and in accordance with law.
ADOPTED AND APPROVED by all incorporators of HERO FOUNDATION

INCORPORATED who have hereunto affixed their respective signatures, this 19th day of
____ 1988, in the Municipality of Makati, Metro Manila, Philippines.
(Sgd.) (Sgd.)
Jaime Zobel de Ayala Henry Brimo
TAN B-5159-G1834-A-3 TAN T-6558-B-2113-A-2
(Sgd.) (Sgd.)
Cesar A Buenaventura Antonio C. Chan
TAN B-5159-M829-A-O TAN 05531-LO122-A-4
(Sgd.) (Sgd.)
Pedro Cojuangco Raul T. Concepcion
TAN C-2520-K1926-A-8 TAN C-5210-M-2931-A-O
(Sgd.) (Sgd.)
Francisco Delgado Oscar H. Hilado
Tan D-4237-FO416-A-3 TAN H-4324-L-O837-A-O
(Sgd.) (Sgd.)
Patricio L. Lim Rizalino S. Navarro
TAN 1325-694-6 TAN N-1660-M-303-A-3
(Sgd.) (Sgd.)
Perfecto F. Quicho Andres Soriano III
TAN 3378-5346 TAN S-6552-F-1751-A-O
(Sgd.) (Sgd.)
Henry Sy Wilfrido C. Tecson
TAN S-5628-K1522-A-9 TAN T-2541-K-0522-A-5
(Sgd.)
Roberto T. Villanueva
TAN V-4517-C-0720-A-9
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141 RESTRICTED
Camp General Emilio Aguinaldo,
Quezon City
30 July 2001
CIRCULAR
NUMBER 4
GRANTING MONTHLY GRATUITY AND OTHER PRIVILEGES

TO AN AWARDEE OF THE MEDAL OF VALOR
1. PURPOSE:
This Circular prescribes the policies governing the grant of lifetime gratuity
and other privileges to an awardee of the Medal of Valor.
2. AUTHORITY:
Republic Act No. 9049 entitled “An Act Granting Monthly Gratuity and
Privileges to an Awardee of the Medal of Valor, Providing Funds Therefore, and for Other
Purposes.
3. GENERAL:
The Medal of Valor is the highest award that may be granted to a Filipino
soldier in recognition of his/her conspicuous act of gallantry above and beyond the call of
duty and in total disregard of his/her personal safety. An awardee of this medal deserves due
recognition from a grateful government and people.
4. DEFINITION OF TERMS:
a. Heir/beneficiary or dependent – the surviving spouse, unmarried

children, legitimate, adopted or acknowledge, or in default thereof, the surviving parent or
parents, or unmarried brothers or sisters.
b. Grantees – the awardees and heirs/beneficiaries who are recipients of

the education benefit.
c. Education Levels – elementary, secondary, collegiate and post

graduate courses.
d. School Year – total of two (2) semesters and one (1) summer.
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5. ENTITLEMENT:
An awardee and his heirs/beneficiaries shall be entitled to the following

benefits and privileges:
a. A lifetime monthly gratuity of Twenty Thousand Pesos (P20,000.00)

per awardee. This gratuity is separate and distinct from any salary or pension, which the
awardee is currently receiving or will receive from the government of the Philippines. In the
event of his/her death, this monthly gratuity shall accrue in equal shares and with the right of
accretion only to the surviving spouse until he/she remarries and to the children legitimate,
adopted or illegitimate until they reach the age of eighteen (18) or until they marry
whichever comes earlier.
b. Precedence for employment in government agencies or government-

owned or controlled corporations provided that the awardee or his/her dependent also meets
the job qualifications or requirements.
c. Priority in the acquisition of public lands and preferential right in the

lease of pasture lands and exploitation of natural resources.
d. Exemption from the payment of tuition and matriculation fees in

public or private schools, universities, colleges and other education institutions in any
baccalaureate or postgraduate courses such as including the following:
1) Courses leading to the degree of Doctor of Medicine (MD);
2) Courses leading to the degree of Bachelor of Laws (LlB);
3) Courses leading to the degree of Bachelor of Science in

Nursing (BSN);
4) Other allied or similar courses.
e. If interested in joining the Cadet Corps, AFP, a quota shall be given to

the awardee and/or his/her satisfies all the basic requirements for admission in the Philippine
Military Academy.
f. Priority for direct commission, call to active duty or enlistment in the

regular force of the AFP.
g. Priority in the approval of the awardee’s housing application under

existing housing programs of the government.
h. Privilege of obtaining loans in an aggregate amount not exceeding

Five Hundred Thousand Pesos(P500,000.00) for government-owned or controlled financial
institutions without collateral.
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143 RESTRICTED
i. Twenty percent (20%) discount from all establishments relative to the

utilization of transportation services, hotels, restaurants, recreation and sports centers,
purchase of medicines, admission to theaters, cinema houses and concert halls, circuses,
carnivals and other similar places of culture leisure and amusement.
The following officers/staffs shall prescribe the necessary procedures and

requirements for the proper implementation of this Circular in accordance with their
respective responsibilities as indicated hereunder.
a. TAG
1) Act on claims for monthly gratuity herein authorized.
2) Provide assistance to an awardee, his widow/her widow and/or

dependents for employment in government agencies or in government-owned or controlled
corporations.
3) Process claims or requests for other benefits authorized in this

Circular and refer pertinent documents to cognizant offices/staff of the AFP or other
government or private agencies or instrumentalities as appropriate.
4) In coordination with the DCS for Personnel, J1 provide

assistance for direct commission, CAD, or enlistment in the Regular Force of an awardee
and his/her son/daughter as appropriate.
5) Monitor the progress of all claims or requests for benefits

under this Circular.
b. AFP Educational Benefits System Board of Trustees
1) Act on the application of the awardee and his/her

heirs/beneficiaries for educational benefits.
2) Maintain active coordination and liaison with other education

officials both in public and private sectors as may be required.
c. CO, AFP Finance Center
Prepare and issue the corresponding check in the amount of Twenty

Thousand Pesos (P20,000.00) monthly in favor of the awardee or in such amount as may be
determined in favor of his/her surviving spouse and children.
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d. The Chief of Engineers, AFP
1) Provide assistance to an awardee, his widow and/or

dependents in the acquisition of public lands and in the lease of pasture lands and
exploitation of natural resources.
2) Maintain liaison with the Bureau of Lands and other cognizant

government agencies as may be necessary.
e. Superintendent, PMA and the Cadet Procurement Board
Determine the qualifications and fitness of the awardee and/or his/her

son/daughter for admission as cadet in PMA and, if found qualified, shall recommend
his/her appointment to the President through the Chief of Staff, AFP.
7. EFFECTIVITY: This Circular takes effect upon approval.
8. RESCISSION: Circular 8, GHQ AFP dtd 19 Oct 1982 and

other similar publications inconsistent with this Circular are hereby rescinded.
JOSE M CALIMLIM
Lieutenant General AFP
Acting Chief of Staff, AFP
OFFICIAL:
CESAR L CARRANZA
Captain PN (GSC)
DISTRIBUTION:
“A”
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ARMED FORCES OF THE PHLIPPINES
Quezon City
AGPCR2 14 March 2000
CIRCULAR
NUMBER 2
GRANTING OF RICE ALLOWANCE TO SOLDIERS

ON COMBAT DUTY STATUS IN MINDANAO
1. Purpose:
This Circular prescribes the policies, guidelines and procedures to govern the
implementation of the grant of rice allowance to AFP soldiers on combat duty in Mindanao
pursuant to Executive Order No. 88 dated April 5, 1999 and DND/DBM/NFA Joint Circular
No. 99-5 dated 01 July 1999.
2. Applicability:
a. The grant of rice allowance as stated in this Circular shall apply to all
soldiers on combat duty in Mindanao whose names appear on the Special Order duly signed
by their respective Major Service Adjutants.
b. The Circular excludes other para-military forces assigned in the area.
3. Definition of Terms:
For the purpose of this Circular, the following terms are to mean:
a. Rice Allowance – Special grant from the government whereby the

authorized beneficiary/dependent of an AFP soldier assigned on combat duty in Mindanao is
entitled to receive one sack of fifty (50) kilograms of quality milled rice per month.
b. Soldiers on Combat Duty in Mindanao – These are officers and

enlisted personnel of the AFP covered by Orders (assigned or on detached service) to
perform combat, combat support and combat service support operations in Mindanao area.
c. Mindanao Area – The second largest group of island in the southern

part of the Philippines, including the nearby provinces of Tawi-Tawi, Jolo and Basilan.
d. Beneficiary/Dependent – A legal member of the family authorized by

the soldier on combat duty in Mindanao to receive the rice allowance. Said
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beneficiary/dependent shall be a holder of a valid military dependent’s ID card or temporary

authorized slip.
e. Authorized Slip – a temporary identification document in lieu of an

AFP military dependent’s ID to be used by a beneficiary to establish his/her identity in
claiming the rice allowance. This document must bear the signatures of the authorized
soldier and his unit adjutant or personnel officer (AFP Adjutant General up to Bn
Adjutant/personnel officer or equivalent in PAF/PN). The authorized slip shall have a
validity period of two (2) months only and must be discarded when the dependents have
already acquired their dependent’s ID cards. When presenting the authorization slip, a
claimant/beneficiary is also required to show at least one (1) valid ID card with picture to
further establish claimant’s identity.
4. Policies:
a. The rice allowance shall be granted in kind to

beneficiaries/dependents of qualified soldiers on combat duty in Mindanao.
b. Soldiers on combat duty in Mindanao for a minimum period of fifteen

(15) days prior the date of submission of the Personnel Inventory Report (PIR) are
authorized to receive this rice allowance. Special Orders shall be issued by AFP/Major
Services Adjutant General for this purpose.
c. Beneficiaries of this rice allowance shall receive one sack of fifty (50)
kilograms of quality-milled rice from the National Food Authority (NFA) every month. The
price per bag shall be computed based on NFAs prevailing consumer price.
d. Rice coupons shall have a validity of 90 days reckoned from 30 days

after issuance by J1 and Major Service 1’s.
e. The rice allowance shall be claimed upon presentation of the coupon

within the validity period as stated in para 4d. Upon expiration of the said period, soldiers
whose beneficiaries/dependents failed to claim the same but with justifiable reason may
request for revalidation of their coupons from their respective Major Service 1’s or from
OJ1 in the case of GHQ, AFPWSSUs or Area Command (AC) personnel. The revalidated
rice coupon shall be re-issued within seven (7) working days upon receipt of the request.
Such request shall pass through proper channels.
f. Beneficiaries/dependents shall use the authorized rice coupon issued

by ODCS for Personnel (OJ1) in withdrawing their rice allowance at the designated NFA
warehouses nearest of their places of residence.
g. Only the authorized soldiers or their beneficiaries/dependents can

withdraw the rice allowance at NFA warehouses.
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h. The authorized soldiers of their beneficiaries/dependents shall present

the duly accomplished coupons and valid AFP ID cards/authorization slips to NFA
authorities (gate guards and warehouses supervisors) before they can withdraw their
monthly rice allowance.
i. The soldiers and/or their beneficiaries/dependents shall neither sell

nor exchange for whatever value the rice coupon issued to them.
j. The validated used rice coupons, billing statement, and the AFP Rice
Distribution Report from NFA forwarded to GHQ Major Services shall be used in
requesting for release of NCA and in the processing of payment. The MOA serves as a
contract between AFP and NFA.
k. The issuance and payment of rice allowance must be in accordance

with the existing accounting and auditing rules and regulations.
5. General Procedure:
5.1 Rice Distribution and Billing Procedures:
a. The Major Service/AFPWSSU/AC Commanders shall certify

on a monthly basis the list of soldiers on combat duty in Mindanao together with other
information required the certified list and copiers of orders for the assignment of these
soldiers in Mindanao shall be submitted to OJ1 for consolidation NLT 20th day of each
month. For succeeding reports, the list must contain only gains and losses using the same
PIR format.
b. The PIR Monthly Consolidated List (MCL) shall be certified

by CSAFP. The MCL shall be forwarded by OJ1 to OJ6 and it shall be the basis for the
submission of Special Budget Request to DBM by OJ6 for the release of Special Allotment
Release Order (SARO). The annual allotment covering the rice allowance shall be released
to GHQ as Centrally Managed Item (CMI).
c. Upon receipt of the SARO, OJ6 shall inform OJ1 to effect the
issuance of rice coupons to the Major Services, AFPWSSUs and AC. Based on the list cited
in para 5.1.a, OJ6 shall sub-allot on a monthly basis the funding requirements of rice
allowance to each Major Service, copy furnished DBM and NFA.
d. Major Services, AFPWSSUs, and AC Commanders and

Personnel Staffs shall issue the rice allowance coupons to authorized soldiers or to their
beneficiaries/dependents. Concerned personnel staff shall ensure that the names of the
authorized soldiers and their dependents are reflected on the coupons.
e. The authorized soldiers shall immediately send the rice

allowance coupons to their authorized beneficiaries/dependents. The sacks of rice can be
claimed at the NFA warehouses nearest to their places of residence.
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f. The NFA shall collect from their warehouses on a monthly

basis all used rice coupons, enclosed these in secured boxes with attached listings, and
forwarded it to OJ1 or to Major Services 1’s. Together with the rice coupons are the Billing
Statements and the validated AFP Rice Allowance Distributions Reports.
g. OJ1 and Major Services 1’s shall be billed directly by NFA on

a monthly basis.
h. OJ1/Major Services 1’s shall reconcile the numbers of rice

coupons surrendered by NFA with the AFP Rice Allowance Distribution Report prior to the
processing of payment. Processing of payments after receipt of billing statement shall be
within fourteen (14) working days and processing of checks shall be within seven (7)
working days after receipt of NCA from DBM.
5.2 Obligation, Funding and Liquidation Procedures (Annex E):
a. Procurement Officer of AFPLC/counterparts from Major

Services shall prepare and sign Box “A” of disbursement vouchers (DV) based on
authenticated NFA billing and validated rice coupons submitted by OJ1/Major Services 1’s.
b. CO, AFPFC/counterparts from Major Services shall process &

index DV.
c. Chief Budget Division, OJ6/counterparts from Major Services

shall prepare and accomplish the ROA and fiscalize the DV then they will forward the DV
to Major Services accounting offices with the billing and validated used rice coupons duly
attached.
d. Chief Accounting Division, OJ6 counterparts from Major

Services shall obligate funds and sign Box B of ROA, journalized and certify availability of
funds, sign Box B of DV and then forward same to PEMRAD/counterparts from Major
Services.
e. Chief, PEMRAD, OJ6/counterparts from Major Services shall

pre-audit the DV.
f. VCSAFP/CG of Major Services shall approve the DV.
g. CO, AFPFC/counterparts from Major Services shall prepare

and sign checks and ACIC’s.
h. VCSAFP/CG of Major Services shall countersign checks and

approve ACIC’s
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i. CO, AFPFC/counterparts from Major Services release checks

to NFA.
6. Responsibilities:
a. Major Service/AFPWSSU/AC Commanders shall:
1) Be responsible in the effective and proper implementation of

this Circular.
2) Certify the validity of the list of soldiers on combat duty in

Mindanao to be submitted to OJ1.
b. DCS for Personnel, J1 shall:
1) Be the overall program director and responsible joint action

officer for this rice allowance of soldiers on combat duty in Mindanao.
2) Program the fund requirements for this activity to include the

production/printing of rice coupons and the scheme to be used in the distribution of said
coupons.
3) Consolidate, validate, update and recapitulate the list of

soldiers on combat duty in Mindanao which shall be certified by CSAFP prior to submission
to NFA and DBM copy furnished OJ6.
4) Be the program director for personnel assigned in

GHQ/AFPWSSUs/AC deployed in Mindanao.
5) Be responsible in timely printing and distribution of rice

coupons to Major Services and shall likewise validate/authenticate the rice coupons to be
distributed to the dependents/beneficiaries of soldiers assigned in GHQ/AFPWSSUs/AC.
6) Validate used rice coupons of GHQ/AFPWSSUs/AC

beneficiaries/dependents based on the Rice Distribution Report surrendered by NFA.
Forward the validated rice coupons and the distribution report to Procurement Center,
AFPLC together with the billing statement from NFA for processing of payment, copy
furnished to J6 for the request of NCA from DBM.
7) Consolidated monthly report of the actual number of sacks of

rice received by AFP dependents/beneficiaries.
8) Ensure that the beneficiaries/dependents of the soldiers

possess the AFP dependents ID cards.
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9) Monitor feedback of GHQ/AFPWSSUs/AC and of the major

services on the sentiments of soldiers regarding the type/kind of rice being received from
NFA.
10) Provide to NFA as often as possible, the updated list of

authorized signatories on the authorization slips of beneficiaries of GHQ/AFPWSSUs/AC
personnel.
c. DCS for Comptrollership, J6 shall:
1) Submit special budget request to DBM for the release of

Special Allotment Release Order (SARO).
2) Request for the release of NCA based on the validated used

rice coupons, NFA billing statement, and AFP Rice Distribution Report.
3) Provide NFA with a copy of SARO covering the release of

funds for rice allowance.
4) Sub-allot on a monthly basis the fund requirements for rice

allowance of each Major Service.
5) Furnish DBM and NFA with copies of Allotment Advise

issued to Major Services and the certified MCL of soldiers on combat duty in Mindanao.
6) Prepare ROA and fiscalize DV based on the NFA billing

statement, validated used rice coupons, and Distribution Report for the rice allowance of
GHQ/AFPWSSUs/AC personnel in Mindanao within seven (7) days after receipt of NCA
issued for the purpose.
7) Prescribed the accounting and auditorial procedures required

in the obligation and liquidation of funds.
8) Conduct semestral audit for funds released to Major Services.
d. Major Services One’s (1’s) shall:
1) Be the program director and responsible major service staff

action officer for the rice allowance of their soldiers on combat duty in Mindanao.
2) Consolidate, validate, update and recapitulate the list of their

personnel on combat duty in Mindanao which shall be certified by their respective Major
Service Commander prior to its submission to OJ1.
3) Withdraw the rice allowance coupons from OJ1 and shall

validate/authenticate the said coupons prior to its distribution/issuance. Likewise, they are
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responsible for the printing of the names of the authorized soldiers and their dependents on
the rice coupons.
4) Be responsible in the timely distribution of rice allowance

coupons to all soldiers and dependents/beneficiaries.
5) Validate the used rice coupons based on the rice distribution

report surrendered by NFA. Forward the validated rice coupons and the distribution report
to respective major service Procurement Center, together with the billing statement for
processing of payment, copy furnished respective Major Service Comptroller.
6) Submit to OJ1 a monthly billing report of NFA highlighting

the actual number of sacks of rice drawn by soldiers and their dependents/beneficiaries.
7) Ensure that dependents of their soldiers possess the necessary

AFP dependents ID cards or authorization slips.
8) Monitor feedback of soldiers on the type/kind of rice being

received by the soldiers from NFA.
9) Provide to NFA, as often as possible the updated list of

authorized signatories on the authorization slips of the beneficiaries of the soldiers of their
respective major service.
e) Major Services Six’s (6’s) shall:
1) Coordinate closely with Major Services 1’s on the planning,

programming and budgeting of the rice allowance:
2) Request DBM for the release of NCA based on the validated

used rice coupon, NFA Billing Statement, and AFP Rice Distribution Report.
3) Process appropriate documents to settle the accounts payable

with NFA based on the request of the Major Service 1’s.
4) Prepare Reports of Disbursement for funds released to the

major service and submit same to Accounting Division, DCS Comptroller, J6.
5) Prepare other accounting & auditing reports for submission to

concerned agencies.
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6) Prepare ROA and fiscalize DV based on the NFA billing and

validated rice coupons within (7) working days after receipt of NTA issued for the purpose.
7. Reports:
The Program Directors shall submit the following reports to Higher

Headquarters (Attn: DCS for Personnel, J1) on a monthly basis.
a. Actual number of rice coupons issued to and actual number of sacks

of rice drawn by the soldiers or their dependents/beneficiaries.
b. Assessment on the quality of NFA rice received by the soldiers or

beneficiaries/dependents.
c. Discrepancies noted in the distribution process with corresponding

recommendation/comment that will improve the system.
8. Miscellaneous:
a. Authorization slips must be duly authenticated by unit adjutants or

personnel officers concerned.
b. Major Services commanders shall submit their respective

implementing directive based on this circular to General Headquarters (Attn: ODCS for
Personnel, J1).
c. The Vice Chief of Staff, AFP being designated as the Commander of

AFPWSSUs shall be the approving authority on the disbursement voucher and counter
signatory on checks pertaining to the payment of rice allowance for GHQ AFPWSSUs/AC.
This is consonance with the memo to CSAFP by SND dated 21 June 1998.
9. Funding Source:
For CY 1999, funds needed for this benefit shall be taken from any available
savings that the Department of National Defense and the AFP may realize. In the absence of
savings, it shall be annually appropriated in the budget of GHQ/Major Services.
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10. Effectivity: This Circular takes effect upon publication.
OFFICIAL: ANGELO T REYES

General AFP
Chief of Staff, AFP
ANTONIO M PUNIO
Colonel PAF (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCR2 17 October 1994

NUMBER 17
THE TEN OUTSTANDING PHILIPPINE SOLDIERS ( T O P S)
1. GENERAL:
a. The AFP and Rotary Clubs under the auspices of Rotary International
District 3810 entered into an agreement to launch an annual military service award project to
give due recognition to outstanding AFP officers and enlisted personnel in the active
service. The award shall be named Rotary Award for Vocational Excellence (RAVE) for
the Ten (10) Outstanding Philippine Soldiers of the Year (TOPS). There shall be ten (10)
TOPS awardees to be selected annually with five (5) awards to be given to active officers
and five (5) to active enlisted personnel of the AFP in the following service categories:
OFFICERS EP
One (1) for Combat One (1) for Combat

One (1) for Mgmt & Adm One (1) for Leadership
One (1) for Tech Svc One (1) for Tech Svc
One (1) Civil/Community Svc One (1) Civil/Community Svc
One (1) Overall One (1) Overall
b. This SOP prescribes the criteria and procedures in the selection for
TOPS and the corresponding awards to be given.
2. OBJECTIVES:
Encourage and recognize officers and enlisted personnel of the AFP who, in
the performance of their duties and in the overall conduct as career soldiers, have shown and
distinguished themselves by actions that demonstrate courage, integrity, responsibility and
community and who best exemplify what a Filipino soldier should be.
3. CRITERIA ON SELECTION:
a. The following criteria shall be the basis of this Headquarters in

selecting the 10 TOPS winners, service categories as indicated.
1) Common criteria for all categories:
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a) The outstanding accomplishment must have been

achieved within the period covered, (1 Dec to 30 Nov of the current year).
b) “Hands-on” is a requisite - the accomplishment must

be distinctive of the nominee’s deeds and not of his Unit’s effort.
c) Accomplishment must be conspicuously outstanding or

exceptionally extraordinary.
d) Officer Evaluation Rating/EP Performance Rating

(current) must be outstandingly impressive.
e) Nominee must possess wholesome physical

appearance and military bearing. He must also be able to adequately communicate and
express himself.
f) Nominees must have no pending administrative and

criminal cases and/or derogatory records.
2) Criteria for Combat (for officers and EP):
a) Nominee may have performed in action a deed of

heroism, courage, gallantry or meritorious service.
b) Nominee’s achievement may have peculiarly involved

risk of his life beyond the call of duty.
c) Nominees must at least be a recipient of MMM related

to the combat services referred to in his nomination form.
d) He/she must have performed duties in combat areas for

a duration of at least six months regardless of position held.
3) Criteria for Management and Administration (for Officers

only):
a) Nominee may have formulated an outstanding

workable and systematic procedure adopted and put into practice by the military
organization.
b) Nominee may have directly applied formidable skills

in handling the organizations resources.
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4) Criteria for Leadership (for EP only):
a) Nominee may have dominantly led his subordinates to

auspicious and encouraging accomplishment of certain unit mission or objective.
b) Nominee may have consistently exercised sound

decisions making and eminently influenced his peers and subordinates thru his outstanding
leadership skills.
5) Criteria for Civil and Community Service (for Officers and

EP):
a) Nominees may have distinguished himself in the

pursuit of socio-economic and other non-combat activities or conspicuously performed
exceptional services which have immensely contributed in the peaceful objectives of the
AFP or in improving the quality of life of the people within the military or civilian
environment.
b) Nominees may have meritorious achievement in the

field of civic action duty responsibility or in direct support of military operations.
c) Nominees may have distinguished themselves

conspicuously in the performance of non-military activities and community development
programs and other related activities which merit public recognition.
6) Criteria for Technical Service (for Officers and EP):
a) Nominees may have conspicuously used his

resourcefulness and creativity including among others ideas or suggestions to increase
production and improve working condition or service in the field of specialization or
technical activities.
b) Nominees may have introduced a systems

improvement technique in any AFP field of specialization like; maintenance, supply
procedures, computer systems, medical, dental, ordnance, etc.
c) Nominees may have through his creativity made

technical inventions useful not only to the AFP but to the civilian sector as well.
7) Criteria for Overall Winner (for Officers and EP):
a) Among the nominees for the four (4) categories stated

above, the Board of Selection selects one overall winner for the officers and one overall for
the EP.
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(b) Selected overall winners will exemplify what Filipino

soldiers should be.
4. PROCEDURES:
a. Deadline for the submission of nomination forms (see attached

format) shall be every 30th day of November of the current year.
b. Each of the Major Services shall create a Selection Committee, which

shall pre-screen all nominations submitted by its units.
c. Nominees from GHQ, AFPWSSUs and Area Commands shall be

screened by a Selection Committee composed of the following:
CO, CRS, AFP - Chairman

Asst DCS Pers, J1 - Member
Asst DCS Intel, J2 - -do-
Asst DCS Opns, J3 - -do-
Asst DCS Mat Dev, J9 - -do-
Chief, MWD, J1 - -do-
Asst AFPSM, (AFPWSSUs) - Mbr/Recdr
d. Selection Committees shall verify all the information contained in the

nomination forms to ensure that they satisfy the prescribed standards and criteria. Said
committee shall select their own winners in each category stated in para 1 above, except the
overall winners for Officers and EP and submit names of two (2) best selected candidates to
the Secretariat, Board of Selection (Attn: MWD, OJ1), NLT 20 December of the current
year, names of the best selected qualified candidates to include nomination forms.
e. There shall be a Board of Selection composed of eight (8) members

from the Rotary International District 3810 and three (3) AFP personalities one (1) officer
non-voting member as recorder who will choose the 10 TOPS winners. Composition of the
Board of Selection:
(1) Governor of Rotary International

District 3810 - Chairman
(2) Coordinating Chmn, Rotary
International District 3810
Vocational Svc Grp - Vice Chmn
(3) Asst DCS Pers, J1 - Member
(4) Commanding Offr, CRSAFP - -do-
(5) Pres, Rotary Club of Makati-Metro - -do-
(6) Pres, Rotary Club of Makati-East - -do-
(7) Pres, Rotary Club of Tondo - -do-
(8) Pres, Rotary Club of Dasmariñas - -do-
(9) Pres, Rotary Club of Pasay-NIA - -do-
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(10) AFP Sergeant Major - -do-

(11) The TOPS Project Chairman - -do-
(12) C, MWD, OJ1 - Sec/Recdr
f. The Board of Selection shall name and announce the ten (10) TOPS
awardees not later than the first week of January of the following year. The TOPS awards
shall be actually and formally presented during an appropriate presentation and awards
night.
g. The ten (10) TOPS awardees shall receive individual

distinctive/plaques and cash or its equivalent.
5. This SOP takes effect upon publication.
BY COMMAND OF GENERAL ENRILE:
( SGD)
HERCULES R GALON
Colonel, PA (GSC)
DISTRIBUTION:
“A”
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Quezon City
(CORRECTED COPY DESTROY ALL OTHERS):
AGPCR2 41-96 23 April 1998
SUBJECT: AFPPTF Special Financial Assistance Program
1. AUTHORITY:
GHQ AFP Circular Number 4 dated 3 May 1994, Subject: The AFP
Provident Trust Fund and its Educational Assistance Program.
2. PURPOSE:
This Ltr Dir prescribes the guidelines and procedures governing the granting
of special financial assistance to “outstanding” student grantees upon completion of their
elementary, college, or vocational education.
3. OBJECTIVE:
To encourage grantees of the Fund to excel in their studies by providing them

additional incentives in the form of financial assistance.
4. ADMINISTRATIVE:
a. General:
(1) The Fund to be allocated for this program shall be determined

by the AFPPTF Board of Trustees.
(2) Elementary, High school, College and Vocational grantees are

covered by this Special Financial Assistance Program.
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(3) Grantees will receive additional stipends following honors

obtained as indicated below:
Upon completion of Elementary Education with Honors:
Honors Acquired Additional Incentives
Valedictorian P 1,000.00
Salutatorian 800.00
1st, 2nd & 3rd Honorable Mention 600.00
For every succeeding year in High School, grantees must maintain the
following grades to be able to receive the corresponding special financial assistance:
Special Financial Assistance
Average grade of 90% or higher with

no grade below 85% or its letter or = P 600.00/year
numerical equivalent
Average grade of 95% or higher with

no grade below 90% or its letter or
numerical equivalent = P 1,000.00/year
Upon Completion of Secondary Education with Honors
Honors Acquired Additional Incentives
Valedictorian 2,000.00
Salutatorian 1,600.00
1st, 2nd & 3rd Honorable Mention 1,200.00
For every succeeding year in college or vocational courses, grantees

must maintain the following grades in order to receive this corresponding special financial
assistance:
Average grade of 90% or higher with no grade

below 85% or its letter or numerical equivalent = P 1,200.00/year
Average grade of 95% or higher with no grade

Below 90% or its letter or numerical equivalent = P 2,000.00/year
(1,000.00/sem)
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Grantees who did not qualify for the special financial assistance upon
graduation from Elementary or High School but have attained the required grades during
High School or College or Vocational studies can also be granted additional incentives.
b. Procedure:
1) Requirements – Grantees of the program must submit to the

office of the General Manager, AFPPTF the following:
a) For honor graduates, a certificate from the

school/college/university that they are recipients of such awards, and;
b) Report Card/report of grades;
c) For College/Vocational grantees, a record that they

have taken the regular load of subjects for that semester, and;
d) Record of no dropped subject/s.
2) Grounds for termination of special assistance –The AFPPTF

Educational Assistance Board of Trustees for any of the following grounds will discontinue
assistance upon approval:
a) Failure to meet the prescribed academic standards

stipulated in para 4a(3);
b) Withdrawal from the course by the grantee;
c) Grave violations of existing rules and regulations

and/or policies of the schools;
d) Non-submission of grades before the start of the next

semester and/or school year.
3) Grantee to the Special Financial Assistance is not allowed to

shift to another course or transfer to another school without the permission of the AFPPTF.
4) The Special Financial Assistance will be implemented starting

School Year 1996-1997.
5) All College and Vocational, High School and Elementary

grantees who graduated the previous school year will be informed about the new Financial
Assistance Program and be required to submit all pertinent records.
6) Records submitted will be evaluated by the Educational

Assistance Committee and on meeting the desired requirements, successful grantees will be
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informed of their additional financial assistance which will be added to their regular
stipends.
7) Elementary and High School grantees who graduated with

honors but did not enroll for the next school year will receive their financial assistance as a
form of incentive for their outstanding academic performance during the previous school
year.
8) The AFPPTF Board of Trustees may increase the rate of the

Special Finance Assistance depending on the availability of Funds and number of grantees
who qualify.
9) Grades/Rating for School Year 1995-96 will be used as basis

in the computation for the AFPPTF Special Financial Assistance for SY 1996-97.
5. DEFINITION OF TERMS – For the purpose of this Letter Directive

“outstanding” refers to any student who obtains the accumulative general average of 90%
and above with no grades below 85% in academic and non-academic subjects, at the end of
school year or semester.
6. EFFECTIVITY:
This Letter Directive takes effect upon publication.
(SGD)
ERNESTO CLEMENT L SACRO
Colonel, PAF (GSC)
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161-375

Quezon City
11 September 2000
ALLOCATION OF CEMETERY PLOTS AT THE

LIBINGAN NG MGA BAYANI
Table of Contents
Paragraph
General 1
Definition of Terms 2
Who are Qualified to be Interred in the Libingan ng mga Bayani 3
Who are not Qualified to be Interred in the Libingan ng mga Bayani 4
Responsibilities 5
Procedures 6
Appropriation of Funds 7
Supersession 8
1. General: This regulation prescribes the allocation of cemetery plots and

construction of grave markers at the Libingan Ng Mga Bayani (LNMB).
2. Definition of Terms:
a. Active Service – Service rendered by a military person as a

Commissioned Officer, enlisted man/woman, probationary officer, trainee or draftee in the
Armed Forces of the Philippines and service rendered by him/her as a civilian official or
employee in the Philippine Government prior to the date of his/her separation or retirement
from the Armed Forces of the Philippines, for which military and/or civilian service he/she
shall have received pay from the Philippine Government, and/or such others as may
hereafter be prescribed by law as active service (PD 1638 as amended).
b. Retirees – All officers or enlisted personnel who had accumulated at

least twenty (20) or thirty (30) years of satisfactory active service, who, at their own request
and with the approval of the President or the Secretary of National Defense (for those
compulsory retirees) retired from the active military service.
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c. Citizen Armed Forces Geographical Unit (CAFGU) – a reserve unit

organized within a locality consisting of a cadre of officers and men in the active force and
qualified reservist residing in the locality.
d. Auxiliary – supplementary, backup- assistant, helper, reserve, etc.
e. CAFGU Active Auxiliary – the category of CAFGU’s constituted by

volunteers who are called upon to complement the operations of the regular force of the
Armed Forces of the Philippines or to support the regular force formations of units in its
locality.
f. Reservists or Citizen-Soldiers – they are citizens of the Philippines

who are:
1) Graduates of the school’s Citizen Military Training (CMT)

units of basic and advance courses and issued orders as reservists;
2) Graduates of authorized basic military training that are issued

orders as such;
3) Honorably discharged ex-servicemen and retired officers of

the AFP and other allied armed forces who are Filipino citizens who volunteer;
4) Recognized World War II guerillas who were honorably

discharged from the service;
5) Commissioned and non-commissioned officers under

Affiliated Reserve Category and NDCP graduates;
6) Commissioned and non-commissioned officers and EPs

(Inactive) under existing laws included in present AFP rosters before enactment of RA 7077
and those to be commissioned or enlisted after the enactment of the same.
g. Active Reservist – refer to those mentioned in para 2f who are issued

orders to undergo Annual Active Duty Training (AADT), mobilization and/or those called to
undergo active duty for the purpose of performing special military duty/operations.
3. Who are qualified to be interred in the Libingan Ng Mga Bayani: The

remains of the following deceased persons are qualified and, therefore, authorized to be
interred in the Libingan Ng Mga Bayani:
a. Medal for Valor Awardees
b. Presidents or Commander-In-Chief, AFP
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c. Secretaries of National Defense
d. Chiefs of Staff, AFP
e. Generals/Flag Officers of the AFP
f. Active and retired military personnel of the AFP to include active

draftees and trainees who died in line of duty, active reservists and CAFGU Active
Auxiliary (CAA) who died in combat operations or combat related activities.
g. Former members of the AFP who laterally entered or joined the

Philippine Coast Guard (PCG) and the Philippine National Police (PNP).
h. Veterans of Philippine Revolution of 1890, WW1, WWII and

recognized guerillas.
i. Government Dignitaries, Statesmen, National Artists and other

deceased persons whose interment or reinterment has been approved by the Commander-In-
Chief, Congress or the Secretary of National Defense.
j. Former Presidents, Secretaries of Defense, Dignitaries, Statesmen,

National Artists, widows of Former Presidents, Secretaries of National Defense and Chief of
Staff are authorized to be interred at the LNMB.
4. Who are not qualified to be interred in the Libingan Ng Mga Bayani: The
remains of the following shall not be interred in the Libingan Ng Mga Bayani:
a. Personnel who were dishonorably separated/reverted/discharged from

the service.
b. Authorized personnel who were convicted by final judgment of an

offense involving moral turpitude
5. Responsibilities:
a. The Chief of Staff, AFP (Attn: TAG) shall be responsible for the
issuance of interment directive for all active military personnel for interment in the LNMB.
TAG shall likewise be responsible in the issuance of interment directive to authorized
personnel such as those former members of the AFP who laterally entered or joined the
Philippine Coast Guard (PCG) and the Philippine National Police (PNP).
b. The Chief of Staff, AFP (Attn: DCS for RRA, J10) shall be
responsible for the issuance of interment directive for all retirees, veterans and reservists
enumerated in paragraph 3.
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c. The Quartermaster General, AFP shall exercise over-all supervision in

the implementation of this AFPRG.
d. The Commander, ASCOM, PA through the Commanding Officer of

Grave Services Unit (CO, GSU) shall be charged with:
1) The registration of deceased/graves;
2) The allocation of specific section/area at LNMB for interment

of deceased;
3) The preparation of grave sites;
4) The supervision of burials at the LNMB.
6. Procedures:
a. For deceased active military personnel – The Survivor

Officer/Survivor NCO shall coordinate with CO, ASCOM thru CO, GSU for the registration
of the deceased and preparation of grave at least thee (3) days prior to the interment.
b. For deceased retired military personnel – The next of kin shall notify
The Adjutant General, AFP who shall process the documents and determine if the deceased
is qualified to be interred or re-interred at the LNMB.
c. For deceased veterans and reservists – The next of kin shall notify
DCS for RRA, J10 who shall process the documents and determine if the deceased is
qualified under paragraph 3 and cause the issuance of interment directive.
d. For government dignitaries, statesmen, national artists and other

deceased persons whose interment or re-interment in the LNMB has been authorized by the
Commander-In-Chief, Congress and the Secretary of National Defense – The next of kin
shall coordinate with The Adjutant General, AFP and CO, ASCOM through CO, GSU for
the arrangement and conduct of funeral honors and burial services at the LNMB.
e. For deceased widows of former Presidents, Secretaries of National

Defense and Chiefs of Staff – the next of kin shall notify The Adjutant General, AFP who
shall coordinate with the CO, GSU for the arrangement and conduct of appropriate funeral
honors and burial services at the LNMB.
f. For exhumation/re-interment of remains at the LNMB – the next of

kin shall notify The Quartermaster General, AFP who shall process the documents and
determine if such remains can already be exhumed from and/or qualified to be re-interred
pursuant to paragraph 3 above.
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g. The cremated (small box of ashes) remains of widows of former

Presidents, Secretaries of National Defense and Chiefs of Staff will be interred in the same
authorized plot where her husband is already buried and no need for allocation of additional
land.
h. The allocation of grave site/plots must conform with the following:
STATURE/ LOCATION TOTAL GRAVE MINIMUM REMARKS

CATEGORY AREA LOT NR OF
(Sqm) SIZE PLOTS
Presidents or
Commander-In-Chief, Section A 6,153 (10x10) 46 Actual Size
AFP 100
Secretary of National Section B 6,134 (7x7) 94 - do -

Defense/Gov’t 49
Dignitaries/Statesman
Chief of Staff, AFP Section C 4,258 (4x6) 133 - do -

24
Medal for Valor Section C-1 1,581 (2x5) 118 - do -

Awardees 10
Other Generals and Section D 5,855 (4x6) 183 - do -

Flag Officers 24
World War II Veterans Section I to 55,480 (2.6x3) 5,344 - do -

XI 7.8
Active, Retired AFP Section XII, 86,865 (1.5x2.5) 8,352 - do -

Personnel & Veterans XIV to XVII 5.25
National Artist/Scientist Section XIII 9,628 (1.5x2.5) 1,375 - do -
*Minimum number of plots computed using the formula indicated below:
P = A (0.75)
S
Where P = Minimum number of plots in a section

A = Total land area of a section, sq m
S = size of area of the grave plot, sq m
0.75 = Constant multiplied with the total area leaving a 25% allowance
for space taken by the obstacle such as trees, plants and spaces for all sides.
i. Marking of Graves – Marking of graves of the following deceased

persons is authorized:
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1) Presidents or Commander-In-Chief – tomb or statue or both as

desired by the family.
2) Secretaries of National Defense – bust or tomb, or both as

desired by the family.
3) Chiefs of Staff, AFP – bust.
4) Government Dignitaries, Statesmen, National artists, and other

deceased persons whose interment is authorized by the President – statue or tomb or bust as
desired by the family subject to the approval of SND and recommended by CSAFP.
5) Generals/Flag Officers and other deceased military personnel

– individual crosses which shall conform with QM Specification number 24 MIC dtd 19
Nov 84.
j. Construction of marker shall be in accordance with the following:
1) Size of Tomb – 2.2m (L) c 0.8m (W) x 0.3m (H)
2) Size of Bust – Life-size on a 0.5m x 0.4m pedestal which is

0.5m from the ground level.
3) Size of Status – Life – size with base buried at ground level.
4) Color of statue/bust – bronze or white
5) Color of Tomb – white or its variants.
6) Layout:
a) Tomb only – center of the allocated plot;
b) Bust only – center of the bust shall be 1.3m from the

center of the allocated plot and 1.2 from the road gutter;
c) Tomb and Statue/Bust – tomb is centered at the

allocated plot while the center of the statue/bust pedestal shall be 0.6m from the left edge
and 1.2m from the front edge of the tomb;
d) Statue only – center of the allocated plot.
7) Grass Type – carabao grass.
8) Other Markers – mounds and ornamental plants, construction

of other vertical structure/protrusions such as fences, shades and the like are not authorized.
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9) Only small marble markers about ten inches by sixteen inches

(10” X 16”) will be placed at the foot of the present cross naming the widow, date of birth
and date of death.
7. Appropriation of Funds:
a. Funds for the purpose of construction statue/bust/tombs/crosses for

deceased military personnel shall be derived from AFP appropriations. As for President,
Secretary of National Defense, high-ranking military personnel and other dignitaries and
statesmen; funds shall be derived from AFP appropriations, unless otherwise, authorized,
provided for or augmented by sources external to the AFP.
b. On the part of widows of former Presidents, Secretaries of National

Defense and Chiefs of Staff, AFP there will be no expense on the part of the Philippine
government, as all expenses will be borne by the families concerned.
8. Supersession – AFPR G 161-374 dtd 27 Mar 98 is hereby superseded.
OFFICIAL: JOSE M CALIMLIM

Acting Chief of Staff, AFP
CESAR L CARRANZA
Captain PN (GSC)
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G 131-162

Camp General Emilio Aguinaldo,
Quezon City
06 November 1987
DECEASED PERSONNEL
________________
Table of Contents
Paragraph
Section I GENERAL ………………………………………………. 1
Section II NOTIFICATION OF DEATH, REPORTS, LETTER OF

SYMPATHY
Notification by Medical Officer ………………………………… 2

Radio or Telegraphic Notification of Death
to The Adjutant General, AFP ……………………………….. 3
Notification to Nearest Relative or Other
Person Designated to be Notified in Case of Emergency……… 4
Letter of Sympathy to Nearest Relative or Other Person
Designated to be Notified in Case of Emergency ……………. 5
Responsibilities of Survivor Assistant Officer/NCO ……….. …. 6
Benefits ………………………………………………………… 7
Advice to Supposed Beneficiary Furnishing Vouchers ………... 8
Notification to Interested Agencies …………………………….. 9
Section III REMAINS
Disposal ………………………………………………………… 10
Expenses Incident to Disposition ……………………………. .. 11
Section IV REPORTS REQUIRED IN CASE OF DEATH
Certificate of Death …………………………………………… 12

Investigation of Death ………………………………………… 13
Report of Inquest by Board of Inquiry in Case of Person
Who Dies, or is Found Dead Under Circumstances Which
Require Investigation ……………………………………… 14
Inventory or Effects (AGO Form Nr 54) ………………………. 15
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Report of Quartermaster Officer to The Quartermaster General,

Showing Disposition Made to Remains and
Expenses Incident to Burial or Shipment of Remains ……… 16
Report of Officer in Charge of Interment to The Quartermaster
General of Interment of Dead After Battle …………………. 17
Section V EFFECTS
Disposition of Effects …………………………………………… 18

Clothing, Government Property, Not a Part of
Decedant's Effects ………………………………………….. 19
Care Against Loss of Effects …………………………………. . 20
Section VI DISPOSITION OF PROCEEDS OF SALE AND OF

CERTAIN PAPERS
Proceeds of Sale of Effects ……………………………………. 21

Retained Copy of Inventory and Retained
Receipt of Payments by Board of Inquiry ………………… 22
Section VII MISCELLANEOUS
Verification, Contents of Packages …………………………... 23

Payment of Debts …………………………………………….. 24
Settlement of Accounts ……………………………………… 25
Certification of Death ……………………………………. …. 26
Suppression ………………………………………………….. 27
SECTION I
GENERAL
1. General. - The following regulations apply in cases of death of military

personnel, active, retired or undergoing training and all other persons subject to military law.
SECTION II
NOTIFICATION OF DEATH, REPORTS, LETTER OF SYMPATHY
2. Notification by Medical Officer. - a. Upon the death on a post, base, camp

or station, or on board a Philippine Navy vessel of any of the persons referred to in para 1
above, the medical officer of the post, base, camp or station, or PN vessel will immediately
notify the Commanding Officer of the post, camp or station, or the Captain of the PN vessel
and the deceased's immediate commander.
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b. The notification of death by the Medical Officer to the Commanding

Officer and the deceased immediate commander will include the following information:
1) Name, rank, armed forces serial number, and branch of

service, (If civilian employee of the AFP, indicate by whom employed);
2) Date, place and possible cause of death; and
3) Whether death is in line/not in line of duty or as/not the result

of deceased own misconduct.
a) When cause of death is undetermined, that fact will be

stated on the notification of death by the medical officer, but when finally determined by
autopsy or other means, a supplemental report will be made to the Commanding Officer and
to the immediate higher commander.
b) When the question of line of duty is undetermined in

case of death resulting from natural causes, that fact will be stated on the notification of
death by the medical officer, but when finally determined by him or by an investigating
officer, if one is appointed, a supplementary report will be made to the Commanding Officer
and to the immediate commander. (See para 12 below relative to appointment of Board of
Inquiry)
3. Radio or Telegraphic Notification of Death to the Adjutant General,

AFP. - a. Upon receipt of the notification of death from the medical officer, the
Commanding Officer of the post, camp, base or station, or captain of the Philippine Navy
vessel at which the death took place and the decease's immediate commander, will
immediately notify The Adjutant General, AFP, of the death by radio or telegraph, giving
the information indicated in para 2b above, together with the following information as may
be available.
1) Unit to which deceased is assigned, or if unassigned, the branch of

service at time of death;
2) Home address;
3) Name, relationship, and address of emergency addressee, and a

statement that the emergency addressee has been notified of the death;
4) Name, relationship, and address of beneficiary, if known;
5) Qualification for which deceased received additional pay, if

known, such as flying pay, etc;
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6) Whether or not entitled to additional pay for qualifications

(required for all military personnel who were entitled to such additional pay at time of
death);
7) Whether death is in line of duty and that no further investigation is

required;
8) When death is in line/not in line or as/not the result of deceased's

own misconduct as determined by investigation; if undetermined, a statement to the effect
and that a supplemental report will follow. Every effort will be made to expedite
supplemental report;
9) Whether or not on pay status at that time of the death (required

only when line of duty and misconduct are determined by the investigation).
b. Notification when the person is absent or detached, or has no

immediate commander at time of death. When at time of death a person is absent or
detached from his organization or station, or en route to join his station, the notification to
The Adjutant General, AFP, will be sent by the Commanding Officer of the post, base,
camp, station or other command at which the person was serving at time of death or which
he was en route to join. In the case of death of person who has no immediate commander,
the report will be made by the medical officer, if one is present, or by any officer having
cognizance of the fact of death.
c. Retired military personnel not on active duty in case of death of

retired military personnel not on active duty, the medical officer, if one is present, or any
officer having cognizance of the fact of death, will report the faculty to The Adjutant
General, AFP, by radio or telegraph. The report will include a statement of the death, place
and cause of death, and statement as to whether the next of kin has been notified.
d. The report of death as prescribed in para 3a above, (in the case of

military personnel) will be considered as the "official notification of death" within the
meaning of the laws authorizing payment of gratuity and sufficient basis on which to
authorized payment thereof. The utmost care therefore must be exercised by all officers
concerned in the preparation of the report of death to see that such reports are correct in all
details.
e. In case it is not practicable immediately to furnish all of the

information required by para 3a above, the report of death will be made immediately and
will contain such information as is available, and subsequent report will be made containing
the information omitted from the first report.
f. In case of death on the high seas of any of the persons referred to in

para 1 above, the report of the captain of the vessel will contain the latitude and longitude at
the time of death. If it is necessary to bury the remains at sea, the necessity therefore and the
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latitude and the longitude of the place of burial will be included in the notification to The
Adjutant General, AFP.
4. Notification to Nearest Relative of Other Person Designated to be

Notified in Case of Emergency. - a. In case of death occurring at a decedent's regular post,
base, or station, the Commanding Officer of the post, base, camp or station or other
command will send notification of death by radio or telegraph to the nearest relative or other
person designated to be notified in case of emergency. In case of death beyond the
jurisdiction of the decedent's regular post, base, camp or station or other command, the
Commanding Officer of the post, base, camp, station or other command, nearest the place of
death, who is responsible for the disposition of remains under the provisions of para 3b of
AFPR G 131-181 dtd 21 Jan 54, will send the notification of death to the nearest relative or
other person designated to be notified in case of emergency. Such notification will include
the fact, date, place, and cause of death and will, when early shipment of the remains is
practicable, request the person notified to reply by telegraph (collect) whether it is desired to
have the remains shipped home, and if such shipment is desired, to designate the destination
and the name of the person to whom the remains are to be consigned. Under no
circumstances, the notification will include a statement relative to line of duty or
misconduct. In view of the importance and urgency of the telegraphic reports of death, a
definite address including street number when known, will be given in all cases in order that
prompt and correct delivery may be made.
b. When the person to be notified resides in the locality in which the

death occurs, the notification of the fact of death to such person will be made by the local
commander. The Adjutant General, AFP will be advised that the notification has been made.
5. Letter of Sympathy to Nearest Relative or Other Person Designated to be

Notified in Case of Emergency. - a. Upon receipt of notification of death from the
medical officer of any person referred to in para 1 above, (subject to military law), a letter of
sympathy will be prepared by the immediate Commanding Officer and mailed to the nearest
relative or other person designated to be notified in case of emergency, except as provided in
para 5c thereof. The letter of sympathy will include a statement of the date, place and cause
of death and if addressed to the widow of legal representative of the deceased or other
person designated in AW 113-A, will contain information relative to:
1) Shipment of effects;
2) Names, official designations and post office addresses of the

officers and officials to whom applications should be made for -
a) The effects;
b) Settlement of accounts;
c) Benefits
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b. In cases referred to in para 3b above, the letter of sympathy will be

prepared by the immediate Commanding Officer of the deceased.
c. In cases of death outside the Philippines, except where the nearest

relative or other person designated to be notified in case of an emergency resides locally, the
letter of sympathy will be prepared by The Adjutant General, AFP upon receipt of the report
of the death required by para 3a above. When the nearest relative or other person designated
to be notified in case of emergency resides in the country in which the death occurs, the
local commander will prepare the letter of sympathy. Officers/NCOs who take advantage of
the predicament of the widows/heirs shall be punished accordingly.
6. Responsibilities of Survivor Assistant Officer/NCO-
a. Send message through fastest available means of communication to

TAG, info Maj Svc Commander and intermediate Headquarter, if any, about the death of the
deceased. The message should as much as possible contain all the data required in the
preparation of casualty report. (Verify from the unit adjutant/administrative officer if there
was already a previous message to this effect. If affirmative, there is no need to send another
similar message).
b. Inform beneficiaries (make personal contact with them if they are

living nearby) that you are the designated Survivor Asst. O/NCO to assist them, and assure
them about the AFP's concern for their welfare especially in obtaining all the benefits due
them.
c. Inquire from the beneficiaries where they wish the deceased to be

buried.
d. Coordinate with local funeral parlors re embalming, autopsy if

necessary, casting, vigil and transporting of the remains.
e. Secure cash advance from the unit SDO/Agent Officer for the
authorized burial expenses and an amount not less than P3, 000.00 to be charged against
MBAI benefits.
f. Inform Major Service Finance Office and MBAI of the amount taken
as cash advance for burial expenses and that to be charged from MBAI.
g. Coordinate with units concerned for the escort of honor and flag. If
plane or boat will not transport the cadaver, coordinate for wreaths.
h. Secure permit from the Rural Health Officer of the area for the
transfer of the cadaver.
i. In case of non-battle casualty, secure death certificate from the funeral

parlor with the signature of the attending physician.
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j. Check on the inventory of personal effects of the deceased and make

arrangement for their shipment to the family.
k. Inquire from the Major Service Records Officer/Office (by wire or

personal contact) what family documents are available in the MPF of the deceased.
l. Secure the following documents from the unit of the deceased:
1) In case of battle casualty, casualty reports only. In case of non-

battle casualty, secure report of death or casualty report.
2) Unit clearance from the Agent Officer.
3) Financial clearance (Money and Property).
4) Clothing settlement of the deceased.
5) Statement of premium deductions on private insurance, if

applicable.
6) Statement of service and furlough/leave records.
m. Secure from the beneficiaries needed family documents not available

in the MPF of the deceased. Family documents needed to support various claims are:
1) Marriage contracts (if deceased is married).
2) Birth certificates of all children (if married).
3) Death certificates of deceased children, if any.
4) Affidavit of widow that since the death of the husband she has
not remarried and if she remarries she will inform the AFP.
5) Birth certificate of the deceased (if he is single).
6) Marriage contract of parents (if deceased is single).
7) Affidavit of parents that deceased died single (if deceased is

single).
n. Brief the escort, if the Asst Survivor O/NCO is not going with the
escort, and authorize same to hand carries the cash advance for burial expenses and MBAI
benefits to be delivered to the most responsible beneficiary and get corresponding receipts
thereof. The escort leader shall be instructed to secure the family documents that are not yet
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furnished by the beneficiaries and/or not available in the MPF of the deceased and
application for death benefit claims (Incl 7 to GHQ Ltr Dir dtd 14 Nov 73) accomplished by
the next-of-kin.
o. Transmit to the Major Service Adjutants or Benefit Claims Office

(BCO) the unit clearances and other supporting papers. If practicable, these
clearances/supporting papers may be sent thru the escort.
p. Maintain continuous liaison with the Major Service Adjutants or BCO

regarding the filing of claims for benefits due the beneficiaries and corresponding
supporting papers.
q. Render weekly progress report to Major Service Adjutants/BCO, copy

furnished Unit Commander.
7. Benefits. - In addition to what may be due to the deceased person’s salary,

the heirs of such deceased person shall be entitled to the benefits provided for by existing
laws and whatever additional benefits that may hereafter be provided, if such heirs are
finally determined to be entitled thereto. The following, among others, are the existing
benefits, which may accrue to the heirs of a deceased member of the armed forces.
a. Burial expenses under PD 1496 dtd 11 Jun 78;
b. Commutation of accumulated leave (RA 1081 & Ex-O Nr 1077);
c. Death gratuity (RA 610 as amended by Ra 5859);
d. Monthly pension under PD 1044 effective 21 Sep 72 for trainee and

draftee, one rank higher;
e. Under PD 1638 as amended:
1) Officers and enlisted personnel with at least 20 years or more

active military service, 75% of the annual retirement pay, one rank higher;
2) Officer and enlisted personnel with less than 20 years active

military service, 50% one rank higher.
f. GSIS benefit, for member only;
g. AFPMBAI and AFPRSBS benefits;
h. Benefits under PD 626 (Employee Compensation) if entitled;
i. Educational benefits under PD 577;
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j. Privilege to purchase tax free AFPCES goods;
k. Free medical and dental examination in accordance with AFP hospital

rules and regulations;
l. Employment of widows and/or children of the deceased military

personnel in the AFP depends on vacancy and availability of funds.
8. Advice to Supposed Beneficiary Furnishing Vouchers. - a. Inquiries from

a supposed beneficiary will be answered to the effect that gratuities are paid by the proper
disbursing officer as soon as eligibility therefore can be determined by The Chief of
Finance, AFP; if found eligible, information relative to payment may be expected from the
disbursing officer as early as practicable; and that no action on his or her part to secure
payment is necessary.
b. Vouchers will not be furnished to a supposed beneficiary by anyone

other than the disbursing officer designated to pay the gratuity, except that in order to
facilitate payment; a voucher may be prepared and furnished by the local disbursing officer
to the widow, or if there is no widow, to the children or child of the deceased person, and or
to the parents/legal guardian if single, and provided, however, that in case the widow,
children, guardians anyone of them have been legally disinherited in a will, then the will of
the testator shall govern.
9. Notification to Interested Agencies. - a. Upon receipt of the report required

by para 3 above, except as indicated in para 8a below, The Adjutant General will notify the
following agencies by means of AGO Form Nr 52 (Report of Death). This is the instrument
by which General Headquarters, Armed Forces of the Philippines officially reports a death.
It must therefore be in all respects an unqualified report and not presumptive. Partial reports
followed by supplemental reports will not be submitted.
1) The Chief of Finance, AFP
2) The Quartermaster General;
3) The Surgeon General;
4) Pension and Gratuity Administration Office.
b. When the Adjutant General finds that death occurred as the result of
the deceased's own misconduct, no notification to interested offices will be made. The
original and all copies of the report of investigation, together with a copy of the report
furnished by the post commander in compliance with para 3a above will be forwarded to
The Adjutant General for review and final determination. The reports to interested agencies,
required by para 8a above will be made by the Adjutant General.
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SECTION III
REMAINS
10. Disposal. - See AFPR G 131-341 dtd 21 Jan 54, AFPR G 111-061 dtd 7 Sep
71 and AFPR G 131-181 dtd 21 Jan 54.
11. Expenses Incident to Disposition. - See AFPR G 151-191 dtd 1 Jul 65.
SECTION IV
REPORTS REQUIRED IN CASE OF DEATH
12. Certificate of Death. - Death of military personnel will, in all instances, be

reported to The Adjutant General, AFP, on AGO Form Nr 52 (Report of Death).
13. Investigation of Death. - a. General
1) Under the conditions stated in para 12a(2) and (3) below, the
Commanding Officer of the post, base, camp, station or similar unit where a death has
occurred will create a Board of Inquiry to investigate the circumstances and report the facts
leading up to and connected with the death. The board of Inquiry determines as a result of
such investigation whether death occurred in line of duty and whether it was not the result of
the deceased own misconduct. The Board of Inquiry will conduct investigation prescribed in
paras 13 and 17 below. Report of investigation will be made on AGO Form Nr 51 (Report of
Investigation) and the procedure will be as prescribed in paras 12b to g below.
2) Investigation will be required in case of non-approval by the

Commanding Officer of the report of the medical officer relative to line of duty and
misconduct.
3) An investigation will be required in case death is due or is

suspected to be due to foul play, violent or unnatural causes, misconduct, or gross
negligence, or when death is sudden from unknown causes, except that causes of death
which are battle casualties, or which occurs while operating or riding in government
vehicles or airplanes, or while engaged in the execution of military duty, will be considered
to have been incurred in line of duty provided misconduct or negligence is not a contributory
factor.
b. Post-mortem examination, when made - Medical officer will, except

as provided in para 12b(2) hereunder, make a post-mortem examination in any case of death
following within the provisions of para 12a above. When no medical officer is available to
make such examination, the Commanding Officer is authorized to employ the services of the
civilian physician to make the examination (authority to be the same as that obtaining
medical attendance when AFP medical attendance is not available). The original report of
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the post-mortem examination will be attached to the original copy of the report of the Board
of Inquiry.
c. A thorough investigation of all facts leading to and connected with the

person's death will be made by the Board of Inquiry with a view to rendering a report, which
will be comprehensive as to every feature of the case. As far as practicable, all witnesses
who have knowledge of the facts of the case should be interviewed personally by the Board
of Inquiry and their sworn testimony recorded in full. Affidavit will be obtained from all
material and necessary witnesses not so interviewed. There will be a secured certificate of
medical officer as to the cause of death (complete medical diagnosis) and a certificate of the
decedent's organization commander as to duty status; that is, absent without leave, or present
for duty. If the deceased at the time of death or incidence of the wound or injury resulting to
death was absent with authority from his post, base or station, the nature of the absence, the
period for which it was granted and the actual date and time of the commencement and
termination of the absence will be stated. If absent without authority at the time of death or
incurrence of wound or injury resulting in death, that fact with the date and time of the
commencement of the unauthorized absence will be set forth. All material witnesses whose
testimony has not been obtained will be named in the report of investigation and the reasons
for not obtaining their testimony will be stated. The transcript of testimony, affidavits, and
certificates will be attached to the report.
d. The condition of the person as to sobriety at time of death or

incurrence of wound or injury resulting in death will be ascertained, and in the event it is
found that the person was intoxicated or under the influence of narcotics at the time of
occurrence, it will be determined by the Board of Inquiry whether such conditions was a
proximate or remote cause of death.
e. When a judicial inquest or an inquest pursuant to para 13 below is

held over the remains, a copy of the proceedings will be secured and attached to the original
copy of the report of the Board of Inquiry unless excessive delay would result. The board of
inquiry shall be guided by the following concepts:
1) The law presumes that a person who dies in the active military
service dies in line of duty and not as a result of his own misconduct. To rebut this
presumption, substantial evidence is necessary. More conjecture cannot and does not
overcome it. In the absence of convincing proof, that misconduct was the proximate cause of
death, any doubt in that regard will be relieved in favor of the deceased.
2) Suicide is the deliberate and intentiona1 destruction of his own

life by a person of years of discretion and of sound mind. There is a presumption that a sane
person will not commit suicide and this presumption prevails until overcome by convincing
evidence. Evidence which merely establishes the possibility of suicide or raises a suspicion
that death is due to suicide is not sufficient to overcome this presumption. However, suicide
established by preponderance or evidence sufficient to overcome the presumption is
misconduct, and death by suicide of any same person in the military service must be
regarded as having occurred not in line of duty and as the result of his own misconduct.
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3) The taking of his own life by a person, who, at the time of the
act, is so mentally unsound as to be unable to realize the direct physical or moral
consequences of the act, or by one who, having such realization, nevertheless, because of
derangement of the reasoning or volitionary faculties, is unable to refrain from the act, may
be properly regarded as "Self-destruction while mentally unsound". This does not constitute
misconduct, and does not in itself alone, in cases arising in the military service, justify the
finding "not in line of duty". In such cases, the question whether death was due to the
misconduct of the deceased, and whether it occurred in line of duty, are determined with
relation to the origin and cause of the mental unsoundness of the deceased was due to his
misconduct, then his death was due to such misconduct and was not in line of duty. If his
mental unsoundness was not due to such misconduct, then his death was not due to such
misconduct. However, if his mental unsoundness was not incurred in line of duty, his death
was not in line of duty. On the other hand, if the mental unsoundness was incurred in line of
duty, death should be regarded as having occurred in line of duty. Mental unsoundness
which developed after six (6) months of continuous service should be considered as of
service origin, and therefore is incurred in line of duty, unless there is evidence that it is due
to misconduct of the deceased or existed prior to entering the military service. (See AFPR G
111s051 dEd 21 Jan 54).
4) In every case of the death of any person in the military service

where there is reason to suspect suicide, the Board of Inquiry will extend its investigation
and report to include all available evidence concerning the mental condition of the subject,
during and prior to the events leading to such death, and the origin, cause, nature and extent
of any mental unsoundness disclosed. Every clue pointing to possible evidence that may be
material on any of these points will be followed out exhaustively.
5) The question of whether the subject at the time of his act was
so mentally unsound as to be unable to realize the direct physical or moral consequence
thereof, or having such realization, to refrain from the act, is one fact to be determined
initially by the Board of Inquiry in each case after a thorough investigation and a
consideration of all available evidence. The mere fact of self-destruction is not alone
sufficient to justify a finding of such mental unsoundness, nor is such a finding justified
where there is an evidence of a reasonable or natural though normally insufficient motive,
such as desire to escape punishment or shame, grief over the death of someone beloved,
disappointment in love, discouragement due to ill health or financial difficulties, less of self-
respect due to bad habits, failure in undertakings, or aberrations praying upon the mind
unless there is further proof of actual unsoundness. On the other hand, in view of the
powerful instinct of self-preservation and inherent in human nature and the natural
repugnance of any sane man against taking his own life, it should ordinarily require very
little definite proof of actual or attempted self-destruction, to justify a finding of mental
irresponsibility. Each case should be decided upon its own merits in the light of common
sense, with a view to giving substantial justice both the government and to others
f. Action to be taken with respect to report
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1) Where the report is incomplete or disclose a lack of thorough

investigation, the appointing authority will cause further investigation and a supplemental
report to be made before making his approval or disapproval thereof. Under no
circumstances will the appointing authority attempt in any way to influence the findings of
the Board of Inquiry. Approval or disapproval of the findings will be noted on all copies of
AGO Form Nr 51 (Report of Investigation) by the appointing authority. In case of
disapproval, a brief statement of the reasons upon which such disapproval is based will be
appended to the file.
2) The appointing authority will forward the original and one copy of
the report (AGO Form Nr 51) after his action has been noted on all copies to The Adjutant
General, AFP for final action. The Adjutant General, AFP shall cause the entire proceedings
to be carefully reviewed particular attention being given to para 12e(1) above, and finally
determine the case and notify the interested agencies and bureaus required by para 8a above.
14. Report of Inquest by Board of Inquiry in Case of Person Who Dies, or is

Found Dead. Under Circumstances which Require Investigation. -
a. When a person dies or is found dead at any post, base, camp or

station under the exclusive jurisdiction of the Philippines, and the death is due or is
suspected to be due to foul play, violent or unnatural cause, or death is sudden from
unknown causes, except deaths from wounds or injuries received in action, the Commanding
Officer will immediately designate a Board of Inquiry to investigate the circumstances
attending the death, to the end that the cause; thereof may be determined and the person
criminally responsible therefor may be brought to justice. The Board of Inquiry will warn
every accused/suspect testifying at the inquest that he is not required to give a statement that
will incriminate himself, and that any evidence or statement he gives may be used as
evidence against him in the event of any further proceedings being instituted.
1) The officers so detailed may also perform the duties of the

investigating officer prescribed in para 12 above and the duties of the Board of Inquiry
prescribed in para 17 below.
2) The Commanding Officer will direct a medical officer to make

a thorough examination of the body of the deceased and to appear as a witness at the
inquest. In the event no medical officer is available, the Commanding Officer will employ a
civilian physician (authority to be the same as that for obtaining medical attendance from
AFP medical attendance is not available) to make the examination. The civilian physicians
will also be summoned to appear as a witness at the inquest. The testimony of each witness
will be reduced in writing and will be made under oath or affirmation and will, when not
stenographically reported/ be subscribed to and appended to the report of the inquest.
3) In case of violent death occurring at any post, camp or station,

in which a firearm or other weapon is involved, no person will touch or handle the weapon
employed, prior to its examination by a qualified person for fingerprinting, without proper
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183 RESTRICTED
technical precautions to prevent obliteration of such fingerprint impression as may appear

thereon.
b. If the body of the deceased shows wounds or bruises which indicate

or create suspicions that he came to his death by violent means, it will be the duty of the
Board of Inquiry to ascertain with as much exactness as possible the precise nature of the
wounds or blows and the character of the instrument by the blows were inflicted the person
or persons by whom the fatal blow or blow were dealt, if there were any aiders or abetters,
and such other particulars as may afford the means of drawing up with the precision required
by law the necessary charges and specifications against the person or persons accused of the
homicide.
c. The Board of Inquiry will render a written report of the investigation

to the post or other Commanding Officer, stating his findings as to the cause of death and
the names of the persons criminally responsible therefore, if in the opinion there is any. Such
person or persons, though act subject to military law, may, if found at any post over which
the Armed Forces of the Philippines has exclusive jurisdiction, be detained by the
Commanding Officer for such time as may be necessary for the taking of their statement and
statements or other witnesses: thereafter, they shall be delivered to the proper judicial
authority together with a copy of the statement's taken during the investigation and the
following of the Board of Inquiry.
d. If the person over whose body the inquest is held is not identified as
an officer or enlisted personnel, the report of the Board of Inquiry will give a description of
the decedent, specifying the name, if known, the apparent age, the sex, the color of the eyes,
and hair, and all marks or other particular i.e., denture, etc., which may assist in the
identification of the person and when practicable, fingerprints. In case where an
investigating officer is appointed to investigate circumstances surrounding death, this report
will be attached to and form a part of the record.
15. Inventory of Effects (AGO Form Nr 54). - AGO Form Nr 54 shall be

prepared in triplicate in the case of every deceased person whose effects are under the
control of the military authorities. If the space allotted under Class I on Form Nr 54 is not
sufficient, the heading "Class II - Other Effects" will be stricken out and the inventory of
Class I effect continued. The heading "Class II - Other Effects" will be reinserted at the end
of the list of Class I Effects. If the space allotted under Class II is not sufficient, the
inventory will be extended on another Form Nr 54, which will be securely fastened to the
bottom of the second page of the first form. In this case, the certificate on the second from
only will be completed and signed.
16. Reports of Quartermaster Officer to the Quartermaster General, AFP,

showing disposition Made of Remains and Expenses Incident to Burial or Shipment of
Remains. - See AFPR G 131-191
17. Report of Officer in Charge of Interment to The Quartermaster General,

AFP of Internment of Dead After Battle. - A report will be made by the officer in charge
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of internment through proper military channels to The Quartermaster General, AFP,

embodying the names of person killed in battle, serial number with date, place and cause of
death in each case. This report will be accompanied with a sketch as accurately prepared by
the officer in charge of internment as the means at hand will permit, showing the location of
the grave and now marked, in such manner as will enable the disinteresting party to find the
grave readily.
SECTION V
EFFECTS
18. Disposition of Effects. -
a. Upon the death of any person subject to military law as defined in the
Article of War, his effects shall be disposed as follows:
1) The Commanding Officer of the post, base, camp or station, or

the Captain of the Philippine vessel at which the death occurred and the deceased's
immediate commander shall promptly secure the effects of the deceased person then in camp
or quarters and deliver them to the widow or legal representatives. He will then prepare
AGO Form Nr 54 in triplicate and will forward the original and first carbon copy together
with his report as required by para 3 above to The Adjutant General, AFP, who will examine
the report for completeness. In such cases, the articles will be described in general terms
instead of being itemized on the inventory of effects and the certificate of the Commanding
Officer thereon will show the full name and address of the widow or legal representative to
whom the effects were delivered.
2) If the widow or legal representative can not be present, the

Commanding Officer of the post, base, camp or station, or the Captain of PN vessel at which
the death occurred and the deceased's immediate commander shall promptly direct an officer
to secure all the effects of the deceased person, list them, and said officer shall have
authority to collect and receive any debts due decedent’s estate by local debtors and to pay
the undisputed local creditors of decedent insofar as any money belonging to the deceased
which may come, said officer's possession under the One Hundred and Thirteen Article of
War (AW 113-A), will permit, taking receipts therefore file with said officer's final report of
his transaction to the Chief of Staff, AFP. As soon as practicable, after the collection of such
effect and the deceased left no will, said officer shall transmit such effect and any money
collected, through the Quartermaster General, at government expense, to the widow or legal
representative of the deceased, if such be found by said officer, or to the son, daughter,
father, mother, brother, sister, or the next of kin in the order named, if such be found by said
officer. Said officer shall there upon make to the Chief of Staff of full report of his
transactions, but if there be none of the persons or their addresses are not known or readily
ascertainable, said officer shall transmit within twenty (20) days to The Quartermaster
General, AFP, after the death of the deceased, all effects of deceased including sabers,
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insignias, decorations, medals, watches, trinkets, manuscripts, and other articles valuable
chiefly as keepsakes, together with a inventory of the effects secured by said officer and full
account of his transactions, to the Chief of Staff, AFP, for the transaction to The Judge
Advocate General, AFP for action as herein below authorized in the settlement of accounts
of deceased officers and enlisted personnel of the Armed Forces of the Philippines subject to
the provisions of the rules of court and the civil law, insofar as they do not conflict with
those provisions.
3) While or other papers involving property rights shall be

promptly transmitted to The Judge Advocate General, AFP, who shall commence
appropriate proceedings with regard thereto in the Court of First Instance of the province
where the deceased died.
b. The Judge Advocate General, AFP, shall administer the disposition of

the effects of persons who, at the time of their death, are subject to military law, if the heirs
of legal representative of the deceased person cannot be ascertained, the remaining effects
shall be retained in The Quartermaster Service until two (2) years shall have expired from
the death of the person on behalf they were received for the purpose of delivering them to
the widow or her legal representative, or the heirs of the deceased in the order of succession
established by the Civil Code unless the deceased left a will in which case the remaining
effects shall be distributed in accordance therewith after its probate. After the expiration of
two (2) years from the death of said deceased, and upon notification by The Judge Advocate
General, The Quartermaster General shall seal at public sale or in any manner deemed most
advantageous, all or any of such effects to which a right thereto shall not have been
established on behalf of said deceased, his heirs, or legal representative; provided, that
decorations, medals and citations shall not be sold but shall be disposed of in such manner as
in the interest of the public deems most fitting, helpful and appropriate, either by permanent,
retention thereof, distribution to museums or other government institutions, or their
destruction’s, if the opinion of the Chief of Staff, they no longer possess any value.
c. The Board of Inquiry may also perform the duties of an investigative

body as prescribed in paras 12 and 13 above.
19. Clothing Government Property, Not a Part of Decendent’s Effects. -

Clothing issued to deceased soldiers, except authorized purchases and other than necessary
for burial, will be collected and turned in to the unit supply officer with the individual mess
equipment.
20. Care Against Loss of Effects -
a. The greatest care will be exercised at all times against the loss of
personal effects. The effects of deceased persons shall be securely boxed, packed and crated.
Each package, box, or crate will plainly be marked "Effect of deceased person" and will bear
the full name, grade, serial number and organization of the person to whom the effects
belonged. In the case of para 17(2) above, one copy of the list of effects will be in closed
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with the effects in the container and one securely posted on the outside of the container. The
origin and first duplicate copy should be forwarded to The Quartermaster General, AFP.
b. Effects of deceased civilian employees not subject to military law -

The foregoing provisions of this section do not apply in the case of deceased civilian
employees with the Armed Forces of the Philippines when they are not subject to military
law. In such cases, the officer under whom the decedent was serving, or such representative
of the service in which the decedent has been employed as said officer may designate, will
secure the decedent’s effects and deliver them to the legal persons. In all cases, receipts will
be obtained and forwarded through chiefs of arms and service to The Adjutant General,
AFP, with complete report of action taken.
SECTION VI
DISPOSITION OF PROCEEDS OF SALE AND OF CERTAIN PAPERS
21. Proceeds of Sale of Effects. - The net proceeds from the sale should be
deposited with the National Treasury as trust liability of the AFP, disbursement of which
shall be similar to other trust liability of the AFP, for such purpose which is deemed best for
the general benefit of the organization to which the deceased belonged and shall be
withdrawn only by authority of The Judge Advocate General who is hereby authorized to
disburse to his satisfaction under existing law. Any claim not filed with The Judge Advocate
General within five (5) years from the death of such deceased, shall forever be barred.
22. Retained Copy of Inventory and Retained Receipt of Payments by Board

of Inquiry. - Except in the case of an enlisted personnel, the retained copy of the inventory
of the effects of the deceased person and the retained copy of the receipt of the payments
made by the Board of Inquiry in accordance with para 17(2) above will be filed with the
retained records of the post, base, camp or station, or PN vessel at which the death occurred.
In case of enlisted personnel, such records will be filed with the retained records of the unit
to which the decendent belonged.
SECTION VII
MISCELLANEOUS
23. Verification, Contents of Packages. - a. The content of the package or

packages containing articles forwarded to the legal representatives of other person
designated in AW 113-A will be verified and the package or packages will be sealed by the
Board of Inquiry and labeled with the name, grade and organization of the decedent. A
certificate as to such verification and sealing will accompany the effects.
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187 RESTRICTED
b. The package will be numbered and the contents of each shown in the
inventory.
24. Payment of Debts. - Officers other than the Board of Inquiry appointed
under AW 113 having custody of funds of any deceased personnel referred to in para 1
above, are not authorized to use funds or any part thereof for payment of debts of the
decedents.
25. Settlement of Accounts. - Claims for pay due the deceased AFP personnel at
the date of death will be initialed as outlined herein. The CO, Finance Center, AFP will
immediately upon receipt of an official report of death, forward the appropriate voucher to
the proper person. This form will be accompanied by instruction for the completion and
disposition thereof. The completed form will be returned by the claimant to the CO, Finance
Center, AFP.
26. Certificate of Death.- In all cases of death, The Adjutant General, AFP, will,
when appropriate, and upon receipt of request therefor, furnish certificate of death to non-
governmental agencies, for examples, commercial insurance companies.
27. Supersession.- AFPR G 131-161 dtd 19 Mar 59 is hereby superseded.

General, AFP
Chief of Staff
(Sgd)
JULIAN M MAALA
Colonel, PC (GSC)
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G 111-252

Quezon City
22 October 1987
CASUALTY REPORT
Table of Contents
Paragraph
General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
On Whom Rendered . . . . . . . . . . . . . . . . . . . . . . . 2
By Whom Rendered . . . . . . . . . . . . . . . . . . . . . . . 3
When Rendered . . . . . . . . . . . . . . . . . . . . . . . . . 4
Prescribed Form . . . . . . . . . . . . . . . . . . . . . . . . . 5
Types of Casualties . . . . . . . . . . . . . . . . . . . . . . . 6
Injury of Death due to an Enemy Action . . . . . . . . . . . . 7
Determination of Status . . . . . . . . . . . . . . . . . . . . . 8
Casualty Reports to be Rendered by Commanders
Outside the Limits of the Philippines . . . . . . . . . . . . 9
Reports to be Rendered Within the Limits of the Philippines . . 10
Missing Aircraft from Points Within the Limits
Of the Philippines . . . . . . . . . . . . . . . . . . . . . 11
Casualties Occurring Aboard Vessels at Sea . . . . . . . . . . 12
Rescued Personnel . . . . . . . . . . . . . . . . . . . . . . . 13
Person Who May Return to Military Control from a
Missing or Other Absent Status . . . . . . . . . . . . . . . 14
Notification to Emergency Addressee . . . . . . . . . . . . . 15
Subsequent Report, Hospitalized Personnel . . . . . . . . . . 16
Preparation on AFP AGO Form Nr 52-3A (Casualty Report) . . 17
Determination of Line of Duty Status . . . . . . . . . . . . . . 18
Reports Not Required . . . . . . . . . . . . . . . . . . . . . . 19
Reporting Codes . . . . . . . . . . . . . . . . . . . . . . . . . 20
Disposition of Records . . . . . . . . . . . . . . . . . . . . . 21
Supersession . . . . . . . . . . . . . . . . . . . . . . . . . . . 22
1. General. – Casualty reports will be rendered in accordance with these

regulations on all persons subject to military law.
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189 RESTRICTED
2. On Whom Rendered. –
a. Casualty Report will be rendered on all persons who are subject to

military law and who become casualties under the types specified in paras 6a and b below.
b. In addition to military personnel, all persons serving with the Armed

Forces of the Philippines within and outside the territorial limits of the Philippines in time of
war are included in the term “persons subject to military law” under the provisions of Article
of War 2.
3. By Whom Rendered. – The Casualty Report will be rendered by the

following:
a. Commander, or in his absence, the officer in charge of a detachment,

company, battalion, regiment, division, sector, area, command, service or any AFP unit.
b. Commandant, director or superintendent of a school or training unit.
c. In a group military personnel on route to foreign schools, service or

civilian, the most ranking officer or enlisted personnel in the group.
4. When Rendered. – Immediately upon determination that any person subject

to military law is a battle or non-battle casualty within the meaning of paras 6a and b below,
a Casualty Report will be submitted to The Adjutant General by the most expeditious means
of communication available.
5. Prescribed Form. – Casualty Report will be prepared in AFP AGO Form Nr

5245 (Casualty Report)
6. Types of Casualties. –
a. Battle Casualties – all casualties due to an enemy action are battle

casualties and are grouped into the following:
1) Killed in Action (KIA)
2) Died as Result of Wounds Received in Action (DOW)
3) Died as a Result of Injuries in Action (DOI)
4) Seriously Wounded in Action (SWA)
5) Seriously Injured in Action (SIA)
6) Slightly Wounded in Action, Acquiring Hospitalization

(DWA)
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7) Slightly Injured in Action Acquiring Hospitalization (SIA)
8) Missing in Action, Presumed to be the Result of an Enemy

Action (MIA)
9) Captured (only when it is definitely known that a person was

captured (POW)
10) Interned (only when it is definitely known that a person has

been interned or is in neutral country as a result of an enemy action) (INT)
11) Ill (only when it is definitely known that a person has been ill
as a result of an enemy action)
12) Drowned (only when it is definitely known that the person

was drowned as a result of an enemy action) DRN
b. Non-battle Casualties – All casualties not listed in para 6a above

which are not sustained or suffered as a direct result of an enemy action are non-battle
casualties and are grouped under the following categories.
1) Accident (ACC)
2) Asphyxiation
3) Conflagration (CNF)
4) Drowned, when it is definitely proven that the person was

drowned not as a direct result of an enemy action (DRN)
5) Explosion (EXP)
6) Fight, includes duel, friendly competition, brawl, etc. (FGT)
7) Missing, when it is definitely proven that the person is missing

not as a direct result of an enemy action (MSG)
8) Murdered (MDR)
9) Poisoning (PSN)
10) Sickness (SK)
11) Suicide (SDE)
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12) Other causes, include electrocution, avalanche, stampede,

lightning, etc (OTH).
7. Injury or Death due to an Enemy Action. – The policy of the Secretary of

National Defense on the determination of death or injury as having been sustained due to an
enemy action or not is as follows:
a. Due to Enemy Action
1) Injury or death (other than death from disease) which occur as

a result of an enemy action during an engagement or otherwise.
2) Injury or death (other than death from disease) which occur

while immediately engaged in, going to or returning from a combat mission whether directly
or not directly due to an enemy action.
b. Not due to enemy Action
1) Injury or death which occur on training or mission, not as a

direct result of engagement with or hostile action by an enemy force.
2) All cases not covered by para 7a(1) above.
8. Determination of Status. –
a. Any person will be reported dead when there is reasonably conclusive

evidence of death and circumstances leading to no outlet logical conclusion.
b. Missing or missing in action – Any person unaccounted for, except

those falling within the categories referred to in para 8a above, will be reported as missing or
missing in action.
c. Supplementary Report – An investigation in connection with the case

of any person reported missing or missing in action will be conducted and finding thereof
submitted within one week after the rendition of the initial report. The report on the findings
of this investigation will contain a resume of circumstances surrounding the disappearance,
to include location, except cause, details as to when last seen, resume of statement of
witness or witnesses and result of the search conducted. Reports on missing aircraft crew
and supplements to “Missing Air Crew Report will have identical distribution and will be
rendered in accordance with para 9a (3) below. Whenever evidence justifies a change from
status of missing in action to death, a Supplementary Report will be promptly submitted. If
the information or evidence is not reasonably conclusive of death, a report of all facts will be
submitted. However, when a person subject to military law returns to his unit or
augmentation after having been reported as missing in action, captured of interned, the
change of status will be submitted to the Adjutant General immediately.
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9. Casualty Report to be Rendered by Commanders Outside the Limits of the

Philippines.
When required –
1) Battle Casualties – Immediately upon determination that any

person submit to military law is a battle casualty within the meaning of para 6a above, a
Casualty Report will be prepared in AFP AGO Form Nr 52-3A will be proceeded by radio
or cable Reports.
2) Non-battle Casualties – Immediately upon determination that a

person subject to military law is a non-battle casualty within the meaning of para 6b above,
a Casualty Report will be prepared in AFP AGO Form Nr 52-3A and submitted to The
Adjutant General by most expeditious means of available communication. Radio or cable
report on non-battle casualties is not necessary except for cases determined as missing, and
those which result in such or hospitalization.
3) Missing Aircraft Crew – In the case of missing aircraft crew,

the responsible officer, in addition to submitting the necessary report in accordance with
paras 9a(1) and (2) above, will also prepare and submit within 48 hours from the time an
aircraft is officially reported missing a “Missing Air Crew Report” the original copy of
which will be forwarded via air mail direct to the Commander Philippine Air Force. Two
copies, the marked “Attention: Graves Registration Officer”, will be forwarded immediately
upon completion to the base or sector or command headquarters. The report will, in all cases
be classified “CONFIDENTIAL”. In case the aircraft is en route from the Philippines to a
station in an oversea theater, the report will be prepared in accordance with para 11 below.
4) Source of Information – Daily admission and disposition

reports received at theater, base, sector or command headquarters from hospitals will be used
as the basis for all persons listed thereon in a reportable battle or non-battle casualty status
when casualty reports from the organization where they are assigned, attached unassigned,
attached, on temporary duty or detached service have not yet been received through regular
Casualty reporting channels.
10. Reports to be Rendered Within the Limits of the Philippines. –
a. Battle Casualties – All instructions contained in para 9a (1) above,

pertaining to battle casualties outside the limits of the Philippines are applicable to battle
casualties within the limits of the Philippines.
b. Non-battle Casualties – All instructions contained in para 9a (2)

above, pertaining to non-battle casualties outside the limits of the Philippines are applicable
to non-battle casualties within the limits of the Philippines.
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193 RESTRICTED
c. Aircraft Flights and other Missing Persons.
1) Upon determination that any person subject to military law is

missing while on aircraft flights, the Commanding Officer of the last station of departure
will, in addition to complying with regulations, immediately submit to The Adjutant General
a report with the following data:
(a) Full name, rank, AFSN, branch of service and unit of

person or person missing. If a civilian, state full name, position and by whom employed. In
the case of a civilian who is not permanently stationed at the camp, post or station which
reports him missing, missing in action, etc., such as detached service, temporary duty,
attached from other organization or in travel status while carries in the payroll of any unit of
the Armed Forces of the Philippines, the initial casualty report will include any information
available knowing the installation where the employed is permanently assigned, The
Adjutant General upon receipt or such report will advice the employee’s permanent station
thereof.
(b) Date and hour when reported missing.
(c) Place where person was reported missing.
(d) Destination
(e) Brief circumstances of events.
(f) Statement that home station commander has been

notified that aircraft has been classified as missing and that the home station commander has
been requested to notify the emergency addressee of each occupant of the missing aircraft.
2) When organized search has been finished, the Commanding

Officer of the last station of departure will submit report of that fact to The Adjutant
General. The report will contain a statement as to whether the individual or individuals
concerned are to remain in the missing status or to be reported dead. It will also contain
detailed information regarding the attending circumstances and extent or search conducted.
In making the determination, careful consideration will be given to para 8 above. If reported
as dead, the additional information required to e submitted to The Adjutant General in
accordance with AFPR G 131-161 will be furnished the home station commander. If the
circumstances warrant the continuance of missing status, the report to The Adjutant General
and home station commander will so indicate, and records will be forwarded by the home
station commander to The Adjutant General in accordance with AFPR G 115-431
3) The home station commander, immediately after the aircraft

has been classified as missing, will notify the emergency addressee of each occupant of the
aircraft by wire of the situation, including information that further details will be furnished
by him as they become available.
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11. Missing Aircraft from Points Within the Limits of the Philippines. The
provisions of the para 10c above will apply to persons who are missing or missing in action
on aircraft flights from points within the limits of the Philippines to destinations outside the
limits of the Philippines. The missing Air Crew Report will be prepared by the Personnel
Officer of the station of departure in the Philippines.
12. Casualties Occurring Aboard Vessels at Sea. –
a. The Commanding Officer or the transport will render report in

accordance with para 9 above, to The Adjutant General. Whenever practicable, the report
will be by radiogram. However, if security precautions or any other reason would prohibit
the transmission of the report by radiogram, it will be made to port commander at time of
arrival.
b. When the port of debarkation is outside the limits of the Philippines,

the port commander will be requested to transmit the report by radio or telegram to The
Adjutant General.
c. If it is necessary to bury remains at sea, the necessity therefore, and

the latitude and longitude of the place of burial will be included in the report to The
Adjutant.
13. Rescued Personnel. – (Survivors of marine disaster or air flights crash at sea).
Reports will be rendered by:
a. Transport Commander – As provided by paras 12a and b above.
b. By port and other commanders having knowledge of rescued

personnel – Any commander of port, post or station having first hand knowledge of rescued
personnel will make a complete report of all available information to The Adjutant General.
14. Person Who May Return to Military Control From Missing or Other Absent
Status. – Commanding Officer of all AFP units will render report immediately to The
Adjutant General on all persons subject to military law, regardless of whether any such
person belongs to his unit or otherwise, who returns to military control from missing,;
missing in action, interned, or other absent status. In addition, Commanding Officers will
similarly render report to the Adjutant General any evidence on the status of any person
subject to military law such as discovery of body or effects; discovery of marked graves;
reports or information made by escaped, rescued or returned prisoners; etc.
15 Notification to Emergency Addressee. –
a. Death
1) Within the limits of the Philippines – Must be in accordance

with AFPF G 131-161 dtd 19 Mar 59, subject: Deceased – Personnel.
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195 RESTRICTED
2) Outside the limits of the Philippines – When death occurs

outside the limits of the Philippines and the nearest relative to be notified resides within the
territorial limits of the Philippines, a letter of sympathy will be prepared by The Adjutant
General upon receipt of Casualty Report. However, when the nearest relative or person to
be notified resides within the country wherein the unit operates, the commander, will
immediately prepare a letter of sympathy and will send it by fastest available means direct to
the emergency addressee, furnishing copy thereof to The Adjutant General.
b. Casualties other than Death –
1) Within limits of the Philippines – Commanders responsible for

the rendition or Casualty Reports to The Adjutant General will notify the emergency
addressee of casualties other than death.
2) Outside limits of the Philippines – The original notification

will be made by The Adjutant General when the emergency addressee resides within the
territorial limits of the Philippines or by the Commander thereon when the emergency
addressee resides within the country wherein the unit operates.
a) The letter of notification –
(1) Death – The letter will contain condolence of

the writer; date, cause and place of death, religious preference of the deceased; a statement
(to be omitted if the body is not covered that the location of the grave will be furnished by
The Quartermaster General without the note for further inquiry on their part; and such other
information of personal or sentimental. That may not compromise the security or operations
that may be of comfort to the family. When death is not the result of an enemy action for
example; suicide, homicide, legal execution or any circumstances where line of duty or
misconduct is in question, the cause of death will be omitted if derogatory to the deceased or
if it would add to the family’s grief or anxiety. The letter of notification will not be released
until official Casualty Report has been rendered. Inclusion of photograph is prohibited.
(2) Casualties other than death – The letter of

notification will contain only information that are not classified in nature. Those that may
be derogatory to the person reported on shall not be included. Letter to emergency
addressee with regards to hospitalized personnel will be prepared in accordance with para 2b
(4) of AFPR G 160-181.
b) Personal Mails – Commanders responsible for

rendering Casualty Report to The Adjutant General will take necessary steps that personal
mails marked “Addressee Killed in Action”, “Missing in Action”, etc., are routed through
pertinent section or agency at their headquarters to insure that Casualty Report was rendered
prior to release.
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16. Subsequent Report, Hospitalized Personnel. –
a. Letter of Condolence
1) Upon admission of seriously ill battle or non-battle casualty in

a general or station hospital, a letter will be written to the next of kin of the casualty
expressing sympathy brief, diagnosis, physical conditions and prognosis in simple language
and treatment given. It will also contain a statement substantially as follows: “Please do
not write to the Commanding Officer of the hospital since this contains all pertinent
information at his time. You will receive letters at monthly intervals as long as his
condition is considered serious.
2) This letter will be prepared by the hospital clerical personnel

in the name of the Commanding Officer of the hospital for the signature of The Adjutant
General. It will be addressed to the next of kin of the casualty.
3) Similar letters will be written at 30 days intervals as patients

remain on seriously ill condition.
b. Progress reports on wounded and injured (battle and seriously ill

(non-battle) – These reports shall be rendered by the Commanding Officer of the hospital
and addressed to the next of kin of the patient.
1) Semi-monthly progress reports will be made to show the

following condition of each officer, enlisted personnel of any other person:
a) Making normal improvement.
b) Convalescing
c) Recovery not proceeding satisfactory
d) Sinking rapidly
e) Released from hospital
f) Removed from seriously ill (non-battle list)
2) Progress reports will be prepared on all battle casualties as

long as patients remain in hospital; on all non-battle casualties as long as they remain on
seriously ill list; and on insane or other hospitalized mental patients who are unable to write
home until such time when they shall have recovered sufficiently and able to write own
letters. When the last report is made, it will contain a statement that is a final report,
together with the reason therefore, such as: “returned to duty, removed from seriously ill
list” etc.
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197 RESTRICTED
3) For battle casualties not in the seriously ill list, the initial
progress report will in addition to giving present status such as, “making normal
improvement, convalescing” etc., give brief diagnosis in non-technical terms.
4) The report will be dispatched by the most expeditious mean to

the Headquarters responsible for the rendition of Casualty Reports where original letters and
original reports will be dispatched direct to the relative of casualties.
c. Final disposition of patients, such as “returned to duty evacuated to

the Philippines, died of wounds, died of injuries” etc., will be reported to The Adjutant
General.
d. Personnel hospitalized in hospitals other than AFP hospitals –

Commanders are responsible for the rendition of Casualty Report, The Adjutant General will
make subsequent letter of emergency addressee of hospitalized personnel falling under this
sub-para. Commanders must take steps to insure that pertinent information is secured from
the medical authority of the hospital. The letter will contain only information as provided in
para 16a above.
17. Preparation of AFP AGO Form Nr 152-3A (Casualty Report). –
a. The Casualty Report will contain the following data for all battle and
non-battle casualties (see attached form)
1) Last name, first name, and middle name.
2) Rank
3) If enlisted personnel, state if holding Reserve Commission
4) Armed Forces Serial Number
5) Branch of Service
6) Primary Armed Forces Occupational Specialty
7) Religion
8) Unit and Station
9) Home Address
10) Person to be notified
11) Relationship
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12) Address
13) Type of Casualty
14) Line of Duty Status
15) Flying Status
16) Was Body Recovered
17) Data of Additional Pay
18) Place of Casualty
19) Date of Casualty
20) Cause of Casualty
21) Sickness
22) Disposition of Remains
23) Remarks
24) Name, rank, branch of service and official designation of

officer preparing report.
25) Signature
26) Place where report prepared
27) Date prepared
b. Serious illness or injury – Officers responsible for the rendition of

Casualty Report should exercise extreme care to insure that the following vital information
is correctly and completely reported therein:
1) Brief diagnosis of illness or injury.
2) Disposition
c. Missing, missing in action, captured or interned officer responsible

for the rendition of Casualty Report should exercise extreme care to insure that the
following vital information are correctly and completely reported therein:
1) Date of Casualty
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199 RESTRICTED
2) Place of Casualty
3) Circumstances before, during and after the event, which

resulted in missing, missing in action, captured or interned status of person reported. This
information will be entered in Item Nr 11, ‘REMARKS“.
If entries cannot be contained in the pertinent space provided in the form, and additional
sheet properly identified as a continuation may be appended.
d. When data required in AFP AGO Form Nr 52-3A are not available -
If data required by AFP AGO Form Nr 52-3A such as information regarding line of duty
status, flying status or additional pay are not immediately available, the following entry will
be made; “Being determined”. In any such case, the unavailability of the pertinent data
should not delay the rendition of Casualty Report. However, as soon as data are available,
report thereof will be made immediately to The Adjutant General who will append it to the
Casualty Report previously received.
e. When persons sustain casualty as a result of missing aircraft, ship,

vessel or vehicle or any other means of transportation. When persons are reported as
casualties as a result of missing aircraft, ship, vessel, vehicle or any other means of
transportation, extreme case should be taken to insure that all crew passengers will be
reported to The Adjutant General.
f. When date of death are reported under circumstances permitting

selection of date- When dates of death are reported under circumstances permitting
selection, the latest date that death could reasonable be presumed to have occurred under the
circumstances, will be selected.
18. Determination of Line of Duty Status. –
a. The Commanders specified in para 3 above who are responsible for

the rendition of Casualty Report will determine line of duty status of casualties in
accordance with AFPR G 131-161. Any such determination will be reported to The
Adjutant General immediately. The report will include a statement as to whether the
deceased was on duty or authorized leave at the time of death.
b. Line of duty determination made by Commanding Officers vested

with General Court-Martial Jurisdiction under AW 8, as amended, acting upon the advice of
their Staff Judge Advocates, will normally be adopted as final by the approving authority
who has been designated in the applicable law or regulation to make determination.
19. Reports Not Required. – Wounded or injuries that do not require

hospitalization. However, all such cases will be entered under “Administrative Remarks” or
the Service Record” and also under “Remarks of the Morning Report”
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20. Reporting Codes. -
a. When for security reasons reports have to be in code, the following

symbols will be used in reporting casualties and no other symbols or code will be used:
1) Battle Casualty - - - - - - - - - - - - - - Gold
a) Killed in Action - - - - - - - - -Ether
b) Died as a result of
wounds received in - - - - - - Humor
action
c) Died as a result of
injuries received in - - - - - - -Sorry
action
d) Seriously wounds in action - -Ingot
e) Seriously injured in action - - Least
f) Lightly wounded in action - - Friar
g) Slightly injured in action - - -Heavy
h) Missing in action - - - - - - - - Gravy
i) Captured - - - - - - - - - - - - - Urban
j) Interned - - - - - - - - - - - - - - Ready
k) Drowned as a result - - - - - - Paint

of enemy action
2) Non-battle Casualty - - - - - - - - - - - Iron
a) Accident - - - - - - - - - - - - - Bread
b) A phyxiation - - - - - - - - - - - Store
c) Conflagration - - - - - - - - - - Plate
d) Drowned not as a result of

Enemy action - - - - - - - - - - Motor
e) Explosion - - - - - - - - - - - - - Camia
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f) Fight - - - - - - - - - - - - - - - - Water
g) Missing - - - - - - - - - - - - - - Table
h) Murdered - - - - - - - - - - - - - Class
i) Poisoning - - - - - - - - - - - - - Watch
j) Sickness - - - - - - - - - - - - - - Meter
k) Suicide - - - - - - - - - - - - - - - Shirt
l) Other causes - - - - - - - - - - - Teeth
3) Other Symbols
a) In flying status -- - - - - - - - - Dress
b) Not in flying status - - - - - - Vivid
c) In line of duty - - - - - - - - - Final
d) Not in line of duty - - - - - - - Black
e) Line of duty status - - - - - - - Great

being determined
f) Seriously ill - - - - - - - - - - - Loyal
g) Body recovered - - - - - - - - Stone
h) Body not recovered - - - - - - Flake
i) Entitled to additional - - - - - Clear

pay for specialist
i) Not entitled to additional

pay for Specialist - - - - - - - - Movie
4) Symbols for progress reports:
a) Making normal - - - -- - - - - - Agate

improvement
b) Convalescing - - - - - - - - - - Bible
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c) Recovery not - - - - - - - - - - - Crimp

proceeding satisfactory
d) Sinking rapidly - - - - - - - - - Dizzy
21) Disposition of Records. –
a. Commissioned Officers – One (1) month after an officer has been

reported missing or missing in action or at any time within one (1) month after such officer
has been reported, if it is determined that the status of said officer has been changed,
interned, dead or declared dead in accordance with the provisions of these regulations, his
Officer’s qualification Card (AFP AGO Form Nr 66-1) and all records or data other than the
transcript of pay accounts, which may have definite bearing on final administrative
settlement will be forwarded to The Adjutant General.
b. Enlisted Personnel – One (1) month after an enlisted personnel has

been reported missing, missing in action, interned captured, dead or declared dead, the
following records will be submitted to The Adjutant General.
1) Service Records (AFP AGO Form Nr 24B replaces AFP AGO

Form Nr 24A).
2) Soldier’s Qualification Card (AFP AGO Form Nr 20).
3) Individual Clothing and Equipment Record (AFP AGO Form

Nr 32A, Revised).
4) Enlistment Record (AFP AGO Form Nr 21).
22. Supersession. – AFPR G 111-252 dtd 14 Aug 67 is hereby superseded.

General, AFP
Chief of Staff
(Sgd.)
JULIAN M MAALA
Colonel, PC (GSC)
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203 RESTRICTED

GENERAL HEADQUARTER, ARMED FORCES OF THE PHILIPPINES
AGA2 28 August 1990
CIRCULAR
NUMBER 18
DEATH BENEFIT CLAIMS SYSTEM
1. SCOPE: This Circular prescribes the general policies and procedures in the
processing and delivery of death benefits due to the survivors of military personnel who die
while in the active service in the Armed Forces of the Philippines.
2. AUTHORITY:
a. RA 136 as amended
b. RA 610 as amended by RA 5859
c. PD 1638 as amended by PD 1650
d. PD 1496
e. Executive Order Nr 1077 dtd 13 Jan 86
f. PD 626 as amended
3. PURPOSE AND CONCEPT:
a. This Circular integrates the various laws and regulations pertaining to

survivorship benefits due the heirs of the posthumously retired or separated military
personnel.
b. The provision of death benefits for the survivors of military personnel

is a recognition of the risks involved in the service. It is the government’s way of assuring a
serviceman that while the state requires him to render service even to the extent of risking
his life and limb, his loved ones would have something to fall back on in case he becomes a
casualty. Thus, the AFP will deliver at the earliest possible time the benefits/gratuities due
the heirs or beneficiaries of deceased military personnel. Aside from merely delivering the
benefits to the beneficiaries, the Organization shall provide other forms of assistance to the
surviving spouses and orphans of the deceased military personnel. The AFP shall protect
the right of the surviving spouses and orphans to benefits from all forms of neglect, abuse,
cruelty, exploitation and other conditions prejudicial to their development.
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c. The heirs/beneficiaries should not be inconvenienced by unnecessary

requirements which involve travel, time, expenses and other red tapes. Satisfying
documentary requirements, filing and following up the claim shall be the responsibility of
the AFP. In order to expedite the delivery of such benefits due to legitimate beneficiaries,
the processing of these death benefit claims must be simplified and operationalized by the
consolidation of the various documents & processes at the lowest level of command
possible.
4. POLICIES:
a. The survivors of military personnel who die while in the active

service are entitled to receive the following benefits based on laws and regulations
1) Monthly Annuity (Pension) pursuant to PD 1638 as amended.

2) Death Gratuity pursuant to RA 610 as amended.
3) Burial Allowance pursuant to PD 1496.
4) Commutation of Accumulated Leave/Furlough pursuant to

Executive Order Nr 1077 dtd 31 Jan 86.
5) AFPMBAI Benefits:
(a) Basic Insurance

(b) SGTI
6) RSBS Refund of Contributions
7) PAG-IBIG Fund Benefits
(a) Burial Benefit

(b) Reimbursement of contributions
8) GSIS Benefits
(a) Burial Benefits

(b) Face value of the insurance
9) ECC Benefit pursuant to PD 626
(a) Burial allowance

(b) Monthly income benefits
10) Prudential Life Plan Inc (PLPI) Memorial Plan.
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205 RESTRICTED
b. The coverage of the foregoing benefits is listed in Annex “A”. The

supporting documents needed to validate and liquidate these benefits are specified in Annex
“B”.
c. While the AFP assumes the burden of expediting the grant of benefits
to the survivors, the military personnel himself, while still alive is responsible for
completing and updating required family documents and related papers on file with the
Adjutant of the unit. For this matter, it is the responsibility of the Adjutant General, AFP and
his counterpart in the Major Services and Major Commands/Units to conduct an annual
inventory of the Military Personnel File (MPF) of their respective personnel. Those found
with incomplete family documents shall be subject to administrative sanctions.
d. Money and or property accountabilities shall not be a bar to approval

of benefits due the heirs/beneficiaries of deceased military personnel. However, liquidation
of such accountability shall be effected in accordance with law and pertinent AFP rules and
regulations.
e. All headquarters of units higher than the Battalion/Provincial

command or their equivalent in PAF and PN shall have a Survivor Assistance Office as part
of its Personnel/Adjutant Staff.
f. Detail as Survivor Officer/NCO shall take precedence over other

military duties except court-martial and combat duties and shall be provided adequate travel
expenses as necessary.
g. In line with the desire of this Hqs to expedite the payment of death
benefits to the heirs/beneficiaries of deceased military personnel in consonance with the
authority vested in TJAG under RA 136, as amended, the mechanical act of processing and
adjudicating the legal heirs/beneficiaries in death benefit claims and the determination of
line of duty status of deceased military personnel under RA 610, as amended, could be
delegated to the Staff Judge Advocates of the respective Major Commands, division, or
separate brigades who shall act in the name of TJAG in accordance with the following
dispositive format, to wit:
FOR THE JUDGE ADVOCATE GENERAL, AFP:
By:
Staff Judge Advocate

1st Infantry Division, PA”
h. For military personnel assigned with GHQ proper the initial

processing of death benefit claims and LOD status of military personnel shall be conducted
at PGAO, but the determination of legal heirs, declaration of beneficiaries and appointment
of legal guardian of minor heirs and beneficiaries will be at OTJAG.
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i. Initial processing of death, retirement and separation benefit claims

for those belonging to the technical services, (JAGS, MC, DS, NC, CHS, WAC and Prof)
shall be done at PGAO, but the determination of legal heirs, declaration of beneficiaries and
appointment of legal guardian of minor heirs and beneficiaries will be done at OTJAG.
j. TJAG will be the final arbiter on appeals arising from the action of
the different Staff Judge Advocates on controverted/complicated cases.
k. LOD proceedings are not necessary for combat casualties (KIAs).

They are automatically considered to have died in line of duty. Death due to sickness shall
not require LOD proceedings but instead clinical records or narrative summary of death is
enough to meet requirements of claims except when occurrence of death is questionable. In
other cases, the LOD status determination is required.
l. LOD status is required for the grant of the following benefits.
1) Monthly annuity (Pension) under PD 1638 as amended.
2) Death Gratuity under RA 610 as amended.
3) Burial Allowance under RA 1496
4) Commutation of Leave/Furlough balance; and
5) ECC benefits under PD 676.
m. Annex “D” contains the timetable to be observed in the delivery of

death benefits to the beneficiaries.
5. PROCEDURES:
a. Upon the death of a military personnel, the Company Commander, or

his equivalent in the Morning Report carrying unit in PAF and PN shall;
1) Send a simultaneous Sport Report on the death of a military

personnel to the Adjutant General, AFP and the Major Service Commander for information
and to the Commander of the next higher headquarters for appropriate action. The Spot
Report shall contain, among others, the following particulars:
a) Name, Rank, AFSN, Branch of Service and Unit

Assignment of the deceased;
b) Home address of the deceased;
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207 RESTRICTED
c) Name and address of next of kin and relation of next of

kin of the deceased;
d) Circumstances of death; and
e) Whether death was in line of duty of not.
2) Coordinate for the disposition of the Cadaver.
b. The Battalion Commander, Provincial Commander or their equivalent in PAF

and PN shall:
1) Designate a Survivor Officer if the deceased is an officer, or a

Survivor NCO if deceased is an enlisted man. The duties and responsibilities of the
Survivor Officer/NCO are contained in Annex “D”.
2) As necessary, designate an LOD Board to determine the LOD

status of the deceased.
3) Investigate circumstances of death in cases other than KIA.
4) Arrange for PLPI memorial services. If PLPI outlet is not

available in the locality, arrange with the nearest funeral parlor for the memorial services.
5) Secure the death certificate of the deceased.
6) Secure MBAI cash advance, for the bereaved family, from the
nearest MBAI regional or local outlet.
7) Submit a written Report of Death addressed to the next higher

headquarters transmitting the death certificate, narration of the circumstances of death,
indicating therein among others, whether the AFPMBAI Case advance and PLPI memorial
services were availed of.
c. Division/Bde(s)/RECOM Hqs or their equivalent in PAF and PN

shall:
1) Contact the next of kin of the deceased;
2) Support the requirements for the disposition of the cadaver;
3) Secure the following Supporting papers needed for the

processing of the claims:
a) Marriage contract of the deceased or marriage contract

of his parents if the deceased is single;
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b) Birth certificate of children;
c) Service Records of the deceased;
d) Leave/Furlough Record indicating therein the total

leave/furlough balance as of the date of death;
e) Statement of last payment;
f) Statement of money and /or property accountabilities

or clearance;
g) Insurance policies of the deceased
4) Determine the legal beneficiaries and adjudicate the claims

under PD 1638 as amended; commutation of leave/furlough balance; burial allowance under
PD 1496 and Death Gratuity under RA 610 as amended; and
5) Transmit the Report of Death and the following documents to

Major Service Headquarters:
a) Death Certificate;
b) LOD Board Proceeding and LOD determination of the

deceased;
c) Certificate of beneficiaries and adjudication of claims;
d) Service Records of the deceased;
e) Statement of money and/or property accountabilities or

clearance; and,
f) Statement of Last Payment.
d. At Major Service Headquarters:
1) Approves the LOD status of the deceased;
2) While awaiting the issuance of posthumous

retirement/separation orders at GHQ, prepare vouchers for the following claims;
a) Initial Pension (First monthly annuity);
b) Commutation of leave/furlough balance;
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209 RESTRICTED
c) Burial Allowance under PD 1496.
3) Sends the checks for the commutation and burial allowance to

the Unit Commander of the deceased, thru channels, for delivery to the beneficiaries.
4) Transmits the prepared voucher for the initial pension to AFP

Finance Center for payment and continuance of the monthly annuity to the qualified
beneficiaries.
5) Communicate/coordinate with cognizant agencies for the

settlement of the following benefits:
a) AFPMBAI Basic Insurance (less cash advance if such

was availed) and SGTI benefits;
b) Reimbursement of RSBS contributions of the

deceased;
c) Payment of PLPI Memorial Plan Coverage prescribed

in Annex “A” if PLPI memorial services were not availed;
d) GSIS Benefits (Insurance and burial benefits);
e) PAG-IBIG Fund Benefits (Reimbursement of PAG-

IBIG Fund contributions and burial benefit);
f) ECC Benefits;
g) Other insurances, if any, other than the basic

AFPMBAI, SGTI and GSIS.
6) Submit Report of Death, LOD Board Proceedings and

certificate of beneficiaries to SND, thru, PVAO, for the Death Gratuity claim under RA 610
as amended.
7) Monitor the transmittal of all monies/checks of settled claims

to the beneficiaries and insure that the delivery of such benefits are within the time table
prescribed in Annex “C”.
8) Submit a progress report to General Headquarters AFP (Attn:

DCS for Pers, J1) on the status of all death benefit claims NLT thirty (30) days from the date
of death.
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e. At GHQ:
1) CO, AFPFC – approves the payment of gratuity and pension.
2) TAG, AFP – Issues posthumous separation/ retirement orders.
3) CO, AFPFC – Issues checks for the initial pension.
6. GENERAL PROVISIONS:
a. In cases of military personnel assigned in GHQ and AFPWSSUs,

GHQ AFP shall be considered a Major Service with TDCS, AFP as the Major Service
Commander.
b. In case continuing benefits like pension under PD 1638 as amended,

the AFP Finance Center shall pay the first monthly annuity. Subsequent payments will be as
arranged by beneficiary.
c. The CO, AFP Finance Center shall deliver the initial pension to the
beneficiary thru the Major Service Finance Center concerned, which shall deliver same to
the unit nearest the residence of the claimant.
7. RESPONSIBILITY:
a. Major Service Commanders shall institute measures to enhance the

effective implementation of this Circular.
b. Personnel staff at all levels of command shall insure the strict

implementation of this Circular.
8. RESCISSION: Except those necessary for the effective implementation of

this Circular, all other directives and publication inconsistent with this Circular are hereby
rescinded or modified accordingly.

General AFP
Chief of Staff

Colonel, PAF (GSC)
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211 RESTRICTED
Quezon City
AGPCR2-TU1407 14 July 1992

NUMBER 8
ARRANGEMENT AND CONDUCT OF FUNERAL SERVICES
1. SCOPE AND PURPOSE. This SOP prescribes the procedures in the

conduct of funeral services as well as the duties and responsibilities of AFP Units and
Offices in the arrangement and conduct of the funeral honors, services and other last
courtesies due to a deceased military personnel and others authorized by regulations.
2. PERSON ENTITLED TO FUNERAL HONORS, SERVICES AND OTHER

BENEFITS:
a. The following deceased persons are entitled to funeral honors services

and/or such other courtesies, to wit:
1) Veterans of Fil-Spanish War
2) Veterans of Fil-American War
3) Veterans of World War I
4) Veterans of World War II Recognized Guerrilla
5) Veterans with svcs in Luzon, Visayas & Mindanao
6) Veterans of PEFTOK & other Expeditionary Force
7) Retired Military Personnel
8) Honorably Separated Military Personnel
9) Military Personnel in the Active Service
10) Civilians, VIPs and others as directed by the CSAFP, SND,

and the President
11) Reserve Officers in the inactive status
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In recognition of the vital role of the military reservists in security development and
or on internal part of the AFP, deceased reserve officers in the inactive status are entitled to
funeral honors, services and other last courtesies under this SOP.
b. The services, honors, other courtesies and benefits (Refer to Annex

“A”) that are given to the deceased person are the following:
1) Funeral Services
2) Graveside Services & Other Benefits
3) Vigil Guards
4) Interment Flag
5) Escort and Transportation
6) Burial Expenses
7) Interment at Libingan Ng Mga Bayani or other cemeteries

chosen by the heirs.
8) Lie in State at any AFP Chapel or Chapel/Church chosen by

the heirs.
9) National Flag at Half-Staff in military camps. However, the

specific funeral services to be rendered will depend on the availability of AFP personnel and
equipment during the funeral rites/ceremonies or interment. In addition, the funeral services
shall be rendered in accordance with AFPR G 131-041 and AFPR G 131-371.
3. PROCEDURES: The procedures outlined hereunder are specific

guidance for unit commanders to follow when funeral services, honors and other courtesies
are given to decades persons enumerated in para 2a hereof:
a. Funeral and graveside services - Funeral services within the context

of this SOP shall include escort, band, color, clergy, caisson and/or caparisoned horse (when
authorized), pallbearer, and chapel services, graveside services including the clergy,
pallbearers, firing party and buglers.
1) The funeral party normally consists of the following elements:
a) Band
b) Escort
c) Colors
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213 RESTRICTED
d) Clergy
e) Caisson and active pallbearers
f) Caparisoned horse or funeral car
g) Honorary pallbearers
h) Firing party
b. Funeral Escorts - The following guides will govern the composition

of a funeral escort. However, local commanders may change the composition as maybe
appropriate to suit local situation:
1) President, Ex-President, Vice-President, SND, USND, CofS

and former CofS, Pres of the Senate, Speaker of the House of Representatives, and Chief
Justice of the Supreme Court- As directed by the SND or other appropriate authority.
2) AFP Generals (Admirals) and authorized civilian unctionaries

entitled to a gun salute of 19 guns but not less than 13 guns, when so directed by SND or
other appropriate authority - One Company of 3 or 4 platoons.
3) AFP field grade officers and authorized civilians, when so

directed by SND or appropriate authority - One Company of 2 platoons.
4) Company grade officers - 1 platoon
5) EM from E8 thru E5 - 1 Section
6) EM from E4 thru El - Squad
c. Organization Escort Units:
1) Normally, the funeral escort will be composed of personnel

from the Major Service responsible for providing the funeral services as outlined in para 4
below. However, the funeral escort will be composed of a composite/AFP unit for the
following personages:
(a) Personnel stated in para 3a 2)a) (1) hereof.
(b) AFP General (Admirals) who were last assigned with

GHQ.
2) Commanders of composite Units and the band will be
provided by the Major Service/Unit responsible for providing funeral services as outlined in
para 4 below hereof.
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3) All elements of the funeral party except the caisson and

caparisoned horse are present during the graveside services. However, if troops are not
conveniently available or fit and if the family desires the following are used instead:
a) Clergy
b) Active pallbearers
c) Firing Squad
d) Bugler
4) For detailed procedures on the conduct of funeral and

graveside services see Annex “C”
d. Vigil Guards - Vigil guards are sentries posted to keep watch on the
bier when the remains of a deceased are lying in state. The procedure for vigil guards is
discussed in Annex “D”.
e. Interment Flag - The interment flag is used to cover the casket of the
deceased. The white of the sun and stars will cover the head end of the casket, the blue
portion to the right, the red to the left of the deceased with both colors evenly divided on
each side of the casket. The flag should not be lowered to the grave or allowed to touch the
ground. Wreaths of flowers should not be placed on top of flag-shrouded casket.
A small cross of flowers may be placed over the flag as a symbol of “God above
Country” Issue of one interment flag to heirs of deceased veteran is authorized in
accordance with Changes Nr 5, AGPR G 131-371.
f. Escort and transportation - Upon request of the heirs or the nearest

relative of the deceased, escort and transportation will be provided by the unit commanders
concerned pursuant to change 1, AFPR G 131-181.
g. Burial expenses - Reimbursement of burial expenses incurred for the

current dead are authorized pursuant to Sec 699 of the RAC as implemented by AFPR G
131-181 dtd 15 Jun 58 as amended by Change 1, dtd 1 Jul 65. (Annex “G”)
h. Interment at Libingan Ng Mga Bayani - For those who may be

entitled to interment at Libingan Ng Mga Bayani pursuant to AFPR G 161-371 dtd 2 Feb 60.
i. Lie-in-state at AFP at AFP Chapel - Before the actual funeral, a

deceased my lie -in -state at an AFP Chapel, provided such service does not interment with
the regular scheduled services of said chapel. However, it shall be the AFP Chaplain
directly in-charge of the chapel who will make the necessary arrangements for deceased
personnel authorized to lie-in-state in AFP chapel.
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215 RESTRICTED
j. National Flag at half-staff -The Camp Commander of the camp where

the deceased lie in state shall be responsible for placing the national flag at half-staff. The
national and regimental colors and standards will be draped and two streamers of black
crepe (7 inches long and about 12 inches wide) attached to the ferrule below, will be used.
1) Death of an Officer - For officer who died at a military post,

the National Flag will be displayed at half staff and will so remain between reveille and
retreat, until the last salvo or volley is fired over the grave, then it will be hoisted to the top,
or if remains are not interred at the post, until they are removed therefrom.
2) Funeral of an enlisted personnel - During the funeral of the

enlisted personnel at a military post, the national flag will be hoisted to the top after the final
volley or gun is fired, or after the remains is taken from the post.
3) The funeral honor services and other last courtesies mentioned

in paras (1) and (2) above are also given to retired personnel and inactive reserve officers
when their remains are brought to the post chapel.
k. Military Mourning - When a military personnel dies, the Camp

Commander of the camp where the deceased was last assigned shall declare military
mourning within the military camp, post or station concerned unless mourning is
inappropriate due circumstances of the death. The badge of military mourning shall be
prescribed. The badge of military mourning is a straight band or plain black cloth or black
crepe four inches wide, worn around the left sleeve and above the elbow of the service
uniform. It shall be worn during periods prescribed or when specifically ordered by proper
authority, and by all military personnel in uniform attending military funeral in their
individual capacity.
4. RESPONSIBILITY -
a. GHQ Staff Divisions
1) DCS for PERs is charged with primary staff responsibility for

action on funeral services and arrangements for said services for military personnel in the
active service and civilians covered by this SOP Nr 8.
2) DCS OPNS shall provide pertinent guidance on arrangement

and conduct of services, when ceremony involves coordinated effort between two or Maj
Svcs and/or civilian government or private entities.
3) DCS LOG shall provide pertinent guidance on logistical

requirement when ceremonies involved coordinated effort between two or more Maj Svcs,
and /or civilian government or private entities.
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4) DCS RRA shall be responsible for coordinating with relevant

offices or units for the availability of funeral services and other last courtesies for deceased
AFP veterans, AFP retires and reservist in the inactive status.
b. Subordinate Commanders:
1) Unless directed otherwise by CSAFP or higher authority, Maj Svc

Comdrs and Comdrs of AFP Wide Support and Separate Units are responsible for the
arranging and conducting the funeral services according to the following guidelines:
a) For AFP personnel who die while on active service -

By the Maj Svc to which deceased was assigned at the time of death. If deceased was
detailed to an AFP-Wide Support or Separate Unit at the time of death, that unit will conduct
the funeral services unless the parent Maj Svc of the deceased specifically requests for the
conduct of the services.
b) For AFP personnel on Retired/Inactive status, and for

civilians, when so directed:
i. By the Maj Svc to which deceased was last

assigned at the time of separation from the AFP.
ii. By the Maj Svc Reserve Command to which

the Inactive Reserve Officer was last assigned.
iii. HSC, GHQ will provide funeral services for all

others not falling under the foregoing classification, when so authorized and directed by
proper authority.
c) Funeral services in localities where the responsible

Maj Svc has no means or facilities to conduct said services the same will be assigned to the
Maj Svc or unit which is in the most convenient position to provide the same. DCS PER in
coordination with DCS OPNS shall designate the particular Maj Svc which shall render the
services referred to above.
d) CSAFP, or higher authority, may direct, in specific

cases, the funeral services that will be rendered to include funeral escorts and honors. In
such cases, GHQ & HSC will be responsible for planning, conducting, and coordinating the
funeral services and arrangement, unless otherwise directed.
5. SOP Nr 6 dated 3 June 1966 and other publications in conflict with this SOP
are hereby rescinded.
6. EFFECTIVITY - This SOP is effective upon publication.
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217 RESTRICTED
s/t OCTAVIUS S DAUZ

Captain, PN (GSC)
DISTRIBUTION:
“A”
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Quezon City
AFPCR2 95-02 13 January 1995
SUBJECT: Death Benefit Claims
1. References:
a. PD 1638 series of 1979; and
b. EO 1081 series of 1986.
2. It has been observed by this Headquarters that processing of death benefit

claims by the Major services/ Adjutant (Attn: PGAB) would require them eleven (11)
months, on the average, to complete. This duration does not even include the period allotted
for the claims’ approval by the Office of the President (OP) and the Department of National
defense (DND), respectively. As it is, the total time required for the beneficiaries to receive
their death benefit claims is fifteen (15) months, on the average.
5. The long delayed settlement of the death benefit claims would certainly add
to the misery and grief of the bereaved families of the deceased military personnel. This
predicament might consequently lead them to perceive the AFP as neglectful and apathetic to
their plight.
4. But this is not the case, and the AFP shall never allow such a situation to
exist because it cares not only its personnel but including their family and dependents.
Thus, the AFP is committed to reduce the waiting time for the settlement of the death benefit
claims to only two (2) to three (3) months . This shall be done by the cooperation of all
offices concerned in the processing of said claims and the submission to OTAG of the
following documents:
a. FOR BATTLE CASUALTY (to be submitted within seven (7)

working days from the death of mil pers).
1) application for death benefit claims

2) death certificate
3) casualty report
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219 RESTRICTED
4) statement of service
5) updated leave record, and
6) indorsement from the Major Services’ Adjutant
(Attn: PGAB)
b. FOR NON-BATTLE CASUALTY (to be submitted within fifteen

(15) working days from the death of mil pers).
1) Application for death benefit claims

2) Death certificate
3) Casualty report
4) Line of Duty (LOD) Proceedings/Investigation report
5) Statement of service
6) Updated leave record, and
7) Endorsement from Major Services Adjutant (Attn: PGAB)
5. The above-mentioned documents shall form the bases by OTAG’s request

for the approval of the posthumous retirement/separation of the deceased military personnel
by the OP and the approval of the commutation of leave commutation of leave by DND. It
is understood however that the Major Services Adjutant shall continue its task of processing
the claims within their own level. Hopefully, they shall have completed the processing of
the claims when the approval of the OP and DND on said benefit claims shall be received
by OTAG. If so, the disbursement voucher (DV) shall be prepared by OTAG for the
eventual preparation of the check and its subsequent issuance to the beneficiaries concerned
by the AFP Finance Center.
6. For guidance and strict compliance.
HERCULES R GALON
Colonel, PA (GSC)
DISTRIBUTION:
“A”
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HEADQUARTERS
QM GRAVES REGISTRATION COMPANY, QMTB, SSB, PA
Fort Andre Bonifacio, Metro Manila
28 April 1989
GRC -
SUBJECT: Interment At Libingan Ng Mga Bayani
TO: All Concerned
1. Published hereunder is the guidance for the coordinators, heirs or kins

of deceased AFP/Veterans personnel who wants their deceased to be buried at the Libingan
Ng Mga Bayani. The “LIBINGAN” is a military cemetery administered and covered by
AFP regulations, rules and policies.
Requisites for interment:
a. Certificate of Death
b. Retirement Orders of the deceased if retired AFP personnel,

(General Orders for Officers and Special Orders for Enlisted personnel)
c. Statement of Service in lieu of General/Special Orders if not

available issued by Non-current Record Branch, OTAG, GHQ AFP, Camp General Emilio
Aguinaldo, Quezon City. (Original copy for Libinga ng mga Bayani).
d. Authority from Commander-In-Chief, Batasang Pambansa or

the Minister of National Defense, if the deceased falls under the provision of para 1 (h)
AFPR G 161- 373 GHQ AFP dtd 6 Apr 86, superseded AFPR G 161-372 , GHQ AFP dtd 31
Jul 73.
e. Transfer of cadaver/burial permit. (Normally secured by

servicing General parlor from the Health Department or Local Civil Registrar).
2. The coordinator or next of kins shall held responsible to

arrange/coordinate the following:
a. Military Honor (Shall be provided by respective Major

Service if the deceased is in the active or retired status).
b. Firing Party - (By respective Major Service)
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221 RESTRICTED
c. Band - (By respective Major Service)
d. Bugler and Drummer - (By respective Major Service)
e. Priest/Clergy - (By choice of next of kin)
f. Interment Flag - Each Major Service is responsible for the

issuance the interment flag for the deceased military personnel who are still in the a service.
This office will issue interment flag only to retirees/veterans/active personnel who will be
buried at the libingan ng mga bayani.
3. For all burial intended at the LNMB, this office must be notified at
least 3 days or seventy two (72) hours before the actual desired date of interment (First
come first serve basis).
4. Agent of funeral parlor is not authorized to coordinate with this office

for the interment at the LNMB.
5. This office reserves the right to cause or reject the interment of

anybody if the requirements stated above are not complied with.
MARIANO R ORUGA
Major (INF) PA
Commanding Officer
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(THIS PAGE IS INTENIONALLY LEFT BLANK)
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223 RESTRICTED

AGPCR2 9 August 2000
CIRCULAR
NUMBER 11
MAXIMUM HOSPITALIZATION FOR AFP PERSONNEL

AND VETERANS IN AFP HOSPITALS
1. PURPOSE: This Circular prescribes the policies and guidelines on

maximum hospitalization of military personnel in the active service and of veterans.
2. POLICIES:
a. Authorized Hospitalization period
1) The length of maximum hospitalization as determined by

sound medical judgment and after thorough evaluation of the clinical history, progress notes,
laboratory reports, X-ray findings and/or result of other diagnostic procedures shall vary
from one (1) day to one (1) year depending on the hospital level as indicated in para (2)
below.
2) The maximum hospitalization in AFP hospitals should not

exceed the number of days as hereunder indicated.
Tertiary hospital – not to exceed one (1) year

Secondary hospital – not to exceed 30 days
Primary hospital – not to exceed 10 days
3) The priority of admission shall be based on:
a) The date of request or application for hospitalization.
b) The nature of illness or injury as determined by the

attending physician.
4) The number of beds allocated for veterans at AFPMC should

not exceed thirty (30) beds so as not to jeopardize the hospitalization privilege of active AFP
members and their direct dependents.
5) The AFP hospitals other than AFP may allow the admission of
veterans to a maximum twenty (2) beds provided there is an existing Memorandum of
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Agreement (MOA) between PVAO and the hospitals concerned. In the absence of MOA a
veteran has to pay for his/her mess at current cost and the cost of hospitalization under
column “B” of existing Circular on Medical and Dental Attendance in AFP Health Service
facilities.
b. Hospitalization
1) Active member of the AFP
a) Military personnel in the active service of the AFP

who are sick injured and subsequently incapacitated for further military service shall receive
hospitalization benefits not to exceed one (1) year.
b) Reckoning date of the one (1) year maximum period of

hospitalization shall be from date of admission. However, if it shall exceed the date when
he becomes due for compulsory retirement, he/she shall be discharged from the hospital on
the date he/she is due for compulsory retirement and shall be readmitted and treated as
veteran if final discharge from the hospital shall endanger his life.
c) Commander, AFPMC shall, within a period of four (4)

months from the date of admission, cause the determination of any individual’s status
whether he shall be boarded for CDD or not. If for CDD, Commander, AFPMC shall
formally inform the immediate Commanding Officer of the individual, thru channel who
shall then cause the preparation of the necessary clearances and forward same to the Major
Service Adjutant General with a request for transfer of said individual to their holding unit
preparatory to separation/retirement from the service.
d) Reserve officers covered under RA 2334 unless

otherwise on extended tour of active duty, Probationary 2nd Lts and Trainees whose tour of
active duty expired while still in the hospital shall likewise be entitled to free hospitalization
and subsistence for one (1) year without benefit of pay and allowances for diseases or injury
incurred during the period of their training and service. Provided, however, that such
hospitalization is necessary and recommend by Commander, AFPMC. Provided, further,
that in case the disease and/or injury is disabling, and subject reserve officer or disability for
discharge (CDD) under the provisions of RA 610. Commander AFPMC shall recommend
their extension in the service, so that maximum hospitalization and CDD proceedings could
be properly instituted.
2) Veterans
a) Veterans are entitled to hospitalization at AFPMC

irrespective of whether ailment or disability is service-connected or not, provided that their
ailment is not self-inflicted or the proximate consequence of a self-inflicted injury or their
ailment is not due to immoral habits or intemperate use of liquor or drugs; and provided
further, that they are not beneficiaries of the following US laws.
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225 RESTRICTED
1) Hospitalization for service-connected

disabilities in the USAFFE and recognized guerrilla under Philippine Law (P. L.) 865, 60th
US Congress dated 1 July 1948.
2) Compensation for service-connected

disabilities in the USAFFE and recognized guerrilla under Philippine (P.L.) 301, 75th US
Congress.
b) Hospitalization of discharged, disabled Armed Forces

personnel. In the case of AFP personnel who have been discharged from the service on
account of disability and who could not be, accommodated in any of the AFP hospitals for
further hospitalization, the Commander/Commanding Officer of the hospital, where such
disabled soldiers went, shall make arrangement for their admission or transfer to any
government hospital under the administration and supervision of the Department of Health.
c) Non-admittance of mental, leprosy and pulmonary

tuberculosis cases-Notwithstanding the provision of this Circular, veterans suffering from
mental, leprosy, and pulmonary tuberculosis shall not be admitted but shall be referred to
civilian government hospitals or private medical facilities dedicated to threat such illness
and the action office on health of the Philippine Veterans Administration Office (PVAO )
shall be informed thereof.
d) Veterans who have enjoyed hospitalization benefits

under this Circular shall not normally be readmitted at the AFPMC until after the lapse of
one (1) year from the date of discharge from the hospital. However, he shall be readmitted
if at any time after discharge and within the one (1) year limitation for readmission, the
condition of a patient is so aggravated that immediate hospitalization has been determined
by the attending physician and concurred by the ward officer of the admitting ward to save
him from imminent death.
e) In case where the veteran whose status satisfies para

2b(2)(a) needs hospitalization or further hospitalization in any hospital other than the AFP
hospitals, Chief, Health Service, AFP shall make appropriate administrative arrangements
regarding the admission or transfer to any appropriate government hospital with information
relayed to PVAO
f) The Commander in Chief or SND shall at their

discretion authorize the hospitalization of veterans.
c. Procedure on Admission
1) Active AFP Members – Present your ID to the admission

section of the hospital.
2) Direct dependents – present dependent’s card.
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3) Veterans for hospitalization at AFPMC.
a) A veteran who wants to avail himself of hospitalization

benefit under this Circular may request Chief, Health Service, AFP in person or forward a
letter of application to The Adjutant General, AFP (Attn: CHS, AFP), with a Sworn
Statement that he is not a beneficiary of Philippine Law (P.L.) 865, 80th US Congress and
Philippine Law (P.L.) 301, 75th US Congress.
b) The Adjutant General, AFP shall then furnish the

Chief, Health Service, AFP his/her statement of service in the AFP or as recognized
guerrilla the proof that he/she is eligible for hospitalization at AFPMC.
c) Chief, Health Service, AFP, shall then issue a directive

for the Chief of Staff, AFP that a veteran may now be admitted at AFPMC.
4). Veterans for hospitalization in AFP hospitals other than

AFPMC.
a) Follow the provisions of the existing MOA with

PVAO as approved by DND.
b) (If no MOA the Commanding Officer of such hospital

shall assist the veterans pursuant to para 2b(2)(e).
3. RESPONSIBILITY:
a. Chief, Health Service, AFP shall monitor the hospitalization of

patients
b Commander, AFPMC shall ensure that:
1) Priority of admission is based on the date of request or

application for hospitalization and on the nature f illness.
2) Admission of veterans at AFPMC shall not exceed thirty (30)

beds at anytime. Any increase in the bed allocation shall be covered by an approved
Memorandum of Agreement (MOA).
3) The maximum hospitalization periods of one (1) year is not

exceeded.
c. Commanders of other AFP hospitals shall ensure that:
1) The authorized number of days of hospitalization for their

hospital shall be strictly observed.
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227 RESTRICTED
2) That there has to be a Memorandum of Agreement with

PVAO as approved by DND before admitting to ensure availability of fund support.
a. Other diagnostic procedure – refers to Cauterization Tomography

Scanner, (CT SCAN), Magnetic Resonance Imaging (MRI) and etc.
b. Veterans – The term “veterans” as used in this Circular shall be

construed to mean persons who served the Armed Forces of the Philippines and recognized
World War II guerrillas who are no longer in the active service of the Armed Forces of the
Philippines.
5. RESCISSION: Circular 5, dated 28 August 1971 this Headquarters and all

other publications in conflict herewith are hereby rescinded.
6. EFFECTIVITY: This Circular shall take effect 30 days after the date of
publication.
OFFICIALS: ANGELO T REYES

General AFP
Chief of Staff
CESAR L CARRANZA
Captain PN (GSC)
DISTRIBUTION:
“A”
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G 101-091

Quezon City,
24 August 1994
SEPARATION DUE TO PHYSICAL DISABILITY
Table of Contents
Paragraph
Section I. General
Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Policies. . . . . . . . . . . . . . . . . . . . . . . . . . . 2
Definition of Terms. . . . . . . . . . . . . . . . . . . . . 3
Section II. Medical Evaluation
Responsibilities . . . . . . . . . . . . . . . . . . . . . . . 4
Procedure. . . . . . . . . . . . . . . . . . . . . . . . . 5
Form of Discharge Certificate (For Enlisted
Personnel only). . . . . . . . . . . . . . .. . . . 6
Diagnosis Not to Be Quoted In Discharge Certificate
Term To be Used. . . . . . . . . . . . . . . . . . 7
Section III. Physical Fitness Standards For Retention

and/or Separation Including Requirement
General. . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
Abdomen and Gastrointestinal System. . . . . . . . . . . 9
Blood and Blood Forming Diseases. . . . . . . . . . . . . 10
Dental. . . . . . . . . . . . . . . . . . . . . . . . . . . . 11
Ear and Hearing. . . . . . . . . . . . . . . . . . . . . . . 12
Endocrine and Metabolic Disorders. . . . . . . . . . . . 13
Extremities. . . . . . . . . . . . . . . . . . . . . . . . . . 14
Eyes and Vision. . . . . . . . . . . . . . . . . . . . . . . 15
Genitourinary System. . . . . . . . . . . . . . . . . . . . 16
Head and Neck. . . . . . . . . . . . . . . . . . . . . . . . 17
Heart and Vascular System. . . . . . . . . . . . . . . . . 18
Height, Weight and Body Build. . . . . . . . . . . . . . . 19
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Lungs and Chest Wall. . . . . . . . . . . . . . . . . . . . 20

Mouth, Nose, Pharynx, Trachea, Esophagus and Larynx. . . . 21
Neurological Disorders. . . . . . . . . . . . . . . . . . . 22
Skin and Cellular Tissues. . . . . . . . . . . . . . . . . . 23
Spine, Scapulas, Ribs and Sacroiliac Joints. . . . . . . . . 24
Systemic Disease. . . . . . . . . . . . . . . . . . . . . . . 25
Tumors and Malignant Disease. . . . . . . . . . . . . . . . 26
Venereal Diseases. . . . . . . . . . . . . . . . . . . . . . . 27
Acquired Immune Deficiency Syndrome, (AIDS)
Parkinson’s Disease, HIV Cancer. . . . . . . . . . . 28
Supersession. . . . . . . . . . . . . . . . . . . . . . . . . . 29
SECTION I
GENERAL
1. PURPOSE: a. This Regulation prescribes the policies and procedures to be

followed when a military personnel on active duty is found to have physical defects or is
under certain medical conditions which make him physically unfit for further military
service.
b. It provides by systems, the various possible causes to become

physically unfit for further military service to properly guide medical officers make timely
recommendation for the separation from the active service of those individuals whose
continued performance of duty would compromise their health or well-being or those of
other servicemen or prejudice the interests of the government.
2. POLICIES: a. Any person who has been in the active service for
ninety (90) days or more shall be deemed to be in sound physical and mental condition at the
time of his entry into the active service except as to defects, infirmities, disorders or diseases
noted and made of record at the time of such entry into the active service, or where the
evidence or medical judgment clearly warrants a finding that the wound, injury, disease or
sickness existed prior to entry into the active service. Wounds or injuries received, or
sickness or disease incurred in the active service shall be presumed to have been received or
incurred in line of duty in the absence of evidence to the contrary (Sec 7(a), General
Provisions, RA 610).
b. The determination of eligibility for discharge due to physical

disability is the responsibility of medical authorities while the determination that an
appropriate military position is not reasonably available for the individual is a command
function.
c. No individual with a disability incurred in line of duty shall be

separated from the service on grounds of physical disability, until maximum hospital
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benefits had been obtained, or until it can be determined that the physical disability is of
such extent that physical rehabilitation to make him fit for military service is not feasible.
2. DEFINITION TERMS:
a. Accepted Medical Principles – fundamental deduction consistent with

medical facts and based upon the observation of a large number of cases over a significant
period of time and found to be reasonable and logical to create a moral certainty that they
are correct.
b. Medical Capability – general ability or fitness (to perform military

duty) based on accepted medical principles.
c. Impairment of function – any anatomic or functional loss, lessening or

weakening of the capacity of the body, or any of its parts, to perform that which is
considered by accepted medical principles to be the normal activity in the body anatomy.
d. Latent Impairment – impairment of function which is not

immediately accompanied by signs and/or symptoms but which is of such nature that there
is reasonable and moral certainty, according to accepted medical principles, that signs and/or
symptoms will appear within a reasonable period of time or upon change of environment.
e. Manifest Impairment – impairment of function, which is accompanied

by signs and/or symptoms.
f. Physical Disability – any manifest or latent impairment of function

due to disease or injury, regardless of the degree of impairment, which reduces or precludes
an individual’s actual or presumed ability to perform military duty. The term “physical
disability judges mental disorders and primary mental deficiency.
g. Maximum hospital benefit – that period of hospitalization that ends

when the patient’s progress appears to have stabilized and it can be anticipated that
additional hospitalization will not directly contribute to any further substantial recovery.
However, such hospitalization benefit shall not exceed one (1) year of continuous
confinement in one or more hospitals.
h. Military patient – A member of the Armed Forces of the Philippines

or a reservist on active duty/training, including cadet/cadette, candidate soldier, probationary
second lieutenant/ensign or those on active auxiliary duty who is receiving medical care or
services in a military hospital/clinic/dispensary.
i. Disability separation – the term denotes separation from the service

due to physical disability benefits under PD 1638.
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j. Value to the service – Accumulated experience, training and

knowledge of special value to the service as certified by either the Chief, Technical
Services, or Commanders of Major Services as the case may warrant.
SECTION II
MEDICAL EVALUATION
a. The medical evaluation of the physical and mental fitness of a

member of the AFP for retention on active duty or separation from the active military
service is the responsibility of the Medical Service. This responsibility is executed by the
hospital commander normally by assigning to the attending medical officer the
responsibility of initial evaluation and determination of the military patient’s condition. The
hospital commander’s responsibilities are continuous and include actions indicated as a
result of the approved findings and recommendations of the Disability Separation Board as
stated in subsequent paragraphs hereunder.
b. The AFP Medical Center is the only AFP hospital authorized to

evaluate and process military patients for disability separation.
c. Attending medical officers are responsible to the commander of a

medical facility for the proper care of the patients assigned to them as well as for the
continual evaluation of those patients considered for an early and appropriate disposition.
d. The Commanding Officer/Commanding General, AFPMC will

appoint as many Disability Separation Boards as may be necessary, each to be composed of
at least three (3) members to advise him in determining the physical fitness, mental
competence and disposition of patients. One of the members of any Disability Separation
Board must be a senior medical officer with a detailed knowledge of the directives and the
AFPRs pertaining to standards of physical fitness, disposition of patients and disability
separation process. The other members of the medical board should be familiar with these
matters. A non-voting MAC officer may be utilized as a recorder to assist the board when
desired by the hospital commander. When considering a case involving a psychiatric
condition one of the board members must be a psychiatrist.
5. PROCEDURE:
a. Action by the attending medical officer –
1) As soon as a military patient has been determined to be

suffering from a physical disability which will render him physically unfit for further active
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military service, necessary steps must be immediately taken to process him for disability
separation as soon as he has attained maximum hospital benefits.
2) The attending medical officer will review all available clinical

and health records pertaining to the patient and then accomplish the Disability Separation
(formerly CDD) Work Sheet Part I (AFPR Form 40 modified), II, III & IV and Report of
Final Physical Examination for Retirement (AFP Forms 38 or 63 in accordance with
Standing Operating Procedures) to be prescribed by the Commanding Officer/Commanding
General, AFP Medical Center. ) See Appendix III).
3) The patient will be informed of the attending medical officer’s

findings and given the opportunity to comment as to whether the nature and extent of all his
service-incurred disabilities have been discussed in the report to his satisfaction.
4) The attending medical officer will then make arrangements for

the patient to appear before the appropriate medical board if necessary. On the scheduled
date, the patient’s clinical and health records, disability separation worksheets, and report of
final physical examination will be presented to the medical board for the deliberation.
b. Action of the Disability Separation Board –
1) It is paramount that the Disability Separation Board’s action

insures the adequate documentation of the nature, extent and cause of all medical conditions
or physical defects in question, as these may become the subsequent basis of claim against
the government later on.
2) The Disability Separation Boards will informally deliberate,

discuss and evaluate the military patients’ physical and mental condition based on clinical,
health and other records as appropriate. When a patients’ condition permits, he should be
given the opportunity to appear in person and present his views relative to his proposed
disposition.
3) Physical fitness or unfitness for further military duty

regardless of the individual’s motivation is determined on the basis of physical fitness
standards set forth in Section III of this regulation.
4) No individual classified physically unfit under the provisions

of this AFPR will be permitted to continue on active duty.
5) In interpreting evidence and regulations, the Disability

Separation Board will be guided by painstaking sensitiveness to the interests of the
government and equally those of the military patient. However, questions of doubt, which
cannot be decided factually, will be resolved in favor of the patient. In every particular case,
the actions of the board will be complete and thorough.
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c. Recording proceedings –
1) Disability Separation Board proceedings will be recorded on

AFP AGO Form 40, Report of Disability Separation Board Proceedings (See Appendix III),
which shall also serve as a Certificate of Discharge for Disability.
2) This report will clearly state whether:
a) Disability was or was not incurred in line of duty

together with the facts upon which a decision is based.
b) Disability is or is not due to his own misconduct.
c) Pre-existing disability, injury or disease was or was not

aggravated in the line of duty by active military service, together with the nature of the duty
causing aggravation.
3) If more than one disability is of record or is claimed by the

individual and found to exist by the Disability Separation Board, the information in (2)
above, if applicable will be set forth for each additional disability.
4) If the board finds that the patient’s disability is not progressive

and more or less permanent, and it does not preclude his satisfactory performance of duty
and will not jeopardize his health or well being by further continuance in the service, the
patient may be recommended for classification for general military service with waiver in
accordance with appropriate AFPRs.
5) All members of the Disability Separation Board will sign the

original and initial the duplicates of the proceedings.
6) The proceedings will be prepared in six (6) copies for

distribution as follows: Hospital file for The Surgeon General, AFP; The Adjutant General,
AFP; AFP Disability Rating Board, AFPMC, GHQ AFP; Secretary of National Defense;
and Office of the President of the Philippines.
d. Action by Commanding Officer/Commanding General, AFPMC –

The Commanding Officer/Commanding General, AFPMC, is responsible for all actions
leading to the speedy consummation of the disability separation proceedings.
1) If the Disability Separation Board recommends the separation

of the patient or individual due to physical disability, the proceedings of the board (in AFP
AGO Form 40) will be referred to the Commanding Officer for his approval.
2) This function may be delegated by the Commanding

Officer/Commanding General, AFPMC, either to the Deputy Commander or to the Chief,
Professional Service.
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e. Action of the CO, Detachment of Patients –
1) After the CO/CG, AFPMC, has approved the recommendation

of the Disability Separation Board for the separation of the individual due to physical
disability incurred in the service and in line of duty, the documents will be sent to the CO.
Head Registrar Department, Detachment of Patients AFPMC, AFP.
2) The latter will prepare and consolidate the necessary forms for
the retirement of such military patient, to include the Disability Separation Board
proceedings, Disability Separation Worksheet, Parts I, II, III, IV, and Report of Final
Physical Examination for Retirement, all of which will then be forwarded to The Surgeon
General, AFP for his appropriate dispositive action.
3) He shall furnish the Adjutant General, AFP an advance copy

of all patients schedules for separation due to physical disability so that immediate steps
could be taken to secure the data provided for in sub-para 5g (1) below.
4) He shall furnish The Adjutant General, AFP an advance copy

of all patients scheduled for separation due to physical disability so that immediate steps
could be taken to secure the data called for in sub-para 5g (1) below.
f. Action of The Surgeon General, AFP – If The Surgeon General, AFP

concurs with the recommendation of the Disability Separation Board as approved by the
CO/CG, AFPMC, he will indorse the papers to The Adjutant General, AFP. Otherwise, he
will send them back to the CO/CG, AFPMC for further study or re-evaluation.
g. Action of The Adjutant General, AFP –
1) The Adjutant General, AFP is the action officer on disability

separates. Upon receipt of the papers from The Surgeon General, AFP, The Adjutant
General, AFP will secure the following data concerning the prospective separates or retiree:
a) Statement of military and civilian services.
b) Clearance from The Inspector General, AFP, re-

pending cases, i.e., court-martial, civil, etc.
c) Financial clearance, etc.
2) If the individual has been cleared, The Adjutant General, AFP

prepares a letter addressed to the President of the Philippines, for the signature of the Chief
of Staff, AFP, recommending the separation or retirement of the disabled military personnel
under applicable sections of RA 340, as amended, to include the provisions of Section 8
thereof.
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3) After it has been signed by the Chief of Staff, AFP, the letter
of recommendation for separation of the individual due to physical disability, together with
the original disability separation papers from the AFP Medical Center, are forwarded to the
President of the Philippines through the Secretary of National Defense.
4) Upon approval by the President of the Philippines, The

Adjutant General, AFP issues the appropriate General Orders for the separation of the
disabled military person from the service.
6. FORM OF DISCHARGE CERTIFICATE (FOR ENLISTED PERSONNEL

ONLY):
a. In line of duty – An honorable discharge from the Armed Forces of

the Philippines will be given based on the approved proceedings of the Disability Separation
Board required in sub-para 5b Section II above.
b. Not in line of duty – An honorable discharge from the Armed Forces

of the Philippines will be given unless the disability is the result of misconduct occurring in
the enlisted man’s current period of service.
7. DIAGNOSIS NOT TO BE QUOTED IN DISCHARGE CERTIFICATE –

TERM TO BE USED.
a. The diagnosis given in the report of the Disability Separation Board

proceedings will not be quoted. The terms to be entered as the reasons and authority for
separation on AFP AGO Form Nr 55 will be written in full; for example: “Retired pursuant
to RA 340 as amended, in conjunction with the provision of Section 8. thereof.”
b. An enlisted man who is discharged for disability incurred in line of

duty and who requires outpatient treatment may, upon his written request, be furnished a
certificate containing a diagnosis of his disability, with instructions to present such
documents to an AFP medical facility. However, in those instances where the disclosure of
such information would prove injurious to the health of the person to whom it pertains, the
certificate will not be issued to the person concerned.
SECTION III
PHYSICAL FITNESS STANDARD FOR RETENTION AND/OR

SEPARATION INCLUDING REQUIREMENT
8. GENERAL – a. This section sets forth the medical conditions and

physical defects which, upon detection, declare a military person on active duty physically
unfit for further military service. An individual will not be declared physically unfit for
further military service under these standards if the disabilities were known at the time of
initial acceptance for military service; continuance under the general classification of
physically fit for general military service with waiver; when the medical condition or
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physical defects are essentially unchanged; and has not interfered with the individual’s
normal performance of duty.
b. These standards take into consideration the individual’s physical

fitness to perform normal military duty; the nature, degree and prognosis of the condition or
defect; and the effect of continued service in the military environment upon the health of the
individual. Most personnel may possess some physical imperfections which, although
ratable in the schedule for Rating Disabilities ad provided for by Executive Order 660 series
1953, do not per se, preclude the individual’s satisfactory performance of military duties.
The presence of physical imperfection, whether or not it is ratable, will routinely be made a
matter of record whenever discovered.
c. Lack of motivation for service should not influence the medical

examiner on evaluating disabilities under these standards. Poorly motivated individuals who
are physically fit for military duty will be recommended for administrative disposition.
d. Individuals on active duty, including active duty training, who are

physically unfit under these standards will be processed for disability separation in
accordance with the procedures contained in Section II above, for the purpose of
determining their eligibility for disability benefits under RA 573 or 610.
9. ABDOMEN AND GASTROINTESTINAL SYSTEM. -
a. The causes for the physical unfitness for further military service are:
(1) Achalasia (Cardio spasm): Dysphasia not controlled by

dilatation with continuous discomfort or inability to maintain weight.
(2) Amoebic abscess: Persistent abnormal liver function tests

after appropriate treatment.
(3) Biliary dyskinecia: Frequent abdominal pain not relieved by

simple mediation, or with periodic jaundice.
(4) Cirrhosis of the liver: Recurrent jaundice, demonstrable

esophageal various or history of bleeding therefrom: failure to maintain weight and normal
vigor.
(5) Gastritis: Severe chronic hypertrophic gastritis with

repeated symptomatology and hospitalization and confirmed by gastroscopic examination.
(6) Hepatitis chronic: When after a reasonable time following the

acute stage, symptoms persist, and there is objective evidence of impairment of liver
function.
(7) Hernia:
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(a) Hiatus hernia: If after operation, symptoms are not

relieved by simple dietary or medical means, or recurrent bleeding in spite of prescribed
treatment and/or repeated surgical proceedings.
(b) If operative repair is contra-indicated for medical

reasons or when not amenable to repair.
(8) Iloitis regional: Confirmed diagnosis thereof. However,

individuals on active duty who are able to maintain weight have no significant abdominal
pain, have no signs of anemia average no more than four (4) bowel movement per day, have
good understanding of the diseases and who do not require frequent medical attention and
who are special value to the service may be recommended for continuance on active duty.
(9) Pancreatitis, chronic: Frequent abdominal pain of a severe

nature; steaterrhea or disturbance of glucose metabolism requiring insulin.
(10) Peritoneal adhesions: Recurring episodes of internal

obstruction characterized by abdominal colicky pain, vomiting and intractable constipation
requiring frequent admission to the hospital.
(11) Proctitis, chronic: Moderate to severe symptoms of

bleeding, painful, defecation, tenesmas and diarrhon with repeated admission to the hospital
(12) Ulcer, peptic, duodenal, and gastric: Frequent recurrence of

symptoms (pain, vomiting, and bleeding) in spite of good medical and/or surgical
management and supported by laboratory and x-ray evidence.
(13) Ulcerative colitis: Confirmed diagnosis thereof. However,

an individual on active duty who is able to maintain weight has no significant abdominal
pain, has no signs of anemia, average no more than four (4) bowel movements per day, has a
good understanding of the disease and who is of special value to the service may be
recommended for continuance on active duty.
(14) Rectum, stricture of severe symptoms of obstruction

characterized by infractible constipation, pain on defecation, difficult bowel movements
requiring the use of laxative of enema, or requiring repeated hospitalization or surgical
treatment.
b. Gastrointestinal and abdominal surgery – The causes of physical

unfitness for further military service are:
(1) Colostomy partial, when more than mild symptoms of diarrhea

remain or if complicated by colostomy.
(1) Colostomy: Per se, when permanent.
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(2) Eleostomy, if permanent.
(3) Gastroctomy: Per se. However, individuals on active duty

who have had a partial gastroctomy and are able to exist on a normal diet without symptoms
of indigestion or loss of weight may be recommended for continuance on active duty if they
are of special value to the service.
(4) Gastrostomy, permanent.
(5) Gastroduoconostomy: Per se. However, individuals on

active duty who have no complications are without symptoms of indigestion, nausea and
vomiting, or weight loss, and who can select their diet from a formal diet may be
recommended for continuance on active duty if they are of special value to the service.
(6) Ileostomy, permanent.
(7) Pancreatonomy
(8) Pancreaticoduodonostomy and Pancreatico-gastronomy:

More than mild symptoms of digestive disturbance or requiring insulin.
(9) Pancreatinojejanostomy: If for cancer in the pancreas or if

more than mild symptoms of diagnostic disturbance and requiring insulin.
(10) Proctodiomy
(11) Proctopexy, proctoplasty, proctorrhapy, and proctoberry:

If focal continuance remains after treatment period.
10. BLOOD AND BLOOD FORMING DISEASE. Any of the following makes
the individual physically unfit for further military service when the condition is such as to
preclude satisfactory performance of military duty when response to therapy is
unsatisfactory or when therapy succeeds to require prolonged intensive medical supervision.
a. Anemia
b. Hemolyctic crisis, chronic and symptoms
c. Leucopenia, chronic and not responsive to therapy
d. Polypthenia
e. Purpura and other bleeding disease
f. Torambomboolic diseases
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g. Splenamegaly, chronic and not responsive to therapy.
11. DENTAL - Dental disease and abnormalities. Diseases or abnormalities

of the jaws or associated tissues render an individual physically unfit when permanently
incapacitated or interfering with the individual satisfactory performance of military duty.
12. EAR AND HEARING
a. Ears – The causes of physical unfitness for further military services

are:
(1) Infections of the external auditory canal: Chronic and sever,

resulting in thickening and excretion on the canal or chronic secondary infection requiring
frequent prolonged medical treatment or hospitalization.
(2) Malfunction of the acoustic nerve: Over 30 decibels hearing

level by audiometer in the better clearer hearing levels 5/15 ft or below by whispered voice
test if audiometer is not available above minimum which cannot be satisfactorily corrected
by a hearing aid or other measures, or complicated by vertigo otitis media.
(3) Mastoiditis, chronic: following mastoidoctomy: Constant

drainage from the mastoid cavity which is resistant to treatment requiring frequent
dispensary care or hospitalization and hearing level in the better ear of 30 decibels or more
or a hearing level of 5/15 or below by whispered voice test, if an audiometer is not available.
(4) Meniore’s syndrome: Severe recurring attacks requiring

hospitalization of sufficient frequency to interfere with the performance of military duty, or
when the condition is not controlled by any treatment.
(5) Otitis Media: Chronic, supporative, resistant to treatment

associated with impairment of hearing and necessitating frequent hospitalization.
(6) Perforation of the tympanic membrane, without any

impairment of hearing is not considered to render an individual physically unfit.
b. Hearing
(1) An individual on active duty who has an average hearing level

in the better ear for 30 decibels or more in the speech range or 5/15 ft or less by the
whispered voice test will be processed for further medical evaluation and disposition.
(2) An individual with an average hearing level in the better ear of

30 decibels or more whose hearing in the better ear cannot be improved by the use of
hearing aid to a level of 30 decibels or less in the speech reception score, is considered as
physically unfit for further military service.
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13. ENDOCRINE AND METABOLIC DISORDERS:
a. Aeromegaly: Severe with considerable incapacity after treatment.
b. Adrenel hyper function: Which does not respond to therapy or where

replacement therapy presents serious problems in management.
c. Diabetes insipicus: Unless mild and patient shows good response to

treatment.
d. Diabetes Mellitus: Confirmed. An individual on active duty whose

diabetes is mild, readily controlled by diet and/or hypolyeomic substances may be
recommended for continuance on active duty. However, an individual manifesting
retinopathy, intorempillary, glomerulosolerocis, or other evidence of complicating
involvement will not be continued.
e. Goiter: Symptoms persist after medical and/or surgical treatment.
f. Hyperinsullinism: When caused by a malignant tumor or when the

condition is not readily controlled.
g. Hyperparathyroidism: Per se, does not render physically unfit.

However, residuals or complications of the surgical correction of this condition such as renal
disease or bony deformation, usually is physically unfit for further military service.
h. Hyperthyroidism: Severe symptoms of hyper-thyroidism with or

without evidence of goiter which do not respond to treatment.
i. Hypofunction, adrenal cortex
j. Hypoparathyroidism: When not easily controlled by a maintenance

therapy.
k. Ostoomalacia: Residuals after therapy of such nature or degree as to

preclude the satisfactory performance of duty.
l. Pituitary tumors: Confirmed.
m. Hypothyroidism.
14. EXTREMITIES:
a. Upper extremities – The causes of physical unfitness for further

service are:
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1) Amputation
a) Loss of fingers which precludes ability to clench fist,

pick a pin or needle, or grasp an object.
b) Any loss greater than as specified above to include

hand, forearms, or arm.
2) Joint ranges of motion which do not equal or exceed the

measurements listed below (See Appendix I). Range of motion limitations temporarily not
meeting these standards because of disease or injury or remedial conditions do not make the
individual physically unfit.
a) Shoulder
o
Forward elevation to 90
o
Abduction to 90
b) Elbow
o
Flexion to 100
o
c) Wrist: A total of 15 (extension plus flexion)
d) Hand: Pronation to the first quarter of the normal arm:
4) An individual whose limitations of motion does not meet

prescribed standards for further military service may be recommended for continuance if
there is no evidence of active or progressive disease and provided the individual is of special
value to the service and can be appropriately assigned.
b. Lower Extremities – The cause of physical unfitness for further

military service are:
1) Amputation
a) Loss of toes which precludes the ability to run or walk

without a perceptible limp, and to engage on fairly strenuous jobs.
b) Any loss greater than as specified above to include

feet, leg or thigh.
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2) Foot
a) Hallux valgus moderate with exostosis or rigidity and

pronounced symptoms, or sever with arthritic infection.
b) Pos Planus: Symptomatis, more than moderate, with

prenation on weight bearing which prevents the wearing of a military shoes, or when
associated with vascular changes.
c) Talipos cavus when moderately severe, with moderate

discomfort on prolonged standing and walking metatarsalgia, and which prevents the
wearing of a military shoe
3) Internal derangement of the knee:
a) Residual instability following remedial measures, if

more than moderate in degree.
b) If arthritis has supervened. See sub-para 14c (I)(a),

Section II.
c) An individual who refuses necessary treatment will be

considered physically unfit only if his condition precludes satisfactory performance of a
military job.
4) Joint ranges of motion which do not equal or exceed the

measurement listed below: (See appendix I). However, ranges of motion limitations
temporarily not meeting those standards because of disease or remedial conditions do not
make the individual physically unfit.
a) Hip:
o
Flexion to 90
o
Extension to 10 (beyond 0)
b) Knee:
o
Extension to 10
o
Flexion to 90
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(c) Ankle:
o
Dorsification to 10
o
Planter Flexion to 10
Any individual whose limitation of motion does not meet the prescribed standard for
further military service may be recommended for continuance when there is no evidence of
active or progressive disease and who is able to walk without the use f cane or crutch, if he
is of special value to the service and he can be appropriately assigned.
5) Shortening of an extremity which exceeds 2 inches.
c. Miscellaneous (See subpara 14a and 14b, Sec III). The causes of
physical unfitness for further military service are:
1) Arthritis:
a) Arthritis due to infection (not including arthritis

due to gonococcie infection or tuberculosis) associated with persistent pain and marked loss
of functions, with objective X-ray evidence and documented past history of recurrent
episode.
b) Arthritis due to trauma: When surgical

treatment fails or is contraindicated and there is fractional importance of the involved joints
so as to preclude the satisfactory performance of duty.
c) Osteoarthritis: Frequent recurrence of

symptoms associated with impairment function supported by X-ray evidence and
documented history of recurrent incapacity for prolonged periods.
d) Rheumatoid arthritis or rheumatoid myositis:

Substantiated history of frequent recurrences and supported by objective findings.
2) Bursitis, per se, does not render the individual

physically unfit.
3) Caleification of cartilage does not, per se render the

4) Chendromalacia: Severe, manifested by frequent joint

effusion, more than moderate interference with function or with severe residuals from
surgery.
5) Fractures:
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a) Malanion of fractures: When after appropriate

treatment, there is more than moderate malanion with marked deformity and more than
moderate loss of function.
b) Non union of fracture: When after an

appropriate healing period, non-union of a fracture with adequate function.
c) Callus, excessive, following fracture: When it

interferes with function, and has not responded to treatment and observation for an adequate
period of time.
6) Joints:
a) Athropasty: Severe pain, limitation of motion

and loss of function.
b) Bony or fibrous anklosis: Painful major joints

in unfavorable position and the condition have not responded to treatment.
c) Contracture of joint: More than moderate, loss
of function is severe and the condition is not remediable by surgery.
d) Loose foreign bodies within a joint:

Complicated by arthritis to such a degree as to preclude favorable results of treatment or not
remediable and seriously interfering with function.
7) Muscles:
a) Flaccid or paralysis of one or more muscles:

More than moderate loss of function which precludes the satisfactory performance of duty
following surgical correction or if not remediable by surgery.
b) Splastic paralysis of one or more muscles:

More than moderate with pronounced loss of function which precludes the satisfactory
performance of military duty.
c) Progressive muscular dystrophy: Confirmed.
8) Mystonia congenital: Confirmed
9) Ostoitis deformance (Pagat’s disease): Involvement in

single or multiple bones with resistant deformities or symptoms severely interfering with
function,
10) Ostoitis fibrous cystica: Per se, does not render the
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15. EYES AND VISION:
a. Eyes – the causes of physical unfitness for further military service are:
1) Active eye disease or any progressive eye disease regardless

of the stage of activity, resistant to treatment which affects the distant visual acuity or visual
field of an eye to any degree when:
a) The distant visual acuity in the unaffected eye cannot

be corrected to 20/40 or better.
b) The diameter of the visual field in the unaffected eye is

less than 20 degrees.
2) Apnakia, bilateral
3) Atrophy of optic nerve due to any cause.
4) Chronic congestive glaucoma.
5) Congenital and development defects do not per se, render the

6) Degenerations: When visual loss exceeds the limit shown

below or when vision is correctible only by the use of contact lenses, other special corrective
devices (telescopic lenses, etc.).
7) Disease and infections of the eyes. When chronic more than

mildly symptomatic, progressive and resistant to treatment after a reasonable period.
8) Ocular manifestation of endocrine or metabolic disorders do

not in themselves, render the individual physically unfit. However, the residuals or
complications thereof or the underlying disease may make one physically unfit.
9) Residuals or complications of injury to the eye which are

progressive or which being vision below the criteria in sub-para 15b, Section III.
10) Retina: detachment of:
a) Unilateral:
(1) When vision in the better eye cannot be

corrected to at least 20/40;
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(2) When the visual field in the better eye is

constricted to less than 20 in diameter;
(3) When uncorrectable diplopia exists; or
(4) When the detachment is the result of

documented organic progressive disease or new growth, regardless of the condition of the
better eye;
b) Bilateral: Regardless of etiology or result of corrective

surgery.
b. Vision – The causes of physical unfitness for further military service

are:
1) Anisolkenia: Subjective eye discomfort, neurologic

symptoms, sensations of motion sickness and other gastrointestinal disturbances, functional
disturbances, and difficulties in form senses, and not corrected by isolkenic lenses.
2) Enocular diaplopia: Not corrective by surgery, and which is

sever, constant, and in zone less than 20 from the primary position.
3) Color blindness: Per se, does not render the individual

physically unfit.
4) Loss of an eye: Per se. An individual whose loss of an eye

was due to other progressive eye disease, who has a satisfactory prosthesis and who adjusts
well to the wearing of the prosthesis may be recommended for the continuance if he is of
special value to the service.
5) Night blindness: Of such a degree that the individual

physically unfit. Recommend administrative separation if appropriate.
6) Epididynitis: Per se, does not render the individual physically
7) Glycosuria: Per se, does not render the individual

physically unfit.
8) Hypospadias: Accompanied by evidence of chronic infection

of the genitourinary tract or instances where the urine is voided in such a manner as to soil
cloth on surroundings and the condition is not amenable to treatment.
9) Discontinuance of urine. Due to disease or defect not

amenable to treatment and of such severity as to necessitate recurrent absence from duty.
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10) Kidney
a) Calculus in kidney,. Bilateral, symptomatic and not

responsive to treatment.
b) Congenital specially of the kidney symptomatic and

resulting in frequent or recurrent infections, or when there is evidence of destructive
unopathy.
c) Cystic: Kidney (polycystic kidney)
1. Symptomatic, impaired renal function, or if the

focus of frequent infections.
2. Asymptomatic, history of equipped.
d) Hydribiogisus: More than mild bilateral and causing

continuance of frequent symptoms.
e) Hypoplastic on the kidney: Symptomatic, and

associated with elevated blood pressure or frequent infections and not controlled by surgery.
f) Pyclonophritis or pyclitis: Chronic, more than mild

which has not responded to medical or surgical treatment, which is evidence of
hypertension, eye ground charges, or cardiac abnormalities.
g) Perirenal abscess residuals of a degree which interferes

with performance of duty.
h) Tyonophrosis: More than minimal and not responding

to treatment following surgical drainage.
i) Nephrosis
j) Chronic glomorulonophritis.
11) Monorausal syndrome, either physiologic or artificial. More

than mild mentalgic constitutional symptoms.
12) Menstrual cycle irregularities including amonorrhea,

monorrhagic, duekorrhea, metarrnagia, etc., per se, does not render the individual physically
fit.
13) Pregnancy: A confirmed diagnosis of pregnancy provides the

basic for administrative separation in accordance with existing policies concerning
pregnancy.
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14) Sterility: Per se, does not render the individual physically
unfit.
15) Structures of the urethra or ureter: Severe and not amenable to

treatment.
16) Urethritis, chronic not responsible to treatment and

necessitating frequent absence from duty.
17) Urinary bladder calculus or diverticulus does not render the

b. Genitourinary and Gynecological surgery – The causes of physical

unfitness for further military service are:
1) Cystoctomy
2) Cystoplasty - Reconstruction is unsatisfactory or if residual

urine or infection persists.
3) Hysterectomy, per se, does not make the individual physically

unfit, however, residual symptoms or complications may render the individual physically
unfit.
4) Nephrectomy – Performed as a result of trauma, simple

pyogenic infection, unilateral hydronophrosis, or nonfunctioning kidney when after the
treatment period the remaining kidney is considered abnormal. Residuals of nephrectomy
performed for polycysic disease, renal tuberculosis and malignant neoplasa of the kidney
must be individually evaluated by a genitourinary consultant and physical unfitness must be
determined on the basis of the concepts contained in subparas 8a and b, Sec III, above.
5) Nephrestomy – If permanent drainage persists.
6) Oophorectomy – When following treatment and convalescent

period, there remain more than mild mental or constitutional symptoms.
7) Psclostomy – If permanent drainage persists.
8) Ureterectomy – If the opposite kidney is abnormal.
9) Ureterocolostomy
10) Ureterocystostomy – When both ureters were noted to be

marked dilate with irreversible changes.
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11) Ureterplasty:
a) When unilateral operative procedure is unsuccessful

and neprectomy is resorted to and the remaining kidney is abnormal after an adequate period
of treatment.
b) When the obstructive condition is bilateral the residual

obstruction or hydronephroses must be evaluated on an individual basis by a genitourinary
consultant and physical fitness for further military service determined in accordance with the
concepts in sub-para 8a. Section III.
12) Ureterosigmoidosiony
13) Ureterestomy – External or cutaneous.
14) Urethrestomy – Complete amputation of the penis or when a

satisfactory urethra cannot be restored.
15) Physical fitness for further military service following other

genitourinary and gynecological surgery will depend upon an individual evaluation of the
etiology completion and residuals.
16. HEAD AND NECK –
a. Head – Plating of the skull, loss of substance of the skull, and the
decompressions do not in themselves render the individual physically unfit. However the
residual neurologic signs and symptoms may render the individual physically unfit, See para
22 Sec III, below.
b. Neck – The causes of physical unfitness for further military services

are:
1) Cervical ribs, per se do not render the individual physically

unfit.
2) Terticollis (wry neck) – Severe fixed deformity with cervical

scoliosis, flattening of the head and face, and loss of cervical mobility.
17. HEART AND VASCULAR SYSTEM -
a. Heart – the causes of physical unfitness for further military service

are:
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1) Arteriosclerotic heart diseases: Associated with myocardial

insufficiency (congestive heart failure), repeated anginal attacks, or objective evidence of
past myocardial infection.
2) Auricular fibrillation and auricular flutter: Associated with

organic heart disease, and not adequately controlled by medication.
3) Endocarditis: Bacterial endocarditis resulting in myocardial

insufficiency.
4) Heart block: Associated with other signs and symptoms or

organic heart disease or syncope (Stokes-Adams).
5) Infarection of the myocardium: Documented, symptomatic

and acute. An individual on active duty, who recovers from this condition without any
residuals, signs, or symptoms may be recommended for continuance on active duty if he is
of special value to the service.
6) Myocarditis and degeneration of the myocardium: Myocardial

insufficiency at a functional level of Class II or worse. (See Appendix II).
7) Paroxysmal Techycardia, ventricular or atrial: Associated

with organic heart disease or if not adequately controlled by medication.
8) Paricarditis:
a) Chronic constructive pericarditis unless successful

remedial surgery has been performed and the individual is able to perform at least relatively
sedentary duties without discomfort or dyspnea.
(b) Chronic scrues pericarditis
9) Pneumatic valvulities: Inability to perform duties within the

definitions of functional Class IIc, (See Appendix II).
10) Ventricular premature contractions: Frequent or continuous

attacks, whether or not associated with organic heart disease, accompanied by discomfort or
fear of such degree as to interfere with the satisfactory performance of duties.
b. Vascular system – The causes of physical unfitness for further

1) Arteriosoclerioste obliterans: Intermittent claudication of

sufficient severity to produce discomfort and disability during a walk of 200 yards r less on
level ground at 112 steps per minute.
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2) Coarotation of the aorta, unless satisfactorily treated by

surgical correction.
3) Aneurysm aorta. An individual on active duty who has

undergone successful surgical treatment and who is of special value to the service may be
recommended for continuance on active duty.
4) Periatteritis nodesa, symptomatic.
5) Chronic venous insufficiency (post-phlebitic syndrome):

When more than mild in degree and symptomatic despite elastic support.
6) Raynaud’s phenomena: Manifested by trophic changes of the

involved parts characterized by scarring of the skin or ulceration.
7) Thromboangitis obliterana: Intermittent claudication of

sufficient severity to produce a discomfort and disability during a walk at w00 years or less
on level ground at 112 steps per minute, or with other complications.
8) Varicose veins: When more than mild in degree and

symptomatic despite elastic support.
c. Miscellaneous – The causes of physical unfitness for further military

services are:
1) Anedrysms:
a) Acquired arterivenous aneurysm when more than

minimal vascular symptoms remain following remediable treatment if associated with
cardiac involvement.
b) Other aneurysms of the artery will be individually

evaluated based upon the vessel involved and the residuals remaining after appropriate
treatment:
2) Erythronelalgia: Persistent burning in the soles of palms not

relieved by treatment.
3) Hypertensive cardiovascular disease and hypertensive vascular

disease: Variable systolic blood pressure with diastolic pressure consistently over 100 mm
mercury in spite of adequate therapy, Grade II (Keith-Wagner-Barker) changes in the fundi
or more than minimal changes in the brain, heart or kidneys.
.
4) Rheumatic fever, active, with or without heart damage:
Recurrent attacks.
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5) Residuals of surgery of the heart, pericardium, or vascular

system resulting in inability of the individual to perform duties without discomfort or
dyspnea.
19. HEIGHT, WEIGHT AND BODY BUILD.
a. Height, under-height or over-height: Per se does not render the

b. Weight, overweight or underweight: Per se, does not render the

individual physically unfit. However, the etiology factor may in itself render the individual
physically unfit.
c. Body Build
1) Obesity: Per se, does not render the individual physically

unfit. However, the etiology factor in itself may render the individual physically unit.
2) Deficient muscular development which is the result of injury

or illness does not in itself render the individual physically unfit. However, as a residual
complication, injury or illness, it may contribute to overall physical unfitness.
20. LUNGS AND CHEST WALL –
a. Tuberculous Lesions – The causes of physical unfitness for further

1) Pulmonary tuberculosis active, all types
2) Tuberculous empyeme
3) Tuberculous pleurisy
4) Tuberculous, fibrotic parachymal lesions exceeding a total

area of 5 square centimeters and subject to more than two reactivations and readmissions to
hospital yearly.
b. Nontuberculous Lesions – The causes of physical unfitness for further

1) Asthma: Associated with emphysoma of sufficient

degree to interfere with performance of duty or frequent attacks not controlled by oral
medications.
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2) Atelectasis or massive collapse of the lungs. Moderately

symptomatic with or without paroxvsmal cough at frequent intervals throughout the day,
mild emphysema, or loss in weight.
3) Bronchieotasis and bronchiolactasis: Cylindrical or secular

type which is moderately symptomatic, with or without paraxyssal cough at frequent
intervals throughout the day, mild emphysema, recurrent pneumonia, loss in weight or
frequent hospitalization.
4) Bronchitis: Chronic state with persistent cough, considerable

expectoration, more than mild emphysema, or dyspnea at rest or on a slight exertion.
5) Cystic disease of the lungs, congenital Involving more than

one lobe in a lung.
6) Diaphragm, congenital defect: Symptomatic.
7) Hemopneneumothorax, nomothoorax, and pyopneumothorax:

More than moderate pleuritis residuals with persistent underweight, marked restriction or
respiratory excusions and chest deformity, or marked weakness and fatigability on slight
exertion.
8) Histoplasmosis: Chronic disease not responding to treatment.
9) Pleurisy, chronic or pleural adhesions: More than moderate

dyspnea or pain on mild exertion associated with definite evidence or pleural adhesions.
10) Pneumothorax, spontaneous: Recurring spontaneous

pneumothorax requiring hospitalization or outpatient treatment of such frequency as to
interfere with the satisfactory performance of duty.
11) Pulmonary calcification: Multiple calci-fications associated

with significant respiratory embarrassment or active disease not responsive to treatment.
12) Pulmonary emphysema: Evidence of more than mild

emphysema with dyspnea on moderate exertion.
13) Pulmonary fibrosis: Linear fibrosts or fibrocalcific residuals

of such degree as to cause more than moderate dyspnea or mild exertion.
14) Pneumocotosis: More than moderate, with moderately severe

dyspnea on mild exertion, or more than moderate pulmonary emphysema.
15) Sarcoidosis: Not responding to therapy or complicated by

residual pulmonary insufficiency.
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16) Stenosis, bronchus: Sever stenosis associated with repeated

attacks of bronchopulmonary infections requiring hospitalization of such frequency as to
interfere with the satisfactory performance of duty.
17) Senosis, trachea.
c. Surgery of the lungs and chest – The causes of physical unfitness for
further military service are: Lobectomy. If pulmonary function is seriously impaired or if
performed for malignancy.
21. MOUTH, NOSE, PHARYNX, TRACHEA, ESOPHAGUS AND LARYNX

– The causes of physical unfitness for further military service are:
a. Esophagus
1) Achalasia unless controlled by medical therapy.
2) Esophagitis severe.
3) Diverticulum of the esophagus of such a degree as to cause

frequent regurgitation, obstruction, and weight loss, which does not respond to treatment.
4) Structure of the esophagus of such degree as to almost restrict

diet to liquids, require frequent dilatation and hospitalization, and cause the individual to
have difficulty in maintaining weight and nutrition. When the condition does not respond to
treatment.
b. Larynx:
1) Paralysis of the larynx characterized by bilateral vocal cord

paralysis seriously interfering with speech and adequate airway.
2) Stenosis of the larynx of a degree causing respiratory

embarrassment upon more than minimal exertion.
c. Obstructive edema of Sotitis: If chronic, not amenable to treatment

and requiring tracheotomy.
d. Rhinitis: Atrophic rhinitis characterized by bilateral strophy of nasal

mucus membrane with severe crusting, concomitant severe headache, and foul, fetid odor
with associated pareinusitis.
e. Sinusitis: Severe, chronic sinusitis which is supportive, complicated

by polyps, and which does not respond to treatment.
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22. NEUROLOGICAL DISORDERS – The causes of physical unfitness for

further military service are:
a. General – Any neurological condition, regardless of etiology, when

after adequate treatment there remain residuals, such as persistent and severe headaches,
convulsions not controlled by medication, weakness or paralysis of important muscle
groups, medication, weakness or paralysis of important muscle groups, deformity, in
coordination, pain or sensory disturbance, disturbance of consciousness, speech or mental
defects, and personality changes of such a degree as to definitely interfere with the
satisfactory performance of duty.
b. Convulsive disorders (except those caused by and exclusively

incident to the use of alcohol) – When seizures are not adequately controlled (complete
freedom from seizure of any type) by standard drugs which are relatively nontoxic and
which do not require clinical and laboratory checks. However, an individual on active duty
who has infrequent seizure while under medication may be recommended for continuance
on active duty if he is deemed to be of special value to the service.
c. Narcology – When attacks are not controlled by medication.

However, an individual on active duty who has infrequent attacks when under medication
may be recommended for continuance on active duty if he is deemed to be of special value
to the service.
d. Peripheral nerve condition
1) Character and behavior disorders are considered to render an

individual administratively rather than physically unfit. When manifestation are so severe as
to significantly interfere with the effective performance of duty, a recommendation for
administrative separation through administrative channels is appropriate.
2) Transient personality disruptions of a non-psychotic nature

and situational maladjustment due to acute or special stress do not render the individual
physically unfit.
3) Sexual deviate: Confirmation of abnormal sexual practices

which are not a manifestation of psychiatric disease provides a basis for medical
recommendation for administrative separation through administrative channels.
e. Disorders of intelligence – Individuals determined to have primary

mental deficiency or special learning defect of such degree as to interfere with their
satisfactory performance of military duty are administratively rather than physically unfit
and should be recommended for administrative separation through administrative channels.
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23. SKIN AND CELLULAR TISSUES – The causes of physical unfitness for
further military service are:
a. Acne: Severe, unresponsive to treatment interfering with the

satisfactory performance of duty or the wearing of the uniform or other military equipment.
b. Atopic dermatitis: More than moderate or requiring periodic

hospitalization.
c. Amyloidosis: Generalized
d. Cystic and tumors: See sub-para 27a and b, Sec III.
e. Dermatitis herpetifersis: When symptoms fall to respond to

medication.
f. Dermatomysitis. Confirmed.
g. Dermagraphism: Interfering with the satisfactory performance of

military duty
h. Eczema chronic: Regardless of the, when there is more than minimal

involvement and the condition is unresponsive treatment and interfered with the satisfactory
performance of duty.
i. Epidermolysis bullosa: Confirmed
j. Erythema multiforme: More than moderate chronic or recurrent.
k. Extoliative dermatitis: Of any type, confirmed.
l. Fungus infections, superficial or systematic types: If not responsive

to therapy and interfering with the satisfactory performance of duty.
m. Hidradenitis supporative and folliculitis decalvans: More than

minimal degree and interfering with the satisfactory performance of duty, or wearing
military equipment.
n. Hyperhidrosis: Of the hands or feet when severe and complicated by

a dermatitis or infection, either fungal or bacterial, not amenable to treatment.
o. Leukemia cutis and mycosis fungoides: In the tumor stage.
p. Lichen plarus: Generalized and not responsive to treatment.
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q. Lapus erythematosus: Acute sub-acute and occasionally the chronic

discold variety with extensive involvement of the skin and mucous membranes or when the
condition does not respond to treatment after an appropriate period of time.
r. Neurofibromatosis (Von Recklinghausen’s Disease): If repulsive in

appearance or when interfering with the satisfactory performance of duty.
s. Penniculitis, nodular, non-suppurative, febrile, relapsing: Confirmed.
t. Paraosirkasis: Extensive and when interfering with the satisfactory

u. Pamphigus vulgaries, pemphigus fellacus, pemphigus vegetance and

pemphigus erythamatesus: Confirmed
v. Psoriasis: Extensive and not controlled by treatment and if interfering

with the satisfactory performance of duty
w. Radiodermatitis: If the site of malignant degeneration or if

symptomatic to a degree not amenable to treatment.
x. Scars and Keloid: So extensive or adherent that they seriously

interfere with function or with the satisfactory performance or preclude the wearing of
necessary military equipment.
y. Scleroderma: Generalized or of the linear type which seriously

interfere with the function of extremity.
z. Tuberculosis of the skin: See sub-para 26a (7) (c), Sec III.
aa. Ulcers of the skin: Not responsive to treatment after an appropriate

period of time interfering with the satisfactory performance of duty.
bb. Urticaria: Chronic, severe, and not amenable to treatment.
cc. Xanthoma: Regardless of type only when interfering with the

dd. Other skin disorders: If chronic, or of a nature which requires

frequent medical care or interferes with the satisfactory performance of duty.
24. SPINE, SCPULAE, RIBS AND SACROILLAC JOINTS – the causes of

physical unfitness for further military service are (See also sub-para 14c).
a. Abdominopelvic amputation
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b. Congenital anomalies
1) Dislocation, congenital of hip
2) Spina bifida: Associated with pain to the lower extremities,

muscular spasm, and limitation of motion which has not been amenable to treatment or
improved by assigned restrictions.
3) Spendylolidthesis or spondylolysis: More than mild

displacement and more than mild symptoms on normal activity.
. 4) Others: Associated with muscular spasm, pain to the lower

extremities and limitation of motion which have not been amenable to treatment or
improved by assignment limitations.
c. Coxa vera: More than moderate with pain, deformity, and arthritis
changes.
d. Disarticulation of hip joint.
e. Herniation of nucleus pulposus: More than mild symptoms with

sufficient objective findings following appropriate treatment or reliable measure, of such a
degree as to interfere with the satisfactory performance of duty.
f. Kyphosis: More than moderate, interfering with function, or causing

unmilitary appearances.
g. Scoliosis: Sever deformity with over two (2) inches deviation of tips
of spanous processes from the midline.
25. Systemic disease –
a. The causes of physical unfitness for further military service are:
1) Blastomycosia:
2) Crusellosis: Chronic with substantiated recurring febrile

episodes more than mild fatigability, lassitude, depression or general malase.
3) Leprosy of any type
4) Myasthenia gravia: Confirmed
5) Porphyria cutanea: Confirmed
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6) Sarcoidosis: Symptomatic and not responding to therapy

complicated by residual pulmonary fibrosis:
7) Tuberculosis
a) Meningitis, tuberculosis.
b) Pulmonary tuberculosis, tuberculosis empyema, and

tuberculous, pleurisy. (See sub-para 20a, Sec III).
c) Tuberculosis of the male genitalia: Involvement of

prostrate or seminal vesloles and other instance not corrected by surgical excision when
residuals are more than minimal or are symptomatic.
d) Tuberculosis of the larynx, female genitalia, and

kidney.
e) Tuberculosis of the lymph nodes, skin, bone joints,

intestines, eye, and peritneous or mesenteric glands will be evaluated on an individual basis
considering the associated involvement, residuals and complications.
b. General and miscellaneous conditions and defects – the cause of

physical unfitness for further military service are”
1) Allergic manifestations -
a) Allergic rhinitis, See sub-para 21d and e.
b) Asthma: See sub-para 20b(1). Sec III
c) Allergic dermatoses. See para 24, Sec III.
d) Visceral, abdominal or cerebral allergy: Sever, or not

responsive to therapy.
2) Cold injury residuals (frostbite, chilbrain, immersion foot, or

trench foot) with chronic objective and subjective finding, or loss.
3) Miscellaneous medical conditions and physical defects, not

elsewhere provided for in this section, which -
a) Obviously precludes the individual’s satisfactory

b) Would compromise the individual’s health and well-

being if he were to remain in the military service.
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c) Would prejudice the interest of the government

individual were to remain in the military service.
Questionable cases not falling within the above may be referred to The Surgeon
General, AFP for an opinion of physical fitness prior to Medical Board processing.
26. TUMORS AND MALIGNANT DISEASE –
a. Malignant Neoplasma – The causes of physical unfitness for further

military service are: Malignant growth when inoperable, metastasized beyond regional
nodes, recur subsequent to treatment, or the residuals of the remedial treatment are in
themselves incapacitating. The complete removal of malignant growth without metastasis
does not render the individual physically unfit. Individuals on active duty who refuse
treatment will be considered as physically unfit only if their condition preclude their
b. Neoplastic conditions of lymphoid and blood – forming tissues -

neoplastic condition of the lymphoid and the blood-forming tissues are generally considered
as rendering an individual physically unfit for further military duty. An individual on active
duty who is relatively asymptomatic, who is of special value to the service, and who can be
assigned where adequate medical follow-up facilities are available, may be recommended
for continuance on active military duty.
1) Benign tumors, except as noted below, are not generally

causes for physical unfitness because they are usually remediable.
2) The following, upon diagnosis, thereof, are considered to

render the individual physically unfit for further military service:
3) The following, upon diagnosis, thereof, are considered to

render the individual physically unfit for further military service:
a) Ganglloeuroma
b) Meningal fibroplastoma, when the brain is involved.
27. VENEREAL DISEASE – The causes of physical unfitness for further

a. Aneurysm of the aorta due to syphilis.
b. Atrophy of the optic nerve due to syphilis.
c. Syptomatic neurosyphylis in any form.
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d. Complications or residuals of venereal disease of such chronicity or

degree that the individual is incapable of performing useful military duty.
28. ACQUIRED IMMUNE DFICIENCY SYNDROME, PARKINSONS

DISEASE, HIV, CANCER.
29. SUPERSESSION – Cir Nr 1 dtd 23 Jul 62 is hereby superseded.
30. EFFECTIVITY – This AFPR G takes effect upon publication.

General, AFP
Chief of Staff
OCTAVIUS S DAUZ
Captain PN (GSC)
DISTRIBUTION:
“A”
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DEPARTMENT OF NATIONALDEFENSE
AGPCR2 26 August 1991
CIRCULAR
NUMBER 14
COMMANDERS’ INVOLVEMENT IN AFPCES OPERATIONS
1. REFERENCE: Letter from the Commander and General Manager, AFPCES

dated 27 May 91, Subj: Commander’s Involvement in AFPCES Operations.
2. PURPOSE: This implements the above-mentioned reference.
3. SCOPE: This applies to all Camp Commanders in military camps, bases or

stations and unit commanders.
4. POLICIES:
a. The physical security of the AFP Commissary and Exchange Service

(AFPCES) outlets inside military camps, bases or stations shall continuously be provided by
the Camp Commander concerned.
b. Camp Commander concerned shall ensure prevention of black-

marketing of commissary goods through enforcement of access control at camp, bases or
stations gates.
c. Camp Commander shall ensure the necessary electrical, water supply

services, garbage collection, telephone and communication services necessary in the smooth
operation of AFPCES outfit. These utilities availed be paid for by AFPCES concerned at
authorized rates and in accordance with camp, base or station regulations.
d. Unit Commander in the area shall lend transportation support to

AFPCES operation through lateral coordination.
e. AFPCES outlets presently occupying buildings within the camp, base

or station shall remain to be occupied by them.
f. Patronization of AFPCES outlet shall be encouraged by all AFP unit

commanders.
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g. Battalion commanders shall monitor operations of AFPCES outlets in

their area and report/submit observation, suggestion and recommendation to GM AFPCES,
copy furnish Chairman, Board of Trustees, AFPCES, CGEA, QC.
5. RESCISSION: All previous directives and such other AFP rules and
regulations in conflict with this directive are hereby rescinded.
BY ORDER OF SECRETARY OF NATIONAL DEFENSE:
OFFICIAL: GUILLERMO G FLORES


Colonel, PAF (GSC)
DISTRIBUTION:
“A”
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AFPRB/AGAI 27 October 1987
CIRCULAR
NUMBER 24
REIMBURSEMENT OF HOSPITALIZATION EXPENSES

OF MILITARY PERSONNEL AND THEIR DEPENDENTS
1. Purpose. –
a. This Circular prescribes the guidelines and procedures to be followed

in the reimbursement of hospitalization expenses incurred by military personnel and their
dependents.
b. To provide a back-up system to the logistics support system of AFP

hospitals.
2. Scope. –
a. Reimbursable hospitalization expenses as stated in this Circular shall

be limited to services, medicines and supplies that are not available to AFP facilities and are
not within the authorized benefits provided by Medicare and ECG.
b. Medical expenses as stated in this Circular shall include expenses for

medicines, medical/dental supplies, professional fees for patients confined in civilian
hospitals in accordance with para 2d below, laboratory fees, and other tests and special
procedures when said services are very necessary but are not available in AFP hospitals.
c. For military personnel confined in civilian hospitals in accordance

with para 2d below, medical expenses shall also include hospital care and ambulance
services. Hospital care expenses, particularly room expense shall be limited only to ward
rates, and in case of communicable diseases, this shall be limited to the lowest rate for
private rooms.
d. Cases covered by this Circular are as follows:
1) Active military personnel confined in AFP hospitals.
2) Active military personnel admitted as emergency cases in

private hospitals in areas where there are no AFP hospitals, provided the cause of the
emergency is service connected, and; provided further that the patient is immediately
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evacuated to an AFP hospital as soon as transportation is made available, and the transfer is
medically advisable.
3) Active military personnel admitted as emergency case in

private hospitals in areas where there are AFP hospitals, provided that the management of
the patient is not within the capability of the hospital and the patient is immediately
evacuated to an AFP hospital as soon as transportation is made available and the transfer is
medically advisable.
4) Military dependents confined in AFP hospitals.
3. Authority. –
a. AFPR G 160-162 dtd 26 October 1987.
b. Cir Nr 2, GHQ AFP dtd 23 May 78.
c. PD 626 dtd 27 Dec 74, as amended.
d. Ex-O Nr 1002 dtd 25 Jan 85,
e. Ex-O Nr 1015 dtd 22 Mar 85.
f. Medicare Cir Nr 226, dtd 29 Apr 85.
g. Circ Nr 6 GHQ AFP dtd 24 Jul 85.
4. Definition of Terms. –
a. Attendance – Refers to the medical and/or dental service rendered to a

patient, including consultation, physical examination, treatment, nursing and hospital or
dispensary case, X-ray, laboratory and other diagnostic procedures, and the furnishing of
medicine.
b. Professional Service – Includes consultation and physical examination

(excluding X-ray, laboratory and other diagnostic procedures).
c. Hospitalization – The rendering of medical attendance after admission

in any AFP medical and dental facilities/clinics.
d. Direct Dependents – For purposes of this Circular, direct dependents

of military personnel are:
1) the legitimate spouse.
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2) unmarried children below 21 years old.
3) children above 21 years of age but who are suffering from

congenital physical or mental disability or disability acquired before the age of 21.
4) parents who are living with and totally dependent on them for
support.
e. Employees Compensation Program (ECP) – The tax-exempt

compensation program for employees and their dependents created under PD 626 dtd 27
Dec 1974.
f. Employees Compensation Commission (ECC) – The body that

formulates the policies of the ECP and review appealed cases from the GSIS and the SSS.
g. Medicare Commission – The Philippine Medical Case Commission

created under RA Nr 6111.
h. Program I – Medical Care benefits extended to all members of the

GSIS and SSS, and all their legal dependents.
i. Beneficiary – Any person entitled to medical care benefits under PD

1519.
j. Medicare Benefits – Services relative to illness or injury including

major dental surgery or operation which need hospitalization subject to reasonable
limitations as well be imposed by the technical organization or finances of the Philippine
Medical Care Plan.
5. Policies. –
a. Medical and dental attendance rendered by military hospitals to

military personnel and their dependents are free of charge. These include professional
services, medicine, and medical supplies that are needed by the patient while in
confinement.
b. The hospital commander, through the designated Special

Disbursement Officer (SDO) shall see to it that the requirements of all military personnel
and their dependents are provided for, and to be limited only by budgetary and fiscal
restrictions.
c. Military personnel are authorized reimbursement of hospitalization

expenses incurred in both military and civilian hospitals over and above, and outside what is
authorized by the Employee Compensation Commission and Medicare Commission.
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d. Military dependents are authorized reimbursement of hospitalization

expenses incurred in military hospitals over and above, and outside what is authorized by the
Medicare Commission.
6. Reimbursement Procedure. –
a. Prepare an itemized voucher for claim of reimbursement which shall

include the following documents:
1) Original invoice receipts of medicines, medical supplies and

services received within the time the patient was confined, based on the attending
physician’s prescription.
2) True copy of medical certificate and/or clinical record.
3) Certification of the Admin/Personnel Officer of the Unit

Medical Officer or of the Chief Surgeon that the patient was confined during the dates the
expenses were incurred.
b. The voucher will be submitted to the Office of the Major Service

Chief Surgeons/ROC Surgeon/The Surgeon General immediately after the patient shall have
been released from confinement or hospitalization. The Surgeon shall certify the correctness
of the claims. Before recommending approval of any claim, they shall ascertain that the
sickness, disease or injury was:
1) Not self inflicted or result of the personnel’s abuse of

authority, misconduct, willful failure, gross negligence, use of drugs or liquor, or immoral
acts or habits.
2) Not incurred or contracted during his absence without

authority from his assigned place of duty.
c. The voucher will be forwarded to RUC/Major Service/GHQ

personnel office for approval and appropriate endorsement to RUC/Major Service/GHQ
Comptroller for funding. Priority of funding and payment of claims shall be in accordance
with the following classification of hospital cases as determined and indicated by the Chief
Surgeons/Surgeon General.
1) Combat Related Cases – These include all cases of patients

suffering from battle injuries and combat zone acquired diseases like malaria, dysentery, and
injuries during accidents while in the actual performance of official duties.
2) Emergency Cases – Those that need immediate medical

treatment necessitating the saving of life and limb.
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3) Elective Cases – Surgical cases scheduled by military

physicians, e.g., cysts, cataract extraction, goiter operation.
7. Responsibilities. –
a. DCS for Personnel, as program director for Health Services, shall

program funds to support reimbursement of hospitalization expenses of military personnel
and their dependents.
b. Commanders shall be pecuniarily liable for claims which have been

paid not in accordance with the provisions of this Circular without prejudice to being
criminally/administratively charged therefrom.
8. Effectivity. – 26 October 1987.
BY ORDER OF SECRETARY OF NATIONAL DEFENSE:

General, AFP
Chief of Staff
(SGD) JULIAN M MAALA

Colonel, PC (GSC)
DISTRIBUTION:
“A”
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Quezon City
28 August 1971
CIRCULAR
NUMBER 5
MAXIMUM HOSPITALIZATION
1. PURPOSE. This Circular prescribes the policies on maximum

hospitalization of military personnel in the active service and veterans.
2. SCOPE. The length of maximum hospitalization is determined by sound

medical judgment after a thorough evaluation of the clinical history, progress notes,
laboratory reports and X-ray findings in such individual case. The maximum allowable
period of hospitalization may, therefore, vary from one (1) day to one year.
3. RESPONSIBILITY. The Commanding Officer, V Luna Medical Center,

shall establish priority of admission based upon:
a. Date of application.
b. Nature of illness or injury to determine necessity of hospitalization.
c. Existing facilities. Thirty (30) beds, out of the authorized capacity

of V Luna Medical Center, have been allocated or the hospitalization of indigent veterans.
4. HOSPITALIZATION.
a. Military Personnel on Active Duty –
1) Military personnel in the active service of the AFP who are

sick, injured and subsequently incapacitated for further military service shall receive
hospitalization benefits not to exceed one (1) year. Upon termination of this period or
earlier, they shall be discharged or retired whichever is applicable.
2) Reckoning date of the one (1) year maximum period of

hospitalization shall be from date of admission. However, if the enjoyment of the maximum
period of hospitalization of a military personnel shall exceed the date when he becomes due
for compulsory retirement, he shall be discharged from the hospital on the date he is due for
compulsory retirement and shall be readmitted and treated as a veteran if final discharge
from the hospital shall endanger his life. Provided, however, that in exceptional, meritorious
cases when military personnel is wounded in action, injured and/or suddenly taken ill
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although such conditions were not noted in his annual physical examination nor in his
physical examinations conducted six (6) months prior to his retirement, CO, VLMC shall
recommend his extension in the service through The Surgeon General, AFP and to the Chief
of Staff, AFP who shall in turn make the final recommendation to the President of the
Philippines in order that he can enjoy the maximum allowable period of hospitalization.
3) CO, VLMC shall, within a period of four (4) months from the
date of admission, cause the determination of an individual’s status whether he shall be
boarded for CDD or not. If for CDD, CO, VLMC shall formally inform immediate CO of
the individual, thru channels, who shall then cause the preparation of the necessary
clearances and forward same to the Maj Svc Adj General with a request for transfer of said
individual to their Replacement Unit preparatory to the separation/ retirement from the
service.
4) Cases which require further hospitalization after one (1) year

because discharge from the hospital shall result in serious danger to life shall be given
extension of service for hospitalization only upon approval by the President of the
Philippines of a request by CO, VLMC for such extension provided that normal CDD
procedures shall not be interrupted and recommendations resulting therefrom, shall be
submitted with the request for such extension. This request shall be submitted not later than
two (2) months prior to the completion of one (1) year period, thru appropriate channels in
para 4a (2) above.
5) Reserve officers covered under RA 2334 unless otherwise on

extended tour of active duty, Probationary 2nd Lts and Trainees whose tour of active duty
expired while still in the hospital shall likewise be entitled to free hospitalization and
subsistence for one (1) year without benefit of pay and allowances for diseases on injury
incurred during the period of their training and service, provided, however, that such
hospitalization is necessary and recommended by CO, VLMC. Provided further that in case
the disease and/or injury is disabling, and subject reserve Officer, Probationary 2nd Lt or
Trainee is entitled to a certificate of disability for discharge (CDD) under the provisions of
RA 610, CO, VLMC shall recommend their extension in the service, so that maximum
hospitalization and CDD proceedings could be properly instituted.
b. Veterans -
1) Definition – a. Veteran – The term “veteran” as used in this

Circular shall be construed to mean persons who served the Armed Forces of the Philippines
and recognized World War II guerrillas who are no longer in the active service of the Armed
Forces of the Philippines.
2) Veterans are entitled to hospitalization at VLMC irrespective

of whether their ailment or disability is service-connected or not, provided that their ailment
is not self-inflicted or the proximate consequence of a self-inflicted injury or their ailment is
not due to immoral habits or intemperate use of liquor or drugs; and provided further, that
they are not beneficiaries of the following US laws:
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a) Hospitalization for service-connected disabilities in the

USAFFE and recognized guerilla under P.L. 865, 60th US Congress, dated 1 July 1948.
b) Compensation for service-connected disabilities in the

USAFFE and recognized guerilla under P.L. 301, 75th US Congress.
3) Hospitalization of discharged, disabled Armed Forces

Personnel:
a) In the case of AFP Personnel who have been

discharged from the service on account of disability and who could not be accommodated in
any of the AFP hospitals for further hospitalization. The Surgeon General, AFP, shall make
arrangement for their admission or transfer to any government hospital under the
administration and supervision of the Department of Health.
b) The above arrangement has been made with the

Secretary, Department of Health, in order to help AFP Personnel who have been discharged
due to disability, notwithstanding the fact that they need further hospitalization.
4) Maximum hospitalization benefits to veterans will not exceed

six (6) months. Upon termination of this period, they shall either transfer to another
government hospital or discharged to the care of their families. Exception to this may,
however be authorized in cases where discharge shall result to imminent danger to life.
Terminal cases shall be discharged without loss of time to the care of their families.
5) Procedure for admission:
a) A veteran who wants to avail himself of hospitalization

benefit under this Circular may request The Surgeon General, AFP (Attn: TSG, AFP), with
a Sworn Statement that he is not a beneficiary of P.L. 865, 80th US Congress and P.L. 301,
75th US Congress.
b) The Adjutant General, AFP, shall make available to The

Surgeon General, AFP, all records of the applicant for determination of his military service
in the AFP or service as a recognized guerilla or both.
c) The Surgeon General, AFP shall determine the eligibility of

individual applicant individually.
6) Non-admittance of mental, leprosy and pulmonary tuberculosis cases

– Notwithstanding the provisions of this Circular, veterans suffering from mental, leprosy,
and pulmonary tuberculosis shall not be admitted but shall be referred to government
civilian hospitals or civilian medical facilities dedicated to such conditions.
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7) Veterans who have enjoyed hospitalization benefits under this

Circular shall not normally be readmitted at the VLMC until after the lapse of one (1) year
from the date of discharge from the hospital. However, he shall be readmitted if at any time
after discharge and within the one (1) year limitation for readmission, the condition of a
patient is so aggravated that immediate hospitalization has been determined by his attending
physician and concurred in by the pertinent VLMC ward officer as an urgent necessity to
save him from imminent death.
8) In cases where the veteran needs hospitalization or further

hospitalization in any hospital other than the AFP hospitals, as mentioned in sub-para 4b(2),
(3), and (5) above. The Surgeon General, AFP shall make appropriate administrative
arrangements regarding the admission or transfer to any appropriate government hospital.
5. RESCISSION. Circular No 21, dated 8 December 1961, this Headquarters

and all other publications in conflict herewith, are hereby rescinded.
BY COMMAND OF GENERAL YAN:
OFFICIAL: HILARIO M RUIZ

Commodore AFP
Deputy Chief of Staff
S/t ZOROBABEL F HERRERA
Colonel, PA (GSC)
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AFP REGULATION AFPRG 161-172

G 161-172

Quezon City
2 May 1991
HOSPITALS – GENERAL PROVISIONS

MEDICAL SERVICE
Table of Contents
Paragraph
General . . . . . . . . . . . . . . . . . . . . . . . . . . . 1
Classification and Types . . . . . . . . . . . . . . . . . . 2
Designation and Identification . . . . . . . . . . . . . . . 3
Functions and Control . . . . . . . . . . . . . . . . . . . 4
Supersession . . . . . . . . . . . . . . . . . . . . . . . . 5
1. General.
a. Unless preceded by the word “veterinary” the term “hospital” as used in

this regulation refers to a unit provided for the care and treatment of man, establishments of
units for the case and treatment of animals are always indicated by adding to the usual basic
title word “Veterinary” e.g., “Veterinary Station Hospitals”.
b. Wherever practicable in time of war, three or more general hospitals

may be grouped at one place into an administrative and clinical organization known as a
“hospital center”.
c. A convalescent camp constitutes as part of a hospital center.
2. Classification and types.
a. Main classes – hospitals are divided into two main classes, viz:
1) Stationary or fixed – “the fixed establishments” as defined in

the Geneva Convention.
2) Field or mobile – “the mobile sanitary formations” as defined

in the General Convention.
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b. Types –
1) Stationary or Fixed Hospitals – In time of peace or war, four

types of fixed hospitals are maintained for permanent or definitive hospitalization, viz:
a) Medical Centers
b) General (tertiary) hospitals
c) Secondary hospitals
d) Primary hospitals
2) Mobile Hospitals – In time of actual or threatened hostilities

or in time of peace when troops are in the field, where fixed hospitals are not available,
readily accessible, or sufficient to meet the needs, the following standards types of mobile
unit provided for in Tables of Organization may be established for temporary or emergency
hospitalization:
a) Field hospitals
b) Mobile surgical hospitals
c) Evacuation hospitals
d) Convalescent hospitals
3. Designation and identification –
a. Fixed hospitals
1) Primary, Secondary and General (Tertiary) hospitals shall be

named after the camp/base/station and its location, e.g., Fort Del Pilar Hospital, Baguio City.
2) A medical center shall be named after a deceased medical

officer of the AFP whose services were of distinguished character. Appropriate names
recommended by The Surgeon General, AFP, for such new medical centers as may be
established, upon approval of the Chief of Staff shall be announced in appropriate orders.
b. Mobile hospitals – Mobile hospitals shall always be designated by

giving their number, types, and title without location. The numbers shall be assigned by
general Headquarters, Armed Forces of the Philippines and shall be consecutive for each
type.
Examples: 2nd Surgical Hospital

5th Evacuation Hospital
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4. Functions and control –
a. Fixed hospitals – The normal field of usefulness for fixed hospitals is

in the non-combat zone.
1) Station hospitals – Primary and secondary hospitals shall

normally receive patients from the station to which it pertains and from, such other units as
may be directed by GHQ AFP. The control of secondary hospitals in peace or war shall be
announced in appropriate orders by the Chief of Staff, AFP.
2) General (Tertiary) hospitals -
a) General hospitals are designated to serve general and

special rather than local and ordinary needs. They shall be located at such placed as may be
recommended by The Surgeon General, AFP and approved by the Chief of Staff:
b) General hospitals shall function under the staff

supervision of The Surgeon General, AFP. Those in the area of operations shall function
under the control of the tactical commanders under whom they may be serving:
b. Mobile hospitals – Mobile hospitals are provided to meet the needs of

troops in the field where it is impracticable to establish fixed hospitals. They also serve as
relay points in the evacuation of patients to fixed hospitals where definitive treatments can
most advantageously be given. Their normal field of usefulness is in the combat area where
they may be assigned.
5. SUPERSESSION: AFPR G 161-171 GHQ AFP dtd 2 Dec 68 is hereby

superseded.

Chief of Staff
(SGD) ROMEO A BONAOBRA

Colonel, PAF (GSC)
DISTRIBUTION:
“A”
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AFP REGULATIONS
G 160-162
Quezon City
26 Oct 87
MEDICAL ATTENDANCE GENERAL PROVISIONS
Table of Contents
Paragraph
General . . . . . . 1
For Whom Authorized . . . . 2
Civilian Medical Attendance for Military
Patients at Public Expenses . . 3
Treatment in Hospital of their Government
Services . . . . . 4
Private Practice by Medical Officers . . 5
Supersession . . . . . 6
1. General. -
a. Definition – The term “medical attendance” as used in these

regulations embraces the treatment by a medical officer or contract surgeon in the service of
the Armed Forces of the Philippines or by a civilian physician, of sick or injured persons and
advice and physical examination connected therewith. The term includes furnishing of
medicine, nursing, hospital care and ambulance service. For dental treatment, see AFPR G
161-222.
b. Agencies for providing medical attendance in the AFP.
1) The principal agencies maintained for providing medical

attendance in the AFP are:
a) At permanent stations
1 hospitals
2 dispensaries
3 sick wards
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b) In the field
1 aid stations
2 collecting stations
3 clearing stations
4 evacuation and surgical hospitals
5 hospitals (fixed)
6 dispensaries
2) In general, patients proceed to these agencies for observation

and treatment. Patients sick in quarters at a station or with a command which has a hospital
or dispensary will, if their condition permits, report thereto for examination and treatment as
required by the medical officer in attendance. Other patients sick in quarters will be visited
by a medical officer as often as he may deem necessary.
c. For provisions relating to the refusal of treatment, see AFPR G 131-

011.
2. For Whom Authorized. - Under the conditions indicated herein, the AFP
will, usually through its own facilities, provide medical attendance to the personnel
enumerated in paras 2a, b and c below.
a. General – Any person admitted to an AFP hospital under the

provisions of AFPR G 160-181, while undergoing treatment in such hospital.
b. Military
1) Officers, other female personnel of the AFP contract surgeon

(full time), flight officers, cadets, enlisted personnel, general prisoners, and prisoners of war.
2) Persons who are on the retired list of the Regular Force and
who report in person at any AFP dispensary or hospital provided sufficient accommodations
are available for their treatment. Medical officers will not be required to leave their stations
to attend those in the retired list.
3) Officers and enlisted personnel of the Reserve Force, AFP

with service-connected disabilities.
c. Civilian
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1) Direct dependents of military personnel in the active service;
2) Direct dependents of retired military personnel;
3) Ex-military personnel who were honorably discharged from

the service;
4) Indigent veterans as determined by the Secretary of National

Defense;
5) Persons in military custody or confinement and applicants for

enlistment while under observations;
6) Reservists on AADT/mobilization test;
7) Probationary officers, CMT cadets and trainees while

undergoing military training;
8) Patients whose illness are of exceptional value to the

medical/dental professions and whose treatment is authorized by the Chief of Staff, AFP,
upon recommendation of The Surgeon General, AFP and/or The Chief Dental Surgeon, AFP
as the case may be;
9) Integrated National Police and active members of para

military forces such as BSDU, ICHDF, informers, cargadores, provincial striking forces;
10) Dependents other than direct and civilian employees of SND

and AFP;
11) Commissioned and non-commissioned officers of the Bureau

of Coast and Geodetic Survey;
12) Civilians whose treatment or admission in the military medical

and dental facilities/clinics is authorized or directed by the President of the Philippines,
Secretary of National Defense, or the Chief of Staff, AFP.
3. Civilian Medical Attendance for Military Patients at Public Expense. -
a. General authorization – Subject to the conditions and limitations

specified herein, civilian medical attendance at public expense is authorized for personnel
specified in para 3b below, when the required attendance cannot be provided from available
facilities of the AFP or other government agency, provided that this will not apply to
military personnel who obtained elective medical treatment in civilian hospitals or by
civilian physicians. Except for cases that require saving of life and limb, civilian medical
attendance shall be limited to Employees Compensation Commission and Medicare
Commission accredited hospitals.
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b. For Whom Authorized – Civilian medical attendance at public

expense is authorized for the following personnel and none other:
1) Officers, cadets, flying cadets, enlisted personnel, trainees,

when on duty status or when absent on authorized leave, sick leave, furlough, or pass.
Civilian medical attendance is not authorized for personnel enumerated when absent without
leave.
2) Prisoners of war, persons undergoing interment, and other

persons in military custody or confinement.
3) An applicant for enlistment while under observation.
c. Ordinary medical attendance
1) An individual who is serving without an immediate local

Commanding Officer may engage civilian medical attendance without reference to higher
authority when the urgency of the situation does not permit obtaining prior approval by
higher authority, or when he or she is serving beyond the territorial limits of the Philippines.
When under the provisions of this sub-paragraph, civilian medical attendance is engaged
without prior authority, the report required by para 3g below will be made.
2) A local Commanding Officer may engage or authorize

necessary civilian medical attendance for himself or for any person under his jurisdiction
under any one of the following conditions:
a) Emergency cases in areas where there are no AFP

health facilities, provided that the cause of the emergency is service connected, and;
provided further that the patient is immediately evacuated to an AFP health facility as soon
as transportation is available, and transfer is medically advisable.
b) Emergency cases in areas where there are AFP health

facility, provided that the management of the patients is not within the capability of said
AFP health facility, and the patient is immediately evacuated to a capable AFP hospital as
soon as transportation is made available and the transfer is medically advisable.
3) When prior approval by higher authority is required for

civilian medical attendance, the authority to grant such approval is vested in the Chief of
Staff or the Commanding General of the command concerned. See para 3f below.
d. Specialist Service
1) Except as otherwise provided in para 3d(2) below, the

engagement at public expense of a civilian specialist is subject to prior approval of the Chief
of Staff, or the Commanding General of the command concerned.
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2) When it is impracticable to obtain prior approval of the Chief

of Staff or the Commanding General of the command concerned, or when the services of a
civilian specialist are immediately necessary to save life or prevent suffering or distress,
such services may be authorized or engaged by the appropriate Commanding Officer, or by
the individual concerned if there is no local Commanding Officer. Under these
circumstances the report required by para 3g below will be made.
e. Consultation – Accounts for consultation will not be allowed except

in extraordinary cases.
f. Request for authority to engage civilian medical attendance. When

medical attendance is required, request for authority to engage such attendance will
normally be made in writing, transmitted through channels, but in an emergency may be
transmitted by telegraph or, radio direct to the approving authority. (See para 3c(3) and d
above). The request will include:
1) For ordinary medical attendance
a) Character and extent of disability
b) Statement whether disability is or is not

chronic.
c) Place of duty and duties upon which the individual

engaged.
d) Status-duty, furlough, leave or pass.
2) For specific service
a) Diagnosis in the case
b) Professional procedure considered necessary and

estimate of time required for treatment.
c) Statement of condition of patient and the practicability

of his transfer to an AFP or other Government hospital for the necessary treatment.
d) Place of duty and duties upon which the individual is

engaged.
e) Status – duty, furlough, leave or pass. If not on duty,

the exact period of furlough or pass.
f) Estimate of the cost.
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g. Engagement of civilian medical attendance without prior approval –

When civilian medical attendance is engaged without prior approval of higher authority
because of the urgency of the situation, report will be rendered at the earliest possible
opportunity to the appropriate approving authority. Such report will include the detailed
information outline under Para 3f(2) above.
h. Surgical and orthopedic appliances
1) This term includes minor shoe adjustments; arch supports

(removable, commercial, or specially made), artificial eyes, hearing aids, braces, artificial
limbs, and other orthopedic or surgical appliances.
2) The procurement of these items of medical supply will be

governed in general by the provisions of AFPR G 401-081 and by special instructions as
promulgated in circular letters of The Surgeon General, or in other official AFP
publications.
i. Charges for civilian medical attendance.
Accounts for civilian hospital services, special nursing, medicines,

ambulance service and sundry items of civilian medical attendance outside what is
authorized by ECP, and; over and above and outside that is authorized by Medicare will be
allowed at reasonable rates approved by the Chief of Staff, AFP or the Commanding
General of the command concerned.
j. Rendition and payment of vouchers for civilian medical attendance -
1) Ordinarily, vouchers will be prepared by posts, bases, camps,

and stations on currently prescribed forms and forwarded for settlement to the Chief of Staff
or the commanders of the Major Services in whose jurisdiction the organization of the
individual is located. However, when medical service or hospitalization are furnished to a
member of the AFP at the request of a troop train commander or a group leader, the voucher
will be prepared and processed for payment by the headquarters of the command concerned
within whose jurisdiction the service was rendered. In cases which present unusual or
difficult aspects, commanders of the Major Services concerned will request advice and
recommendations from The Surgeon General. Vouchers for continuous service will be
submitted monthly; those for occasional service, promptly upon the completion of such
service. Blank forms will be obtained in accordance with current directives.
Special forms are provided for professional service by physicians, for physical
examination by physicians, for hospital care by civilian hospitals, and for special nursing.
The legal name of the individual, firm, corporation, or society rendering the service will be
shown on the special form appropriate to the service, and all instructions printed thereon will
be complied with fully at the time of preparation. Charges for civilian medical attendance
should not be paid other than by disbursing officers except when absolutely necessary.
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When, however, payment has been made by an individual other than a disbursing officer
forms prescribed by pertinent AFPR will be used to claim reimbursement. Reimbursement
vouchers must be supported by adequate receipts and by the special forms appropriate to the
service rendered.
2) Official telegraph charges and telephone calls incurred by

civilian hospitals in connection with hospitalization of military personnel entitled to
treatment under the provisions of AFP regulations, will be included in hospital bills as part
of the necessary hospital expenses, to be accompanied by supporting evidence in accordance
with the provisions of pertinent AFPRs.
4. Treatment in Hospitals of their Government Service. –
a. For whom authorized – When AFP hospitals are not available

treatment in other government hospitals at public expense is authorized for the following
personnel, and none other:
1) Officers, cadets, aviation cadets, and enlisted personnel,

trainees, when on duty status or while absent from duty on authorized leave or absent
without leave.
2) A prisoner in military custody.
3) An applicant for enlistment while under observation.
b. Subsistence – Subsistence charges will be at the rate prescribed by the

individual hospital. Payment for subsistence will not be made to the hospital by the
individual concerned. The Surgeon General will collect the subsistence charges from any
officers, cadets, aviation cadets, and trainees so hospitalized, and deposit it to the proper
appropriation.
c. Payment of accounts to other government hospitals – Settlement of

bills incurred by military personnel admitted to hospitals of other government services will
be adjusted between The Surgeon General and the government service concerned.
d. Reports of hospitalization – All admissions of military personnel to

hospitals of other government services will be reported by the local Commanding Officer or
by the individual (if there is no local Commanding Officer) in the manner indicated in para
3g above.
e. Request for treatment
1) Responsible officers of posts, bases, camps and stations, and

Commanding Officers of troop trains sending patients to hospitals of other government
services for treatment will send at the same time a letter requesting treatment of the patient,
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this letter to be signed by the responsible officer and to give information as follows
respecting the patient.
a) Name, grade, organization, and Armed Forces Serial

Number.
b) Proper post, base, camp or station.
c) Nature of the treatment desired with diagnosis, if

known.
d) Reason why AFP facilities are not available for the
treatment of the patient.
e) Name and address of the person to be notified in case

of emergency or death.
f) Point to which the patient is to be discharged and/or

the person to whom to apply for this information.
2) If the patient is admitted to the hospital while on pass, leave,

or furlough, or while AWOL, the responsible officer, on notice from the hospital of
admission of patient, will write a request for treatment covering the information outlined
above, and in addition will give the patient’s status, pass, leave, furlough or AWOL, with
the period of authorized absence from post, base, camp or stations.
a) Civilian physician will, before entering upon such

practice, register over his signature with the Commanding Officer his name, address, fact of
government licensure, agreement to ascertain and observe current rules and regulations
relative to the protection of the command against communicable diseases, and his agreement
to conform to the established ethics of the civil medical profession. Until such agreement
has been made he will not, except in case of emergency, be allowed to practice within the
station or command.
b) When a civilian physician in his practice within a

military reservation, post, base, or camp discovered a case of disease which is or may be
communicable he will promptly report the facts to the Commanding Officer, who will
advise the surgeon general for proper procedures for the protection of the command and of
other persons.
c) When a civilian physician is summoned to treat a

patient belonging to or present with any command, the patient or the person acting in his or
her behalf will at the same time inform the Commanding Officer, who will notify the
surgeon that a civilian physician has been summoned. The Surgeon will there upon
ascertain from the civilian physician, or by personnel examination of the patient if deemed
necessary, the nature of the disease and whether it is communicable or is source of danger to
others. In the event that the disease is communicable or is considered by the surgeon to be a
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source of danger to others, the surgeon will so inform the Commanding Officer, and will
exercise such supervision over the case as he may deem necessary to prevent its spread.
d) If the patient is an officer, cadet, flying cadet, enlisted

personnel, trainee, general prisoner, or prisoner of war, the civilian physician or the patient
in case the medical attendance is obtained other than as provided in this paragraph or in
paragraph 3a above, will report the diagnosis of the disease or injury and the attending
circumstances to the Commanding Officer, who will transmit the information to the surgeon
-
1 To enable the Office of The Surgeon General to

have knowledge of communicable diseases for which the patient might consult the civilian
physician.
2 To complete the health records of the

individual in the sick and wounded records.
3 To carry out the scheme of health conservation

prescribed by pertinent AFPR.
4 To have the information available for

promotion and retirement board; and the patient will not be relieved from the consequences
of a failure to report such diagnosis unless he states that the same would tend to incriminate
him.
e) Violation of these regulations by a civilian resident or

by a physician will render him liable to exclusion from the military reservation, post, base,
or camp, and by any member of the military force to appropriate disciplinary action.
f) Each civilian physician registered to practice within a

military reservation, post, base, or camp, will be furnished with a copy of these regulations
and also with a copy of any other rules and regulations in force relative to the protection of
the command against communicable disease.
5. Private Practice by Medical Officers. –
By whom authorized – Medical officers may be allowed private or civil

practice after officer hours only when authorized by the Chief of Staff.
a. Medical officers authorized to engage in private or civil practice may

do so under the following conditions:
1) That such practice will not interfere in any way with the
performance of their official duties or in any manner result in the prejudice of members of
the military establishment.
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2) That only in cases of emergency wherein medical or surgical

work is necessary to save life or limb or prevent great suffering will medical supplies be
used. A report of such use will immediately submitted.
b. Medical officers are prohibited from establishing medical clinics

solely for the purpose of engaging in their private practice.
6. Supersession. - AFPR G 160-161 dtd 21 Jan 54 is hereby superseded.

General AFP
Chief of Staff
JULIAN M MAALA
Colonel PC (GSC)
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AFP REGULATIONS G 161-242
Quezon City
9 September 1987
DUTIES AND TITLES OF VETERINARY OFFICERS

MEDICAL SERVICE
Table of Contents
Section I. Veterinary Officers Paragraph
General . . . . . . 1
Professional Duties . . . . . 2
Advisory Duties . . . . . 3
Administrative Duties . . . . 4
Titles . . . . . . . 5
Section II. Camp Veterinary Officers
Assignment . . . . . . 6
Duties . . . . . . 7
Section III. Veterinary Organization and Personnel
Special Duties in Time of Mobilization . . 8

Veterinary Organization and Personnel . . 9
Enlisted Personnel in a Veterinary Organization 10
Section IV. Miscellaneous
Effectivity . . . . . . 11
SECTION I
VETERINARY OFFICERS
1. General. – The duties of Veterinary Officers are three-fold in character:

Professional, Advisory and Administrative.
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2. Professional Duties. – The professional duties of a veterinary officer are to:
a. Practice Veterinary Preventive Medicine by recommending suitable

measures for the prevention and control of animal diseases and injuries.
b. Provide treatment and hospitalization for all AFP – owned animals

including authorized pests and mounts owned by military personnel.
c. Inspect foodstuff of animal origin supplied to the AFP to determine

their fitness for human consumption. This procedure includes the sanitary inspection of
establishments where such foods are processed, packed or stored.
3. Advisory Duties. - The advisory duties of a Veterinary Officer are to:
a. Keep his Commander informed of conditions that have bearing upon

the health of military animals and the food supplies for consumption of the command.
b. Provide his superior officers information pertaining to veterinary

administration and recommends measures that are deemed advisable to meet the existing or
anticipated conditions.
c. Communicate promptly to The Surgeon General, AFP or Chief

Surgeon of Major Services information that have a bearing on the health of the troops.
d. Perform other duties required by higher authorities.
A Veterinary Officer acting as technical adviser on veterinary matters to his superior

recommends corrective measures on the management and treatment of military animals
maintained by the command but the responsibility rests with the Commander. If however,
the Commander authorizes him to give orders in his name for the correction of defects, then
his duties and responsibilities are correspondingly increased.
4. Administrative Duties. – The administrative duties of a Veterinary Officer are

to:
a. Procure, train, discipline and assign veterinary officers and veterinary

aidmen within the command.
b. Prepare, authenticate, transmit and keep records, supplies and

equipment of the command.
c. Perform other duties which higher authorities may direct.
A Veterinary Officer must always remember that when any veterinary necessity of
the moment comes in conflict with a purely military necessity, the former must be on
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considered of secondary importance. However, if the authority responsible for the military
necessity is not aware of the far-reaching results from a veterinary point of view, then the
matter may be brought to him for further study and reconsideration.
5. Titles. – The title of the Veterinary Officer in immediate charge of the

administration of the Veterinary Corps, Medical Service, AFP, and Chief, Veterinary Corps,
AFP. The Chief, Veterinary Corps, AFP is the adviser to The Surgeon General, AFP on
veterinary matters. He will be responsible for the supervision and execution of approved
plans pertaining to the Veterinary Corps, AFP and for the progressive development of the
AFP Veterinary Service.
SECTION II
CAMP VETERINARY OFFICERS
6. Assignment. - Whenever deemed necessary by either The Surgeon General,

AFP or by the Command Headquarters concerned, a Veterinary Officer shall be assigned to
the Office of the Chief of Surgeon of a Major Service Command or to a unit within the
command to serve as Camp Veterinary Officer.
7. Duties. – The Camp Veterinary Officer acts as an adviser to both the Chief
Surgeon of a Major Service Command and to the Camp Commander on all veterinary
matters. He will also provide professional and administrative services as prescribed in paras
2 to 4 above and will perform other duties which higher authorities may require
SECTION III
VETERINARY ORGANIZATION AND PERSONNEL
8. Special Duties in Time of Mobilization. – In time of war or when war is

imminent the Camp Veterinary Officer, in addition to his other duties prescribed in time of
peace, will assist the Chief, Veterinary Corps, AFP in the mobilization process of the AFP.
9. Veterinary Organization and Personnel. – Veterinary personnel required by a

command, installation and camp can be organized as Veterinary Detachment, Veterinary
Dispensary, Veterinary Clinic, Veterinary Station Hospital or Veterinary General Hospital.
10. Enlisted Personnel in a Veterinary Organization. – Enlisted personnel

assigned and trained in a veterinary facility are awarded the corresponding and appropriate
AFOS which shall qualify them to be assigned to any of the veterinary organizations under
the AFP Medical Service. They carry the title of Veterinary Aidman.
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SECTION IV
MISCELLANEOUS
11. Effectivity. – This AFPR G 161-242 takes effect upon publication.
12. Supersession. – AFPR G 161-241 dtd 15 Nov 53 is hereby superseded.

General AFP
Chief of Staff
JULIAN M MAALA
Colonel PC (GSC)
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AFP REGULATIONS G 161-262

Camp General Aguinaldo, Quezon City
13 November 1987
PREVENTION AND CONTROL OF COMMON CONTAGIOUS

DISEASES OF MILITARY ANIMALS
Table of Contents
Section I. General Paragraph
Definition of Terms . . . . . 1
Importance . . . . . . 2
Responsibility of Veterinary Corps . . 3
Preventive Measures . . . . 4
Specific Prophylactic Measures . . . 5
Quarantine of Cases and Contact Animals . 6
Specific Reports to Military and Civil Authorities 7
Routine Reports . . . . . 8
Section II. Diseases
Influenza . . . . . . 9
Blood Protozoan and Other Blood Diseases
(trypanosomiasis) . . . . 10
Glanders . . . . . . 11
Tetanus . . . . . . 12
Anthrax . . . . . . 13
Mange . . . . . . 14
Rabies . . . . . . 15
Dermatities Gangrenosa . . . . 16
Section III. Veterinary Sanitation
Responsibility . . . . . 17
Authority for Veterinary Supervision . . 19
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SECTION I
GENERAL
1. Definition of Terms. -
a. Contact Animals – Those known to have been in contact with or in

close proximity to a positive or suspected case of communicable diseases. The development
of a suspected case in a group of isolated contact animals shall be regarded as a further
exposure, at least until the suspected case is proved to be negative.
b. Military Animals – Military war dogs, horses or other beasts of

burden used by military forces in transporting troops, supplies, materials etc.
c. Disinfection – The application of agents called disinfectants for the

purpose of destroying non-beneficial and/or disease causing organisms. Ordinary
cleanliness and exposure to sunlight and fresh air destroy germs life and are valuable
measures of disinfection.
d. Disinfectants – Disinfectants will in no case be substituted for

cleanliness, light, and ventilation, to which they must always remain subsidiary. In order to
properly disinfect a thing, it will first be thoroughly cleaned then aired if possible in the sun.
e. Three essentials in the practice of disinfections are:
1) Disinfectant must be potent enough to kill only non-beneficial

and/or disease-causing organism with which it comes in contact.
2) Surface to be disinfected must be properly prepared in order

that the disinfectant may come in actual contact with the target organism.
3) Method of applying the disinfectant must assure actual contact

between the disinfectant and the target organism.
2. Importance. - Prevention and/or control of contagious diseases in military

animals are important due to the influence of these diseases in producing high non-effective
rates and mortality. The very nature of duties performed, the concentration of a large
number of animals in relatively small areas and exposure to civilian animals and their
diseases, concentration of green unseasoned animals in depots, and the return of animals to
stations from widely separated field duties are important predisposing factors. Varied
climatic conditions are encountered and diseases peculiar to areas must be guarded against.
Due to these circumstances, such diseases readily gain foothold among military animals,
spread with great rapidity, and may produce severe losses in a short time. Lowered vitality
from shipment and the probability of exposure to infection necessitates animal’s isolation
for a 21-day period upon receipt at new station or post.
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3. Responsibility of Veterinary Corps. - Veterinary officers are expected to be

familiar with all approved measures for preventing the spread of communicable diseases and
shall be held responsible for their proper application at all times. Veterinary officers should
be familiar with the locations as well as with other diseases in areas from which animals
contacted the diseases. A constant lookout shall be maintained for the appearance of such
diseases or of conditions shall be maintained for the appearance of such diseases or of
conditions which may tend to encourage their spread among animals wherever they may be
stationed. Special precautions must be taken in tactical areas.
4. Preventive Measures. – The veterinary corps shall maintain the health and
efficiency of military animals by establishing surroundings inimical to the activity or
continued existence of the infecting organism and by directing, attacking and destroying
such organism.
5. Specific Prophylactic. – For many of the communicable diseases encountered

in the AFP, there are no available specific prophylactic agents. In the case of diseases for
which an agent is available, prophylactic inoculations shall be made as directed by The
Surgeon General, AFP through the Chief, Veterinary Corps, AFP.
6. Quarantine of Cases and Contact Animals. – The veterinarian shall

recommend proper quarantine procedure, as necessary. An animal infected or suspected of
infection shall be segregated from other animals without delay and individual isolation
maintained so far as practicable and warranted by the importance of the disease. An animal
infected with glanders, anthrax, dourine, or surra shall be destroyed as soon as the diagnosis
is established, and all carcass disposed of in an approved sanitary manner. Those infected
with other communicable diseases shall continue in isolation until considered no longer a
menace to other animals. Animals suspected of infection shall be handled with as much
precaution as if they were actually infected until such time as a definite decision has been
made by the responsible veterinary officer.
7. Special Reports to Military Civil Authorities. –
a. Military – Upon the discovery of the first case of anthrax, glanders

suspects, epimootic, lymphangitis, mange, rabies, encephalomyelitis, mange suspect,
dourine or surra among the animals at or near a station, separate commands, or in a shipment
of animals, the veterinarian thereof shall notify the Commanding Officer, and if the case
originated at another station, the veterinarian of such station. The station veterinarian or
other veterinary officer discovering the case shall also notify immediately The Surgeon
General, AFP either by airmail letter, by radiogram or telegraph stating that the veterinarian
of the station at which the case originated has been notified. If any shipment which has
previously been assumed to be contacts to the disease in question, the veterinarian of the
receiving station shall likewise be notified by the most expeditious method practicable.
b. Civilian – The veterinarian of every station or separate command

shall promptly notify the provincial veterinarian or like official in charge of livestock
sanitary matters, of all cases of glan encephalomyelitis, anthrax, rabies, dourine, surra and
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other contagious diseases occurring at or near the command. This requirement applies to
animals offered for sale to the government and rejected by a purchasing board. Station
veterinarians shall fully inform themselves regarding the livestock sanitary requirement of
the province in which they are located.
8. Routine Reports. -
a. Routine reports of communicable diseases shall be rendered on AFP

MS Form Nr 8-119 (Veterinary Report of Sick and Wounded Animals) by all veterinarians
of station or separate commands.
b. From the discovery of the first case of communicable disease to the

time when negative test and complete recovery have demonstrated its eradication and the
sick and contact animals have been released from quarantine, the station veterinarian shall
note on the monthly veterinary sanitary report the number of cases and their disposal by
recovery, death, or destruction, the number treated, kind and results of tests, the origin and
progress of the diseases, the results of special treatment, the nature and efficiency of the
quarantine, and other measures adopted to suppress the disease, reasons for failure in any
respect, and any other information necessary to acquaint superior authority with all facts
concerning the epizootic.
SECTION II
DISEASES
9. Influenza. -
a. Equine influenza is an acute, highly contagious febrile respiratory

disease caused by two distinct viruses: Myxovirus A-equi-I and Myxovirus A-equi-2.
Predisposing factors are long railroad journeys, excitement, sudden temperature changes,
irregular feeding and watering, exposure, general debility etc,, all of which lower resistance.
Transmission is facilitated by use of contaminated equipment, stables, corrals, stock cars,
etc. Mortality rates are increased when infected animals are shipped. Prevention includes
annual vaccination and isolation of contact animals with other horses. Those without
complications require only rest and nursing, but antibiotics are indicated when fever persists
beyond 3 to 4 days or when prevalent nasal discharges or pulmonary involvement are
evident. Restricted exercise is mandatory.
b. Pneumonia, strangles, and purpura hemorrhagica are considered

important complicating factors in causing high mortality. Another serious virus disease of
horses and mules is encepjhalomyelitis. Cases developing are usually sporadic.
Transmissibility of the disease from animals to man, and from large to small animals and
birds makes essential that all personnel be aware of its nature. The veterinary officer shall
be responsible for acquainting personnel in the command with the potential danger and early
symptoms of the disease. As insect vectors (mosquitoes, etc) have been known to carry the
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causative agent, all practicable precautions shall be taken when in or near insect infected
areas. Since more than one type of virus is known to exist, precautionary measures shall be
initiated accordingly.
c. Prophylactic measures – All military horses and mules shall be given

prophylactic injections of encephalomyelities vaccine as directed by The Surgeon General,
AFP through The Chief, Veterinary Corps, AFP.
10. Blood Protozoan and Other Blood Diseases (trypanomiasis). –
a. Certain blood diseases of animals (dourine, surra, etc) are serious

infectious diseases usually found in the Philippines and other tropical countries,
characterized by progressive emaciation and anemics. Animals enroute to the Philippines
shall be handled in accordance with regulations of the Bureau of Animal Industry and
directives from The Surgeon General, AFP.
b. Causes and transmission – Trypanosoma species are causative factors.

Transmission from animal to animal or trypanosoma evansi, which causes surra, is by
certain varieties of biting flies which normally inhabit marshy places but which may breed
in organic matter about stables or elsewhere. The flies are not migratory except as carried
on animals, by prevailing winds, etc., hence the animals must go where the fly lives or the
fly must be conveyed to the animal in order that infection may be aquired. Since native
cattle, rodents, dogs, monkeys, and other animals are considered to harbor the organism and
yet present few, if any symptoms, these animals constitute an over present reservoir of
infection to which insects have free access. Trypanosoma equiperdum, the causative
organism of dourine, is transmitted from animal to animal through coitus; therefore, no
stallion or mare showing evidence of infection shall be used for breeding. Trypanosoma
cruzi is highly pathogenic to man causing chagas disease.
c. Diagnosis
1) Finding of the protozoa organism or corresponding agglutinin

in blood specimens through laboratory procedure.
2) Microscopic examination of blood from suspected cases made

twice daily (morning and evening). Hematocrit centrifuge is used to concentrate
trypanosones in the blood. However, antrycide methyl sulphate has been used with success
in horses, cattle and dogs at 3 mg/kg. Body weight, injected subcutaneously to be repeated
after 4 days. Those extremely emaciated shall be destroyed by shooting and the carcass
buried or burned with all the necessary precautions taken.
3) Indirect fluorescent antibody rest.
d. Prevention in infected areas – Segregation of military animals from

native animals, routine blood examination of all animals of a command once a month, or
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once a week if deemed necessary, strict stable police, extermination of flies in or about
stables, elimination of rodents in staple area, taking temperatures of all animals, the morning
of the day blood examination is made.
e. Handling of cases – Use of drugs in treatment of trypanosoniasis is

only palliative since the reservoir of infection (Wild Animals Host) is not destroyed. The
diseases are incurable and immediately following diagnosis the animal shall be removed
from the others and destroyed preferably by shooting and the carcass buried or burned with
all necessary precautions taken.
11. Glanders. –
a. Glanders is a contagious, usually chronic, fatal disease of horses and

mules transmissible to man caused by actinobacillus (malleomyces) mallei and characterized
by serial development of ulcerating nodules which occur most commonly in the upper
respiratory tract, lungs and skin.
b. Handling of infected cases – Early diagnosis, prompt isolation, and

destruction of the infected animals and the sanitary disposal of the carcasses, the application
of thorough disinfection, quarantine, close observation, repeated examination, and testing of
suspects and contacts are important measures to prevent the spread of glanders in a
command. There are no immunizing agents. Wherever a positive clinical diagnosis is
made, the animal shall be destroyed irrespective of what or how many test it may have
passed. The animal presenting a positive reaction to the mallein test shall be destroyed
without unnecessary delay. Such animal shall not be held for further resting of any kind.
Carcasses shall be buried or burned with all necessary sanitary precautions. An animal with
suspicious clinical signs shall be isolated at once, kept under observation, and given the tests
prescired (mallein and serological). The intradermic test is the only mallein test authorized.
The term “retst” is applied to the injection of mallein into the lower lid of the untested eye
not earlier than the forty-eight nor later than the sixtieth hour after the primary injection
which had yielded a suspicious reaction and the interpretation of the resulting reaction. The
retest is applied immediately after the blood is drawn for the serological test if serological
check is practicable. Omission of the retest is authorized only when the opposite eye is
affected with a diseased condition which interferes with the injection of mallein and the
interpretation of the reaction.
c. When mallein tests are required – A mallein test is mandatory at time

of purchase, at time of arrival at station of newly purchased animals, at the end of the
required 21-day quarantine period; all glanders suspects or contact animals, all captured
animals or strays – before issue, transfer, shipment, turning before sale to civilians before
embarkation, and on receipt of 21-day period. All animals not covered by the preceding
shall be tested at least once a year.
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d. Recording tests and results
1) The intradermic test shall be abbreviated “IT”, the intradermic

retest “IRT”, the complement fixation test “CT”, and agglutination test “AT”.
2) Reactions to all tests shall be recorded by abbreviations as

follows: positive “P”, negative “N”, and suspicious “S”.
3) The use of any modification of these designations or

abbreviations is prohibited.
e. Glanders autopsies – All animals destroyed at station or posts not in

combat areas pursuant to positive clinical diagnosis or as a result of a mullein or serological
test shall receive a careful autopsy.
f. Intradermic mallein test of animals – The dose of intradermic mullein

is one-tenth of 1cc. Intradermic mallein is issued in ½ cc, ampules, and shall be
requisitioned for as such and not made up. A special syringe of the Luer type equipped with
a slip needle is to be used for making the injections. Animals shall be examined for
conjunctivities, periodic opthalmia, or any discharge previous to injection. The application
of the test to animals suffering from purpura hemrrhagica will be avoided. The injection is
made into the dermis of the lower lid of the eye, about ¼ inch from the margin, mid-way
between the inner and other conthus and parallel with the lid. Injection will be made at such
hour as will permit the routine inspection of all the animals at the end of 48 hours of
suspicious cases at 8 hours interval thereafter. An eyelid which is normal at the end of 48
hours is regarded as a negative test.
g. Reaction – A primary mechanical reaction is in practically all cases.

It consists of a slight “puffy”, sensitive swelling appearing in 2 or 3 hours after injection
wholly disappearing in 24 hours, more rarely persisting for 48 hours. It has no significance
other than to be indicative of the amount of unnecessary traumatism inflicted. A specific
reaction will be indicated at 40 to 48 hours by a marked swelling and edematous infiltration
of the skin and underlying tissues, both lids usually being involved and nearly or completely
closing the eye. On some animals the edema will be observed to have extended downward
along the side of the face. The swelling is usually hot, hypersensitive and “pit” readily on
pressure. In some cases the hypersensitiveness may not be especially noticeable. Some
reactions will show in addition the classical opthalmic reaction with lacrymation,
photophobia, depressions, etc. Rarely some infected animals will show a decided reaction at
the tenth or twelveth hour, which will increase until it reaches a maximum at the thirty-sixth
or forty-eighth hour, and will persist for 3 to 4 days. This must not be confused with the
primary traumatic reaction which is transient and has disappeared within 48 hours. True
reactions which cannot be determined definitely by the foregoing rules as positive or
negative are classed as suspicious. While positive and negative reactions will ordinarily be
clear-cut, a small percentage of cases will show at the time of first reading at the end of 48
hours slight edema of the lid and must be interpreted as suspicious.
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12. Tetanus. –
a. Tetanus is a toxemia caused by absorption of a specific neurotoxin

from tissue infected by clostridium tetani. Horses are the most sensitive of all species and in
most cases, the organism is introduced into the tissues through wounds, particularly deep
puncture wounds where anaerobic conditions can prevail. Some of the clinical signs are
increased intensity of reflexes, with spasm of neck causing its extension and giving the
animal a sawhorse stance.
b. Prevention – Prophylactic inoculations will be given as directed by

The Surgeon General, AFP.
13. Anthrax. –
a. Anthrax is an important disease of animals caused by a resistant

spore-forming organism (bacillus antracis), found in soil, etc,. wherein the spore may remain
viable for years. “Malignant postule” or “Woolsorters Disease” in man is caused by the
same organism. The carcass of an animal dead of anthrax should not be subjected to
necropsy.
b. Preventive measures – Prophylactic vaccination of all in endemic area

and the initiation of good control procedures. Specific control procedures are:
1) Notification of government authority of disease outbreak.
2) Proper disposal of dead animals by cremation.
3) Rigidly enforced quarantine of infected premises.
14. Mange. –
a. Mange is an infectious parasitic skin disease through the medium of

forage, bedding, covers, curry-combs, brushes, harness and saddles, the hands and clothing
of attendants. Sarcoptic mange may be transmissible to man; therefore attendants will be
warned of this possibility. Responsible veterinary officers will examine all places and
equipment to be used for animals and when there is any reason to suspect the presence of
mange parasites, advice against their use until they have been properly cleaned and
disinfected, and pronounced safe.
b. Treatment – Lime-sulfur mixtures are recommended for use in

treatment applied in the most expeditious manner.
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15. Rabies. -
a. Rabies is a fatal communicable virus disease of animals transmissible

to man. It constitutes a serious menace to the health of the command, public animals, and
also of pets of military personnel.
b. Prevention
1) The veterinarian of the post, camp or command is responsible

for the initiation of measure to provide for the inoculation of susceptible animals, control of
stray animals, and disposition of positive and suspicious cases of rabies among the animals
or pets of the command.
2) Immunization of susceptible animals – The veterinarian shall
recommend to the Commanding Officer to provide in post, camp or station, regulations for
the specific prophylactic inoculation of all pets in the command with initial rabies
vaccination of three (3) months of age and a booster shot annually.
c. Control Methods
1) Mass vaccination of dogs and cats.
2) Elimination of stray dogs and other animals.
16. Dermatitis Gangrenosa. -
a. Dermatitis gangrenosa is a dangerous and obstinate type of acute

dematitis of the lower extremities. The most commonly isolated patnogen is clostridium
septicum which is indigenous to certain soils and propagates freely in mud containing an
excess of organic matter such as manure and urine. It gains access to the tissues through
skin macerated by continued moisture, wounds from nails, wire cuts, sharp clinches, calks,
etc. Neglected cases of simple dermatitis may readily become infected. Once the organism
reaches the tissues, it causes a characteristic necrosis which may progressively involve skin
connective tissues, tendons and ligaments. The entire hoof may slough away and septicemia
is not at all an uncommon complication. Death and permanent disability rates have been
high.
b. Control – The disease can be prevented by proper litter condition and

minimizing mechanical injury. Administration of oxytectracycline produce rapid decline in
mortality rate.
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SECTION III
VETERINARY SANITATION
17. Responsibility. –
a. Commanders of all grades are responsible for police, sanitation, and

enforcement of the provisions of veterinary sanitary regulations within their organizations.
It is their duty to remedy defects reported to them with the least practicable delay.
b. It is highly desirable that public animals live and work under proper
hygienic conditions and that the sanitary regulations essential to this result are adequate in
nature, definitely prescribed and effectively enforced by all concerned. There is nothing
pertaining to the daily life of the animal which is not closely related to its hygiene.
c. Diseases and disabilities of every nature must be detected without

delay, the affected animals separated from the well and segregated in hospitals or other
suitable places and corrective measures designed to prevent further inefficiency applied.
18. Authority for Veterinary Supervision. – The veterinarian of every station or

command, under the Commanding Officer will supervise the hygiene and sanitation of
public animals and will recommend such measures as he may deem necessary to prevent or
diminish disease and physical inefficiency among them. The matter concerned in animal
sanitation which will be made the subject of his investigation and recommendation is
discussed in detail in other (New) Armed Forces of the Philippines publications, and The
Surgeon General’s office circulars.
19. Veterinary Hospitals. -
a. Unremitting attention will be paid to the routine cleaning and

disinfecting of stalls, mangers, feed boxes, watering troughs, and exposed interior surfaces
of every kind of equipment, implements, and appliances, fences, posts, feed racks, and
corrals and picket lines in an effort to prevent reinfection of patients with communicable
diseases in the hospital, which occurrence is always considered a reproach to hospital
administration. In addition to the daily police which shall be thoroughly efficient, a weekly
(or oftener if necessary) cleaning with soap, hot water, and brush, of surface, equipment, and
implements which animals come in contact with, should be required, followed by the
application of disinfectants in places where infection is known or suspected. This rule
applies to all parts of the hospital, whether occupied by cases of communicable or non-
communicable disease. The indiscriminate use of disinfectants as a substitute for cleaning is
prohibited.
b. The equipment and stall or any place which has been occupied by a
case of communicable disease, whether terminating in death or recovery should receive most
thorough cleaning and disinfection immediately after the removal of the patient and before
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other animals are allowed therein. In case of death the carcass should be handled in such a
sanitary manner as would avoid danger of infecting other animals or places frequently by
them.
20. Supersession. - AFPR A 161-261 dtd 21 Jan 54 is hereby superseded.

General AFP
Chief of Staff
JULIAN M MAALA
Colonel PC (GSC)
DISTRIBUTION:
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Quezon City
26 April 1989
MEDICAL INFIRMARIES – GENERAL PROVISIONS
______________________
Table of Contents
Paragraph
General . . . . . . . . . . . . . . . . . . 1
Classification . . . . . . . . . . . . . . . 2
Designation and Identification . . . . . . . 3
Functions . . . . . . . . . . . . . . . . . 4
Administration, Command and Control . . 5
Supersession . . . . . . . . . . . . . . . 6
1. GENERAL.
a. The term “infirmary”, as used in these regulations applies to a

medical service facility intended primarily to provide routine out-patient (non-hospital)
medical attendance and to confine patients with acute cases of influenza, diarrhea and other
medical cases which need two (2) to three (3) days confinement only.
b. The term “infirmary” per se refers to a health facility for the out-
patient care and treatment of man. However, to avoid confusion, it would be more
appropriate to call such facility a medical infirmary.
c. Whenever the term “infirmary” is used for dental or veterinary

purposes, the word dental or veterinary should precede the term “infirmary”, i.e., Dental or
Veterinary Infirmary.
d. The most senior medical officer of a medical infirmary shall be

designated and officially known as the Commanding Officer, the next most senior as the
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Executive Officer and the rest as duty medical officer. In the absence of a Medical Officer,
the most Senior Medical Service Officer (either DC, NC, MAC, VC) will be designated as
Acting Commanding Officer, Medical Infirmary.
e. Mobile medical facilities deployed for short durations during actual

military operations in specified areas shall not be called medical dispensaries. Instead, they
shall be referred to as “Aid Stations”.
2. CLASSIFICATION.
a. Medical Infirmaries are classified into two classes, namely:
(1) Stationary or Fixed - these facilities are permanently located

inside camp or garrisons to provide health care and treatment to all the troops in the area.
They do not move nor follow the movements of any military unit assigned in said area.
(2) Field or Mobile - these facilities are organic to bigger

military units from battalion up and are required to move and follow wherever their mother
unit goes.
b. Medical infirmaries are also classified according to types namely:
(1) Type A - provides health support to 10,000 more troops.
(2) Type B - provides health support to 5,000 or more but less

than 10,000 troops.
(3) Type C - provides health support to less than 5,000 troops.
3. DESIGNATION AND IDENTIFICATION.
a. Medical Infirmaries, regardless of class or type, shall be designated as

Medical Infirmary and identified by its location/station or by its mother unit i.e., Medical
Infirmary, Camp Vicente Lim; Medical Infirmary, 3rd ID; Medical Infirmary, 101st Bn, 102
Ibde, ID.
b. No medical infirmary should be maintained separate from the main

hospital in any camp or station. Any medical facility in a camp should be an extension of
the camp/base AFP medical hospital. Whenever a separate medical facility within the
base/camp is to be maintained, personnel from the main hospital should be rotated to this
particular unit which shall be designated as an “out-patient services infirmary.”
4. FUNCTIONS.
a. Medical Infirmary is provided to serve the non-hospital care and

treatment of the troops and their dependents in camps/areas where an AFP hospital is
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operated. Services generally include routine consultations and treatments, immunizations

and other preventive medicine measures, limited diagnosis and laboratory procedures,
collection and classification of patients for evacuation to hospital, referral services, and on a
case to case basis, domiciliary services as well as confinement of patients for a period of not
more than 72 hours for observation and treatment purposes.
5. ADMINISTRATION, COMMAND AND CONTROL.
a. It is intended that personnel seeking infirmary care and treatment

shall present themselves at the medical infirmary. It is only during emergencies or if in the
opinion of a medical officer, the patient cannot go and cannot be transported to the infirmary
shall medical attendance be provided at home, in quarters or at the site of injury/illness. The
geographical area where patients may be attended to by infirmary personnel shall be
determined and delineated by the Commanding Officer of the camp or unit.
b. Patients confined in medical infirmaries shall be considered as quarter cases

and the number of days spent in confinement shall be considered as days sick in quarters.
c. The standard capacity or equipment for medical infirmaries shall be in

accordance with existing TO and E or as determined by the needs of the service.
d. Control
(1) Medical infirmaries shall be under the direct control and

supervision of the Commanding Officer of the camp/station or unit to which the medical
infirmary is assigned or located.
(2) Internal administration and operation of the medical infirmary

shall however be the responsibility of the Commanding Officer of said infirmary.
6. SUPERSESSION: AFPR G 161-191 dated 14 September 1954 is hereby

superseded.

General, AFP
Chief of Staff
JOEL R HINLO
Colonel, PAF (GSC)
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G 161-222
(NEW) ARMED FORCES OF THE
PHILIPPINES
Quezon City
7 April 1986
DENTAL SERVICE DENTAL CARE
Table of Contents
Paragraph
General . . . . . . . . . . . . . . . . . . . 1
For Whom Authorized . . . . . . . . . . . . . 2
Dental Classification of Individuals . . . . . . . . 3
Dental Materials . . . . . . . . . . . . . . . 4
Dental Care by Private Dental Practitioner . . . . . 5
Rendition and Payment of Accounts for Services of
Private Dental Practitioner . . . . . . . . . 6
Supersession . . . . . . . . . . . . . . . . 7
1. GENERAL -
a. The term “Dental Care” as used in these regulations embraces

medical, surgical, and mechanical treatment of oral diseases, injuries, and deficiencies that
occur within the field of dental and oral surgery as commonly practiced by the dental
profession, and the advice and oral examinations connected therewith given to persons by
dental personnel of the (New) Armed Forces of the Philippines or by civilian dentists
employ in the NAFP.
b. Dental units such as dental service units, dispensaries, clinics, and

dental teams are maintained to provide dental care.
c. Persons requiring emergency service units, dispensaries, clinics, and

dental teams are maintained to provide dental care.
d. Dental care will be rendered by dental officers of the Dental Service

of the Armed Forces of the Philippines, or by private dental practitioners/consultants under
certain conditions, or when authority for such treatment has been granted.
2. FOR WHOM AUTHORIZED - Dental care is authorized for the following

personnel:
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a. Military
1) Officers, cadets, enlisted personnel, trainees and draftees in

the active service of the NAFP.
2) Retired personnel and veterans who report in person at the

dental units, provided facilities are available for their treatment.
3) Military prisoners and prisoners of war.
b. Civilian
1) Members of the Citizen Military Training units and para-

military forces while training/serving with regular NAFP units.
2) Persons in military custody or confinement and

candidates/applicants for commission, cadetship at PMA or PAFFs, or enlistment while
under observation.
` 3) Direct dependents of persons enumerated in para 2a(1) and

2a(2) above.
4) Civilian employees and civilian agents of the NAFP whose

appointments are approved by the President or Minister of National Defense.
5) Civilian employees of the Philippine Government who sustain

injuries in the performance of official duties who may report for treatment at the NAFP
dental facility upon request of the officer under whom they are employed, provided other
government dental installations for the treatment of such employees are not conveniently
accessible.
6) Civilians in areas where the NAFP is conducting civic action

activities, on the occasion of such activities only.
c. Dental care rendered to persons defined in para 2b above shall not

include restorations, such as porcelain, cast framework, and special materials such as gold,
platinum, gold solders and gold lingual bars.
3. DENTAL CLASSIFICATION OF INDIVIDUALS -
a. Objectives - Persons are classified according to their state/conditions

of dental hygiene with the following objectives in mind:
1) To check the progress of common dental diseases.
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2) To make necessary corrections, existing dental defects and

deficiencies.
3) To accomplish the most beneficial results for the greatest

number with limited dental personnel.
4) To determine the dental health of the Armed Forces.
5) To keep and maintain records of all dental patients admitted in

all NAFP dental facilities.
b. Surveys - An annual dental survey will be made of all military

personnel at stations or in command regularly attended by a dental officer to determine their
state of dental hygiene. Reports of dental survey will be rendered to the Chief Dental
Service, NAFP after completion of the survey.
c. Classification - Persons examined singly or surveyed in groups will

be classified dentally as indicated hereunder:
1) Class I - Individuals requiring emergency dental treatment for

conditions such as:
a) Injuries
b) Acute oral infections (parietal and periapical abscesses,

vincent’s infection, acute gingivitis, acute stomatitis, etc).
c) Painful conditions.
d) Cases requiring surgical procedures such as extraction,

removal of cysts, correction of irregular ridges, etc.
2) Class II - Individuals requiring treatment conditions such as:
a) Moderate and heavy calculus.
b) Caries (to include root canal theraphy).
c) Chronic oral infections.
d) Oral conditions requiring corrective and preventive

measures.
3) Class III - Individuals requiring essential prosthetic

appliances, including:
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a) Those with insufficient teeth to masticate the service

ration.
b) Those in need of an appliance essential in the

performance of their duties.
c) Those referred for the correction of cleft palate and the

like.
4) Class IV - Persons not requiring dental treatment; records of

these cases should be filed for future reference or in the event the individual required
treatment at a later date.
4. DENTAL MATERIALS -
a. General - Dental materials whether special or otherwise, are

authorized for use in rendering dental treatment to personnel enumerated in para 2a(1)
above. In all cases of common dental disability, the government supplies restorative
materials for filling operations. These materials will be used in the fabrication of dental
prosthetics including metal framework for the replacement of lost teeth.
b. Responsibility - The dental surgeon will be held responsible for the

economical expenditures of all dental materials, particularly special dental materials (gold
and platinum) and will limit their expenditures to the minimum, consistent with gold service.
In deciding on the use of special dental materials in a given case, he should consider the
technical procedures involved, time required for these, other more routine demands made
upon his operating time, and the actual requirements of the case.
c. Expenditures of special dental materials will be recorded in AFP DS

Form Nr 9 (Statement of Expenditures of Special Dental Materials).
5. DENTAL CARE BY PRIVATE DENTAL PRACTITIONERS -
a. Emergency Dental Attendance - Whenever a dental officer is not

available and the required care cannot be rendered, dental care for the relief of pain or acute
septic conditions, or first aid treatment of dental injuries may be accomplished by a private
dental practitioner at government account, provided, that a report of such emergency
treatment is immediately rendered to the appropriate approving authority.
The management/treatment of maxillo-facial injuries due to direct violence may be

accomplished by consultants/specialists at government account, provided that
management/treatment of maxillo-facial injuries shall be performed at medical centers,
general or station hospitals of the AFP, regardless of whether the person in need of dental
treatment is on duty, furlough or leave. Follow-up treatment and the procedures are subject
to the provisions of para 5b below.
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b. Routine of extensive dental attendance -
1) A private dental practitioner may not be employed at

government expense for the treatment of chronic lesions, filling operations, prosthetic
replacements and other prolonged or extensive procedures, such as those required following
the relief of an immediate surgery, unless authorized by the Chief, Dental Service, NAFP or
Major Service Dental Surgeon. The approval of the account by the Chief, Dental Service,
NAFP or Major Service Dental Surgeon will serve as authority for the employment only up
to the amount approved for payment. In such cases, whenever practicable, the patient
should pay the dentist’s charges and present the account for reimbursement.
2) Specific forms to be filled up by the applicants requesting

authority to employ a private dental practitioner should be made available to all NAFP
agencies providing dental care to guarantee uniformity. Such forms, which should be filled
up jointly by the patient and the attending dental practitioner, shall elicit the following
information:
a) The character and extent of disability.
b) Its origin or causation, and, if due to external violence,

when it occurred, and whether it was suffered in the actual performance of duty.
c) The professional procedures considered necessary to

correct it.
d) What measures of relief have been taken by the dental

officer, or if no measures have been taken, the reasons therefore.
e) An estimate of the time required for its

treatment/correction and the probable cost thereof.
f) A statement of the duties of the patient and how his

absence therefrom, should dental treatment require such, would affect the public interest.
g) Date last on duty at a station where the services of a

dental officer were available.
h) The probable length of time of duty at his present

station.
i) Present status, whether on duty, leave or furlough; if

on leave or furlough, the day and hour the leave or furlough started, and the day and hour of
termination should be stated.
3) Application for authority to engage the services of a private

dental practitioner having been filled as above, The Chief, Dental Service, NAFP or Major
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Service Dental Surgeon may, as he considers proper, grant or deny the request or
recommend that the patient be ordered to go to a station where he can receive treatment
from a dental officer.
6. RENDITION AND PAYMENT OF ACCOUNTS FOR SERVICES OF

DENTAL PRACTITIONERS -
a. Accounts for services of a private dental practitioner will be made in

vouchers prepared by posts, camps, and stations on currently prescribed forms for settlement
by the Chief of Staff, NAFP or Commanders of Major Services in whose jurisdiction the
organization of the individual is located. Charges will be allowed for reasonable amounts
only.
b. Charges for services of a private dental practitioner should not be paid

other than by disbursing officer except when absolutely necessary. When payment has been
made by an individual other than a disbursing officer, reimbursement of such payment
shall be made after a properly accomplished voucher to cover such, together with
supporting receipts and papers, has been properly approved by authorities concerned.
7. SUPERSESSION: AFPR G 161-221 dtd 22 Nov 54 including its Change 1

dtd 14 Jan 57 are hereby superseded.

General AFP
Chief of Staff
JULIAN M MAALA
Colonel, PC (GSC)
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AGA2-C22TH 22 March 1990
CIRCULAR
NUMBER 9
AFP HOUSING REGULATIONS
1. PURPOSE: This Circular prescribes the policies in the construction,

tenancy and maintenance of military quarters and AFP housing facilities.
2. AUTHORITY:
a. AFPR G-131-361 dtd 22 Sep 1954, Subject: Quarters.
b. PD 1096 otherwise known as the National Building Code s-77.
c. DND Directive dtd 29 Oct 86, Subject: Adjusted Rental Rates of

Military Quarters.
d. SND 1st Ind dtd 15 February 1990.
3. GENERAL: a. The AFP shall enhance the well being of its personnel by
providing adequate services which shall improve their quality of life. To this end, the AFP
shall, in the cooperation with other government agencies and the private sector, undertake
on-base and off-base housing programs, and assist AFP personnel in acquiring subdivision
housing at favorable terms.
b. The AFP housing system shall be established as a self-supporting

institution.
a. Post – An AFP camp, air or naval base, depot, fort and any other AFP
STN.
b. Quarters – An AFP housing unit for military personnel and their

dependents.
c. Married Officer’s Quarters (MOQ) – Housing unit for married officers.
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d. Married Enlisted Personnel’s Quarters (MEQ) – Housing unit for married

enlisted personnel.
e. Transient Officer’s Quarters and Transient Enlisted Personnel’s Quarters

(TOQ & TEQ) – Any loading facility for accompanied or unaccompanied Officers/EP or
dependents staying for a period not exceeding fifteen (15) calendar days.
f. Bachelor Officers Quarters (BOQ) – A lodging facility for bachelor

officers and unaccompanied officers of the Post.
g. Barracks – A troop dormitory usually assigned to integral units and/or

transient personnel.
h. Positional Quarters – Military quarters assigned to military personnel by

virtue of their position as recommended by the Major Service Housing Board (MSHB) and
Commander GHQ & AFPWSSUs, subject to approval by the Chief of Staff in an
appropriate consolidated directive.
i. On-Base Housing – A military housing facility inside a post.
j. Off-Base Housing – A military housing facility outside a post owned and

maintained by the AFP.
k. Repair and Maintenance – Restoration of quarters to its original condition

or correction of a defect herein without increasing its original dimension.
l. Livable Area – A habitable area enclosed by four permanent and semi-

permanent walls such as bedrooms, dining room, living room, toilet and bath.
5. ADMINISTRATION OF AFP HOUSING:
a. The AFPHB shall formulate housing plans and policies and oversee
the administration of the AFP Housing Program. It shall act as the Board of Trustees of the
AFP Housing Fund and shall establish rules and regulations for the administration of the
fund.
b. The AFPHB shall be composed of the following:
VCSAFP - Chairman
J1 - Vice-Chairman
J4 - Member
J6 - Member
Chairman of Major Service
Housing Boards - Members
Administrator, AFPHA - Member/Secretary
AFPSM - Member
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c. There shall be an AFPHB Executive Committee (EXCOM) which

shall be primarily responsible for the execution of the functions of the AFPHB. It shall be
composed of the following or as determined by the AFPHB:
J1 - Chairman
TCE - Vice-Chairman
Dep, J4 - Member
Dep, J6 - Member
G-1, PA - Member
C-1, PC - Member
N-1, PN - Member
A-1, PAF - Member
PM & W, OJ1 - Member
Admtr, AFPHA - Member/Secretary
AFPSM - Member
The Administrator, AFPHA shall create a Secretariat headed by the

Deputy Administrator or other responsible AFPHA officer.
d. There shall be the AFP Housing Administration (AFPHA), an AFP-

Wide Support and Separate Unit, which shall perform the following functions:
1) Implement AFP housing plans, programs, and policies.
2) Administer or oversee the administration of AFP housing

facilities.
3) Ensure the proper collection, accounting, disbursement, and

remittance of rentals from military quarters.
4) Compile all reports and records regarding AFP Housing.
5) Maintain active liaison with the National Housing Authority

and other government/private agencies.
6) Assist AFP personnel in acquiring houses through private

subdivision.
7) Submit periodic report to the AFPHB and the CSAFP to

include problems and recommendations related to its function.
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8) Prepare annual budget of the AFP Housing Fund for approval

of the AFPHB.
9) Perform other functions as the Chairman, AFP Housing Board

may direct.
e. All the Major Services shall establish their respective Major Service
Housing Board (MSHB) which shall assist the AFPBH in the execution of its functions.
1) Composition of MSHB
The MSHB shall be composed of the Vice Commander who shall be

the Chairman; duly designated officer of Major/Special units and the Post Commander
where the quarters are located as members; and any officer whom the Chairman may
designate as member-recorder. In the case of GHQ & AFPWSSU’s, the AFPHB shall act as
MSHB.
2) Functions of MSHB
a) Ensure the implementation of rules, regulations,

procedures and recommend modification to AFPHB goals and objectives pertaining to AFP
housing;
b) Keep the AFPHB informed of the status of AFP

housing in its area of responsibility;
c) Collect rentals from existing military quarters within

their area of jurisdiction and pay the amortization of the loan to the lending institutions thru
AFPHA;
d) Negotiate loans in accordance with the policies

established by the AFPHB.
e) Perform such other functions as directed by the

AFPHB.
3) Secretariat
There shall be an MSHB Secretariat which shall be the

permanent coordinating body of the Board.
a) Composition
The Secretariat shall be composed of the member-recorder of

the MSHB who shall be the OIC of the Secretariat and such other members as may be
appointed by the Major Service Commander.
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b) Functions
(1) Disseminate policies and carry out instructions

of the MSHB.
(2) Compile all reports and records regarding all

AFP housing projects in the Major Service’s Area of responsibility.
(3) Keep all members of the MSHB and the

Chairman informed about the policies of the CSAFP and instructions of the Chairman,
AFPHB and or status of AFP housing projects in the Major Service area of responsibility.
(4) Maintain active liaison with project

administrators.
(5) Submit monthly periodic reports of AFPHA as

stated in para 5f2.
(6) Perform such other duties as the MSHB may

direct.
f. Records and Reports:
1) Post Commanders concerned shall maintain a record file for

each quarters containing among others AFP Real Property Record-Building Facility (OCE
Form), contract of occupancy and other allied papers pertaining to AFP housing.
2) The following reports shall be submitted to and maintained by

the AFPHB:
a) Monthly Report of Occupants and Rentals (Annex B –

AFPHA Form 2) – Monthly reports are to be submitted by the Post Commander to the
MSHB or its equivalent in GHQ & AFPWSSU’s, copy furnished AFPHA, containing the
list of military personnel who are occupying quarters inside the post.
b) Report on Overstaying Occupants (Annex C – AFPHA

Form 3) – Post Commanders shall render monthly reports to the MSHB or its equivalent in
GHQ & AFPWSSUs, copy furnished AFPHA, on retired, separated and reverted military
personnel still occupying military quarters, indicating their respective dates of
retirement/separation/reversion, the reason why they have not vacated their assigned
quarters and the total rentals due.
c) Inventory of Quarters Report (Annex D – AFPHA

Form 4) – This is a semi-annual report to be submitted to the MSHB or its equivalent in
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GHQ & AFPWSSUs, copy furnished AFPHA, by the Post Commander on the 15th day of
December and June.
d) Construction/Rehabilitation Report of Military

Quarters (Annex E – AFPHA Form 5) – Initial and monthly reports on the construction of
new housing projects and repair of existing quarters shall be submitted by the Post
Commanders to the MSHB or its equivalent in GHQ & AFPWSSUs, copy furnished
AFPHA, on the 5th day of the following month. It shall include the cost and source of funds
whether from appropriated funds or loans obtained from financing institutions of donations.
e) Financial Report (Annex F – AFPHA Form 6) – The

Chairman of MSHB shall render to the Chairman, AFPHB thru AFPHA a monthly report on
the financial status of collection and disbursement of rentals of military quarters.
3) The above forms may be revised and/or other forms may be

required as the Administrator, AFPHA deems necessary. In this regard, the various Housing
Boards shall be consulted from time to time.
6. POLICIES:
a. Construction
1) Design and specifications of quarters to be constructed in all

posts or AFP housing facilities shall be standardized based on the grade of the military
personnel and in accordance with the table below:
Type Rank Area Nr. of Bedrooms

Entitlement Toilet & Bathroom
A BGEN and Up 180 sqm 5/3

B Colonel, Lt Col, & Major 180 sqm 4/2
C 2LT to Capt 180 sqm 3/2
D Msgt 180 sqm 3/1
E TSgt and Below 180 sqm 2/1
2) No individual extension/renovation shall be made on military

quarters. Any such work shall be done on a standardized basis, except for the position
quarters which shall be standardized as the CSAFP may direct.
3) AFPHB funds and resources shall be used to operate AFP

housing as a total system. However, until such time that the system is fully self-sustaining,
the AFPHB may use the funds for housing construction or amortization.
4) Construction of privately owned housing units shall not be

authorized inside posts. Privately owned housing units constructed inside military camps
prior to the effectivity of this circular shall be treated in the following manner:
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a) If this were built by the owners in good faith, and of

acceptable standards, the owners shall be paid by the AFP based on the fair market value of
the houses. Such mode of payment may be in the form of free use of the quarters for a
period to be specified in an agreement between the Post Commander and the individual
concerned subject to approval of the MSHB. These houses shall then be converted to
military quarters and the owners may be allowed to occupy the same. If the owners
however, refuse to accept payment, they may have the option to remove all the
improvements that they have done on the AFP real property.
b) If these were built by the owners in bad faith, these

shall be demolished or confiscated as determined by the Post Commander.
c) The implementation of the foregoing options shall be

done in accordance with applicable rules and regulations or any statue with jurisdiction over
same.
b. Tenancy
1) Any married military personnel in the active service, who is

head of the family, to include military personnel who are widows/widowers but heads of
their families are eligible for assignment of military quarters.
2) Priority in the assignment of quarters shall be the

responsibility of the Major Service Commanders thru their MSHB subject to the following
criteria: seniority, maximum presence and date of application.
3) All quarters shall be awarded in writing through a written

contract executed by and between the Post Commander and the awardee. The Contract shall
conform with the format prescribed in Annex “A” (AFPHA Form 1).
4) Prior to occupancy, the quarters shall be inspected jointly and

technically by the awardee and the Post Engineer/appropriate official housing representative.
Occupancy shall be done not later than thirty (30) days upon the notice.
5) All persons staying in military quarters shall comply with

security, safety and sanitary regulations of the Post.
6) No military personnel shall be awarded more than one military

quarters, except for those entitled to positional quarters. Those entitled to positional
quarters, however, can not occupy two quarters within the same or in adjacent posts.
7) The awardee shall be allowed to occupy military quarters until

his retirement, separation. Reversion or discharge from the active service or unless sooner
terminated for cause or other authorized purposes. The termination of occupancy shall be
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made in writing and with appropriate termination orders in accordance with sub para 8
below.
8) Thirty (30) days before retirement/ separation/ reversion/

discharge from the service of the occupant, the Post Commander shall inform the occupant
in a formal letter that the quarters assigned to him shall be vacated immediately upon
retirement. For valid reasons a written request for extension not to exceed sixty (60) days
may be granted by MSHB/AFPHB upon the recommendation of the Post Commander.
Positional quarters shall be vacated immediately upon relief from position.
9) In case of death of the military personnel, his immediate

family shall be allowed to stay in the quarters for a period of six (6) months provided,
however, that if the deceased has direct dependents who are still studying at the time of
death, the occupants shall be allowed to continue occupying the quarters until the end of the
current school year.
10) The military personnel who are detailed abroad for more than
one year as Armed Forces Attaché, or in other capacity for which allowance for family
quarters abroad is provided, shall vacate his assigned quarters prior to his departure but not
later than sixty (60) days from the date of his detail abroad. Upon return to the Philippines,
such military personnel shall be awarded the first available quarters.
11) Quarters to be vacated shall be inspected jointly and

technically by the occupant and the Post Engineer/appropriate office housing representative
to determine liability of the occupant if there is any, to have all obligations settled, or cause
refund of excess deposit.
12) A military personnel occupying a government quarters who is

given permanent change of station (PCS) may be required to vacate his quarters so that it
will become available for another occupant.
13) Forcible eviction shall be instituted against military personnel

who have violated this Circular, Post regulations, conditions of the contract, shown
undesirable habits and traits of character, or have become security risks.
c. Rental Rates of Quarters:
1) Computation of rental rate shall be applied to livable area and,

at reduced rate for other specified areas.
2) The rental rates of military quarters shall be equal to the

quarters allowance of the occupant plus additional rental in excess of the basic area of
entitlement. This rental shall be exclusively of utility rate established by the SND or other
competent authority.
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3) Fees for bachelor, barracks, and transient quarters are as

prescribed in the appropriate regulations promulgated by this headquarters.
4) Funds accruing from rentals of military quarters shall be

utilized for repair and maintenance of quarters. Surplus thereof may be disposed as
prescribed by the AFPHB.
5) The rental rates of positional quarters shall be in accordance

with the foregoing scheme. However, if the family of the officer entitled to positional
quarters is occupying military quarters which he rents according to the foregoing scheme, he
shall not be required to pay the rent for the positional quarters. If he does not avail himself
of his positional quarters, he may allow another officer to occupy it provided said occupant
shall pay the rental rates as prescribed by co-terminus with the position of the officer entitled
to the positional quarters.
d. Repair and Maintenance/Demolitions
1) All existing quarters shall undergo a periodic inspection,

repair and maintenance to keep the quarters for comfortable living, in accordance with
safety and security standards. As far as practicable, repair and maintenance shall be done
upon vacation of the quarters.
2) Continues supply of light and water to the quarters shall be

secured and economical utilization of these resources shall be observed.
3) Repair requirements shall be programmed by the Major

Services until such time that the Housing System is a fully operational self-supporting
entity. No repair, maintenance and renovation of quarters by occupants shall be done
without the approval of the Major Service Commander through MSHB and subject to these
regulations.
4) All quarters that have been verified to be condemned by the

Post Engineers, Representative of the Chief of Engineers, AFP. Representative of the
Commission on Audit shall be immediately demolished in accordance with existing rules
and regulations on Demolition and Safety Procedure.
e. Property Accounting
No quarters shall be furnished by AFP. Any government-owned

property such as furniture, appliance, utensils or other removable fixtures shall be covered
by Invoice Receipts and Memorandum Receipts signed by the Admin Officer of the officer
concerned and shall be included in the turnover of responsibility upon change of assignment.
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f. Identification
1) All quarters shall be identified by a building number composed of

the type prefix (A, B, C, D, and E) and the Number (e.g. A21 for the 21st general’s quarters)
for each camp.
2) Non-standard or existing quarters shall be identified and

marked as close as possible to be standard set in para 6a above.
3) The marking shall be painted on a white sign with black

borderline 6 inches high by 12 inches wide with black letters/numbers 4 inches high by 2
inches wide.
7. AUTHORITY OF HOUSING ADMINISTRATORS
a. Administrator, AFPHA is authorized to obtain all necessary info

report from all Major Service Commanders and Post Commanders, and direct compliance
with this regulations.
b. Camp commanders are empowered to assure compliance with this and

other camp regulations directly related to housing. They may: (1) demand payment of
rentals; (2) Cut off electrical, telephone and water connection in the case of violators; (3)
Authorize entry into premises for verification of illegal activities and enforce AFP
regulations; (4) Delegate authority to respective Housing Officer or Camp Engineer.
8. RESPONSIBILITY
a. The Deputy Chief of Staff for Personnel, J1 shall exercise staff

responsibility for the effective implementation of this circular.
b. Administrator, AFPHA shall program repair of all quarters as

recommended by respective Major Service Boards, and subject to approval of AFPHB.
c. The Major Svc Commanders shall include in their R &U program, the
repair and maintenance of government quarters/barracks, until such time that the AFP
housing system is capable of continuous maintenance of the same.
d. The Deputy Chief of Staff for Logistics, J4 shall include in their R &
U program, the repair and maintenance of quarters/barracks for GHQ &
AFPWSSUs, until such time that the AFP housing system is capable of maintenance
of the same.
e. The Major Service Engineers shall be responsible in the preparation

and approval of the detailed engineering plans, designs, working drawings, and
specifications as prescribed by The Chief of Engineers, AFP.
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321 RESTRICTED
f. Post Commanders are responsible for the assignment, repair and

maintenance of military quarters and its utilities in consonance with this circular.
g. Major Service and GHQ & AFPWSSUs Commanders shall be

responsible in the administration and management of military quarters under their respective
area of jurisdiction in consonance with this circular.
h. Major Service and GHQ & AFPWSSUs Commanders shall institute

measures to enhance the effective implementation of this Circular.
9. RESCISSION: Circular Number 11, GHQ AFP dtd 23 November 1972,

Subject: AFP Quarters and Housing Projects, is hereby rescinded.
BY ORDER OF THE SECRETARY OF NATIONAL DEFENSE

General, AFP
Chief of Staff
JORGE P AGCAOILI
Colonel PAF (GSC)
DISTRIBUTION:
“A”
Annexes:
A – (AFPHA Form 1) Contract
(AFPHA Form 1a) Military Quarters
(AFPHA Form 1B) Letter of Authorization
B – (AFPHA Form 2) Monthly reports of Occupants and Rentals
Incl 1 – List of Officer Occupants
Incl 2 – List of EP Occupants
C – (AFPHA Form 3) Report on Overstaying Occupants
D – (AFPHA Form 4) Inventory on Overstaying Occupants
E – (AFPHA Form 5) Construction and Rehabilitation Report of Military
Quarters
F – (AFPHA Form 6) Financial Report
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ANNEX A TO Cir 9, GHQ AFP dtd Mar 09: AFPHA FORM 1 (CONTRACT)
CONTRACT OF OCCUPANCY
KNOW ALL MEN BY THESE PRESENTS:
This contract is made and entered into by and between

_____________________________, Post Commander and ____________________,
Occupant this ______________ day of _________________ 19_______. The POST
COMMANDER has conveyed to the privilege to occupy quarters number
_______________ located at _________________________________________.
WITNESSETH
1. That in consideration of the above privilege, the Occupant agrees to the

following:
a. To pay monthly rental equivalent to quarters allowance and additional

rental for the area in excess of area entitlement pursuant to AFP Circular – AFP Housing.
b. To keep the quarters in good habitable condition.
c. To pay the prescribed electric, water and other utility bills.
d. Not to assign or sub-lease the premises or any part thereof.
e. To vacate the quarters immediately upon his retirement/

separation/reversion/discharge from the service or as otherwise prescribed in the regulations.
f. To allow the Post Commander or his authorized representative access

to the premises for purposes of ensuring complete compliance with Post regulations at
reasonable hours.
g. To pay all damages to the quarter’s incurred by him or members of

his household thru negligence.
2. That the Post Commander has the right to institute forcible eviction as
deemed necessary upon failure of the occupant to vacate the assigned quarters on the
required date.
3. That the occupant has read and understood AFP Circular 9 S-90 AFP
Housing Regulations, and any violation of this Contract of Occupancy and any provision of
the said AFP Circular and the policies which may thereafter be promulgated shall be
sufficient ground for termination of this contract.
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4. That the occupant shall ensure that members of his household are completely
familiar with and are bound by the provisions of this contract and the regulations of the
above-mentioned.
IN WITNESS WHEREOF, the contracting parties have hereunto affixed their

signatures this _______________ day of ___________________ 19_______ at
______________________________________.
_________________ _______________
(Post Commander) (Occupant)
SIGNED IN THE PRESENCE OF:
_________________ _______________
(Witness) (Witness)
SUBSCRIBED AND SWORN to before me this ____________________ day of

______________________ 19____________ at ________________.
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AFPHA FORM 1a (MILITARY QUARTERS)
___________________
Date
SUBJECT: Military Quarters
TO: Post Commander

____________________
____________________
1. This is to acknowledge receipt of the following fixtures of Military Quarters

Number ____________________ awarded to the undersigned occupant.
Fixtures Nos. Fixtures Nos.
a. Shower Head ________ n. Divider ________

b. Soap Holder ________ o. Medicine Cabinet ________
c. Toilet paper holder ________ p. Door Knob ________
d. Kitchen Sink ________ q. Utility Sink ________
e. Water Closet ________ r. Screen Doors ________
f. Water Closet seat & cover ________ s. Lights Fixtures ________
g. Shower Valve ________ t. Fixed Cabinets ________
h. Curtain rings ________ u. Fuse Box ________
i. Toothbrush/tumbler holder ________ v. Convenience Outlets ________
j. Towel Bar ________ w. Circuit Breakers ________
k. Curtain rod ________ u. Electrical Switches ________
l. Kitchen Sink ________ y. Others ________
m. Water Faucets ________
2. Also received ________________ keys for the said quarters.
3. Any improvement, renovation, destruction or loss of above items will be

reported immediately to the Headquarters Service Group/Company/Section of the Post.
INSPECTED BY:
__________________ _______________________
Camp Engineer Signature of Occupant
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325 RESTRICTED
ANNEX B to Cir 9, GHQ AFP dtd Mar 90:

AFPHA FORM 2 (MONTHLY REPORT OF OCCUPANTS AND RENTALS)
____________________
_______________________
___________________________
________
Date
SUBJECT: MONTLHY REPORT OF OCCUPANTS AND RENTALS
TO: CHAIRMAN, _________________________ HOUSING BOARD
FOLLOWING IS THE STATUS OF OFFICER/EP OCCUPANTS OF MILITARY

QUARTERS AS OF THE PERIOD ENDING ____________________ 19 ____________
NO. OF MONTHLY TOTAL

UNITS RENTALS COLLECTIONS
OFFICERS __________ ___________ ________________

EP __________ ___________ ________________
TOTAL __________ ___________ ________________
PREPARED BY: CERTIFIED CORRECT

________________________ __________________________
________________________ __________________________
INCLOSURES:
LIST OF OFFICERS OCCUPANTS (INCL 1)

LIST OF EP OCCUPANTS (INCL 2)
COPY FURNISHED:
MSHB
AFPHS
AFPHA
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ANNEX F to Cir 9, GHQ AFP dtd Mar 90:

AFPHA FORM 6 (FINANCIAL REPORT)
HEADQUARTERS
AFP HOUSING ADMINISTRATION
Quezon City
FINANCIAL REPORT
BOARD’S FUND
FOR THE MONTH OF _______________ 19________
BEGINNING BALANCE………………………………………. P XXXX
ADD:
RENTAL COLLECTION………………………… XXXX
INTEREST INCOME…………………………….. XXXX
TOTAL……………………………………………………. P XXXX
LESS: DISBURSEMENT
RSBS AMORTIZATIONS……………………….. P XXXX
GSIS AMORTIZATIONS.……………………….. P XXXX
REFUND OF OVERPAYMENT
ON RENTAL……………………..……….. P XXXX
ADMINISTRATIVE AND
MISCELLANEOUS EXP..……………….. P XXXX
INTEREST TAX WITHHELD..………………….. P XXXX
BANK CHARGES……… ……………………….. P XXXX
ENDING BALANCE………………………………………………. P XXXX
PREPARED BY: SUBMITTED BY:
__________________ __________________
__________________ __________________
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327 RESTRICTED
Quezon City
CIRCULAR 25 January 1985

NUMBER 2
AFP OFF-BASE HOUSING PROJECTS
1. PURPOSE: This Circular prescribes the policies, procedure and

responsibilities in the administration and award of units of AFP Off-Base Housing projects.
2. GENERAL: In line with the AFP’s policy of uplifting the quality of life of
its personnel, an off-base housing project will be undertaken by The Joint Task Force (JTF)
Bahay at San Mateo, Rizal and other areas as may be determined.
a. Off-Base Housing – a site or area where the JTF Bahay undertakes

housing site preparation or construction of residential houses for award to active and retired
military personnel and civilian employees.
b. House and Lot – a complete housing unit ready for occupancy.
c. Core House and Lot – an incomplete structure of a housing unit.
d. Lot – a piece of real estate owned by the AFP either developed or

undeveloped with no housing unit constructed.
e. Single and Head of the Family – an unmarried military personnel in

the active service with dependent of either a father, mother and minor brother or sister or
legally adopted child.
f. Pre-Qualified – the process of determining the qualifications and the

priority of an applicant for an award of housing unit in AFP Off-Base Housing projects.
4. POLICIES:
a. The overall administration of all AFP Off-Base Housing projects shall

be the responsibility of the Chief of Staff, AFP. In carrying out this responsibility, he shall
be assisted by the AFP Housing Board (AFPHB) which shall oversee the entire AFP Off-
Base Housing program.
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b. The AFP Housing Administration (AFPHA), which is the

implementing arm of the AFPHB, shall process, evaluate and recommend to the Chief of
Staff, AFP for the approval of award of the off-base housing units.
c. The AFP Housing Administration (AFPHA) shall utilize the financing

capacity of PAG-IBIG on this project for award made on any housing unit.
5. PRIORITIES FOR THE SELECTION OF AWARDEES:
a. 1st priority – Married military personnel (included are: widow,

widower, separated or divorced) in the active service who have no house or lot of their own.
b. 2nd priority – Single military person in the active service, but head of
the family, who have no house or lot of their own.
c. 3rd priority – Retired married military personnel who have no house or

lot of their own.
d. 4th priority – Married civilian personnel of the AFP who have no

house or lot of their own.
e. 5th priority – Married military personnel in the active service who

already own a real estate property.
f. 6th priority – Single military and civilian personnel of the AFP who
have no house or lot of their own.
6. GROUNDS FOR DISQUALIFICATION:
a. Those who are not members of PAG-IBIG.
b. Those with current housing loans thru PAG-IBIG either as principal

or co-borrower.
c. Persons facing criminal charges before any courts of law.
7. PROCEDURE:
a. The AFPHB with the concurrence of the Deputy Chief of Staff for
Personnel, J1, shall recommend to the Chief of Staff, AFP the quota allocation of housing
units for each Major Service and GHQ & AFPWSS unit.
b. Applicants shall submit applications to their respective Major Service

Housing Boards, accomplishing the attached AFPHA application form, indicating therein
location of real estate property owned, if any. Those assigned with GHQ & AFPWSSUs
shall submit their applications direct to AFPHA.
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329 RESTRICTED
c. Major Service Housing Boards and AFPHA shall pre-qualify the

applicants based on the above priorities. Major Service Housing Boards shall transmit to
AFPHA the complete documents corresponding to their approved quota allocation with
alternate arranged by priority.
d. The AFPHA shall process, evaluate, and determine the final listing of
occupants and recommend approval to the Chief of Staff, AFP thru the AFPHB and DCS
PER, J1.
e. AFPHA shall administer the drawing of lot assignments to determine

actual location of either of the following:
1) House and lot

2) Core house and lot
3) Lot only
f. Upon award of any of the above units, the awardee will sign the
corresponding contract and allied documents.
a. The JTF Bahay shall abide by the provisions of laws pertaining to the
establishment and maintenance of sub-divisions and similar projects.
b. The AFPHB may set policies and guidance in the administration and
awarding of off-base housing units as may be necessary.
c. The Major Service Housing Boards shall receive applications to pre-

qualify the applicants. AFPHA shall pre-qualify applicants assigned with GHQ and
AFPWSS Units and shall conduct the raffles to determine lot assignments.
d. The AFPHA is responsible for making coordinating with PAG-IBIG

and the Originating Bank insofar as the housing units loan is concerned and shall see to it
that the awardees shall be organized into a Home Owners Association in the AFP Housing
projects.
e. The Awardees shall comply with the provisions of this Circular as

well as the contract and allied documents.
9. MISCELLANEOUS:
a. No unit in any off-base housing project may be awarded to an

occupant of government quarters unless such occupant vacates such quarters, except if the
occupant is due for compulsory retirement within one (1) year.
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b. The AFPHB reserves the right to revoke any contract of an award in

case of subsequent discovery of any disqualification or willful misrepresentation by the
awardee which gave him higher priority category than he deserved.
10. RESCISSION: Provisions of existing publications in conflict with this

Circular are hereby rescinded.

SINFOROSO L DUQUE
Brigadier General AFP
DISTRIBUTION:
“A”
“AUREMS”
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331 RESTRICTED
Quezon City
CIRCULAR 23 November 1972

NUMBER 11
AFP QUARTERS AND HOUSING PROJECTS
1. PURPOSE. This Circular prescribes the policy in the construction, repair and
maintenance, and management of AFP quarters and housing projects.
2. AUTHORITY. –
a. Recurring AFP Special Provision on Living Quarters, Annual

Appropriations Act.
b. Exec Order 262 dtd 24 Sept 1970.
c. DND Memo to C/S AFP, dtd 6 Nov 1970.
d. Para 11, AFPR G 131-361.
e. Sec-297, National Accounting and Auditing Manual Vol-II.
f. R and U Circular 25, 26, 27 and 28, all series 65.
3. GENERAL. -
a. The Chief of Staff, AFP is responsible for coordinating and

integrating the plans, projects, programs and studies on AFP quarters and housing projects,
and in formulating uniform housing standards in the construction thereof.
b. Major Service & AFPWSSU Commanders are responsible for

coordinating and integrating the plans, projects, programs, and reports on AFP quarters and
housing projects in their respective commands for submission to the Chief of Staff, AFP.
They shall likewise insure the timely collection of rentals of government and loan funded
quarters and remittance of said collection to the Custodian of Funds, AFP Housing Board.
c. Post Commanders shall be the project administrators of AFP housing

projects within the jurisdiction of their post, except as otherwise specified by the Major
Service of AFPWSSU Commanders, and as such, shall be responsible for the administration
and supervision thereof.
d. Military personnel occupying AFP quarters shall pay out of their

quarters allowance such amounts as may be prescribed by the Secretary of National Defense
as rental cost for such quarters.
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4. DEFINITION OF TERMS. –
a. Post – The terms “post” includes any established AFP arsenal, air or
naval base, airdrome, camp, depot, station, fort, general hospital and any other station at
which military duties and functions are required or performed.
b. Quarters – Quarters shall include the place of lodging and the

authorized water, sanitary and illumination service only. It shall not include the use of
electric power in excess of the authorized allowances.
(1) Adequate Quarters – Adequate quarters shall include

bedrooms, sala-dining room, kitchenette, bath and toilet facilities.
(2) Loan-funded quarters – As herein used, shall mean quarters

that have been constructed out of loans from financing agencies. After amortization of such
loans, these quarters become government quarters.
(3) Positional Quarters – As used herein, “positional quarters”

shall refer to quarters assigned to and occupied by the Chief of Staff, AFP; Vice Chief of
Staff, AFP; Major Service Commanders; PMA Supt; Zone Commanders; and Division and
Bde Comdrs by reason of their positions.
(4) Condemned Quarters – These are inadequate quarters declared

by the Post Commander, upon recommendation of the Post Engineer, as beyond economical
repair.
5. ADMINISTRATION & SUPERVISION
a. Tenancy
1) Assignment –
a) The Post Commander shall assign quarters and housing

to officers and enlisted personnel subject to the following criteria:
(1) For Eligibility – Any military personnel of the

AFP who is in the active service.
(2) For Priorities – Priorities in the assignment of

quarters shall be established on the basis of the following order: Requirement for maximum
presence of officer or EM within the Post because of the nature of his duties; date of
application; and seniority. In no case however, shall an occupant be made to vacate his
quarters or housing for the reason of accommodating another who rate higher priority.
b) In the assignment of quarters the Post Commander

shall consider the grade of the applicant. Except for officers entitled to positional quarters
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333 RESTRICTED
as herein defined, no military personnel shall be allowed to occupy more than one married
officer/EP quarters regardless of location.
2) Contract – All assignments of quarters shall be made in

writing after a written contract (Annex A) has been executed by and between the Post
Commander and the occupant.
3) Occupancy –
a) Prior to occupancy the quarters shall be inspected

jointly and technically by the occupant and the Post Engineer witnessed by the Post
Adjutant, using OCE GHQ Form Nr 1003 (Annex B), to determine the condition of the
quarters.
b) No person other than the officer/EM concerned and

immediate members of his family shall be authorized to stay in AFP quarters. For this
purpose, the following should be considered immediate members of the family:
wife/husband, children, parents, and household helps. However, transient visitors of the
officer/EM concerned may be allowed to stay with him in the AFP quarters subject to the
security regulation that the Post Commander may prescribe.
c) In addition to an appropriate disciplinary action,

forcible eviction shall be instituted against military personnel who has repeatedly violated
the post regulations or conditions of the contract, manifestly shown traits of undesirability,
or has become a security risk.
d) Military personnel who are detailed abroad for more

than a year as Armed Forces Attaché, SEATO personnel or in any capacity for which
allowance for family quarters abroad is provided shall vacate their assigned quarters prior to
their departure but not later than ninety (90) days from the date of his detail abroad.
e) Quarters to be vacated shall be inspected jointly and

technically by the occupant and Post Engineer, witnessed by the Post Adjutant, to ascertain
compliance with regulations and the contract and the annex thereto, determine liability of
the occupant if there is any, and to have all obligations settled.
b. Construction, Repair and Maintenance -
1) Construction –
(a) Major Services and AFPWSSUs shall submit their

housing construction program to the AFP Housing Board not later than 30 September of
each year.
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(b) Construction of new quarters and AFP Housing

Projects shall be undertaken in coordination with the AFP construction committee and only
upon approval of the Board.
2) Repair and Maintenance
a) The repair and maintenance of government quarters is

the responsibility of the Post Commander.
b) Repair and maintenance shall be limited to the

restoration and/or preservation of the original structure. Alteration of the original structure
to include increase in floor area or number of rooms and fixtures shall not be undertaken
unless approved by the AFP Housing Board. No construction material not included in the
original plan or in subsequent plans approved by the AFP Housing Board shall be used for
repair and maintenance regardless of the source of funds.
c) To insure compliance with the Post Regulations, and

for better control and maintenance of the quarters or housing, the Post Commander shall
make regular inspections of the premises and shall institute a program of repairs and
maintenance of the buildings, roads and appurtenances thereto.
d) Repair and maintenance shall be in accordance with

existing circulars on Repairs and Utilities.
e) Cleanliness, upkeep and sanitation of the quarters or

housing, its yard and vicinity shall be the responsibility of the occupant subject to the
regulations of the Post.
3) Funding
a) Funds for the construction of housing units shall be

provided as follows:
(1) Capital Outlay – as appropriated and

programmed.
(2) Loans from financing institutions – Chief of

Staff, AFP, and when delegated by him, Major Service Commanders and the PMA Supt,
with the approval of SND, may contract loans for the construction of housing units as
provided for in existing laws. Amortization of the loans shall be taken from rentals of
constructed units.
(3) Donations – This may come from private

individuals or entities and shall be taken up as government property.
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335 RESTRICTED
b) Funds for the repair and maintenance of AFP quarters

may be taken from the following:
(1) Maintenance/Operating Expenses – As

programmed by project administrators concerned.
(2) Rentals – As determined by the AFP Housing

Board.
(3) Occupants, by agreement with the Post

Commander may, in cases of calamities and disasters, advance the expenses for needed
repairs subject to refund. Repairs shall be in accordance with para 3b (2) above.
(4) Expenses for damage to quarters due to misuse,

neglect or other causes attributable to the occupant shall be borne by the occupant of the
quarters.
c. Classification of Quarters -
AFP quarters shall be classified into three (3) categories namely: The
officers quarters, the EM quarters and the transient quarters, regardless of whether they are
constructed out of AFP Loans, capital outlays or donations.
d. Rentals –
1) Rates of Rentals – The AFP Housing Board shall determine

the rates of rentals to be collected from occupants of AFP quarters subject to the approval of
the Secretary of National Defense.
2) Rates for Positional Quarters –
a) Officers occupying positional quarters shall pay an

amount equivalent to prevailing BOQ fees.
b) Officers residing in or occupying positional quarters

with their families shall pay the prescribed rate for such quarters.
3) Collection and Remittances –
a) Collection of rental dues from occupants of

government and loan-funded quarters shall be by payroll deductions.
b) Responsibilities:
(1) Post Commander –
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The Post Commander is the administrator of all

AFP quarters under his jurisdiction. As such:
(a) He shall enforce all post regulations

including the collection of monies and rentals due from individual tenants of all quarters
therein.
(b) He shall require the tenants to execute

Class “2” allotment in favor of Finance Officer concerned, simultaneous with contract of
occupancy.
(c) He shall submit to CO, AFPFC, Chief

Finance Officer of the Major Services and Finance Officers of AFP Wide Support Units, list
of tenants under their paying jurisdiction. He shall likewise report to them changes in these
lists during the month, if any.
2) CO, AFPFC; Chief Finance Officers, Major

Service; and Finance Officers; AFP-Wide Support Units.
(a) The CO, AFPFC; Chief Finance

Officers, Major Services; and Finance Officers, AFP-Wide Support Units shall be
responsible for the collection of rentals from tenants under their paying jurisdiction in
coordination with the Post Commanders. If for any reason rentals cannot be collected from
tenants under their paying jurisdiction, they shall advise the office concerned accordingly.
(b) They will remit to the Custodian of

Funds, AFP Housing Board, GHQ all rental dues of occupants of government quarters not
later than the 5th day of each month.
3) Custodian of Funds, AFP Housing Board, GHQ
(a) The Custodian of Funds, AFP Housing

Board shall consolidate all collections of rentals for all quarters and deposit same in the bank
in the name of the AFP Housing Board.
(b) He shall remit the monthly amortization

to different lending agencies not later than the target dates specified by said agencies. All
remittances shall be made by check to be countersigned by the Chairman of the AFP
Housing Board.
(c) He shall submit to finance officers

concerned lists of occupants under their paying jurisdictions who have back rentals
indicating the amount due from each of the latter.
c) Delinquent Occupants –
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337 RESTRICTED
Finance Officers concerned shall withhold the

commutation of quarters allowance or any fraction thereof or other benefits due on occupant
who is delinquent in the payment of his monthly rentals until he shall have settled his back
rentals.
e. AFP Housing Board –
The overall management of all AFP Housing projects shall be the

responsibility of the CS, AFP. In carrying out this responsibility he shall be assisted by the
AFP Housing Board.
1) Composition – The AFP Housing Board shall be composed of

the Vice Chief of Staff, AFP as Chairman, the Vice Commanders/Deputies of Major
Services and the AFP Sgt Major as members, and any officer whom the Chairman may
designate as member-recorder.
2) Functions – The Board shall have the following functions:
a) Plans and develops housing projects and allocated

quarters and housing units to major services and GHQ AFPWSSUs for distribution to their
respective military personnel.
b) Approves construction programs for AFP quarters and

housing projects of Major Services.
c) Establishes general goals and objectives of the AFP

housing projects, formulates policies, prescribes rules and regulations and establishes
procedures by which the goals and objectives may be achieved specially in the following
areas:
(1) Administration and Tenancy, and organization

of the Secretariat.
(2) Financing, loan agreements, collections and

remittances.
d) Establishes control which should be extended into the

entire area of policy formulation.
e) Keep the CS, AFP informed on the status of all AFP

housing projects.
f) Performs such other functions as the CS, AFP may

direct.
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3) Committees – To assist the Board in the execution of these

functions, the following committees which shall be composed of members to be selected by
their Chairman, shall be established:
a) Committee on Housing Requirements, Administration

and Tenancy. – With AC of S, J-1 as Chairman, it shall have the following responsibilities:
(1) To formulate policies and recommendations on

all AFP housing projects regarding occupancy, mode of payment of rentals and rate of
rentals.
(2) To advise, the AFP Housing Board regarding

determination of housing requirements of the AFP, administration of AFP housing projects,
status of all projects existing and those to be undertaken by the AFP, and housing problems
of military personnel.
(3) To recommend to the AFP Housing Board the

members of the Secretariat of the AFP Housing Board.
(4) To perform, such other duties as the AFP

Housing Board may direct.
b) Committee on Finance, Loans Collections and

Remittances – With AC of S, J-6 as Chairman, it shall have the following responsibilities:
(1) To formulate and recommend policies and

procedures for the financial administration of all AFP housing projects.
(2) To conduct studies to facilitate and insure the

adequate financing of present and future AFP Housing projects.
(3) To keep the AFP Housing Board informed on

the financial status of all AFP housing projects based on periodic analysis of the financial
operations of the same.
(4) To keep the AFP Housing Board informed on

the collections and remittances of rentals from tenants.
(5) To study and recommend ways and means of

improving the collections and remittances of rentals from tenants.
(6) To insure timely collections and remittances of

rentals.
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339 RESTRICTED
(7) To advise the AFP Housing Board of the

funding, to include the source thereof, of the logistical requirement of the Secretariat, AFP
Housing Board.
(8) To advise the AFP Housing Board on the

terms, conditions and legality in coordination with JAGO of all agreements in connection
with the financing of AFP housing projects, including the pertinent laws and regulations
governing the lending operations of the lending institutions concerned.
(9) To recommend the funding of the construction

of new housing projects and the repair and maintenance of existing quarters.
(10) To perform such other duties as the AFP

Housing Board may direct.
c) Committee on Construction, Maintenance, and Repair

- With the Chief of Engineers, AFP as Chairman it shall have the following responsibilities:
(1) To assist and advise the AFP Housing Board on

matters pertaining to the preparation of development plans for various AFP Housing projects
including plans and specifications for buildings, grounds and utilities.
(2) To assist the AFPHB in the preparation of

Housing Project Feasibility Studies, AFP Housing Construction/Rehabilitation Program to
include priorities and cost estimates.
(3) To assist the AFPHB in the formulation of

policies/procedures in the repair and maintenance of AFP Housing areas to include
buildings, grounds and utilities.
(4) To advise the AFPHB in the methods and types

of construction/rehabilitation of AFP quarters.
(5) To perform such other duties as the AFPHB

may direct.
4) Secretariat – There shall be a Secretariat which will be the

permanent coordinating body of the board.
a) Composition – The Secretariat shall be composed of

the member-recorder of the AFP Housing Board, an Administrative Officer, Custodian of
Funds, AFP Housing Board and such other personnel as may be necessary to carry out its
functions.
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b) Responsibilities:
(1) To implement policies and carry out

instructions of the AFP Housing Board.
(2) To compile all reports and records regarding all

AFP housing projects.
(3) To keep all members of the AFP Housing

Board and the Chairman of the above-named committees posted on the policies of the Chief
of Staff, AFP, and instructions of the Chairman of the AFP Housing Board, status of AFP
housing projects, etc.
(4) To assure that collected rentals from loan-

funded quarters are remitted on time by finance officers concerned and that the amortization
of the loans for said quarters are up-to-date.
(5) To maintain active liaison with project

administrators and inform the Board of any problem that may have encountered by them.
f. Records and Reports –
1) Post Commanders shall maintain the jacket file for each

quarters containing among others AFP Real Property Record-Building/facility, contract of
occupancy and other allied papers pertaining thereto.
2) The following reports shall be submitted to the AFP Housing

Board:
a) Monthly Report of Occupants and Rentals (Annex B) -

This is a monthly report to be submitted by the Post Commander to the Major Service
Finance Officer containing the list of military personnel under the latter’s paying
jurisdiction’s who are occupying quarters, to be grouped into:
(1) Those occupying quarters constructed out of

capital outlay or loans that are already fully amortized.
(2) Those occupying quarters constructed out of

loans that are still under amortization.
b) Report on Overstaying Occupants – (Annex C) The

Post Commander shall render a quarterly report to the AFP Housing Board on retired and
separated military personnel still occupying AFP Quarters, indicating their respective dates
of retirement/separation, the reasons why they have not vacated their assigned quarters and
the total rentals due.
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c) Inventory of Quarters Report – (Annex D) This is a

semi-annual report to be submitted by Commanders of Major Services and AFPWSSUs
responsible in the administration of AFP Quarters and housing projects, to reach this
Headquarters not later than 15 January and 15 July.
d) Construction/Rehabilitation of Quarters Report –

(Annex E) Initial and monthly reports on the construction of new housing projects and the
repair of existing quarters shall be submitted by the Post Commanders on the 15th day of the
following month. It shall include the cost of construction or repair and the source of funds
used, indicating whether from appropriated funds, loans obtained from financing
institutions, or donation.
e) Financial Report – The Custodian of Funds, AFP

Housing Board shall submit to the Chairman, AFP Housing Board a monthly report on the
financial status of collections of rentals from quarters funded out of capital outlay or loans
fully amortized, and from quarters funded out of loans under amortization. (Annex F)
6. RESCISSION – Circular 6 this Headquarters, dated 5 August 1959 is hereby

rescinded.
R C ESPINO
General AFP
OFFICIAL: Chief of Staff
VICENTE S CRUZ
Colonel PA (GSC)
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Quezon City
AGPCR2-MO0212 2 December 1991
AFP PERSONNEL DIRECTIVE

NUMBER 9
AMENDMENT OF AFP PERSONNEL DIRECTIVE

NUMBER 7, GHQ AFP DTD 16 OCT 91, SUBJECT:
HOUSING BOARD
1. Para 4b(1) of AFP Personnel Directive Number 7, GHQ AFP dtd 16 October
1991 is hereby amended to read as follows:
4.b. Membership
(1) GHQ & HSC Housing Board shall be composed of the

following:
CG, GHQ & HSC - Chairman

Deputy J1 - Member
Deputy J4 - Member
Deputy J6 - Member
Representatives from
AFPFC, AFPMAC, CRSAFP,
CESAFP, NCRDC, AFPLC - Member
Sgt Majors, GHQ & HSC,
AFPWSSUs - Member
OIC, GHQ & HSC HB
Secretariat - Member/
Recorder
2. EFFECTIVITY: 16 November 1991.
JORGE P AGCAOILI
Colonel PAF (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCR2/WE1610 21 October 1991

NUMBER 8
DEDICATED QUARTERS
1. REFERENCES:
a. Circular Nr 9, GHQ AFP dtd 22 Mar 90, Subject: AFP Housing

Regulations.
b. AFPHB Meeting Nr 91-2 dtd 19 Jul 91.
2. GENERAL: All AFP Housing units for military personnel and their
dependents constructed within the jurisdiction of the following AFP units are declared
Dedicated Quarters:
a. Presidential Security Group
b. Philippine Military Academy
c. AFP Logistics Command
d. AFP Medical Center
e. Area/Specified Commands
3. PURPOSE: This directive prescribes the policies and procedures in the

tenancy and administration of dedicated quarters in AFP Units authorized to have dedicated
quarters within their area camps/stations.
a. Dedicated Quarters – all military quarters located and constructed

within the jurisdiction of AFP Units specified in para 2 above.
b. Occupant – any organic military personnel who is occupying

dedicated quarters.
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c. Tenancy – the duration or length of stay by the military personnel in

the dedicated quarters and as further delineated by paragraph 6b, Circular Number 9, GHQ
AFP dtd 22 March 1990.
5. POLICIES:
a. Dedicated quarters – shall only be awarded to qualified organic

military personnel.
b. Occupants who are relieved and reassigned to units outside the

camps/stations authorized to have dedicated quarters shall automatically lose their tenancy.
c. Military personnel who are on Detached Service (DS) or on

temporary duty are not qualified to have dedicated quarters.
d. Rental rate of dedicated quarters shall be the same as that prescribed

in Circular Nr 9, GHQ AFP dtd 22 march 1990, Subject: AFP Housing Regulations.
6. ADMINISTRATIVE PROCEDURES:
a. Respective Unit Housing Board shall be responsible in the awarding

and/or assignment of any available quarters.
b. The Unit Housing Boards can promulgate additional rules and

regulations that will suitably implement the intents and purposes of this directive and/or to
implement the 1990 AFP Housing Regulations.
c. Occupants once relieved shall immediately vacate their quarters after

a reasonable time set by the Unit Housing Board.
7. RESCISSION: All directives and other related publications inconsistent with

this directive are hereby rescinded.
8. EFFECTIVITY: This personnel directive shall takes effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL FLORES:
JORGE P AGCAOILI
Colonel PAF (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCR2/WE1610 16 October 1991

NUMBER 7
HOUSING BOARD
2. REFERENCES:
a. Circular Nr 9, GHQ AFP dtd 22 Mar 90, Subject: AFP Housing

Regulations.
b. AFPHB Meeting Nr 91-2 dtd 19 Jul 91.
2. GENERAL: The following AFP Units shall establish their respective

Housing Board which shall assist the AFP Housing Board in the execution of its functions.
a. GHQ & HSC
b. Area/Specified Commands
c. AFP Medical Center
d. Presidential Security Group
e. Philippine Military Academy
3. PURPOSE: This directive prescribes the policies in the establishment of

Housing Board in GHQ & HSC, Area/Specified Command, AFP Medical Center,
Presidential Security Group and Philippine Military Academy.
4. POLICIES:
a. Coverage
1) GHQ & HSC Housing Board covers all military and/or

dedicated quarters located at Camp Emilio Aguinaldo, Quezon City.
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2) Area /Specified Command Housing Board covers all military

and/or dedicated quarters within their camps/stations.
3) Respective Housing Board of the AFP Medical Center,

Presidential Security Group and Philippine Military Academy covers all military and/or
dedicated quarters within their camps/stations.
b. Membership
1) GHQ & HSC Housing Board shall be composed of the

following:
CG, GHQ & HSC - Chairman

Deputy, J1 - Member
Deputy, J4 - Member
Deputy, J6 - Member
Representatives from
AFPFC, AFPMAC, CRSAFP
CESAFP, NCRDC - Member
Sgt Major, GHQ & HSC HB - Member
OIC, GHQ & HSC HB
Secretariat - Member-
Recorder
2) Chairman and members of the Housing Boards of

Area/Specified Commands, AFPMC, PSG and PMA shall be designated by their respective
Commanders.
c. There shall be a Secretariat which shall be the permanent coordinating

body of the Board. The OIC of the Secretariat shall be the Member-Recorder of the Unit
Housing Board.
d. Functions
1) The functions of the above Housing Boards shall be the same

with the functions of the Major Service Housing Board as defined in paragraph, 5e(2),
Circular Nr 9,. GHQ AFP dtd 22 March 1990.
2) The functions of the Secretariat shall be the same with the

functions of the MSHB Secretariat as defined in paragraph 5e(3) (b), Circular Nr 9, GHQ
AFP dtd 22 March 1990.
5. RESCISSION: All existing directives in conflict with this directive are

hereby rescinded.
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6. EFFECTIVITY: This personnel directive shall take effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL FLORES:
JORGE P AGCAOILI
Colonel PAF (GSC)
DISTRIBUTION:
“A”
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OFFICE OF THE DEPUTY CHIEF OF STAFF FOR COMPTROLLERSHIP
2 April 1990
AFP Comptroller Letter

Number 90-3
SUBJECT: Remittance of AFP Housing Rental
TO: Commanders, Major Services and GHQ & AFPWSSUs/RUCs,

Comptrollers, CO, AFP/Major Service Finance Center and All
Other Concerned
1. REFERENCES:
1.1 Letter Directive dtd 9 Dec 86, Subject: Rental Rates for Military
Quarters.
1.2 AFP Comptroller Ltr Nr 87-7 dtd 12 Jun 97, Subject: Remittance of
Quarters Allowance to the AFPHA.
2. PURPOSE:
This Comptroller Letter prescribes the updated policies and procedures in the
remittance of housing rentals to the AFPHA and its disposition.
3. POLICIES:
3.1. Rentals for military quarters shall comprise of the basic quarters
allowance of the occupant and the extra charge for any excess to the prescribed floor area as
provided under Letter Directive dtd 9 Dec 86, Subject: Rental Rates for Military Quarters.
3.2. The basis of all rental remittances shall be the master list of the
occupants of AFP quarters with the corresponding rental rates as prepared by the AFPHA. In
this regard, Administrator, AFPHA shall be responsible in providing J6, the Comptrollers of
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the Major Services/GHQ, and COs of the AFP/Major Services Finance Centers with an
updated list every first month of the year or as necessary.
3.3. The allotment and monthly Notice of Cash Allocation (NCA) of

GHQ/Major Svcs corresponding to the quarters allowance of AFP housing occupants shall be
centrally managed at GHQ. Funds released monthly by DBM for the purpose shall be sub-
allotted by OJ6 to the AFP Finance Center for subsequent remittance to the AFPHA.
3.5. Extra charges over the authorized quarters allowance shall be

collected thru monthly payroll deductions by the Major Services/GHQ and remitted directly
to the AFPHA.
3.6. The rentals for military quarters shall be used to support the
amortization of loans, repair of government quarters and other projects under the AFP
Housing Program.
4. PROCEDURES:
4.1. The AFPHA in coordination with the Base/Camp Commanders of the

Major Services and GHQ, shall continuously update the lists of personnel occupying
military quarters with their corresponding rental rates. It shall indicate the quarters
allowance and any extra charge for each of the occupant listed therein.
4.2. Based on the updated lists, AFPHA shall determine the amount of
quarters allowance receivable from each of the Major Services/GHQ and submit same at
OJ4 and AFPFC.
4.3. Fund releases from DBM corresponding to the quarters allowance of

housing occupants from the Major Services shall be sub-allotted directly by BFD, OJ6 to the
AFPFC. Funds representing quarters allowance of GHQ housing occupants shall be
released to the AFPFC by BFD, OJ6 thru the GHQ Comptroller.
4.4. Upon receipt of allotments and the NCA for quarters allowance,
AFPFC shall prepare the necessary disbursement voucher covering the monthly remittance
of quarters allowance.
4.5. Accounting Division, OJ6 shall obligate the allotments, journalize the
Disbursement Voucher as direct charges to Obligations Liquidated (0-83-000) Account.
4.6. AFPFC shall prepare the check to be remitted to the AFPHA.
4.7. COs, AFPFC and Major Service Finance Centers shall collect the
extra rental charges thru monthly payroll deductions and remit same directly to the AFPHA.
4.8. Accounting Division, OJ6 shall account rentals for quarters as Trust
Liability Account 18-84-900 with the appropriate analysis coding.
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4.9. A reconciliation of the remittances and the payroll deductions shall be

conducted at the end of every quarter among the AFPHA, AFP/Major Svcs Finance Centers,
and OJ6.
5. EFFECTIVITY:
This Comptroller Letter takes effect upon approval and shall rescind AFP
Comptroller Letter 37-7.
JESUS A DACLAN
Brigadier General AFP
DCS for Comptroller, J6
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Quezon City
20 March 2001
AFP HOUSING DIRECTIVE

NUMBER 1
POLICY AND PROCEDURE FOR AWARDING HOUSE & LOT

UNIT TO BENEFICIARIES/SURVIVORS OF MILITARY/
CAA PERSONNEL KILLED IN ACTION (KIA) AND WITH
TOTAL PERMANENT PHYSICAL DISABILITY (TPPD)
I. REFERENCE: JPEE Pronouncement that those soldiers who were killed in

action (KIA) and/or with total permanent physical disability (TPPD) will be given free
house and lot unit.
II. PURPOSE: This directive prescribes the policy guidelines in awarding house
and lots units to beneficiaries/survivors of KIA and those declared with Total Permanent
Physical Disability due to combat operations.
III. OBJECTIVE: To enhance the morale and living condition of the

beneficiaries/survivors of military/CAA personnel that were killed in action (KIA) and with
total permanent physical disability (TPPD) inflicted in combat operations.
IV. APPLICABILITY: This directive applies to all beneficiaries/heirs of

military/CAA personnel who were killed in action (KIA) and personnel with total permanent
physical disability (TPPD) inflicted in combat operations starting Calendar Year 1 January
2000.
V. DEFINITION OF TERMS:
1. Killed In Action (KIA) – Any Military/CAA personnel killed in

action during combat operations.
2. House and Lot – complete affordable lot and low cost/economy

housing unit ready for occupancy.
3. Citizen Armed Forced Geographical Unit (CAFGU) – a reserve unit

organized within locality consisting of Cadre of Officers and men in the active force or
reservists residing in the locality. (Art XVI, Sec 4, 1987 Constitution of the Republic of the
Philippines).
4. Auxiliary – supplementary, assistant, helper, reserve, etc.
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5. CAFGU Active Auxiliary (CAA) – The category of CAFGU’s

constituted by volunteers who are called upon to complement the operations of the regular
force of the Armed Forces of the Philippines or to support the regular force formation of
units in its locality. (Ref: EO# 264 dtd 25 Jul 1987).
6. Pre-qualification – the state of housing being determined to be

qualified for an award of lot and housing units in the AFP.
7. Beneficiaries/Survivors means:
a. Surviving spouse if married to the deceased military/CAA

personnel and not legally separated by judicial decree from the deceased issued or ground
not attributed to said spouse.
b. The surviving legitimate adopted or acknowledged natural

children of military/CAA personnel born of his marriage contracted prior to the death of
military/CAA personnel.
c. The surviving parents or parent of killed in action (KIA)

military/CAA personnel who had never married and if they/he/she were/was totally or partly
dependent upon the deceased.
8. Total permanent Physical Disability (TPPD) – means the traumatic

loss or the permanent loss of both hands, of both feet, or eyes or both ears and any
combination or loss of mental faculties. The degree of physical disability shall be
determined by a medical board created for the purpose and must have been incurred in line
of duty/durin combat operations.
9. Line of Duty – shall mean that the death, illness or injury was
incurred during combat operations and was not due to misconduct, willfull failure, the
intemperate use of drugs or alcoholic liquor, vicious or immoral habits.
VI. POLICIES AND PROCEDURES:
1. The overall administration in the awarding of house and lot units to

the beneficiaries and survivors of KIA and TPPD military/CAA personnel shall be the
responsibility of the Chief of Staff, AFP. The DCS for Pers, J1 will provide list of KIA
Military Pers and CAFGU’S with their respective beneficiaries and list of with Total
Permanent Physical Disability.
In carrying out this responsibility, he shall be assisted by the AFP

Housing Board which shall oversee the entire awarding of house and lot units.
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2. Beneficiaries thru their survivor officers shall submit application

forms to their respective Major Service Housing Board (MSHB) accomplishing all forms,
indicating therein the permanent location of house and lot unit they opted to live.
3. Beneficiaries, each KIA/TPPD military/CAA personnel shall be

allocated with house & lot units worth:
Officer - 350,000.00
Enlisted - 200,000.00
CAA - 100,000.00
4. Beneficiaries/heirs have the discretion to select and choose the

location site of the house and lot allotted.
5. No more than one (1) unit of house and lot shall be awarded to
beneficiariy survivors of military/CAA personnel who are KIA or TPPD.
6. only legitimate beneficiary/ survivor is authorized to be awarded

house & lot unit of KIA/TPPD military/CAA personnel.
7. An awarded/beneficiary shall not sell or transfer his/her house and lot

units with ten (10) years and shall sign a contract that he/she will not sell/transfer the
awarded house and lot units.
8. Awarding of house and lot for the beneficiaries of KIA/TPPD

military/civilian, personnel shall be done by the Chief of Staff, AFP or any designated
representative during a special occasion.
9. Beneficiaries of military/CAA personnel who were killed in

action/total permanent physically disabled shall submit following requirements to their
respective Major Service Housing Board (MSHB) assisted by survivor officer.
1) For Killed In Action (KIA) Military Personnel
a) Statement of Service issued by the Major

Service Record Centers.
b) Certificate of authorized beneficiaries issued by

the Service Records Centers.
b) Sport Report
c) Death Certificate
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d) Birth Certificate (If Single)
e) Marriage Certificate (if married)
2) For Total Permanent Physical Disability (TPPD)

Military Personnel.
a) Statement of Service issued by the Service

Record Center.

the Service Records Centers.
c) Spot Report
d) TPPD Orders
3) For Killed in Action/TPPD (CAA)
a) Appointment Orders

the Division Commanders or its Equivalent.
c) Sport Report
d) Death Certificate of KIA
10. The Major Service Commanders should properly endorse all

beneficiaries/survivors.
11. Formal awarding/turn-over of house and lot units to the

beneficiaries/survivors.
12. Payment of house and lot units to the developers/contractors

will be done upon completion of the housing units and upon final inspection of SPS, AFP
and acceptance of beneficiaries.
13. The survivors/beneficiaries shall not convert the house and lot
unit awarded to them into cash value.
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14. Funds for this purpose will be sourced from the office of the
President.
VII. RESPONSIBILITY
1. The AFP Housing Board as recommended by the Executive

Committee shall recommend to the Chief of Staff, AFP the beneficiaries of KIA
military/civilian personnel entitled to own a house and lot unit to include TPPD
military/CAA personnel.
2. The AFPHB thru SPS, AFP shall act as fund custodian and
administrator the fund support provided by the government for this purpose.
3. The AFPHB shall submit to DCS for Compt, J6 (Attn: C, PEMRAD)

Semestral Report of Status of Fund support provided for this purpose.
4. PEMRAD, OJ6 shall conduct audit annually and submit report to

CSAFP.
5. SPS, AFP is responsible for making coordination with any

government and private housing financial institutions for the housing units and lots this
purposes.
6. SPS, AFP with the beneficiaries shall conduct joint inspection of the
house and lot units that were selected by the beneficiaries.
7. SPS, AFP shall process, evaluate, and determine the proper

documentation submitted by MSHB and shall recommend approval to the Chief of Staff,
AFP AFPHB.
8. MSHB shall process, evaluate, screen and compile all pertinent legal
documents and shall submit same to AFPHB thru SPS, AFP for approval.
9. Survivor officers of the heirs/beneficiaries of KIA/TPPD

military/CAA personnel shall assist in securing pertinent documents and shall submit to
MSHB for proper disposition.
10. Unit Commanders are responsible for the overall supervision of the
preparation of all documents in the acquisition of the house and lot units to be awarded to
the heirs/beneficiaries of KIA and TPPD of military/CAA personnel.
VIII. RESCISSION – All existing directives in conflict with this directive are
hereby rescinded.
IX. EFFECTIVITY – This letter directive shall take effect upon publication.
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BY COMMAND OF GENERAL VILLANUEVA:
CESAR L CARRANZA
Captain PN (GSC)
DISTRIBUTION:
“A”
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Quezon City
2 March 2001
SUBJECT: Eviction of Retired Military Personnel Occupying

Military Quarters
TO: All Maj Svc Comdrs/

GCs/COs, GHq & AFPWSSUs/ACs
1. References:
a. Circular Nr 9 GHQ AFP dtd 22 Mar 90, Subject: AFP Housing

Regulation.
b. Verbal instruction of CSAFP re subject as above.
2. Updated records show that a number of retired military officers and enlisted
personnel are still occupying military quarters in different major camps, notwithstanding the
guidelines and provisions of para 6 sub-para b of Circular Nr 9 dtd 22 Mar 90, Subject:
“AFP Housing Regulations”, as follows:
a. The awardee shall be allowed to occupy military quarters until his

retirement, separation, reversion, or discharge from the active service or unless sooner
terminated for cause or other authorized purposes.
b. Thirty (30) days before retirement/separation/reversion/ discharge

from the service of the occupant, the Post Commander shall inform the occupant in a formal
letter that the quarters assigned to him shall be vacated immediately upon retirement. For
valid reasons, a written request for extension not to exceed sixty (60) days may be granted
by MSHB/AFPHB upon the recommendation of the Post Commander. Positional quarters
shall be vacated immediately upon relief from position.
c. In case of death of the military personnel, his immediate family shall

be allowed to stay in the quarters for a period of six (6) months, provided however, that if
the deceased has direct dependents who are still studying at the time of death, the occupants
shall be allowed to continue occupying the quarters until the end of the current school year.
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3. The control and management of all military camp/installations and facilities

including military quarters, among others, is under jurisdiction and responsibility of all
Major Svc/GHQ & AFPWSSUs Commanders to which camp, installation and facilities they
pertain. Such authority of control and management includes supervision and implementation
of all pertinent AFP Regulations pertaining its proper use, maintenance and their demolition
as maybe authorized and deemed proper.
4. Henceforth, Major Svcs/GHQ & AFPWSSUs Commanders, in coordination

with respective Judge Advocates are hereby directed to institute appropriate legal measures
and/or proceeding authorized under the Articles of War and pertinent laws or regulations
against military personnel who are found to have violated the existing AFP Housing
Regulations s-90, Post Regulation, condition of the contract of occupancy, or have shown
undesirable habits and traits of character, and have become Security risks of the camp.
5. All cases pertaining to On-Base Housing (Military Quarters) shall be subject

to the determination and evaluation of the Major Service Judge Advocates and shall render
report to AFPHB.
BY COMMAND OF LIEUTENANT GENERAL CALIMLIM:
CESAR L CARRANZA
Captain PN (GSC)
DISTRIBUTION:
“A”
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Quezon City
ACPCR2 47-00 5 September 2000
SUBJECT: Major Items to be Repaired in a Military Quarters
1. References:
a. AFP Housing Regulation Circular No. 9 dtd 20 Mar 1990.
b. Approved SDF signed by CSAFP dtd 20 Jul 2000 with subject as

stated above
2. GENERAL: This letter directive applies to all Major Svc camps/bases/ports

for the repair and maintenance of military quarters.
3. PURPOSE: To provide uniform policy/procedure in the request for repair

and maintenance of military quarters.
4. POLICIES/PROCEDURES:
a. Repair and Maintenance of military quarters deals only with the

restoration by replacing a part of a worn out portion of an existing quarters from its original
form to prolong the life span of the structures without increasing the original dimension of
the structure/building. As such, no extension or renovation shall be made.
b. Following major items to be repaired only in a military quarters:
1) Roofing System
a) Gutter
b) Roofing
c) Downspout
2) Ceiling Boards/runners and a fascia boards
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3) Plumbing System
a) Closet e) Drainage
b) Lavatory f) Toilet & Bath
c) Kitchen sink g) Water lines
d) Faucet h) Septic tank
4) Sanitary lines
5) Partitioning
6) Flush door/windows
7) Retilings (Big Quarters-Offrs)
8) Window Screening
9) Repainting works (interior/exterior)
10) Plastering of wall/floor cracks
11) Cabinets & kitchen counters
5. RESCISSION: All directives and other publications inconsistent with

6. EFFECTIVITY: This directive shall take effect upon publication.
BY COMMAND OF LIEUTENANT GENERAL CALIMLIM:
CESAR L CARRANZA
Captain PN (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCR2 15-96 27 January 1996
SUBJECT: Utilization of Quarters
1. REFERENCES:
a. Cir Nr 49 dtd 10 Apr 90, Subject: AFP Housing Regulation.
b. AFPHB Meeting Nr 95-4 dtd 16 Jun 95.
2. GENERAL: This directive prescribes the administration and utilization of

AFP Quarters in all military camps/bases/stations.
3. PURPOSE: This letter directive directs the respective Major Service

Housing Boards and GHQ/Area Comdrs to decide on the utilization of quarters.
4. GUIDELINES/POLICIES:
a. Major Svcs Comdrs shall see to it that all quarters undergoing

construction shall have prospective occupants ready to occupy upon completion of the unit
based on their prescribed criteria.
b. Construction of all types of quarters such as Apartments, SDUs,

condominiums, row houses, etc inside military camps/stations/bases are considered
government quarters, thus occupants of said quarters shall pay their corresponding rentals
commensurate their quarters allowance.
c. Quarters constructed for officers shall only be occupied by the

officers and quarters constructed for EP shall be for EP only. (conversion shall be made in
this effect).
d. Major Svcs Comdrs shall submit to AFPHA the names of occupants

under their jurisdiction for AFPHA to effect the collection of rentals to their respective
Finance Centers.
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HERCULES R GALON
Colonel PA (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCR2 13-96 27 January 1996
SUBJECT: Proponents for New Housing Technologies
1. GENERAL: This letter directive prescribes policies and procedures to all

units with civilian proponents offering new technologies to AFP Housing Projects.
2. PURPOSE: This provides the procedures for interacting with the

proponents offering new technologies and housing projects, particularly foreign
companies/corporations who have gained interest in the AFP On-Base and Off-Base
Housing Programs. Several entities have a tendency to request for presentation of their
techniques and methods to the highest housing body which is the AFP Housing Board
(AFPHB); and it is more appropriate that products and technology presentations be done at
the lower echelon of command.
3. POLICIES:
a. All proponents for participation in the AFP Housing Program should

initially pass through the Office of the Chief, AFP Housing Administration (OTCAFPHA).
Necessary documents and brochures should be submitted to said office for study and
appropriate action.
b. Technical requirements will be referred to TCE, AFP for

determination of appropriate designs and specifications.
c. Presentations should be done at the Office of the Chief, AFP Housing

Administration with the presence of the following:
1) TCE, AFP rep

2) AC, AFPHA
3) Secretary, AFPHB
4) Representatives from J1, J4, and J6
5) Secretaries of MSHBs
6) AFPSM
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d. Report of the summary of the proponents’ presentation shall be

submitted by the OTCAFPHA together with a comparative study with other proposed
technologies.
e. The evaluation of all housing technologies shall be done by OTCE,

AFP.
f. Major Service Commanders thru their respective MSHBs shall

determine the areas where the proposed technologies can be made applicable.
g. MSHBs are responsible for the implementation of the new

technologies in their respective areas.

HERCULES R GALON
Colonel PA (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCR2 4-92 4 February 1992
SUBJECT: Guidelines in the Administration/Distribution and

Acquisition of Land at Fort Bonifacio
1. REFERENCES:
a. Military Bases Conversion Plan.
b. Presidential Proclamation Nos 461, 518 and 172.
2. Following guidelines are hereby issued for guidance of all concerned military
personnel for the acquisition of land in Fort Bonifacio covered by the above Presidential
Proclamations Nos 461, AFP Officers Village (AFPOVAI), 518 (Enlisted Personnel Barrio),
172 (Signal Village, lower, upper and Western Bicutan), JUSMAG Area, Navy Village and
other areas with existing Homeowners Association authorized by respective Camp
Commanders:
a. An Officer or Enlisted Personnel is entitled to apply for only one lot

in any of the above-mentioned areas.
b. An awardee should not sell his lot within 10 years. After 10 years if
he desires to dispose of it, he can sell the property to active military personnel only.
c. If a military personnel has acquired more than one (1) lot, he has to
choose which lot he wants to retain. The other lot will have to be reported to AFPHB for
disposition to other military personnel.
d. Retirees should be made to vacate quarters being occupied but will be

given priority in the purchase of the property where the quarters is located in case the
property is declared for disposal/sale.
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e. The prospective occupant of the quarters to be vacated by the retiree

shall be required to sign an undertaking that once the property is declared for disposal/sale,
the former occupant (retired personnel) shall have priority. The occupant shall be given two
(2) months lead time within which to relocate.
f. Awardee occupants should safeguard their lots to prevent intrusion of

squatters.
g. All homeowners associations shall be required to submit respective

constitution and by-laws, subdivision plans, etc to be approved by the Chairman, AFPHB.
h. All existing homeowners association should submit to the AFP

Housing Board thru AFPHA the list of homeowners/members to include development plan
of their respective areas.
i. All vacant areas prior to the issuance of this policy are considered
suspended for award, disposition of which is subject to the recommendation of the Major
Svc Housing Board and approved by the Chairman AFPHB.
3. Respective Camp Commanders inside Ft Bonifacio are directed to submit

updated listings of lot awardees in their respective jurisdiction to the AFPHB thru AFPHA
for proper accounting.
4. All Homeowners Associations shall include in their respective Boards a

member to be designated by the CSAFP for purposes of effective monitoring and
supervision.
5. AFPHB thru the MSHB will promulgate additional guidelines for the purpose
as situation warrant.
6. For widest dissemination and strict compliance.
JORGE P AGCAOILI
Colonel PAF (GSC)
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367 RESTRICTED
PROVIDING FOR SPECIAL GROUP TERM INSURANCE BY THE

GOVERNMENT SERVICE INSURANCE SYSTEM AND OTHER INSURANCE
FIRMS FOR MEMBERS OF THE ARMED FORCES OF THE PHILIPPINES AND
APPROPRIATING FUNDS FOR THE PAYMENT OF THE GOVERNMENT
SHARE OF THE PREMIUMS THEREFOR:
WHEREAS, martial law has been declared and is in effect throughout the land
pursuant to Presidential Proclamation 1081, dated September 21, 1972, and Presidential
Proclamation 1104, dated January 17, 1973;
WHEREAS, the primary responsibility for the effective implementation of martial

law rests on members of Armed Forces of the Philippines who are increasingly exposed to
dangers to life and limb in their task of suppressing the activities of insurgents and lawless
elements.
WHEREAS, it is necessary to provide increased government insurance coverage for

members of the Armed Forces of the Philippines as a measure of financial amelioration for
their dependents and to maintain their efficiency while performing their aforementioned
task.
NOW, THEREFORE, I FERDINAND E. MARCOS, President of the Philippines, by

virtue of the powers vested in me by the Constitution as Commander-in-Chief of the Armed
Forces of the Philippines, and pursuant to Proclamation 1081, dated September 21, 1972,
Proclamation 1104, dated January 17, 1973, and General Order No. 1, dated September 22,
1972, do hereby order and decree that:
1. Subject to such terms and conditions as may be mutually acceptable to the

Government Service Insurance System and the Chief of Staff, Armed Forces of the
Philippines, including the rates of insurance premiums (fifty percent) to be paid by each
member of the Armed Forces of the Philippines and by the Government as its counterpart
premium contribution (remaining fifty percent), and approved by the Secretary of National
Defense, each member of the Armed Forces of the Philippines in the active service to
include cadets of Philippine Military Academy and Philippine Air Force Flying School,
Probationary Officers, trainees and draftees, shall be insured under an annual special group
term coverage program, renewable annually thereafter, for not exceeding P6,000.00 per said
member, in addition to such compulsory insurance for members of the Armed Forces of the
Philippines by the Government Service Insurance System as provided by existing law.
2. The government counterpart premiums require to carry out the objectives of

this decree is hereby appropriated out of funds in the National Treasury not otherwise
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appropriated, such terms as may be required for the purpose shall be included in the AFP
annual appropriation.
This decree shall take effect immediately.
DONE in the City of Manila, this 22nd day of December in the year of Our
Lord, Nineteen Hundred and Seventy Three.
(Sgd.)
FERDINAND E. MARCOS
President
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369 RESTRICTED

GENERAL HEADQUARTERS (NEW) ARMED FORCES OF THE PHILIPPINES
Camp General Emily Aguinaldo, Quezon City
AGAI 8 August 1986

CIRCULAR
NUMBER 10
AMENDMENT TO COMPOSITION OF SGTI FUND BOARD
1. Paragraph 6a, of Circular Nr 11, GHQ AFP, dated 26 November 1974, Subject:
Special Group Term Insurance for Members of the AFP, is amended to read:
“6. SGTI Fund Board
a. There shall be a board known as Special Group Term Insurance

Fund Board which shall be an autonomous body and shall be composed of the following:
Chairman - The Deputy Chief of Staff, NAFP

Vice Chairman- Deputy Chief of Staff for Personnel, J1, NAFP
Member - Assistant Chief of Staff, G1, PA
Member - Assistant Chief of Staff, C1, PC
Member - Assistant Chief of Staff, A1, PAF
Member - Assistant Chief of Staff, N1, PN
Member - Recorder - C, Morale and Welfare, OJ1, NAFP
2. EFFECTIVITY:
This Circular takes effect upon publication.

General AFP
Chief of Staff
JULIAN M MAALA
Colonel, PC (GSC)
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CIRCULAR 26 November 1974

NUMBER 11
SPECIAL GROUP TERM INSURANCE FOR

MEMBERS OF THE AFP
1. GENERAL: In order to bolster the morale of military personnel and their

dependents and to provide financial assistance to beneficiaries of deceased military
personnel, every member of the AFP in the active service shall be insured with the
AFPMBAI, GSIS or other insurance firms, hereinafter to be referred to as the Insurer, under
an annual special group term coverage program, in addition to existing insurance coverage.
In this regard, the AFP shall enter into a Master Policy Contract with the Insurer, along the
policies provided for thereunder.

the effective implementation of presidential Decree Number 352, which provides for Special
Group Term Insurance for members of the AFP.
3. AUTHORITY: Presidential Decree Number 352 dated 22 December 1973.
4. COVERAGE: he insurance provided for herein shall cover only the

following members of the AFP:
a. Officers and enlisted personnel in the active service, except those on

AADT or mobilization/assembly test.
b. Cadets of the Philippine Military Academy and Philippine Air Force

Flying School, except those on extended leaves of absence (without pay) and or under
suspension.
c. Probationary Officers; and
d. Trainees and draftees.
5. POLICIES:
a. Benefits.-
1) The amount of insurance shall be P6,000.00 per member.
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371 RESTRICTED
2) This amount shall be paid to the beneficiary (ies) or legal heirs

upon the death of the insured due to any cause and upon presentation of proof of death.
With respect tot he claim of beneficiary (ies) or legal heirs of missing members, the
provisions of RA 158, as amended by RA 1067, will apply in which event the amount shall
be paid only upon the official finding and announcement or presumption death.
b. Premium Rates.-
1) The premium for the first six (6) months computed at the annual
premium rate of P12.00 pers P1,000.00 of insurance coverage per member, shall be payable
in advance to the Insurer in full amount covering the period from 1 January to 30 Jun 1974.
The annual renewal premiums thereafter, payable to the Insurer in advance in full amount
shall be subject to rate modification according to thr experience obtained during the
preceding year.
2) Payment of the premium herein prescribed will be the joint

obligation of the members and the AFP on a fifty-fifty basis. The AFP, however, thru CO,
AFPFC, shall pay in advance and in full amount the total premium with the member paying
to the AFP his share of the premium thru monthly payroll deduction by his Finance Officer.
3) For the purpose of computing premium, fifteen (15) days or more

within a calendar month shall be considered as one (1) month, otherwise it shall be
disregarded. In other words, no premium payment shall be made for a calendar month of
entry into or departure free the active service of a member wherein his service is less than
fifteen (15) days.
c. Effectivity of Individual Coverage.
The individual coverage shall take effect on the dates the member is
inducted into the active service of the AFP, but in no case earlier than 1 January 1974,
notwithstanding the effectivity of premium payment.
d. Termination of Individual Insurance.
The insurance of a member during the effectivity of the Master

Contracts shall automatically terminate immediately after the expiration of thirty-one (31)
days from the date of termination of his active duty/service with the AFP.
e. Termination of Contract-
The Master Policy Contract shall automatically terminate immediately

upon the inception of war, declared or undeclared, or a nationwide armed revolution, or
failure of the AFP to pay the renewal premium before the expiration of thirty-one (31) days
from the due date. The present Martial Law situation shall not be considered as falling
under any of the preceding categories.
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f. Conversion Privileges.
1) Upon termination of service from the AFP, a member can convert

without evidence of insurability, his membership policy under the Master Contract, into a
permanent form of individual life insurance without disability or other supplementary
benefits, subject to the following terms and conditions;
a) Application for the individual policy shall be made, and the

first premium paid to the Insurer within thirty-one (31) days after such termination of
membership;
b) The amount of such individual policy shall not be greater

than the amount of the member’s insurance under the group policy; and,
c) The premium for such individual policy shall be at the

Insurer’s then customary rate applicable to the form and amount of the individual policy, to
the class of risk to which the member then belongs, and to his attained age on the effective
date of the individual policy.
2) Any individual policy issued shall take effect at the end of the
thirty-one day period during which application for such individual policy may be made, and
shall be in lieu of all benefits under the group policy. In the event a member dies during the
thirty-one (31) days period, the insurance shall pay as death claim under the group policy the
maximum amount of insurance which might otherwise have been converted, whether or not
application for the individual policy or payment of the first premium has been made.
g. Extended Insurance
A member separated from the service for total disability shall

continue to be covered during the remaining period of the policy which the disability
occurred without paying additional premium, except when his group policy has been
converted into an individual policy.
h. Non-Forfeiture Value
Under this group term coverage program, no loans of any form either
automatic premium loan or policy loan, can be extended to insured members. No paid-up
values are available.
i. Non-Assignment
The insurance and benefits under this group policy cannot be assigned
prior to loss or death of the insured member.
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373 RESTRICTED
j. Experience Refund
At each policy anniversary, an experience refund equal to fifty

percent (50%) of the surplus of the special group term insurance fund, shall be remitted to
the AFP by the Insurer. Such amount shall accrue to an AFP Sepcial Fund which shall be
used for the benefit of the members of the AFP and/or their dependents under such rules and
regulations as the AFP Chief of Staff may prescribe. The surplus is the balance of the gross
premium after deducting the Insurers operational expenses and payments of death claims.
6. SGTI Fund Board
a. There shall be a board known as Special Group Term Insurance Fund

Board which shall be an autonomous body and shall be composed of the following:
AFP Deputy Chief of Staff for Personnel - Chairman

AFP Deputy Chief of Staff for Comptrollership- Vice Chairman
The Adjutant General, AFP - Member
Commanding Officer, AFP Finance Center - Member
AFP Sgt Major - Custodian of funds
Finance Officer - to be designated by
the Chief of Staff
b. The SGTI Fund Board shall administer the Premium and Experience
Refunds and the monies derived from the Special Group Term Insurance.
7. PROCEDURE
a. Records of Insured Members
1) Each member shall as soon as possible accomplish a

membership form to be prescribed by the Insurer. The form, which contains information in
thr individual members to include designation of his beneficiary(ies) shall be distributed
thru the Adjutant General, AFP and Adjutant of Major Services, Unified Commands and
AFPWSSUs. After accomplishment, forms will be forwarded to the Insurer.
2) Adjutants of all units shall see to it that copies of the

accomplished forms are furnished to respective Major Service, Finance Centers and the AFP
Finance Center for GHQ & AFPWSSUs, which shall effect the payroll deduction of the
member’s premium shares, and AFPMIC Statistical purposes.
3) Adjutant of Major Services, Unified Commands and

AFPWSSUs shall submit monthly reports to TAG, AFP, copy furnished AFPWSSUs, Major
Service Finance Centers and AFP Finance Centers with information relative to new
members covered and those whose insurance average has been coordinated.
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4) AFPMIC shall prepare and furnish the insurer as soon as

possible with a duly certified list of all members insured hereunder as of 1 January 1974
with the dates of birth and dates of entry into the service; and monthly thereafter the names
of new entrance into the AFP with the dates of birth and dates of entry into the service, and
the names of members whose insurance coverage has been terminated due to death,
disability, retirement, reversion to inactive status and other forms of separation with the
dates of termination of service.
b. AFP Appropriation for Premiums
Since payment of premium under the contracts shall be made in

advance and in full amount, the units shall include in their yearly appropriations one-half of
the funds necessary to meet the total annual premium requirements. Collection made from
each member during the previous policy year shall be applied to cover the other half of the
requirement. This requirement shall start in FY 75 and every fiscal thereafter while the
contract is in effect.
c. Remittance of Premiums
DCS for Comptrollership through Budgeting Staff shall release the

funds intended for premium to CO, AFPFC who shall be responsible for the remittance
thereof in lump-sum to the Insurer.
d. Accounting Procedures
1) The Chief of Accountant, ODCS Comptrollership, J6 is

delegated the authority in approving the request for Obligation of Allotment or furnished
rendered the CO, AFPFC the cover the AFP share for the contractual years. Normally,
period of contracts shall be entered into by FY.
2) The advance remittance Voucher prepared shall be

journalized, certified as to availability of funds and a Treasury Warrant is issued in favor of
the Insurer thru the AFP Board specially created of thru a Custodian for this particular type
of funds. Funds released shall be duly covered by a Cash Disbursement Ceiling by the
Budget Commission. Accounting entries for advance remittance are as follows:
Debit Credit
(Obligation Liquidated) 0-83-000-0 xxxx

(Treasury Warrant) 8-79-700-0 xxxxx
3) The total allotment obligated for the AFP shares shall be

utilized for both AFP and personal share. Monthly deductions to cover personal share from
the members pay shall be effected and remitted to the Custodian of Funds for disposition.
Monthly payroll deductions shall be accounted for as follows.
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375 RESTRICTED
Debit Credit
(Obligation Liquidated, Salaries) 0-83-000-0 xxxx
(Deductions) 8-810900-0 xxxxx
(Salary Warrants) 8-70-700-0 xxxxx
4) Deductions are certified in favor of the SGTI Special Fund

Board (Attn: Custodian of Funds).
e. Collection of Members Premium Share
1) CO, AFP Finance Center and counterparts in the Major

Services shall effect payroll deduction of the members’ share of the monthly premium from
each member of the unit under their paying jurisdictions.
2) Premiums collected representing individual shares should be

remitted to CO, AFPFC within the month immediately following the deduction.
f. Claims for Benefits
1) For expeditious payment of benefits authorized under the

Contract, Unit Commanders thru Survivor Assistance Officers shall immediately accomplish
and/or secure the following supporting papers.
a) Death Certificate or Casualty Report.
b) Statement of Service from TAG/Major Service

Adjutant, or certification as to active duty/service status of the member at the time of death
and
c) In case no beneficiaries were designated by the insured

member, a joint affidavit of two (2) disinterested persons shall be accomplished attesting to
the identity of the surviving spouse, children not emancipated and/or parents of the
deceased, accompanied by pertinent marriage contract and birth certificates.
2) The supporting papers shall be submitted by claimants and/or

survivor assistance officers direct to the Insurer for payment of claims.
8. BENEFICIARIES
a. A member may designate any person (s) as beneficiary (ies). The

insured may, from time to time, change his designated beneficiary (ies) without notice to or
consent of the previously designated beneficiary (ies) by filing a written notice to the Insurer
through the Adjutants of the Major Services or TAG, AFP, as the case may be, on a form
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prescribed by the Insurer. Such change shall take effect on the date the member signed such
written notice or change, but without prejudice to the Insurer on account of any payment
made by it before receipt of the notice of change.
b. If more than one beneficiary is designated but this member failed to

specify the amount to be apportioned to each, his beneficiaries shall share the interest
equally; and the interest of any beneficiary who predeceases the member shall be passed and
shared equally by the survivors or sorely by the survivor.
c. If the member fails to designate a beneficiary or no designated

beneficiary survive the member, payment shall be made to the duly qualified executors or
administrator of the members state proved that the Insurer may in such case, at its option
pay such insurance to the surviving spouse and/or children not emancipated, born to or
legally adopted by the member, one half of the amount to the spouse and the other half to
the children, equally, if ever to the members surviving parents equally; or if no surviving
spouse, child not emancipated or parent, to the members legal heirs as determined by the
Judge Advocate General, AFP, in accordance with applicable provision of the Civil Code.
d. Beneficiary (ies) designated with respect to other insurance policies

shall not be valid and applicable for purposes of their Special Group Term Insurance.
9. RESPONSIBILITIES
a. Military personnel shall see to it that their beneficiaries for this

insurance coverage are duly designated and kept updated.
b. Unit Commanders in all echelons of commands are responsible for

programming the funds required to cover the AFP’s share of the premium cover the
Contract.
c. Disbursing Officers shall see to it that a premium share are deducted

from the salary of military personnel under their paying jurisdiction and remitted to CO,
AFPFC.
d. CO, Finance Center shall be responsible for the monthly collection of

the members premium shares and of all premium funds. He shall likewise be responsible for
the timely remittance to the Treasurer of the total annual premium as required in the
contract.
10. CONTRACT APPROVAL
In accordance with the afore-cited Presidential Decree, the Master Policy

Contract between the AFP and the insurer shall be subject to the approval of the Secretary of
National Defense.
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377 RESTRICTED
11. EFFECTIVITY: This Circular takes effect as of 1 January 1976.
R C ESPINO
General AFP
Chief of Staff
OFFICIAL:
GABRIEL T PANGILINAN
Colonel, PA (GSC)
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OFFICE OF THE CHIEF OF STAFF
SUBJECT: Business Name of SGTI Fund Board
Effective immediately, the business name of the Special Group Term Insurance
(SGTI) Fund Board shall be Armed Forces of the Philippine (AFP) Provident Trust Fund.
FIDEL V RAMOS
General AFP
Chief of Staff
DISTRIBUTION:
“A”
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379 RESTRICTED

Quezon City
Re: Composition of SGTI

Fund Board
1st Indorsement
Respectfully returned to the Chief of Staff, (New) Armed Forces of the Philippines,
Camp Aguinaldo, Quezon City, hereby approving the amendment to paragraph 6.a. of
Circular Nr. 11, GHQ AFP, dated 26 November 1974; Subject: “Special Group Term
Insurance for Members of the AFP”, changing the composition of the SGTI Fund Board as
reflected in the attached amendatory circular.
(Sgd.)
JUAN PONCE ENRILE
Minister
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381 RESTRICTED

131-272
C-2

Camp General Emilio Aguinaldo Quezon City
9 July 2001
Change 2
LEAVE
Para 1-12, Section II, Chapter 1, Para 2-22, Sec I, Chapter 2 and 2-23 to 2-28 Section
II, Chapter II (GRANTING AUTHORITY) are added and changed provisions to AFPR G
131-272 dated March 2000, to read as follows:
xxx xxx xxx
CHAPTER 1 – GENERAL PROVISION
Section II – Types of Leave
1-12. Terminal Leave – Terminal leave is applied for by an officer or

enlistedmen who intends to severe his/her connection with the AFP. Accordingly, the filing
of application for terminal leave requires as a condition precedent, the military personnel’s
resignation, retirement or separation from the service. It must be known first that military
service cease of the said modes of coverances.
xxx xxx xxx
CHAPTER 2 – POLICIES
Section I – Qualified Applicants
2-22 Terminal Leave – a military person may enjoy all or in part his/her unused
accumulated leave subject to the following conditions/limitations.
a. Maximum number of days of terminal leave shall not exceed an

aggregate total number of accumulated leave credits of the applicant exclusive of Saturdays
and Sundays and public holidays pursuant to Executive Order Number 1077 dated 09
January 1986.
b. Terminal leave shall not be enjoyed unless authority to enjoy the same
shall have been granted and approved by the approving authority. Upon approval, terminal
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leave shall be spent locally and within the Philippine jurisdiction unless the authority to
spend it abroad shall have been sought and approved beforehand.
c. Where the application of leave of absence, including terminal leave, is

not acted upon by the approving authority or his/her duly authorized representatives within
(5) working days after the receipt thereof, the application for leave shall be deemed
approved.
d. An officer or EP who is absent without approved leave shall not be

entitled to receive his/her salary corresponding to the period of his/her unauthorized leave of
absence. It is understood, however, that his/her absence shall no longer be deducted for
his/her accumulated leave credits.
e. No military person whose terminal leave has been granted shall be

appointed or employed in whatever capacity during the duration of terminal leave in the
government without forfeiting his/her membership in the AFP, or if such appointment/or
employment entail compensation in whatever form.
f. Terminal Leave orders ceases to be in effect when the provisions of

the law, AFP rules and regulations and conditions/limitations set in this section renders the
terminal leave orders ineffective. Under such circumstances, a military person shall be
notified within a reasonable period of time intended course of action cease to enjoy the
remaining balance of his her terminal leave and receive cash value thereof computed on the
basis of his/her current pay and longevity pay.
g. To maintain AFP rank profile in accordance with the existing law, the
total number of personnel on actual duty, after the projected promotion quota in that rank
shall have been considered, and the total number of personnel on terminal leave shall not
exceed the aggregate total of personnel authorized by the Major/Technical Service approved
troop ceiling for the particular rank.
h. When a military person who is on terminal leave is officially reported

to the morning report of his/her carrying unit to have suffered injury or sickness not due
his/her own fault as may be determined later by competent authority, the days lost during
his/her confinement and treatment as patient in the military hospital shall not be deducted
from his/her terminal leave but shall be treated as a deduction from his/her hospitalization
benefits provided for by the AFP circular. In this instant case, subject military personnel
may, upon discharge from the hospital elect to commute or enjoy the remaining balance of
his/her terminal leave up to the intended date of his/her separation/retirement or compulsory
separation or retirement whichever is earlier.
i. An injury or disease is considered not due to fault of subject military

person if it is not incurred through his/her own misconduct, negligence, intemperate use of
drugs or alcohol or immoral habits, as maybe determined by sound medical judgment
rendered by competent authority.
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383 RESTRICTED
j. Any violations of the leave, laws, rules or regulations or any

misrepresentations or deception in connection with an application for leave, shall be a
ground for disciplinary action.
SECTION II (GRANTING AUTHORITY)
2.23. Pass – Passes may be granted by CO’s/OIC’s of subordinate units. The

authority may be delegated by the Commanding Officer to any officer under his command.
Provided, the number of (3 days) passes which may be given should not more than one in
every two (2) months.
2.24. Leave of Mil Pers to be Spent in the Philippines shall be approved by the
following:
a. Officers
Applicants Approving Authority
1. CSAFP SND
2. Maj Svc Commanders CSAFP
3. Other Flag Rank Officers Maj Svc Commanders
4. O6 and Below
a. Not exceeding 15 days Unit Commanders
b. 16 to 60 days Maj Unit Commanders
c. Beyond 60 days Maj Svc Commanders
b. Leave of Enlisted Personnel to be spent in the Philippines
1. Not exceeding 15 days Unit Commander

2. 16 to 60 days Maj Unit Commander
3. Beyond 60 days Maj Svc Commander
2.25. Ordinary Leave to be Spent Abroad
a. Officers and Enlisted Personnel going abroad shall be approved by

the following:
1. CSAFP OP
2. Maj Svc Commanders SND
3. Other Flag Rank Officers CSAFP
4. O6 and Below Maj Svc Commanders
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b. For applicants (both officers and enlisted personnel) already abroad.
1. Not exceeding 15 days DAFA

2. 16 to 60 days
a. CSAFP SND
b. Other Flag Rank Offrs CSAFP
c. O6 and below Maj Svc Commanders
3. Beyond 30 days
a. CSAFP OP
b. Other Flag Rank Offrs SND
c. O1 to O6 CSAFP
d. Enlisted personnel Maj Svc Commanders
2.26. Other Leaves – Other leaves not covered in the foregoing paragraph shall be
approved by the following:
Types of Leave Approving Authority
a. Paternity/Maternity Leave Maj Unit commanders

b. Informal Leave Unit Commanders
c. Academic Leave Commander, Training Unit
d. Graduation Leave
1. PMA PMA Supt
2. PAF Flying School Wing Commander
3. Other OCS School Supt
e. Compassionate Leave Hospital Commander
f. Convalescent Leave Hospital Commander
g. Leave of Absence w/o pay
1. Local Maj Svc Commander
2. Abroad Maj Svc Commander
2.27.Commutation of Leave
a. Commutation of accumulated leave credits for retirement.
Applicant Approving Authority
1. CSAFP SND
2. Maj Svc Commanders CSAFP
3. Other Officers Maj Svc Commanders
4. Other Tech Svc Offrs TDCS
5. EP Maj Svc Commanders
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385 RESTRICTED
b. Terminal Leave
1. CSAFP SND
2. Maj Svc Comdrs CSAFP
3. Other Officers Maj Svc Comdrs
4. EP Maj Svc Comdrs
2.28. Vacation and /or sick leave –
a. Vacation and/or sick leave shall be cumulative and any part thereof
not taken within the calendar year in which earned, is carried over the succeeding year.
c. A military person can accumulate vacation and sick leave credits

without limitations as to number of days of vacation and sick leave that he may accumulate.
d. Any military person who, due to exigencies of the military service is

prevented from going on leave shall be entitled to commute whatever leave credits he has
earned, and receive the case value thereof while still in the active service. Provided, that
such military person has at least five (5) months leave credit which he cannot commute:
Provided, further that such military person can commute and receive the money value of not
more than two (2) months leave credits per year, and Provided, finally, that such excess
leave credits shall be without prejudice to the military persons’ option to continue rendering
work and be entitled to receive his corresponding pay and allowances to enjoy leave by
utilizing leave credits not otherwise commuted.
e. Sick Leave shall be approved by the Major Unit Commander.
xxx xxx xxx
OFFICIAL: DIOMEDIO P VILLANUEVA

General AFP
Chief of Staff
(Sgd.) CESAR L CARRANZA

Captain PN (GSC)
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G 131-272 C-1
C-1

Quezon City
10 March 2000
Change 1
LEAVE
Paragraph 2-38 ( l ) and 2-38 ( m ) of AFPR G 131-271 dated 25 September 1997,

are changed as follows:
2-38 ( l ) Leave of absence without pay shall not be granted for more than one
(1) year except for military personnel whose spouses are detailed abroad as Defense and
Armed Forces attaches, and Administrative Assistants and who shall further be covered by
the provisions of the succeeding paragraph. A military person who fails to return to duty
upon the expiration of his leave of absence without pay shall forthwith be considered as
absent without leave. Appropriate steps shall be taken against him, either discharge him
from the service or apprehend and return him to military control for disciplinary action.
2-38 ( m ) A military personnel who joins his/her spouse during the latter’s tour
of duty abroad shall be granted three (3) years leave, considering all the tour of duty of
Defense and Armed Forces Attaches, Assistant Defense and Armed Forces Attaches,
Administrative Assistants is three (3) years. In availing of such leave, concerned military
personnel shall first utilize his/her unused leave credits and the balance of same shall be
leave without pay subject to the provisions of paragraph 2-34c and 2-37 of this AFPR. All
other allowances/benefits of military personnel who are on leave without pay that are
covered by the provisions of this paragraph are denied. It is further understood that his/her
ranking in the Seniority Lineal List will be automatically affected due to his/her absence in
the active service subject to existing AFP regulation on seniority and promotions.
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387 RESTRICTED
OFFICIAL:
ANGELLO T REYES
General AFP
(SGD) Chief of Staff
ANTONIIO M PUNIO
Colonel PAF(GSC)
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G 131-272

10 March 2000
LEAVE
_________________
Table of Contents
Paragraphs
CHAPTER 1 - GENERAL PROVISIONS
Section I. INTRODUCTION
Authority ---------------------------------------------------- 1-1

Purpose ------------------------------------------------------ 1-2
Section II. TYPES OF LEAVE
Ordinary Leave --------------------------------------------- 1-3

Sick Leave -------------------------------------------------- 1-4
Maternity Leave -------------------------------------------- 1-5
Convalescent Leave ---------------------------------------- 1-6
Compassionate Leave ------------------------------------- 1-7
Graduation Leave ------------------------------------------ 1-8
Academic Leave ------------------------------------------- 1-9
Informal Leave --------------------------------------------- 1-10
Paternity Leave --------------------------------------------- 1-11
Chapter 2 - POLICIES
Section I. QUALIFIED APPLICANTS
Ordinary Leave --------------------------------------------- 2-12

Sick Leave --------------------------------------------------- 2-13
Maternity Leave -------------------------------------------- 2-14
Convalescent Leave ---------------------------------------- 2-15
Compassionate Leave ------------------------------------- 2-16
Leave to be Spent Abroad -------------------------------- 2-17
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389 RESTRICTED
Graduation Leave ------------------------------------------- 2-18

Academic Leave --------------------------------------------------- 2-19
Informal Leave ----------------------------------------------------- 2-20
Paternity Leave ---------------------------------------------------- 2-21
Section II. GRANTING AUTHORITY
Pass ------------------------------------------------------------------ 2-22

Leave of Officers to be Spent in the Philippines -------------- 2-23
Leave of Enlisted Personnel to be Spent in the
Philippines ------------------------------------------------ 2-24
Leave to be Spent Abroad --------------------------------------- 2-25
Other Leaves ------------------------------------------------------- 2-26
Commutation of Leave ------------------------------------------- 2-27
Section III. ACCUMULATION AND COMMUTATION OF LEAVE
Vacation and/or Sick Leave ------------------------------------- 2-28

Termination of Leave -------------------------------------------- 2-29
Authorization of Leave ------------------------------------------ 2-30
Number of Days Authorized ----------------------------------- 2-31
Extension of Leave ----------------------------------------------- 2-32
Granting of Sick Leave ------------------------------------------ 2-33
Leave of Absence without Pay --------------------------------- 2-34
Sickness or Injury ------------------------------------------------ 2-35
Permission to visit Foreign Countries ------------------------- 2-36
Section IV. REQUIREMENTS AND LIMITATIONS
Requirements ----------------------------------------------------- 2-37

Limitations -------------------------------------------------------- 2-38
Section V. SUBSISTENCE ALLOWANCES/PAY WHILE ON LEAVE
Ration -------------------------------------------------------------- 2-39

Cash Ration ------------------------------------------------------- 2-40
CHAPTER 3 - PROCEDURES
Section I. APPLICATION
Contents of Applications ----------------------------------------- 3-41

Channels of Applications ---------------------------------------- 3-42
Section II. RESTRICTIONS
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Restrictions ----------------------------------------------------- 3-43
Section III. COMPUTATION AND COMMUTATION OF LEAVE CREDIT
Computation and Commutation of Leave Credit ----------- 3-44
Section IV. MISCELLANEOUS
AWOL After Leave -------------------------------------------- 3-45

Individual Leave Record -------------------------------------- 3-46
Supersession ---------------------------------------------------- 3-47
Effectivity ------------------------------------------------------- 3-48
CHAPTER 1
GENERAL PROVISIONS
Section I
INTRODUCTION
1-1 Authority
a. Commonwealth Act Nr 220, as amended.
b. Section 286 of the Revised Administrative Code, as amended by RA 611 and

1081.
c. Commonwealth Act Nr 647, as amended
d. Ex-O Nr 259, s-40 as Supplemented by Memorandum Cir Nr 22, OP dtd 15

Dec 58 and Memo Cir Nr 1, OP dtd 21 Jan 59
e. Ex-O Nr 324, s-41 as amended by Ex-O Nr 91, s-55
f. RA Nr 4091 dtd 16 Jun 64
g. PD Nr 1043 dtd 25 Oct 76
h. PD Nr 1496 dtd 24 Jan 79
i. Articles of War Nr 2, 38, 56 to 62 inclusive 105,107, 109. (CA 408, as

amended by RA Nr 242).
j. Circular Nr 7 dtd 12 Aug 59.
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391 RESTRICTED
1-2 Purpose - To prescribe the policies and procedures governing authorized leave
to be spent either in the Philippines or abroad of military personnel on active duty, to include
draftees and trainees who have completed the six (6) months basic training and are assigned
for duty and service to a unit of the Regular Force, AFP.
Section II
TYPES OF LEAVES
1-3 Ordinary Leave - Authorized absence of an officer or enlisted person from

military duty.
1-4 Sick Leave - Leave granted a military individual to promote convalescence from
disease or injury by affording him rest, better climate or change of environment. Sick leave
may also be granted on account of sickness of any member of his immediate family.
1-5 Maternity Leave - Authorized leave of absence of married female military

personnel on account of pregnancy.
1-6 Convalescent Leave - Authorized absence of military personnel recovering from

sickness or disability. This is considered a part of hospital treatment and not chargeable
against leave of military personnel as provided by law.
1-7 Compassionate Leave - This is granted to patients in military hospitals in order to

allow them to spend the rest of their days with their families at home after they have been
declared beyond recovery by hospital authorities concerned.
1-8 Graduation Leave - This may be granted to Philippine Military Academy and PAF
Flying School graduates and graduates of officers candidate courses.
1-9 Academic Leave - Leave granted to all military personnel on formal schooling in
an institution of learning. Said academic leave shall not be charged against the vacation
and/or sick leave they have earned.
1-10 Informal Leave. –
a. Commanding Officers may grant oral permission for absence on Sundays,

holidays and during any period not exceeding 24 hours.
b. Written permits - Commanding Officers may during any period, grant

written permission for leaves longer than 24 hours but not to exceed 72 hours.
1-11 Paternity Leave - Leave granted a married male military person to support the
needs of his pregnant wife due for delivery for a period not to exceed two (2) weeks.
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CHAPTER 2
POLICIES
Section I
QUALIFIED APPLICANTS
2-12 Ordinary Leave - Granted on the basis of fifteen (15) days for each year of
satisfactory service subject to the exigencies of the service. Trainees/draftees must have
served the mandatory period of training for six (6) months. Relaxation from military routine
is beneficial to enlisted personnel especially after a period of combat duty, intensive
training, etc. Commanders are enjoined to grant to the maximum extent, authorized absence
consistent with the needs of the service.
2-13 Sick Leave - Granted on the basis of fifteen (15) days for each year of continuous
service. For certain cases, where time is the chief factor in recovery, a leave may properly be
given when progress in convalescence has reached a point where further hospital treatment
is deemed unnecessary, but the person is still unfit for full military duty.
2-14 Maternity Leave - Married female military personnel shall be entitled to two (2)
months maternity leave absence with full pay if they have rendered at least two (2) years of
continuous active or half pay if they have rendered less than two (2) years of continuous
active service. Maternity leave shall not be chargeable against accumulated vacation leave
and sick leave.
2-15 Convalescent Leave - May be authorized by Special Orders issued by

AFPMC or station hospitals for a period not exceeding fifteen (15) days. It may be extended
by the issuing authority upon recommendation of the attending physician.
2-16 Compassionate Leave –
a. Commanders AFP hospitals who are convinced that the patient may not live
longer than two (2) months, or Unit Commanders upon certification of an AFP Medical
Officer/Director of a civilian hospital, may authorize a compassionate leave upon the request
of the patient or his next of kin.
b. This leave shall not exceed two (2) months and shall not be charged against
the accumulated vacation and sick leave of the patient.
2-17 Leave to Spent Abroad - A military person may enjoy leave to be spent abroad
upon approval by the Secretary of National Defense provided that he/she will certify that
he/she will not apply for separation/reversion while abroad. (However, in extreme
emergency, urgently needed to give him time to visit and attend to a seriously ill love one.
When time is of the essence, the Major Service Commanders shall allow the travel of the
individual abroad provided that duly signed certification stating that subject applicant has
no pending case and property/money accountability. Subsequently, clearances shall be
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393 RESTRICTED
completed and submit the same to SND for confirmation/final approval. Amendment (in
Bold) introduced in AFPR G 131-272)
2-18 Graduation Leave - Except in war or grave national emergency, leave for 30 days
from the date of graduation shall be allowed graduates of the Philippine Military Academy
and PAF Flying School & equivalent Officer Candidate Courses, both local and foreign.
Such leave, which cannot be postponed to another time, shall not be counted against them in
subsequent application for leave.
2-19 Academic Leave - Granted to all military personnel on formal study grant in an
institution of learning without charging the said academic leave against the vacation and/or
sick leave they have earned
2-20 Informal Leave –
a. CO’s may grant oral permission for absence on Sundays, holidays and during
any period not exceeding 24 hours
b. Written permits - Commanding Officers may during any period, grant

written permission for leaves longer than 24 hours but not to exceed 72 hours
2-21 Paternity Leave - Granted a married male officer/enlisted man to provide for the
needs of his wife during delivery for a period not to exceed two (2) weeks
Section II
GRANTING AUTHORITY
2-22 Pass - passes may be granted by CO’s/OIC’s of subordinate units. The authority
may be delegated by the CO to any officer of his command. (Provided, the number of (3-
day) passes which may be given should not more than once in every two (2) months.
Amendment (in Bold) introduced in AFPR G 131-272)
2-23 Leave of Officers to be Spent in the Philippines – Application for leave of

Officers to be spent locally will be approved by the following:
a. For terminal leave and ordinary exceeding 90 days – SND
b. Not exceeding 90 days –Chief of Staff, AFP.
c. Not exceeding 60 days – Commanders of Major Services
d. Not exceeding 45 days – Commanders of Major Subordinate Units.
e. Not exceeding 30 days – Commanders of Lower Subordinate Units.
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2-24 Leave of Enlisted Personnel to be Spent in the Philippines – Application for leave
of EP, Trne & Dfte to be spent locally will be approved by the following:
a. Application beyond ninety (90) days – Chief of Staff, AFP
b. Application beyond fifteen (15) days but not more than ninety (90) days.
1) Commander of Major Services, Separate Brigade, PC Regional

Commanders and Infantry Divisions or their equivalent in the PAF and PN.
2) CGs/Commanding Officers, AFP Wide Support and Separate Units

and Unified Commands.
c. Application for not more than fifteen (15) days – Commanding Officers of
Subordinate Units.
2-25 Leave to be Spent Abroad –
a. Officers and enlisted personnel going abroad shall secure authority from the
Secretary of National Defense, thru Channels.
b. For applicants (both officers and enlisted personnel) already abroad
Not exceeding fifteen (15) days – Armed Forces Attaché concerned, who
shall then inform GHQ AFP.
Beyond fifteen (15) days but not exceeding thirty (30) days – The Chief of
Staff, AFP, upon the recommendation of Armed Forces Attaché concerned.
Beyond thirty (30) days – The Secretary of national Defense, upon the
recommendation of Armed Forces Attaché concerned and the Chief of Staff, AFP.
2-26 Other Leaves - Other leaves not covered in the foregoing paragraphs shall be
approved by the Chief of Staff, AFP.
2-27 Commutation and/or Sick Leave - Secretary of National Defense.
2-28 Vacation and/or Sick Leave –
a. Vacation and/or sick leave shall be cummulative and any part thereof not
taken within the calendar year in which earned, is carried over the succeeding year.
b. Military personnel can accumulate vacation and sick leave credits in excess
of ten (10) months; Provided, the military personnel in the active service who have
accumulated more than ten (10) months vacation and leave credits shall be entitled to only
ten (10) months of such leave credit..
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395 RESTRICTED
c. Any military person who, due to exigencies of the military service is

prevented from going on leave shall be entitled to commute whatever leave credits he has
earned, and receive the cash value thereof while still in the active service. Provided that such
military person has at least five (5) months leave credits which he cannot commute:
Provided, further that such military person can commute and receive the money value of not
more that two (2) months leave credits per year, and Provided, finally, that such excess leave
credits shall be without prejudice to the military person’s option to continue rendering work
and be entitled to receive his corresponding pay and allowances or to enjoy leave by
2-29 Termination of Leave - Termination of leave shall only be entertained upon the
recommendation of the Major Service Commander and upon payment of the money
representing the unexpired leave. A military person who resigns voluntarily or is separated
from the service through no fault of his own shall be entitled to the commutation of all
accumulated vacation and sick leave to his credit, provided, that the total vacation and sick
leaves that can be commuted shall, in case, exceed ten (10) months.
2-30 Authorization of Leave - Leave shall be covered by special orders, copy of

which is furnished everyone concerned who shall keep it while on leave. The Special Orders
shall contain the following information:
a. Type of leave.
b. Grade, full name, Serial Number and branch of service
c. Unit or organization
d. Number of days authorized including travel time allowance.
e. Address while on leave.
2-31 Number of days Authorized - Vacation and/or Sick Leave may be granted to
military personnel after six (6) months of continuous, and satisfactory service on the basis of
fifteen (15) days vacation leave and fifteen (15) days sick leave for each year of service.
2-32 Extension of Leave –
a. Leave may be extended by the granting authority upon application.
b. Extension may be made by telegram or letter.
c. In no case shall pass be used for extension of leave.
d. Extension of leave abroad shall be applied for prior to departure from the
Philippines.
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2-33 Granting of Sick Leave –
a. Sick leave may be granted to military person to promote his/her

convalescence from disease or injury by affording the sick opportunity to enjoy rest, better
climate or change of environment, or when progress or convalescence has reached a point
where further hospital treatment is unnecessary, but the military person is till unfit for duty.
The recommendation for sick leave shall be made if the military person is unable to perform
full military/official duty due to physical and mental illness.
b. When a military person on active duty suffers injury or disease, the day lost
during his/her treatment shall not be counted against the annual leave allowance as provided
in Sections 5 and 7 of Commonwealth Act 220. An injury or disease is considered acquired
in line of duty when it is contracted in the service, and not due to the military person’s
misconduct, willful failure, the intemperate use of drugs or alcohol or thru vicious or
immoral habits. (Sec 90-A Nr 1, as amended by CA Nr 385 dtd 5 Sep 38).
c. Sick leave shall also be granted to any military person because of sickness of
any member of his/her family.
d. An application for sick leave shall be accompanied by a medical certificate

stating the nature of wound or disability, the cause thereof, if known and the prognosis. The
medical officer shall recommend whether the leave should be granted, and stated the reason
if denied.
e. If an officer or enlisted individual fails to return to his station at the

expiration of his sick leave, he shall submit to his commanding officer a statement from a
physician, preferably a medical officer of the AFP about his/her physical condition, if this is
not practicable, his/her own certificate. This certificate shall be referred to the medical
officer who shall recommend whether the leave should be extended or other action should
be taken.
2-34 Leave of Absence Without Pay –
a. Leave of absence without pay and to be spent locally may be authorized by

the Chief of Staff, AFP, as, in his discretion, the exigencies of the service and the needs of
individual applicants may warrant, subject to the provisions of this AFPR. This authority
may be delegated from time to time under such conditions as the Chief of Staff, AFP may
prescribe.
b. No officer or enlisted individual on leave of absence without pay shall leave

the country without prior authority from the SND (except to undergo scholarship or
fellowship training grants approved by the Special Committee on Scholarship under
Chairmanship of the Department of Foreign Affairs).
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397 RESTRICTED
c. The period covered by leave of absence without pay for any reason other than
sickness or injury shall not be counted As actual service or active military service rendered,
for purposes of Determining rights to leave with pay, retirement, longevity pay and
promotion in the military service.
2-35 Sickness or Injury –
a. An application for leave without pay on account of sickness or injury shall be

treated in the same manner as that of para 2-23d above.
b. Leave of absence without pay due to sickness or injury incurred not in line of
duty shall not affect entitlement to allowance as authorized under Section 13, RA Nr 138, as
amended.
c. Leave of absence without pay granted on account of sickness or injury,

whether incurred in line of duty or not, and not exceeding one (1) year, shall be counted as
actual service or active military service for purposes of determining rights to leave,
allowances (with pay), retirement, longevity pay and promotion provided that such leave
does not immediately proceed the person’s retirement, resignation, discharge, reversion to
inactive status, or other separation from the active service.
2-36 Permission to Visit Foreign Countries – The Armed Forces Attaches in foreign
countries are authorized to grant permission to AFP military personnel on official business
abroad to visit, pass-by or make a stop-over in other friendly countries on their way back to
the Philippines within their authorized leave travel; time granted by the Chief of Staff, AFP
and/or by the Armed Forces Attaché, subject to the following restrictions/limitations.
a. The visit shall be at no extra cost to the government.
b. TAG, AFP shall be notified immediately of such approval.
c. Such permission may be revoked by the Chief of Staff, AFP any time in the
interest of the service.
Section IV
REQUIREMENTS AND LIMITATIONS
2-36 Requirements -
a. Applicants in the Philippines.
1) Application to spend-leave abroad shall be accompanied by a sworn

statement of the application as a condition precedent for the approval of his request that he
shall not request separation/retirement/resignation while abroad;
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2) That he will reenlist upon arrival to the Philippines should his ETE
occur during such leave;
3) That he will return to the Philippines at least fifteen (15) days before
the expiration of his current enlistment if the application is an enlisted person or before the
expiration of his current tour of duty in case of an officer;
4) That he has enough funds to finance himself and his family, if any,
during the period of his leave.
b. Applicants already abroad - The procedure is the same as in paragraph 2-37a

above, except that when the leave is to be spent abroad, it needs SND approval on the
recommendation of the AFA concerned and the Chief of Staff, AFP.
c. Where leave shall be spent for training or study grant abroad, basic
requirements of “no expenses on the part of the government” shall be stated in the
application and in the implementing orders. An applicant should execute statement to this
effect, duly administered and ensured to submit the same to the CSAFP.
2-37 Limitations –
a. An officer authorized to grant leave may temporarily suspend or restrict the

granting thereof of any member or all of the military personnel under him whenever
circumstances warrant such restriction or suspension.
b. The number of military personnel on leave shall not exceed fifteen percent
(15%) of the total strength of a unit, except on occasions following extended large scale
maneuvers or specialized training, or station and under other exceptional circumstances as
determined by the commanding officer.
c. Enlisted personnel on leave must not carry firearms except as specifically

provided by regulations or directed by the authority granting the furlough.
d. All commanders concerned will plan and regulate the granting of leave to
enlisted personnel with due regard to the availability of transportation involved in the
travel.
e. Enlisted personnel whose homes are far from their station shall be given
additional time equal to, but not longer than the usual time taken by commercial land or
water transportation to enjoy the major portion of their leave at home instead of in travel
status.
f. A trainee/draftee assigned with the Regular Force is entitled to leave credits

and privileges, provided, he satisfies the requirements under existing laws and regulations of
at least six (6) months continuous and satisfactory service and provided further, that
draftee/trainee will not be entitled to leave privileges during the first six (6) months of
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compulsory training. Likewise, he may receive the money value of his un-expired leave
credits if commuted upon separation, provided he is not discharge for cause.
The granting of leave to a Dft/trainee is subject to certain limitations and

requirements. A Dft/trainee is not entitled to have privileges if he is facing court-martial or
administrative charges, if he fails to return to duty upon the expiration of his leave; and his
leave may be terminated anytime as the need of the service may require.
g. An officer ordered to duty while on vacation leave is considered on duty or

on completion thereof, he/she may revert to leave status if he desires to continue his leave. In
such case, appropriate orders shall be issued by proper authority.
h. PN officers and enlisted personnel on leave shall not be entitled to receive

additional subsistence and sea duty pay. Rated PAF and PN officers and enlisted personnel
may be granted flying pay while on authorized leave provided they meet the requirements
set forth by the CG, PAF and FOIC, PN on the minimum flying hours.
i. The number of military personnel on leave of absence without pay shall at no

time exceed one tenth percent of the actual number of officers and enlisted personnel on
active duty.
j. Except for the purpose of paragraph 2-33 above, military personnel with less
than five (5) years of continuous active military service shall not be granted leave of absence
without pay.
k. Leave of absence without pay shall not be granted to any military personnel
who has leave of absence with pay standing to credit, or who is facing court-martial or
administrative charges.
l. Leave of absence without pay shall not be granted for more than one (1) year
except for military personnel whose spouses are detailed abroad as Defense and Armed
Forces Attaches, Assistants Defense and Armed Forces Attaches, and Administrative
Assistants and who shall further be covered by the provisions of the succeeding paragraph.
A military person who fails to return to duty upon the expiration as absent without pay shall
forthwith be considered as absent without leave. Appropriate steps shall be taken against
him, either discharge him from the service or apprehend and return him to military control
for disciplinary action.
m. A military personnel who joins his/her spouse during the latter’s tour of duty
abroad shall be granted three (3) years leave, considering all the tour of duty of Defense and
Armed Forces Attaches, Assistants Defense and Armed Forces Attaches, and Administrative
Assistants is three (3) years. In availing of such leave, concerned military personnel shall
first utilize his/her unused leave credits and the balance of same shall be leave without pay
subject to the provisions of paragraph 2-34c and 2-37 of this AFPR. All other
allowances/benefits of military personnel who are on leave without pay that are covered by
the provisions of this paragraph are denied. It is further understood that his/her ranking in
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the Seniority Lineal List will be automatically affected due to his/her absence in the active
service subject to existing AFP regulations on seniority and promotions.
Section V
SUBSISTENCE ALLOWANCE/PAY WHILE ON LEAVE
2-39 Ration – Enlisted personnel on leave are entitled to the monetary value of the
garrison ration for the period they were subsisted at government expenses, including
authorized travel within the Philippines.
2-40 Cash Ration – Cash ration for military personnel on pass shall be given by
the unit commander only under any of the following circumstances:
a. Death in the family or of close relatives.
b. Illness in the family or of close relatives
c. Other justifiable reasons to be determined by the unit commander.
Provided, however, that in case an enlisted person is already on cash basis or is not
included in the unit mess no deduction shall be made from his subsistence allowance for any
pass granted him.
CHAPTER 3
PROCEDURES
Section I
APPLICATIONS
41 Contents of Application. –
a. Leave – Every application for leave must state the duration, reason, address
while on leave, date of initial services with the AFP, inclusive dates of latest leave enjoyed.
It must also state whether the applicant is a member of a General Special Court Martial
and/or Board or whether he/she has a pending case.
b. Application for pass will contain the following information.
1) State name of issuing headquarters
2) Signature of authorized headquarters
3) Name, grade, serial number, organization, and signature of applicant.
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401 RESTRICTED
4) Specific address while on pass
5) Inclusive dates and hours of the pass
6) Whether or not authorized to carry firearms
7) Authorized uniform
3-42 Channels of Application – All applications for leave shall be coursed through
channels. An application which takes effect after the applicant is relieved from one unit and
transferred to another shall be submitted and recommended to his immediate commander
who will forward the same through channels to the Commanding Officer of the unit where
the applicant is transferred.
Section II
RESTRICTIONS
3-43 Restriction –
a. Except in urgent necessity, vacation leave shall not be granted to an officer so

that a company or an equivalent Air or Navy unit shall not be left without a commissioned
officer of a post, base or camp without two (2) attendants. This restriction shall not apply to
those postal, camps or stations where the normal complements of commissioned officers in
less that three (3) months.
b. Vacation leave shall not be granted to an officer during target or service

practice of his organization or during the season of active field exercises, maneuvers or
similar operations.
c. Vacation leave shall not be granted to an officer who is a member of a

General or Special Court-Martial and/or Board of Officers or when he has a pending case.
Section III
COMPUTATION AND COMMUTATION OF LEAVE CREDIT
3-44 Computation and Commutation of Leave Credit –
a. In computing leave credits, the day of departure is considered as the beginning of

the day of absence and the date of return as the date of duty. Leave granted with a definite
number of days must be indicated in the orders to begin from and terminate on a specific
date, exclusive of Saturdays, Sundays and holidays.
b. The Secretary of National Defense may authorize the commutation of the

salary that a military personnel may receive during the period of vacation and sick leave and
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direct its payment on or before the beginning of such leave from the fund out of which the
salary would have been paid; Provided, that no officer/enlisted person whose leave has been
commuted following his separations to the service shall be reappointed or re-employed in
the government of the Philippines before the expiration of the leave commuted, he must first
refunds the money value of the unexpired portion of the leave commuted. (See Sec 286 of
Administrative Code, as amended in RA Nr 611 and RA 1081).
Section IV
MISCELLANEOUS
3-45 AWOL After Leave –
a. Unexcused extension of leave shall cause the forfeiture of all pay and
allowances for the period of the overstay.
b. In computing the duration of overstay, the due to return from leave shall be
counted as the first day of AWOL.
3-46 Individual Leave Record - All leaves shall be recorded in AFP Form Nr 30. The
entries and final disposition shall be made according to the following:
a. Computation of Leave – For uniformity, initial entry under Item Nr 4a and 6

of AFP GO Form Nr 30 for AFP Commissioned Officers and enlisted personnel,
respectively, shall be, in every case, from 15 Jun 54, pursuant to the provisions of RA Nr
1081. If applicable, the provisions of RA Nr 611 may be availed of to get the total balance of
credit due an individual as in any convenient date of a calendar year thereafter.
b. Instructions in the preparation of leave record – For clarity and uniformity,

the following instructions shall be followed. Entries may be typed or hand printed in black or
blue-black ink.
1) Item 1 – Below the printed words, type the desired information. Letter
a is for military personnel on continuous active service. A new record is for other items may
be typed or hand printed in black or blue-black ink.
2) Item 2 – Under FROM, indicate the date an enlisted person or an

officer entered/commissioned/CAD into the military service. A new record is opened is
opened for every CAD of Reserve Officers.
3) Item 3 – Under TO, indicate the last date of service with the AFP.
4) Item 4 – Indicate the accumulated vacation and sick and sick leave as
of 15 Jun 1954, per Nr 1081.
5) Item 5a – Indicate the type of leave – either ordinary or emergency.
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6) Item 5e – Indicate the Special Orders, e.g. para 2, SO Nr 111, HPA, s-

76.
7) All entries under 5b, c and 6a, b shall be recorded by showing the day,
month and year. Spaces between the numerals and abbreviations of the months shall be
omitted to conserve space e.g. 16 Nov 76. When an entry is made in Item 6, a line shall be
drawn through the opposite blank under Item 5 to prevent their erroneous use.
8) Item 7 – item 4 plus 6c – Balance is always indicated opposite any

entry under Item 5 or 6.
c. A military person enjoying /leave with pay continues to earn credit While on
such authorized leave.
d. This form shall be filed with the MPF of the individual concerned.
3-47 Supersession - AFPR G 132-271, AFPR 135-383 dtd 7 Mar 56 and 28 Oct 58,
respectively and all other policies and regulations inconsistent with this AFPR are hereby
superseded accordingly.
3-48 Effectivity – 17 September 1987.
BY ORDER THE SECRETARY OF NATIONAL DEFENSE:

General , AFP
Chief of Staff
s/t JULIAN M MAALA

Colonel PC (GSC)
DISTRIBUTION:
“A”
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G 131-352
REPUBLIC OF THE PHILIPINES

22 June 1995
POLICIES GOVERNING MARRIAGE, PREGNACY AND MATERNITY LEAVE

OF FEMALE MEMBERS IN THE ACTIVE FORCE OF THE AFP
Table of Contents Paragraph
Purpose - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 1
Authorities - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2
Policies - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 3
Effectivity - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 4
Supersession - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 5
1. PURPOSE: These regulations prescribe the policies governing marriage,

pregnancy and maternity leave of female members in the active force of the Armed Forces
of the Philippines.
2. AUTHORITIES:
a. Republic Act Nr 3835 as mended by PD 1043 and PD 1910;
b. Executive Order Nr 337, s-88;
c. Republic Act Nr 7192, s-91;
d. Commonwealth Act Nr 647 as amended by RA 270 and RA 1564;
e. Executive Order Nr 138, s-68;
f. Executive Order Nr 19, s-86.
3. POLICIES:
a. Marriage
1) Any female member of the Armed Forces of the Philippines

who contracts marriage, is allowed to continue her service provided that prior to such
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marriage, she has already completed at least three (3) years of continuous active military
service.
2) Any female member of the AFP who shall marry before

completing three (3) years of continuous active service, shall automatically be
reverted/discharged from the service; Provided, that in case of regular officer, her case shall
be referred to the appropriate Efficiency and Separation Board (ESB); Provided further, that
any female member of the AFP who was previously separated/reverted/discharged
honorably by reason of marriage may be called to active duty or reinstated if such marriage
was contracted after three (3) years of continuous active military service and is accordance
with the existing rules and regulations.
3) Marriage between commissioned officer and enlisted

personnel is permitted; Provided, that the female member of the Armed Forces of the
Philippines shall have completed at least three (3) years of continued active military service;
provided, further, that separation of unit/office assignment of prospective couples who are
assigned with the same unit/office shall be effected upon contracting the marriage.
Female members of the AFP who apply for marriage must first secure
written permission or clearance from the proper authority; Provided, that any female
member of the AFP who shall contract marriage without the proper permission or clearance
shall be denied for reenlistment upon ETE in case of enlisted woman, reverted to inactive
status upon the expiration of the current tour of active duty in case of a regular officer or a
reserve officer who has satisfactorily rendered a total of ten (10) years of continuous active
commissioned service in the military.
b. Pregnancy
1) Married female member of the AFP who is pregnant and

whose duties include carrying and lifting heavy object, flying aircraft, skydiving, sea diving,
running, constantly walking long distance, assignment aboardship, exposure to radiation
hazard, perimeter guarding or roving sentinel and other physically strenuous upon
recommendation and certification by her attending physicians. She shall be allowed to
resume her duties only when she is physically fit to perform these duties.
2) Any unmarried female commissioned officer or enlisted

woman who becomes pregnant or has been positively found to have given birth or has had a
miscarriage or abortion as duly certified to be a competent physician or military medical
officer shall be reverted/discharged from the service; Provided, that in case of regular officer
or reserve officer who satisfactorily rendered a total of ten (10) years continuous active
commissioned military service, her case shall be referred to the appropriate ESB.
c. Maternity Leave
1) Married female member of the AFP shall be entitled to sixty

(60) days of maternity leave with full pay which shall not be chargeable against her
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accumulated vacation and sick leave. Such maternity leave shall be granted in every
instance of pregnancy irrespective of frequency.
2) Any married female member of the AFP who is in a positive

state of pregnancy or has a miscarriage or an abortion as certified by competent physician or
military medical officer, shall be made to apply for maternity leave which is effective one
(1) month prior to the expected date of delivery or confinement or on the date of occurrence
and/or confinement or hospitalization as the case maybe. It shall be the responsibility of the
immediate commanding officer or head of office concerned to determine this fact and render
an appropriate action and recommendation to the Chief of Staff, AFP (Attn: J1) or to the
Major Service Commander concerned.
d. Existing laws and regulations on maternity leave now or hereafter

applicable to married female employees of the government shall be applicable to married
female regular or reserve commissioned officer and enlisted woman in the active service of
the AFP.
4. EFFECTIVITY: This regulation shall take effect upon publication.
5. SUPERSESSION: AFPR G 131-351, GHQ AFP dtd 22 Nov 73 and all

previous policies and/or portions thereof which are inconsistent herewith are hereby
repealed or modified accordingly.

General AFP
Chief of Staff
(SGD) HERCULES R GALON
Colonel, PA (GSC)
DISTRIBUTION:
“A”
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AFP REGULATIONS
G 131-271

23 September 1987
LEAVE
Table of Contents
Paragraph
CHAPTER 1- GENERAL PROVISIONS
Section I. Introduction
Authority . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1
Purpose . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2
Section II. Types of Leave
Ordinary Leave . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Sick Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-4
Maternity Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5
Convalescent Leave . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-6
Compassionate Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7
Graduation Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-8
Academic Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Informal Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Paternity Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-11
CHAPTER 2 - POLICIES
Section I. Qualified Applicants
Ordinary Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-12

Sick Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-13
Maternity Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-14
Convalescent Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Compassionate Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-16
Leave to be Spent Abroad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-17
Graduation Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-18
Academic Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-19
Informal Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-20
Paternity Leave. . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-21
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CHAPTER 2 - POLICIES
Section I. Qualified Applicants
Ordinary Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-22

Sick Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-23
Maternity Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-24
Convalescent Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-25
Compassionate Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-26
Leave to be Spent Abroad. . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . 2-17
Graduation Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-18
Academic Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-19
Informal Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-20
Paternity Leave. . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-21
Section II. Granting Authority
Pass. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-22
Leave of Officers to be Spent in the Philippines . . . . . . . . .. . . . . . . . . . 2-23
Leave of Enlisted Personnel to be Spent in the Philippines . . . . . . . . . 2-24
Leave to be Spent Abroad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-25
Other Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
Commutation of Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-27
Section III. Accumulation and Commutation of Leave
Vacation and/or Sick Leave . . . . . . . . . . . . . ... . . . . . . . . . . . . . . . . . . 2-28

Termination of Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-29
Authorization of Leave . . . . . . . . . . . . . ;. . . . . . . . . . . . . . . . . . . . . . . 2-30
Number of Days Authorized . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-31
Extension of Leave .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-32
Granting of Sick Leave. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33
Leave of Absence Without Pay . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 2-34
Sickness or Injury. . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-35
Permission to Visit Foreign Countries . . . . . . . . . . . . . . . . . . . . . . . . 2-36
Section IV. Requirements and Limitations
Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-37
Limitations. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-38
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Section V. Subsistence Allowance/Pay While on Leave . . . . . . . . . . . . . . . . . . . 2-39
Ration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-39
Cash Ration. . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . 2-40
CHAPTER 3 PROCEDURES
Section I. Application
Contents of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-41

Channels of Applications . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. 3-42
Section II. Restrictions
Restrictions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-43
Section III. Computation and Commutation of Leave Credit
Computation and Commutation of Leave Credit . . . . . . .. . . . . . . . . . . . 3-44
AWOL After Leave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-45

Individual Leave Record . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . 3-46
Supersession . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-47
Effectivity. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-48
CHAPTER 1- GENERAL PROVISIONS
Section I. Introduction
1.1 Authority -
a. Commonwealth Act Nr 220, as amended.
b. Section 286 of the Revised Administrative Code as amended by RA 611 and

1081.
c. Commonwealth Act Nr 647, as amended.
d. Ex-O Nr 259, s-40 as Supplemented by Memorandum Cir Nr 22, OP dtd 15

Dec 58 and Memo Cir Nr 1, OP dtd 21 Jan 59.
e. Ex-O Nr 324, s-41 as amended by Ex-O Nr 91, 2-55.
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f. RA Nr 4091 dtd 16 Jun 64.
g. PD Nr 1043 dtd 25 Oct 76.
h. PD Nr 1496 dtd 24 Jan 79.
I. Articles of War Nr 2, 38, 56 to 62 inclusive, 105, 107, 109. (CA 408, as

amended by RA Nr 242).
j. Circular Nr 7 dtd 12 Aug 59.
1-2. Purpose -To prescribe the policies and procedures governing authorized leave to be
spent either in the Philippines or abroad of military personnel on active duty, to include
draftee and trainees who have completed the six (6) month basic training and are assigned
for duty and service to a unit of the regular force, AFP.
Section II – Types of Leaves
1-3. Ordinary Leave - Authorized absence of an officer or enlisted person from military
duty.
1-4. Sick Leave - Leave granted a military individual to promote convalescence from
disease or injury by affording him rest, better climate or a change of environment. Sick leave
may also be granted on account of sickness of any member of is immediate family.
1-5. Maternity Leave - Authorized leave of absence of married female military personnel
on account of pregnancy.
1-6. Convalescent Leave -Authorized absences of military of married females military

personnel on account of pregnancy.
1-7. Compassionate Leave - This is granted to patients in military hospitals in order to

allow them to spend the rest of their days with their families at home after they have been
declared beyond recovery by hospital authorities concerned.
1-8. Graduation Leave - This may be granted to Philippine Military Academy and PAFFS
graduates and graduates of officer candidate courses.
1-9 Academic Leave - Leave granted all military personnel on formal schooling in an
institution of learning. Said academic leave shall not be charged against the vacation and/or
sick leave they have earned.
1-10 Informal Leave-

a. Commanding Officers may grant oral permission for absence on Sundays,
holidays and during any period not exceeding 24 hours.
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411 RESTRICTED
b. Written permits - Commanding officers may, during any period, grant written
permission for leave longer than 24 hours but not to exceed 72 hours.
1-11 Paternity Leave - Leave granted a married male military person to support the needs of
his pregnant wife due for delivery for a period not to exceed two (2) weeks.
Chapter 2- POLICIES
Section 1. Qualified Applicants.
2-12. Ordinary Leave - Granted on the basis of fifteen (15) days for each year of
satisfactory service subject to the exigencies of the service. Trainees/draftees must have
served the mandatory period of training for six (6) months. Relaxation from military routine
is beneficial to enlisted personnel especially after a period of combat duty, intensive
training, etc. Commanders are enjoined to grant to the maximum extent, authorized absence
consistent with the needs of the service.
2-13. Sick Leaves - Granted on the basis of fifteen (15) days for each year of continuous
service. For certain cases, where time is the chief factor in recovery, a leave may properly
be given when progress in convalescence has reached a point where further hospital
treatment is deemed unnecessary, but the person is still, unfit for full military duty.
2-14. Maternity Leave- Married female military personnel shall be entitled to two (2)
month maternity leave of absence with full pay if they have rendered at least two (2) years
of continuous active or half pay if they have rendered less than two (2) years of continuous
active service. Maternity leave shall not be chargeable against accumulated vacation sick
leave.
2-15. Convalescent Leave- May be authorized by special orders issued by AFPMC or

station hospitals for a period not exceeding fifteen (15) days. It may be extended by the
issuing authority upon recommendation of the attending physician.
2-16. Compassionate Leave -
a. Commanders of AFP hospitals who are convinced that the patient may not live
longer than two (2) months or unit commanders upon certification of an AFP Medical
officer/Director of a civilian hospital may authorize a compassionate leave upon the request
of the patient or his next of kin.
b. This leave shall not exceed two (2) months and shall not be charged against the
accumulated vacation and sick leave of the patient.
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2-17. Leave to be Spent Abroad- A military person may enjoy leave to be spent abroad
upon approval by the Secretary of National Defense provided that he/she will certify that
he/she will not apply for separation/reversion while abroad.
2-18. Graduation Leave - Excepted in war or grave national emergency leave for 30 days
from the date of graduation shall be allowed graduates of the Philippine military academy
and PAF Flying School & equivalent officer Candidate Course both local and foreign. such
leave. which cannot be postponed to another time. shall not be counted against them in
subsequent application for leave.
2-19. Academic leave - Granted to all military personnel on formal study grant in an
institution of learning without charging the said academic leave against the vacation and/or
sick leave they have earned.
2-20. Informal Leave -
a. CO’s may grant oral permission for absence on Sunday, Holidays and during any
period not exceeding 24 hours.
b. Written Permits - CO’s may, during any period, grant written permission for longer
than 25 hours but to exceed 72 hours.
2-21 Paternity Leave - Granted a married male officer/enlisted man to provide for the needs
of his wife during delivery for a period not to exceed two (2) weeks.
Section II. Granting Authority
2-22. Pass - Passes may be granted by CO’s/OICs of subordinate units. The authority
may be delegated by the CO to any officer of his command.
2-23. Leave of Officers to be Spent in the Philippines -
Application for leave of officers to be spent locally will be approved by the following.
a. For terminal leave and ordinary leave exceeding 90 days - SND
b. Not exceeding 90 days - Chief of Staff AFP
c. Not exceeding 60 days - Commanders of Major Services
d. Not exceeding 45 days - Commanders of Major subordinate units.
e. Not exceeding 30 days - Commanders of Lower subordinate units.
2-24. Leave of Enlisted Personnel to be Spent in the Philippines.
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413 RESTRICTED
Application for leave of EP,Trne & Dft to be spent locally will be approved by the
following:
a. Application beyond ninety (90) days -Chief of Staff AFP
b. Application beyond fifteen (15) days but not more than ninety (90) days
1) Commanders of Major Services, separate Brigades, PC Regional

Commanders and Infantry Divisions or their equivalent in the PAF and PN.
2) CGs/Commanding Officer, AFP Wide Support, and separate units and

Unified Command.
c. Application for not more than fifteen (15) days - commanding officers of
subordinate units.
2-25. Leave to be Spent Abroad-
a. Officers and enlisted personnel going abroad shall secure authority from the
Secretary of National Defence thru channel.
b. For applicant (both officers and enlisted personnel) already abroad.
1) Not exceeding fifteen (15) days - Armed Forces Attaché concerned, who
shall then inform GHQ, AFP.
2) Beyond fifteen (15) days but not exceeding thirty (30) days - The Chief
of Staff, AFP upon the recommendation of Armed Forces Attache concerned.
3) Beyond thirty (30) days - The Secretary of National Defense upon the
recommendation of the Armed Forces Attache concerned and the Chief of Staff, AFP.
2-26. Other Leave - Other leave not covered in the foregoing paragraphs shall be approved
by the Chief of Staff, AFP.
2-27. Commutation of Leave- Secretary of National Defense
2-28. Vacation and/or Sick Leave -
a. Vacation and/or sick leave shall be cumulative and any part thereof not taken
within the calendar year in which earned is carried over the succeeding year.
b. Military personnel can accumulate vacation and sick leave credits in excess of ten
(10) months, Provided, that military personnel in the active service who have accumulated
more than ten (10) months vacation and sick leave credits shall be entitled to only ten (10)
months of such leave credits.
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c. Any military person who, due to exigencies of the military service is prevented
from going on leave shall be entitled to commute whatever leave credits he has earned, and
receive the cash value thereof while still in the active service, Provide that such military
person has at least five (5) month leave credits which he cannot commute: provided, further
that such military person can commute and receive the money value of not more than two
(2) month leave credits per year, and provided finally, that such excess leave credits shall be
without prejudice to the military persons’ option to continue rendering work and be entitled
to receive his corresponding pay and allowances or to enjoy leave by utilizing leave credits
not otherwise commuted.
2-29. Termination of Leave - Termination of leave shall only be entertained upon the
recommendation of the Major Service Commander and upon payment or the money
representing the unexpired leave. A military person who resigns voluntarily or is separated
from the service through no fault of his own shall be entitled to the commutation of all
accumulated vacation and sick leave to his credit, provided, that the total vacation and sick
leave that can be commuted shall, in no case, exceed ten (10) months.
2-30. Authorization of Leave - Leave shall be covered by special orders, a copy of which is
furnished everyone concerned who shall keep it while on leave. The special orders shall
contain the following information:
a. Type of leave.
b. Grade, full name, serial number, and branch of service.
c. Unit or organization.
d. Number of days authorized including travel time allowance.
e. Address while on leave.
2-31. Number of Days Authorized - Vacation and/or sick leave may be granted to military
personnel after six (6) months of continuous, and satisfactory service on the basis of fifteen
(15) days vacation leave and fifteen (15) days sick leave for each year of service.
2-32. Extension of Leave
a. Leave may extended by the granting authority upon application.
b. Extension may be made by telegram or letter.
c. In no case shall passes be used for extension of leave.
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415 RESTRICTED
d. Extension of leave abroad shall be applied for prior to departure from the
Philippines.
2-33. Granting of Sick Leave
a. Sick leave may be granted to military person to promote his/her convalescence

from disease or injury by affording the sick opportunity to enjoy rest, better, climate or
change of environment, or when progress or convalescence, has reached a point where
further hospital treatment is unnecessary, but the military person is still unfit for duty. A
recommendation for sick leave shall be made if the military person is unable to perform full
military/official duty due to physical and mental illness.
b. When a military person on active duty suffers injury or disease, the days lost
during his/her treatment shall not be counted against the annual leave allowance as provided
in Sections 5 and 7 of Commonwealth Act Nr 220. An injury or disease is considered
acquired in line of duty when it is contracted in the service and not due to the military
person’s misconduct, willful failure, the intemperate use of drugs or alcohol or thru vicious
or immoral habits. (Sec 90-A Nr 1, as amended by CA N r 385 dtd 5 Sep 38)
c. Sick leave shall also be granted any military person because of sickness of any
member or his/her family.
d. An applicantion for sick leave shall be accompanied by a medical certificate

stating the nature and the disease, wound or disability, the cause thereof, if known, and the
prognosis. The medical officer shall recommend whether the leave should be granted and
state the reason if denied.
e. If an officer or enlisted individual fails to return to his station at the expiration of

his sick leave, he shall submit to his commanding officer a statement from a physician
preferably a medical officer of the AFP about his/her physical condition, or if this is not
practicable, his/her own certificate. This certificate shall be referred to the medical officer
who shall recommend whether the leave should be extended or other action should be taken.
2-34. Leave of Absence Without Pay
a. Leave of absence without pay and to be spent locally may be authorized by the
Chief of Staff, AFP as in his discretion the exigencies of the service and the needs of
individual applicant may warrant. This authority may be delegated from time to time under
such conditions as the Chief of Staff, AFP may prescribe.
b. No officer or enlisted individual on leave of absence without pay shall leave the
country without prior authority from the SND (except to undergo scholarship or fellowship
training grants approved by the Special Committee on Scholarships under the Chairmanship
of the Department of Foreign Affairs).
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c. The period covered by leave of absence without pay for any reason other than
sickness or injury shall not be counted as actual service or active military service rendered
for purposes of determining right to leave with pay, retirement, longevity pay and promotion
in the military service.
2-35. Sickness or Injury -
a. An application for leave of absence without pay on account of sickness or

injury shall be treated in the same manner as that of para 2-33d above.
b. Leave of absence without pay due to sickness or injury incurred not in line of
duty shall not affect entitlement to allowance as authorized under section 13,RA Nr 138,as
amended.
c. Leave of absence without pay granted on account of sickness or injury,

whether incurred in line of duty or not, and not exceeding one (1) year shall be counted as
actual service or active military service for purposes of determining rights to leave,
allowances (with pay) retirement, longevity pay and promotion provided that such leave
does not immediately precede the person’s retirement, resignation, discharge, reversion to
2-36. Permission to Visit Foreign Countries - The Armed Forces Attaches in foreign
countries are authorized to grant permission to AFP military personnel on official business
abroad to visit passby or make a stop-over in other friendly countries on their way back to
the Philippines within their authorized leave travel time granted by the Chief of Staff, AFP
and/or by the Armed Forces Attache, subject to the following restriction/limitation;
a. The visit shall be at no extra cost to the government
b. TAG, AFP shall be notified immediately of such approval.
c. Such permission may be revoked by the Chief of Staff, AFP any time in
the inters of the service.
Section IV. Requirements and Limitations
2.37. Requirements -
a. Applicants in the Philippines
(1) Application to spend leave abroad shall be accompanied by a sworn

statement of the applicant as a condition precedent for the approval of his request that he
shall not request separation/retirement/resignation while abroad;
(2) That he will reenlist upon arrival to the Philippines should his ETE occur
during such leave;
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417 RESTRICTED
(3) That he will return to the Philippines at least fifteen (15) days before the
expiration of his current enlistment if the applicant is an enlisted person or before the
expiration of his current tour of duty in case of an officer;
(4) That he has enough funds to finance himself and his family, if any,
during the period of his leave.
b. Applicants already abroad - The procedure is the same as in paragraph 2-37a

above, except that when the leave is to be spent abroad, it needs SND approval on the
recommendation of the AFA concerned and the Chief of Staff, AFP.
c. Where leave shall be spent for training or study grant abroad, basic requirements
of “no expense on the part of the government” shall be stated in the application and in the
implementing orders. An applicant should execute statement to this effect, duly
administered and ensure to submit the same to the CSAFP.
2-38. Limitations -
a. An officer authorized to grant leave may temporarily suspend or restrict the

granting thereof to any member or all of the military personnel under him whenever
circumstances warrant such restriction or suspension.
b. The number of military personnel on leave shall not exceed fifteen percent (15%)
of the total strength of a unit, except on occasions following extended large scale maneuvers
or specialized training, or station and under another organization for permanent change of
station and under other exceptional circumstances as determined by the commanding officer.
c. Enlisted personnel on leave must not carry firearms except as specifically

provided by regulations or directed by the authority granting the furlough.
d. All commanders concerned will plan and regulate the granting of leave to enlisted
personnel with due regard to the availability of transportation involved in the travel.
e. Enlisted personnel whose homes are far from their stations shall be given
additional time equal to, but not longer than the usual time taken by commercial land or
water transportation to enjoy the major portion of their leave at home instead of in travel
status.
f. A trainee/draftee assigned with the Regular Forces is entitled to leave credits and
privileges, provided, he satisfied the requirement under existing laws and regulation at least
six (6) months continuous and satisfactory service and provided further, that draftee/trainee
will not be entitled to leave privileges during the first six (6) month of compulsory training.
Likewise, he may receive the money value of his unexpired leave credits if commuted upon
separation, provided he is not discharged for cause.
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The granting of leave to a draftee/trainee is subject to a certain limitations

and requirements. A draftee/trainee is not entitled to have privileges if he is facing court-
martial or administrative charges, if he fails to return to duty upon the expiration of his
leave; and his leave may be terminated anytime as the need of the service may require.
g. An officer ordered to duty while on vacation leave is considered on duty from the
date he reports for duty. When relieved from such duty or on completion thereof, he/she
may revert to leave status if he desires to continue his leave. In such case, appropriate
orders shall be issued by proper authority.
h. PN officers and enlisted personnel on leave shall not be entitled to receive

additional subsistence and sea duty pay. Rated PAF and PN officers and enlisted personnel
may be granted flying pay while on authorized leave provided they meet the requirements
set forth by the CG, PAF and FOIC, PN on the minimum flying hours.
i. The number of military personnel on leave of absence without pay shall at no time
exceed one tenth percent of the actual number of officers and enlisted personnel on active
duty.
j. Except for the purpose of paragraph 2-35 above, military personnel with less than
five (5) years of continuous active military service shall not be granted leave of absence
without pay.
k. Leave of absence without pay shall not be granted to any military personnel who
has leave of absence with pay standing credit, or who is facing court-martial or
administrative charges.
l. In no case shall leave without pay be granted for more than one (1) year. A
military person who fails to return to duty upon the expiration of his leave of absence
without pay shall forthwith be considered as absent without leave. Appropriate steps shall
be taken against him - either discharge him from the service or apprehend and return him to
military control for disciplinary action.
m. Leave of absence without pay may be terminated at any time, whenever in the
opinion of the approving authority, the exigencies of the service require it.
Section V. Subsistence Allowance/Pay While on Leave.
2-39. Ration - Enlisted personnel on leave are entitled to the monetary value of the garrison
ration for the period they were subsisted at government expense, including authorized travel
within the Philippines.
2-40. Cash Ration. Cash rations for military personnel on pass shall be given by the unit
commander only under any of the following circumstances:
a. Death in the family or of close relatives.
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b. Illness in the family or of close relatives.
c. Other justifiable reasons to be determined by the unit commander.
Provided, however, that in case an enlisted person is already on cash basis or

is not included in the unit mess no deduction shall be made from his/her subsistence
allowance for any pass granted him.
CHAPTER 3 - PROCEDURES
Section 1 - Application
3-41. Contents of Application
a. Leave - Every applicant for leave must state the duration, reason, address while
on leave, date of initial services with the AFP and inclusive dates of latest leave enjoyed. It
must also state whether the applicant is a member of a General or Special Court Martial
and/or Board, or whether he/she has a pending case.
b. Application for pass will contain the following information:
(1) State name of issuing headquarters
(2) Signature of authorized headquarters.
(3) Name, grade, serial number, organization, and signature of applicant.
(4) Specific address while on pass.
(5) Inclusive dates and hours of the pass.
(6) Whether or not authorized to carry firearms.
(7) Authorized uniform.
3.42. Channels of Application - All applications for leave shall be coursed thru channels.
An application which takes effect either the applicant is relieved from one unit and
transferred to another shall be submitted and recommended to his immediate commander
who will forward the same through channels to the commanding officer of the unit where
the applicant is transferred.
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Section II. Restrictions
3-43. Restrictions -
a. Except in urgent necessity, vacation leave shall not be granted to an officer so that
a company or an equivalent Air Force or Navy unit shall not be left without a commissioned
officer, or a post, base or camp without two (2) attendants. This restriction shall not apply to
those posts, camps or stations where the normal complements of commissioned officers in
less than three (3).
b. Vacation leave shall not be granted to an officer during target or service practice
of his organization or during the season of active field exercises, maneuvers or similar
operations.
c. Vacation leave shall not be granted to an officer who is a member of a General or

Special Court-Martial and/or Board of Officers or when he has a pending case.
Section III. Computation and Commutation of Leave Credit -
3-44. Computation and Commutation of Leave Credit -
a. In computing leave credits, the day of departure is counted as the beginning of the
day of absence and the date of return as the date of duty. Leave granted with a definite
number of days must be indicated in the orders to begin from terminate on a specific date,
exclusive of Saturdays, Sundays and holidays.
b. The Secretary of National Defense may authorize the commutation of the salary
that a military personnel may receive during the period of vacation and sick leave and direct
its payment on or before the beginning of such leave from the fund out of which the salary
would have been paid. Provided that no officer/enlisted person whose leave has been
commuted following his separation from the service shall be reappointed or re-employed in
the government of the Philippines before the expiration of the leave commuted unless he
first refunds the money value of the unexpired potion of the leave commuted. (The Sec 286
of Administrative Code, as amended by RA-611 and RA 1081)
3-45. AWOL After Leave -
a. Unexcused extension of leave shall cause the forfeiture of all pay and allowances
for the period of the overstay.
b. In computing the duration of overstay, the date due to return from leave shall be
counted as the first day of AWOL. The date before the day of return shall be counted as the
last day of AWOL.
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3-46. Individual Leave Record - All leaves shall be recorded in AFP Form Nr 30. The
entries and the final disposition shall be made according to the following:
a. Computation of Leave - For uniformity, initial entry under Item Nr 4a and 6 of

AFP GO Form Nr 30 for AFP Commissioned Officers and enlisted personnel, respectively,
shall be, in every case, from 15 Jun 54, pursuant to the provisions of RA Nr 1081. If
applicable, the provisions of RA Nr 611 may be availed of to get the total balance of credit
due an individual as in any convenient date of a calendar year thereafter.
b. Instructions in the preparation of leave record. - For clarity and uniformity, the
following instructions shall be followed. Entries may be typed or handprinted in black or
blue-black ink.
1) Item 1 - Below the printed words, type the desired information. Letter a is
for regular officers or enlisted personnel, while letter b is for Reserve Officers. Entries in
other items may be typed or handprinted in black or blue-black ink.
2) Item No. 2 - Under FROM, indicate the date an enlisted person or a

regular or reserve officer was enlisted/called to active duty. A new record is opened for
every CAD of Reserve Officers.
3) Item 3 - Under TO, indicate the last date of service with the AFP.
4) Item 4 - Indicate the accumulated vacation and sick leave as of 15 Jun 34,
per RA Nr 1081.
5) Item 5a - Indicate the type of leave - either ordinary or emergency.
6) Item 5e - Indicate the Special Orders, e.g. para 2, SO Nr 111, HPA, s-76.
7) All entries under 5b, c and 6a, b shall be recorded by showing the day,
month and year. Spaces between the numerals and abbreviations of the months shall be
omitted to conserve space e.g. 15 Nov 76. When an entry is made in Item 5 to prevent their
erroneous use.
8) Item 7 - Item 4 plus 6c - Balance is always indicated opposite any entry

under Item 5 or 6.
c. A military person enjoying leave with pay continues to earn credit while on such
authorized leave.
d. This form shall be filed with the MPF of the individual concerned.
3-47. Supersession - AFPR G 132-271, AFPR G 135-383 dtd 7 Mar 56 and 28 Oct 58
respectively and all policies and regulations inconsistent with this AFPR are hereby
superseded accordingly.
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3-48. Effectivity - 17 September 1987.

General, AFP
Chief of Staff
s/t JULIAN M MAALA
Colonel, PC (GSC)
DISTRIBUTION:
“A”
“AUREMS”
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Quezon City
AGAI 48-88 12 September 1988
SUBJECT: Travels Abroad and Leaves to be Spent Abroad
1. This Headquarters has noted serious violations of policies and regulations

governing travels abroad and/or leave to be spent abroad.
2. Some officers and enlisted personnel were known to have left the country for
leave to be spent abroad without proper authority in utter disregard of AFPR G 131-271,
dated 25 September 1987, Subject: Leave.
3. Among others, the afore-cited AFPR Provides that:
a. A military person may enjoy leave to be spent abroad upon approval by

the Secretary of National Defense.
b. Officers and enlisted personnel going abroad shall secure authority from
the Secretary of National Defense, thru channels.
c. The approving authority for extension of leave to be spent abroad are as

follows:
1) Not exceeding fifteen (15) days - Armed Forces Attaché

concerned, who shall then inform GHQ AFP.
2) Beyond fifteen (15) days but not exceeding thirty (30) days - The
Chief of Staff, AFP upon the recommendation of Armed Forces Attaché concerned.
3) Beyond thirty (30) days - The Secretary of National Defense, upon

the recommendation of Armed Forces Attaché concerned and the Chief of Staff, AFP.
d. Unauthorized extension of leave shall cause the forfeitures of all pay and
allowances for the period of overstay. In computing the duration of overstay, the date due to
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return from leave shall be counted as the first day of AWOL; the date before the day of
return shall be counted as the last day of AWOL.
4. Likewise, travels abroad by military personnel shall have prior approval by the
Secretary of National Defense, even if the travel invitation to an programmed
course/training abroad to include observation tour, seminar, conference and the like to be
conducted in a foreign country is accepted, clearance must be first be secured from SND
thru channels.
5. The bottom line of the foregoing policies and regulations is very clear to wit:
No military personnel shall leave the Philippines for a trip or leave to be

spent abroad without prior written approval by SND; such approval shall be implemented by
Special Orders issued by this Headquarters.
6. With the foregoing elucidation of the standing policies and regulations on the
subject, and for the best interest of morale and discipline in the Service, all Major Service
Commanders are hereby directed to submit to this Headquarters (Attn: J1) an accounting of
their respective personnel the left for leave/trips abroad.
a. Those who left without proper authority and not covered with Special
Orders and/or who extended their stay abroad without proper authority shall be considered
AWOL effective on the date of departure or date of unauthorized extension of leave.
b. Effective such date of AWOL, their pay and allowances shall be forfeited;
c. Unit Commanders and /or Finance Officers shall be held peculiarly liable
for the pay and allowances paid to military personnel who are on AWOL as contemplated in
the foregoing paragraph; and
d. Military personnel who are on AWOL for ninety (90) days inclusive shall
be separated from the Service pursuant to AW 117 or AW 109, as appropriate, without
prejudice to further prosecutions for any administrative, civil, or criminal liabilities.
7. Periodic reports for the accounting of personnel for para 6, above shall be made
monthly. Such reports shall reach this Headquarters on the first Monday of the succeeding
month.
s/t JULIAN M MAALA

Colonel, PC (GSC)
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ENTITLING OFFICERS AND ENLISTED PERSONNEL OF THE

ARMED FORCES OF THE PHILIPPINES TO ACCUMULATE
AND COMMUTE, SUBJECT TO CERTAIN CONDITIONS, LEAVE
CREDIT, AND FOR OTHER PURPOSES
WHEREAS, officers and enlisted personnel of the Armed Forces of the Philippines,
more than any other group of men in the government service, have been called upon to carry
out the grave burden of providing the proper climate conducive to the attainment of the
objectives of the New Society.
WHEREAS, in the fulfillment of this obligation and commitment, officers and

enlisted personnel of the Armed Forces of the Philippines have given up certain privileges,
like the privilege to go on leave periodically as granted by law, in view of the continuing
need for their services for the preservation of peace and order throughout the land;
WHEREAS, the circumstances has resulted to the forfeiture, by military personnel,

of leave credits beyond the maximum period of authorized under Section 286 of the Revised
Administrative Code, as amended by Republic Act Numbered Ten Hundred and Eighty-
One, as their services have been indispensable for the continuity of the Government
programs designed to restore the people’s trust and confidence in the Government, attain
economic dignity for the common man and preserve and enhance the unity and tranquility of
our nation;
NOW, THEREFORE, I, FERDINAND E MARCOS, President of the Philippines, by

virtue of the powers in me vested by the Constitution, do hereby decree the following as part
of the law of the land:
Section 1. Any officer and enlisted personnel, Armed Forces of the Philippines
can accumulate vacation and sick leave credits in excess of the (10) months: Provided,
however, that those military personnel who are now in the Active service and have
accumulated more than ten (10) months vacation and sick leave credits shall be entitled to
only ten (10) months of such leave credits on the date of effectivity of the Decree.
Section 2. Any officer and enlisted personnel, Armed Forces of the Philippines,
who due to exigencies of the military service, is prevented from going on leave shall be
entitled to commute whatever leave credits he has earned, and receive the cash value thereof
while still in the active service: Provided, that such military personnel has at least five (5)
months leave credits which he cannot commute and receive the money value of not more
than two (2) months leave credits per year; and provided, finally, that such excess leave
credits shall be without prejudice to the military personnel’s option to continue rendering
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work and be entitled to receive his corresponding pay and allowances or to enjoy leave by
Section 3. Whenever any officer or enlisted personnel, Armed Forces of the

Philippines shall voluntarily resign or be retired or discharged from the service through no
fault of his own, he shall be entitled to the commutation of all accumulated vacation leave
and sick leave of his credit: Provided, that the total vacation leave and sick leave that can be
commuted shall, in no case, exceed ten (10) months.
Section 4. The Secretary of National Defense shall, under such rules and
regulations as he may promulgate, formulate and adopt a systematic and integrated program
of leaves due to officers and enlisted personnel, Armed Forces of the Philippines, geared
primarily towards the actual enjoyment thereof by military personnel in consonance with the
basic philosophy of the Leave Law, and, in the alternative, the entitlement to commutation
of unused leaves as afore-cited.
Section 5. There is hereby appropriated out of the funds in the National Treasury
not otherwise appropriated, such sums as are necessary to carry out the purpose of this
decree: provided, however, that the Secretary of National Defense is hereby authorized to
use savings, of the Armed Forces of the Philippines for this same purpose. Thereafter, the
same shall be included in the yearly appropriation of the Armed Forces of the Philippines.
Section 6. Any provision of law, rules and regulations inconsistent with the
foregoing is hereby modified accordingly.
Section 7. This Decree shall take effect upon approval.
Done in the City of Manila, this 11th day of June in the year of Our Lord Nineteen
Hundred and Seventy-Eight.
(SGD) FERDINAND E MARCOS

President of the Philippines
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AGPCR2 21 June 1993
CIRCULAR
NUMBER 9
PHYSICAL CONDITIONING AND FITNESS TEST
1. PURPOSES:
a. To ensure that all officers and men are properly conditioned to meet
the utmost demands of physical endurance through properly selected exercises and
competitive sports activities.
b. To promulgate minimum physical achievement requirements for all

military personnel, categorized according to ages and prescribed procedures in determining
compliance.
c. To recommend physical conditioning test which would bring about

the desired levels of physical fitness within the various commands.
2. SCOPE: The requirements of this Circular are applicable to all military

personnel of the Armed Forces who are certified physically fit with physical profile of either
P1, P2, or P3 in their Annual Physical Examination Reports, unless excused or excemted
temporarily for reasons of sickness or injury certified by the Post/Camp/Station Medical
Officers, or are currently assigned or detailed abroad or to a place where facilities for
physical conditioning and testing are not available.
3. RESPONSIBILITY:
a. The Major Service Commanders are responsible for the maintenance

of physical fitness among members of their commands. They must be cognizant of the
importance of physical fitness, the activities and methods by which this is attained, and the
administration of the various tests to check physical condition.
b. The Commanding Officers themselves must take part regularly in

physical conditioning activities. Their presence would invariably result in increased
enthusiasm and improved achievement records.
c. The Chief, Special Services, AFP shall provide policy direction and
broad staff supervision of physical conditioning activities. These include:
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(1) Creation of a technical staff in the furtherance of physical

conditioning activities through clinics, lectures, demonstrations and individualized
instructions.
(2) Provision of opportunities for all military personnel to

participate in competitive sports activities culminating in the AFP Olympics and national
meets.
(3) Liaison with civilian agencies particularly the PSC, POC

and the NSAs which are engaged in the promotion of sports activities.
(4) Maintenance of statistical data on physical fitness inventory of all military

personnel for appraisal development and maintenance as basis for policy making.
d. The Major Service Special Services Officer and or the unit Special
Service Officer – shall be responsible for the implementation of all policies on physical
conditioning and physical fitness emanating from the Chief, Special Services, AFP. At
GHQ level, the Post Special Service Officer shall implement and administer the physical
conditioning and physical fitness program for EP/WAC, but for Officers, it shall be the C,
Spl Svcs, AFP.
4. PHYSICAL CONDITIONING PROGRAM
a. Concept – Physical Conditioning Program shall be directed towards

the balanced physical conditioning of all members of the Command. They will undergo a
variety of conditioning exercises necessary for the development of the different parts of the
body. The program is a year-round activity with achievement tests conducted quarterly or
semi-annually as the case may be.
b. Application – All members of the Command shall participate initially

in physical conditioning activities until such time that they have passed satisfactorily the
minimum physical achievement standards corresponding to their respective age group:
Body conditioning through stretching, strengthening and mobility exercises described in the
enclosures shall be conducted by all Commands and or units twice a week for 10-15 minutes
(Tuesday and Thursday)
c. Types of Activities –
(1) For the first month - Stretching exercises
(2) For the second month - Stretching exercises then 10- 15 min
jog-walk
(3) For the third month - Stretching exercises then 10-15 min
running
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(4) On the 4th month - Stretching exercises then 5k fun run
(5) Weight training
(6) Aerobics
5. MINIMUM PHYSICAL ACHIEVEMENT STANDARDS:
a. Standards for various age group
b. Preparation – Commanding Officer should insure that all required

personnel have undergone adequate preparation. Personnel, who are forty (40) years old and
above shall be required to secure medical clearance from the Camp/Post/Station Medical
Officers prior to their scheduled test. Likewise, personnel who are considered to be
physically incapable of undergoing performances of minimum requirements shall be
referred for medical examination. CAUTION: Attempted performances by personnel not
adequately prepared could be dangerous and may cause untoward accident or physical
injuries.
c. Administration – Achievement test shall be administered by the

Special Service Officer of each Major Service, Camp, unit or installation.
d. Frequency of Testing – Periodic testing of all personnel shall be

scheduled by the Commanding Officers to insure that the minimum requirements are being
maintained. Testing periods are:
(1) For Cadets and Trainees – Quarterly, during the months of

January, April, July and October of each year.
(2) For all others – Semi-annually, during the months of May and
October of each year.
(3) Individuals may be tested and retested as many as three (3)

times within a testing month. However, priority for testing shall be given to those who have
previously failed the minimum requirements.
e. Unsatisfactory Performance – Any individual who fails the minimum

physical achievement requirements shall be given corresponding penalties. For regular
officers, it shall be a deterrent to promotion; for reserve officers under RA 2334, it shall be
reversion, while enlisted personnel shall not be recommended for reenlistment.
6. REPORTING:
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a. For the purpose of standardization and initial service profiling, all

Commanders concerned shall, within six (6) months from the effective date of their
respective programs, submit initial test reports to the Chief of Staff, AFP (Attn: C Spl, Svc,
AFP). Similar reports shall be submitted twice a year thereafter, on or before the 15th day of
June and November each year. Separate reports categorized by age group shall be submitted
for male and female officers, enlisted WAC, cadets, regular enlisted men and trainees.
b. Commanders of the Major Services and the AFPWSSUs directly

under GHQ shall submit a consolidated report on or before the 15th day of June and
November each year to the Chief of Staff, AFP (Attn: C, Spl Svc, AFP) on the physical
condition of their respective personnel based on the results of tests conducted during the
month of May and October of each year.
7. RESCISSION: Circular Number 1, GHQ AFP dated 23 July 1973 and other
policies inconsistent with this Circular are hereby rescinded.

General, AFP
Chief of Staff
(SGD) OCTAVIUS S DAUZ

Captain, PN (GSC)
DISTRIBUTION:
“A”
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AGPCR 2 9 March 1993
CIRCULAR
NUMBER 5
SERVICES OF AFP BANDS AND ORCHESTRAS
1, PURPOSE. - This circular prescribes the policies on authorized performance

and/or services of AFP band, orchestras and individual AFP musicians.
2. POLICY. - a. AFP bands and orchestras are organized to serve all units of
the Armed Forces of the Philippines during military and official social functions.
b. Membership with an organized musical federation or union by

individual AFP musicians is not authorized.
c. Services of AFP bands and/or orchestras and any individual AFP

musician in civilian affairs or activities must not favor or promote the activities of any
religious sect, political organizations or particular educational/commercial institution or
group of private persons or associations.
d. AFP bands or orchestras, or any of its members is not authorized to

charge or receive any monetary compensation or gift in any form for services rendered.
Letters of appreciation/commendation may be accepted, but shall not be solicited in any
manner.
e. Services of AFP bands and/or orchestras and any individual AFP

musician in civilian affairs or activities must not give rise to complaints of competition
against or deprivation of the means of livelihood of civilian band and/or orchestra members.
f. Moonlighting by individual AFP musicians is not authorized and

violation thereof shall be dealt with accordingly.
3. DEFINITIONS. -
a. AFP bands – Units organized under authorized T/Os and T/Ds for the
primary purpose of furnishing appropriate music during military ceremonies, drills, parades,
and other military activities, including CMO.
b. AFP Orchestra – Units organized under authorized T/Ds formed for

the primary purpose of furnishing classical and/or popular music during military socials, etc.
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c. Individual AFP musicians – Any military personnel who is proficient

in playing any musical instrument or who is a vocalist, whether amateur or professional, and
duly assigned to AFP bands and orchestras.
d. Official AFP Functions or Affairs – Activities which are military in

nature or those which are officially related to a military project, undertaking or mission.
Common official functions or affairs are as follows:
(1) Military – Military parades, rendition or honors, reviews and

other ceremonies, competitions, rallies, meets, exhibitions and other formations, military or
semi-military, in which the AFP participates.
(2) Socials - Receptions/balls, dances, gatherings and parties

under the auspices of the ladies club in camps or sponsored by the AFP.
e. Civilian Functions or Affairs – Activities other than the official

functions which serve the best interest of the public or government organizations or
agencies, and of charitable or humanitarian organization.
f. “Moonlighting” – Employment and/or other activities outside the

AFP engaged in by individual AFP musicians for the purpose of gaining additional income.
4. USE BY FOREIGN DIPLOMATIC ESTABLISHMENTS. – The services of

the AFP bands and orchestras may be availed of by Foreign Diplomatic Functions through
the following procedures:
a. When requesting Embassy has a military attaché -
(1) The requesting party shall be informed that the request should
be made in writing by their attaché to the Chief, Foreign Liaison Office, OJ2, GHQ, AFP,
sitting the place, date and time of the requested services; the nature of the occasion the
nature of the requested service; the attire to be worn: transportation to be used and other
pertinent information.
(2) The request will be forwarded to the Chief, Special Services,

AFP by the Chief, Foreign Liaison Office for processing and coordination.
(3) The request will be answered in writing by the Chief, Foreign

Liaison Division, OJ2, transmitting the action on the request.
(4) To expedite action if time is insufficient, the request may be

made verbally or by telephone, thru Chief, Foreign Liaison Division out shall be confirmed
in writing through the same channels.
b. When requesting Embassy has no military attaché.
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(1) The requesting party shall be informed that the request in

writing containing the required information to the para 4e(1) above should be coursed
through the Department of Foreign Affairs or to the Secretary of National Defense.
(2) The request will be forwarded by DND to the C of S, AFP

(Attn: Chief, FLD, OJ2, where it will be processed as outlined in para 4a above.
(3) The official reply will be made through the same channels in
reverse order.
(4) To expedite action if time is insufficient, verbal or telephone

requests may be made through the Chief, Foreign Liaison Office who will coordinate and
expedite action. However, a confirmatory request in writing, in accordance with para 4b (1)
above, shall be made
c. The Department of Foreign Affairs will be requested

by The Adjutant General, AFP to inform all foreign embassies of the above procedures.
5. ATTENDANCE IN CIVILIAN AFFAIRS. - a. Attendance of AFP bands,

orchestras, and individual AFP musicians in affairs defined in paras 3d and e above, is
basically the prerogative of the Chief of Staff, AFP which is delegated to the Commanding
General of the Major Services, Divisions/Brigades, Area Commands and/or AFP Wide and
Separate Units, Commanders of Divisions size units.
b. Request for services of the AFP bands, orchestras and individual

musicians not with the purview of the enunciated policies in paras 2a to e above, shall be
subject to the prior approval of the Chief of Staff, AFP or as directed by the President or the
Secretary of National Defense or their delegate. Request made to lower command levels
shall be elevated with appropriate recommendation.
c. The Commanders of Major Services, Divisions/Brigades, Area

Commands and/or AFP Wide and Separate Units concerned shall specify in their directive
the nature of the engagement to be undertaken in order to guide the Commanding Officers of
bands/orchestras in determining the number of musicians or group to play and the kind of
musical pieces to be played.
6. PROCESSING OF REQUEST FOR SERVICES OF AFP BANDS AND/OR

ORCHESTRAS.–
a. Request for services of the AFP bands and/or orchestras shall be acted
upon in accordance with para 2 above.
b. Directives from the Office of the President, Secretary of National

Defense and the Chief of Staff, AFP, which are, directly received by or transmitted to the
Major Services or AFP bands/orchestras concerned shall be complied with, but later on
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reported to the Chief, Special Services, AFP for information. In case of conflict between
directive and prior commitment of the AFP band/orchestra concerned, arrangement will be
made with Chief, Special Services, AFP for the detail of any other AFP band/orchestra
covered by such directive.
c. Request for the services of AFP bands, orchestras and individual AFP
musicians granted by Commanding General of Major Services, Divisions/Brigades, Area
Commands and AFP Separate Units, will be reported within 24 hours after such approval to
the Chief of Staff, AFP, (Attn: Chief, Special Services, AFP).
d. Chief, Special Services, AFP shall submit a weekly report to DCS

PER, J1 not later than 1200H every Monday on the following:
(1) Request for services of AFP bands, orchestras and individual

AFP musicians granted by him indicating the requesting party, band/orchestra committed,
nature of affair, place, time and date of engagement.
(2) Request for services of AFP bands, orchestras and individual

AFP musicians granted by Commanders of Major Services, Division, Brigade and their
equivalent in the PAF and PN pursuant to para 6a above.
7. TRANSPORTATION. - The transportation of the AFP bands, orchestras

or individual AFP musicians for the activities mentioned in para 3e above, will be furnished
by the requesting organizations or entities.
8. RESCISSION. - Cir Nr 13 this Hqs, dtd 3 Jun 70 is hereby rescinded.
OFFICIAL LISANDRO C ABADIA

General, AFP
Chief of Staff
(SGD) OCTAVIUS S DAUZ

Captain, PN (GSC)
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435 RESTRICTED
PRESIENTIAL DECREE NO. 1044

INCREASING THE BENEFITS OF MILITARY PERSONNEL
WHO BECOME PHYSICALLY DISABLED OR DIE IN LINE
OF DUTY BEFORE COMPLETING 20 YEARS OF ACTIVE
SERVICE
WHEREAS, pursuant to Proclamation No. 1081 dated September 21, 1972 and
Proclamation No. 1104, dated January 17, 1973, martial law is in effect throughout the land;
WHEREAS, it is to the best interest of the military service in particular and to the
country in general to insure the welfare of those who are serving in the Armed Forces of the
Philippines;
WHEREAS, benefits authorized under Republic Act No. 340, as amended, to an

officer or enlisted person who may incur physical disability in line of duty before
completing twenty years of active service is deemed inadequate;
NOW, THEREFORE, I, FERDINAND E. MARCOS, President of the Philippines,

by virtue of the powers vested in me by the Constitution as Commander-in-Chief of all the
Armed Forces of the Philippines, and pursuant to Proclamation No. 1104, dated January 17,
1973, and General Order No. 1, dated September 22, 1972, as amended, do hereby order and
decree as part of the law of the land the following:
SECTION 1. Separation due to physical disability incurred in line of duty.
a. Any officer or enlisted person who incurs total permanent physical

disability in line of duty before completing twenty years of active service shall be
compulsorily separated from the service in the next higher grade than the permanent grade
last held.
For purposes of this Decree, total permanent physical disability shall

mean the anatomical loss, or the permanent loss of use of one hand or both hands, or of one
foot or loss of both feet or both legs or one eye or both eyes having only light perception, or
of mental faculties.
b. Any officer or enlisted person who incurs physical disability in line of

duty other than total permanent disability as defined above, before completing twenty years
of active service, shall be compulsorily separated from the service in the next higher grade
than the permanent grade then held.
c. Any trainee or draftee who incurs physical disability in line of duty

shall be separated from the service in the grade of Private.
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d. The degree of physical disability shall be determined by a Medical

Board, to be created for the purpose, of the military hospital which provided medical
treatment to the military person concerned.
SECTION 2. Separation due to death in line of duty.
An officer or enlisted person who dies in line of duty before

completing twenty years of active service shall be considered separated under Section 1a.
SECTION 3. Benefits due upon separation by reason of physical disability incurred

in line of duty.
a. Any officer or enlisted person who incurs total permanent physical

disability in line of duty before completing twenty years of active service under Section 1 of
this Act shall be entitled to a monthly life annuity the amount of which shall be fifty per
centum of the base and longevity pay computed on the basis of the next higher grade than
the permanent grade last held at the time of his separation. Provided, That nothing herein
shall prevent any officer or enlisted person from claiming benefits under Republic Act 340,
as amended in lieu of the benefits herein provided if the former are advantageous to him.
b. Any officer or enlisted person who incurs in line of duty, physical

disability other than total permanent disability before completing twenty years of active
service shall be entitled to separation pay equivalent to one month’s base and longevity pay
for every year of active service rendered, computed on the basis of the next higher grade
than the permanent grade last held at the time of separation, and payable in one lump sum
which in no case shall be less than six months of such pay. Provided, That nothing herein
shall prevent any officer or enlisted person from claiming benefits under Republic Act 340,
as amended, in lieu of the benefits herein provided if the former are advantageous to him.
c. Any trainee or draftee who incurs total permanent physical disability

in line of duty shall be entitled to a monthly life annuity the amount of which shall be fifty
per centum of the monthly base pay of a Private in the Regular Force.
d. Any trainee in service tour or draftee who incurs in line of duty,

physical disability other than total permanent disability, shall be entitled to a separation pay
equivalent to one month’s base pay for every year of active service rendered, computed on
the basis of the grade of Private in the Regular Force, payable in one lump sum which in no
case shall be less than three (3) months, provided that the period shall be less than six (6)
months shall be considered as one (1) year.
e. The benefits provided in this Section shall be in addition to the

disability benefits provided in Republic Act Numbered Six Hundred Ten as amended by the
Republic Act Numbered Five Thousand Eight Hundred Eighty-Nine or Republic Act
Numbered Five Hundred Seventy-Three whichever is applicable or as may hereafter be
provided by law.
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f. Upon the death of an officer or enlisted person who has been

separated under Section 1a, his survivor shall receive benefits with right of accretion,
equivalent to the monthly life annuity being received by the deceased officer or enlisted
person or under any of the options provided in existing AFP Retirement and Separation
System.
g. Upon the date of trainee of draftee who has been separated under
Section 1c, his survivor shall receive benefits, with right of accretion, equivalent to the
monthly life annuity then being received by the deceased trainee or draftee or under any of
the options provided in existing Retirement and Separation System.
SECTION 4. Death in line of duty before completion of twenty years of active

service.
a. If, before completing twenty years of active service, an officer or

enlisted person dies in line of duty he shall be considered separated, and his survivors shall
be entitled with right of accretion, to a monthly life annuity, the amount of which shall be
fifty percent of base pay and longevity pay, computed on the basis of the next higher grade
than the permanent grade held by the officer or enlisted person at the time of his separation,
or under options that they may elect under existing AFP Retirement and Separation System.
b. If a trainee or draftee dies in line of duty, his survivors shall be

entitled with right of accretion, to a monthly life annuity, the amount of which shall be fifty
percent of the monthly base pay of a Private in the Regular Force.
c. The benefits provided in this Section shall be in addition to the

benefits provided under Republic Act Numbered Six Hundred Ten as amended by Republic
Act Numbered Five Thousand Eight Hundred Nine or Republic Act Numbered Five
Hundred Seventy-Three whichever is applicable or as may hereafter be provided by law.
SECTION 5. Survivors – For purpose of this Decree, the term “survivors” as used
herein shall include:
The survivor’s spouse, only if he/she was living with the deceased at the time
of the latter’s death or was actually dependent upon him/her, totally or partly; Provided,
That receipt of benefits under this decree shall automatically terminate upon the remarriage
of the surviving spouse;
The surviving legitimate, adopted or acknowledged natural children;

Provided, That no payments shall be made to them after they have attained the age of
twenty-one years or have married;
The surviving parents or parent only if the deceased had never married and if
they/he/she were/was totally or partly dependent upon the deceased.
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SECTION 6. Effectivity - This Decree shall take effect upon approval, provided
that those who incurred physical disability or died in line of duty since the imposition of
martial law shall be entitled to these benefits.
Done in the city of Manila this 28th day of October Nineteen Hundred and
Seventy-Six.
(Sgd.) FERDINAND E. MARCOS
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Quezon City
2 April 2001
SUBJECT: Military Officer Attire for Different Occasions
TO: All Concerned
1. Reference: CSAFP approved SDF dtd 29 Feb 00.
2. This directive prescribes the following military officer uniforms to be worn in

different occasions.
a. The General Office Attire (GOA) shall remain as the standard

uniform for general office work and other day-to-day activities. It shall be worn without the
ribbons and decorations, but with only basic badge, occupational specialty badge above the
line of the left pocket, while the present eligibility service badge and nameplate at the left
breast and the highest military career schooling badge at the right breast. The oversea cap
will be the prescribed headgear for the GOA.
The following special units may wear beret provided the pants are
tucked-in in the combat boots:
Special Operations Command, PA

Light Armor Brigade, PA
Special Operations Wing, PAF
Military Police
b. The Safari Bush Jacket for the PA, PAF, PMC, Tech Svc and Undress
White for the PN shall be worn on the following occasions:
1. Parades and reviews, other than celebrations of AFP and

Major Service Anniversaries.
2. Graduation/Commencement Exercises of established AFP

educational/training institutions, except for the graduating students who will wear formal
uniforms.
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3. Funerals and interments, except for pall bearers.
4. When hosting or witnessing military arrival and departure

honors for dignitaries lower than the President or Vice President,
5. Within the premises of Malacanang, the Senate, the House

of Representatives and Court of Laws, unless other uniforms are specifically prescribed.
6. Indoor ceremonies inside military camps/bases and

ceremonies outside military camps when the Senate President of the House, the Chief
Justice of the Supreme Court, or the Secretary of National Defense is the Guest of
Honor/Speaker.
7. Informal receptions or social functions hosted by Cabinet

Secretaries, Senators, Congressmen or foreign dignitaries/officials.
8. When attending informal receptions or social functions on

board navel vessels, or PN-hosted functions where the Undress White is the prescribed
uniform.
9. When designated as Escort Officer/Aide-de-Camp/Liaison

Officer (Officer-In-Attendance) to foreign dignitaries on official visit to the Philippines,
unless another uniform or attire is prescribed.
c. The Major Service Blouse shall be worn during Major Service

anniversary, when witnessing honors for Pres/VP, when paying courtesy calls to Pres/VP
and new year’s call (GHQ/DND).
d. The White Duck/Dress White shall be worn during weddings, new

year’s call (Malacanang), oath-taking (Malacanang), AFP anniversaries, send-off/principal
host for Pres/VP, independence day and when detailed as pallbearers.
e. The Mess Jacket shall be worn during formal evening socials.
3. The authorized badges, ribbons and other decorations shall always be worn as
part of the Bush Jacket/Undress White, Major Service Blouse, White Duck/Dress White and
Mess Jacket in accordance with the existing regulations. Likewise, the prescribed headgear
for these type of uniform is pershing cap.
4. All previous publications not in consonance with this directive are hereby
rescinded.
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5. This directives takes effect upon publication.
BY COMMAND OF GENERAL VILLANUEVA:
CESAR L CARRANZA
Captain PN (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPC2 28-97 16 June 1997
SUBJECT: Change in the Technical/Administrative

Service Uniform
1. It has been observed by this Headquarters that the existing color (gray) of the
blouse in the General Office Attire-Type E has association with (being similar in color) that
uniform worn by security guards, traffic aides and Bureau of Prisons and Penology
personnel.
2. In order to have a truly distinctive uniform in the Technical Services, changes

in the said uniform are hereby prescribed to all members of Technical/Administrative
Services, to include the WAC personnel, thus:
Type From To
GOA (Type E) Shirt/Blouse Light Gray Off White

Semi-Formal/Gray Blouse (Type C) White Tetoron Off White
3. The Women’s Auxiliary Corps, being under the technical/administrative

service, shall wear the gray uniform. They may wear the uniform of the major service they
are assigned with, only during command-directed activities such as major service
anniversaries/celebrations and other similar occasions.
4. Personnel concerned will be given a period of six months within which still
allowed to wear the light gray GOA blouse (Type E) and white tetoron inner blouse (Type
C) for transition purposes.
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5. This takes effect upon the publication of this directive.
BY COMMAND OF GENERAL ACEDERA JR:
EUFRECINIA C ALFONSO
Colonel, WAC (GSC)
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Quezon City
AGPCR2 11-94 21 February 1994
SUBJECT: AFP Technical Services Uniform
1. To achieve uniformity and strong sense of identity and pride among members
of the AFP Technical Services, a common uniform is hereby prescribed for all members.
a. General Office Attire (GOA) – Type E
1) Authorization for Wear – Authorized for year round wear for

all members of the tech svcs. (Medical Corps, Dental Svc, Medical Adm Corps, JAGS,
Chaplain Svc, WAC, Veterinary Corps, Corps of Prof and Nurse Corps).
2) Occasion for Wear – This uniform shall be worn when

performing administrative duties in the office and in hospitals/dispensaries in the case of the
MC, MAC, DS, VC and NC.
3) Materials and General Description (Incl 1)
For Male Officers:
a) Shirt – Light gray cotton and polyester. The basic cut

is the same as that of the line officers. With trubenized collar, short sleeves and two (2)
breast pockets with flap cover. Front opening is closed by six gray plastic buttons.
b) Pants – Dark gray polyester with black piping. It is

full cut straightly hanging without cuff, and with black piping on both sides. There are two
(2) rear pockets with flap cover.
c) Headgear – Gray overseas cap with AFP coat of arms

for LT to LTC. Gray Pershing cap for COL up.
d) Shoulder Loop – Dark gray with embroidered rank and

word “PILIPINAS”, silver for company grade and gold for field grade. For the MC, VC and
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MAC, a detachable pin at the left collar bearing the MC, VC, and MAC, will be used to
identify the members.
e) Shoes – Plain black leather, low cut.
For Female Officers:
a) Blouse – Light gray cotton and polyester. Single

breasted with shoulder straps, round collar and short sleeves. The back has two (2) vertical
cuts on each side. It has four (4) regulation buttons equally spaced with last button placed at
the center of the waistline. Length of the blouse shall not be less than six inches from the
waist.
b) Skirt – Dark gray polyester. Semi-pencil cut with 9 ½

inches over lap slit at the back. The skirt shall be one inch below the knee and shall not be
tight at the hips. With the secret pocket and black piping on both sides.
c) Headgear – Black cap with AFP coat of arms and gold

nylon braid for company grade and gold laurel leaves for field grade.
d) Shoulder Loop – Dark gray with embroidered rank and

word “PILIPINAS”. Silver for company grade and gold for field grade.
e) Bag – Black leather shoulder bag, plain 9 x 4 ½ inches

in size.
f) Shoes – Black plain leather with 2 inches heels.
For Enlisted Women:
Same uniform and accessories as female officers

except for the shoulder loop. Headgear is plain black.
4) Manner of Wearing
Worn with nameplate, awards and decorations and service

insignia. For male officers, nameplate and awards and décor shall be placed at the left upper
breast. Service insignia shall be placed on top of the name plate or the line of Awards and
Decorations.
b. Class “E” – 1 (GOA with Pants for Female)
1) Authorization for wear – This uniform is authorized for year

round wear by female officers.
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2) Occasion for Wear – This uniform shall be worn when

traveling in military transportation from one station to another, when driving military
vehicle, and when on schooling abroad.
The same materials as Type E Uniform. The only change in

the cut/style is the pants instead of skirt. Paraphernalia and accessories are the same as Type
“E”. Also authorized for the shoes is the black oxford type with lace.
c. Class “E” – 2 (Office Maternity Uniform)
1) This is another modification of the office uniform and shall be

worn by members who are pregnant while on duty in offices.
2) Material and General Description (Incl 3)
a) Blouse – Light gray cotton. Round collar and short

sleeves with horizontal cut both front and back. Front has three (3) pleats both sides. Back
has back pleats at the center length is up to the end of the torso. With six (6) small light
gray plastic buttons to close the front opening.
b) Skirt – Dark gray semi-pencil cut, with 9 ½ inches

overlapping slit at the back. Front upper portion has a half circle cut, replaced by a
stretchable light gray cotton cloth.
3) Paraphernalia and accessories – the same as Class E, except

for the shoes which is flat.
d. Semi-Formal/Gray Blouse (Type C)
1) Authorization for wear – Authorized for year round wear.
2) Occasion for wear – Worn when attending less formal

functions and ceremonies or as prescribed.
a) Coat – Dark gray polyester. It is single breasted and

slightly tapered to the waist to conform with the contour of the body, closed with four (4)
big regulation buttons equally spaced with the last button slightly below the waistline. It is
long sleeves with edge extending one inch beyond the wrist bone. A black band ½ inch is
sewn 4 inches from the lower edge of the sleeves. The length of the coat shall be at least 10
inches below the waistline or proportionate to the height of the wearer and should hand fully
around the hips. The collar shall be approximately 2 ½ inches wide front with pointed
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corners. There shall be two (2) pockets 5 inches wide. On each shoulder is a strap of the
same color and material as the coat set into the sleeves head sewn placed slightly towards
the front collar button to the coat with small regulation button. Strap shall be about 1 ¾ inch
wide at the lowering end and tapering 1 ½ inch at point of button hole.
b) Pants – dark gray polyester cloth with black piping on

both sides. It is full cut straightly hanging and without cuff. There are two (2) pockets at
the back with flap covers.
c) Inner blouse – white tetoron, trubenized collar. With 5

small built in buttons to close the front opening. Worn with black necktie.
Female Officers
a) Coat – dark gray polyester. It is single breasted and

slightly tapered to the waist to conform with the contour of the body, closed with four (4)
big regulation buttons equally spaced with the last button slightly below waistline. It is long
sleeves with edge extending one inch beyond the wrist bone. A black band ½ inch is sewn 4
inches from the lower edge of the sleeves. The length of the coat shall be at least 10 inches
below the waistline or proportionate to the height of the wearer and should hang fully
around the hips.
b) Skirt – dark gray polyester, pencil cut fitted snugly but

not tight enough around the hips and waist with overlap slit at the back measuring 9 ½
inches.
c) Inner blouse – white tetoron, rounded collar of

trubenized design. It is single breasted, semiform fitting, sleeveless and closed with 4 small
buttons in french-button-holes, which are equally spaced with the last button slightly below
the waistline. The back shall have straight horizontal cut with two vertical tucks on each
side. The length of the blouse shall not be less than 6 inches and not more than 8 inches
from the waistline. The fold of seam is 1 ½ inches wide. Worn with a neckband which is
crescent shape tab of black satin detachable.
2. Other types of uniform i. e. Type A (Evening Wear/Dress Type B (White

Duck), Type D (Cold Weather Uniform), Type G (Field Duty Uniform) and Type H
(Athletic) will be the same as that of the line officers, and for female members, same as the
existing uniform of the members of the WAC and NC.
3. This directive shall take effect upon approval and shall be fully implemented
on 1 January 1995 to coincide with the phase out of the GOA Khaki.
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BY COMMAND OF VICE ADMIRAL DUMANCAS:
OCTAVIUS S DAUZ
Captain PN (GSC)
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Quezon City
AFPCR2 34-92 26 August 1992
SUBJECT: PAF Blue Uniform
1. To achieve uniformity and strong sense of identity among the Air Force
military personnel, the following guidelines are hereby prescribed in the wearing of the PAF
Blue Uniform in lieu of the Khaki as the General Office Attire (GOA):
a. General Office Attire for Officers
1) Material
a) Shirt: Pale Blue Polyester woven fabric

#6005, D-930.
b) Trousers: Dark Blue Polyester woven

Fabric #1010, D-935.
2) Design (see figures 1 to 2)
a) Shirt:
It is with shoulder straps and with two (2) pleated

breast pockets with cover. The second button should not be more than 3 ½ inches from the
first button. Sleeves are short, one (1) inch from the inside of the forearm when bent and
without fold. The size of the collar should be the same as that of the trubenize. There are
two (2) vertical tucks at the back. The shirt shall be tucked in whenever it is worn.
b) Trousers:
It is a full cut, straightly hanging pleated and without cuff. It is trim

fitting without bunching at the waist or bagging at the seat. There is no break or crease and
the bottom front of the trousers barely resting on the shoes. There are two rear pockets with
flap covers.
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c) Paraphernalia and accessories:
(1) Shoulder loops

(2) Socks – Black
(3) Belt – Blue web belt with silver buckle.
(4) Headgear -
Blue woolen overseas cap with silver piping (to match with
the shoulder strap and belt buckle cord and AFP Coat of Arms shall be worn by all officers.
The cap is worn squarely on the head following the line formed by the bridge of the nose
and the center of the eyebrow.
(5) Nameplate -
It shall bear the surname of the individual. The name plate

shall be placed above the left breast pocket.
(6) Badges –
Aeronautical, parachutist and other similar ratings and insignia of

technical and administrative services shall be worn above the nameplate of the left breast
pocket.
b. General Office Attire for Enlisted Men
1) Material – same as that of the Officers
2) Design (See figure 3)
a) Shirt – same as that of the Officers
b) Trousers – same as that of the Officers
c) Paraphernalia –
AFP insignia on the right collar and PAF

insignia on the left collar.
d) Headgear -
Blue woolen oversea cap with black cord braid.
e) Shoes and sock – black same as that of the officers.
f) Chevron – same as the one being used except for the

background which shall be pale blue. (See figure 4)
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c. Office Uniform for Female Officers (WAC)
1) Material
a) Blouse – Pale Blue Polyester woven fabric #6005, D-

930.
b) Skirt – Dark Blue Polyester woven fabric #1010, D-

935.
2) General Description (See figure 5)
It is a two-piece ensemble consisting of a blouse and a skirt.
a) Skirt
Semi-pencil cut, one-piece front with slide fastener closure at the back and two (2)
secret pockets on sides. It will be two (2) inches below the knee with overlaps close slit.
The slit shall be six (6) inches from the hemline.
b) Blouse
Single breasted with shoulder straps, semi-form fitting, tailored. Closed with four
(4) small commercial buttons in french buttons holes which are equally spaced with the last
buttons slightly below the waistline, tucks on each side. The length of the blouse shall not
be less than six (6) inches and not more than (8) inches from the waist line. The fold of
seam is 1/12 inch wide. The back shall have straight horizontal cut with two (2) vertical
tucks on each side. Collar and lapel shall be flat semi-rounded collar lapel type with pointed
corners. Collar is 2 ¾ inches wide tapering 2 ¼ inches wide with printed corners.
c) Sleeves are short and the length is approximately 2

inches from the inside of the forearm when bent with 2 inches overlap from the overlap from
the end.
d) Collar Ornaments – No collar insignia should be worn.
e) Name plate same as in Class “B” uniform.
f) Shoulder Loop – The black shoulder loop prescribed

for Technical Service Officers shall be worn on the shoulder straps.
g) Placement of insignia – Branch or Service Insignia

placed centrally above the name cloth on the left side of the blouse. Flight nurses shall wear
it in the same manner.
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h) Cap, hosiery and shoes – same as prescribed for Class

“C” uniform.
i) Handbag – It is black, plain design of calfskin or kid

leather, with fold-overlap with a plain clasp fastener. Either handbag is carried over the
lower arm or in the handbag by the shortened strap over left shoulder during formations and
as prescribed by the Commander.
3) Occasion to Wear – The uniform shall be worn only during

Command directed activities confined only to certain occasions, otherwise they should wear
the uniform (beige) prescribed under existing regulations to retain identify of the WAC as a
technical service.
d. Office Uniform for Enlisted Women
1) Specification – The same as the officers’ uniform. Its only

distinction from the officers and the collar ornaments and the chevron. The coat of arms
shall be worn by enlisted women at the right side of the collar while the WAC insignia shall
be placed on the left. The chevron as prescribed shall be used.
2) Occasion to Wear – Same as the female officers.
e. Cold Weather Uniform (DRESS BLUE)
1) Material
a) Shirt
Pale Blue Polyester woven fabric #6005, D-930
b) Coat & Trouser
Dark Blue Polyester woven fabric #1010, D-935
2) Design (See Figure 6)
a) Coat
Single breasted, peaked lapel four button coat

extending below the crotch to fit easily over the chest and shoulders with light drape effect
in front and back. Coat to be fitted slightly at waist conforming with the figure without
tightness and with no prominent flare. On each sleeve, a band of black braid sewn 7.62 cms
from the end of the sleeves, 1.27 cms for company grade officers 2.54 cms for field grade
officers and 1 ½ inches for general officers.
b) Trousers
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Pleated, full out, straightly hanging and without cuff, trim fitting without bunching at
the waist or bagging at the seat. No break or crease and the bottom front of the trousers
barely resting on the shoes. There are two rear inside pockets. Blue web belt and the silver
buckle shall be used.
c) Shirt
Trubenized Pale Blue
3) Paraphernalia and Accessories
a) Headgear – Pershing cap prescribed for

rank held.
b) Shoes – Low cut, black with black socks.
c) Coat of arms on both upper lapels.
d) Decorations shall be worn above the left breast pocket

except honorary badges which shall be worn above the right breast pocket.
e) Shoulder boards – same with formal attire.
f) Dark Blue necktie
4) Occasion to Wear
Worn when attending state functions, formal occasions

provided it is not specifically prohibited by existing regulations. It is also worn on cold
weather region and during winter when detailed/schooling abroad.
2. This directive takes effect 1 July 1992 and to be fully implemented on 1 July
1993.
OCTAVIUS S DAUZ
Captain PN (GSC)
DISTRIBUTION:
“A”
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Quezon City
AGPCR2-TH1409 14 September 1995
LETTER OF INSTRUCTION NR 68-95
SUBJECT: AFP Post Retirement and Separation Employment Plan

“Gabay at Alalay sa Kawal (GALAK) na Retirado”
1. REFERENCES:
a. Republic Act 7898 otherwise know as the AFP Modernization Act.
b. RA 340 dtd 26 Jul 48.
c. PD 1638 as amended by PD 1650 dtd 10 Sep 1979.
d. AFP Human Resource Development Program.
2. PURPOSE:
a. This Letter of Instruction sets forth the AFP’s plan to provide military
personnel who are retiring whether compulsory or optional, resigning or being separated
with viable employment alternatives thru training on entrepreneurs and in marketable skills
that will transform them as productive members of the society.
b. Institute a process that will address the:
1) Special socio-cultural adoption needs of soldiers.
2) Use of people empowerment skills for them to share their

ideas and suggestions and their skills and talents for producing quality public goods and
services.
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3. SITUATION:
Republic Act 7898 otherwise known as the AFP Modernization Act

necessitates the undertaking of reforms in the administration and management of AFP
personnel to conform with the needs of time. Further, the improved internal security
situation in the country and the ongoing peace process will give final resolution to the
insurgency problem which is a major goal of the Philippines 2000. The peaceful resolution
to the insurgency problem will reasonably require a smaller core of “fighting men”, thus, the
AFP shall streamline and improve its operations. As a result, it is expected that quite a
number of military personnel will voluntarily leave the military service.
The retirement and separation benefits of military personnel are insufficient

to cope with the present high cost of living. These concerned military personnel usually
seek for additional sources of income, but most often they fail to find a job for lack of
training and skills. Some of them engage in business but sustain losses due to poor training
and experience. A few went astray for missing the opportunity to obtain a decent source of
living and thus become burdens of the society.
4. OBJECTIVES:
a. Broad Objectives:
1) To contribute to national and local government initiatives

towards peace progress and development.
2) To strengthen the AFP’s capabilities and effectiveness to

support national security and development.
3) To enhance the chances of military personnel who are retiring,

resigning or due for separation or discharge, to obtain gainful employment when they finally
leave the military service.
b. Specific Objectives:
1) To establish machinery and structure to address the economic

and other welfare needs of military personnel who will soon voluntarily or involuntarily
leave the military service.
2) To equip interested military personnel who will soon leave the

military service with marketable skills, and knowledge and skills in entrepreneurship.
3) To strengthen linkages with government organizations (GO),

non-government organizations (NGOs), private corporations and other private
entities/institutions.
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4) To provide job placement assistance and livelihood

entrepreneurship assistance to concerned military personnel in coordination with
government organizations, NGOs, financial institutions, private corporations and other
private entities/institutions.
5. EXECUTION:
a. Concept of Operation:
1) Broad Concepts
The AFP develops and conduct programs and activities that

will equip AFP soldiers/beneficiaries with marketable skills, and knowledge and skills in
entrepreneurship, which will give them greater opportunity to secure gainful employment
when they finally leave the military service. These will be undertaken through an integrated
approach that will involve closer coordination with other government organizations, non-
government organizations, private corporations and other private entities/institutions.
2) Operational Concepts
a) The intended beneficiaries of this program are military

personnel who are retiring, resigning or due for separation or discharge. However, the
availment of this problem is voluntary on the part of the concerned military personnel.
Those who are interested to avail of the program shall signify their intention at least six (6)
months before the date of their retirement or separation.
b) Other military personnel who have retired, resigned or

have been separated/discharged, may also avail of the program by signifying their intention
but priority shall be given to military personnel in the active service who are retiring,
resigning or due for separation.
c) Beneficiary/Assistance Identification
(1) Military personnel who are interested to avail

of the program shall signify their intention by submitting an application. Such application
shall contain among others the following information:
(a) Personal circumstances
(b) Educational attainment
(c) Skills training
(d) Work experience
(e) Training/work experience
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RESTRICTED 458
(2) Applications shall be processed and evaluated

to determine the qualifications and the particular kind of assistance to be provided to the
applicants.
(3) In coordination with GOs, NGOs, private

corporations and other private entities/institutions, the particular skills in demand both
locally and abroad shall be determined and viable livelihood projects that could provide
income for the beneficiaries shall be identified:
d) Skills and Entrepreneurship Training
(1) Identified beneficiaries shall be provided with

training in marketable skills or training in entrepreneurship.
(2) Appropriate training courses/seminars shall be

designated and conducted.
(3) Linkages and coordination with government

agencies, and NGOs such as NMYC, TLRC, MERALCO FOUNDATION, AYALA
FOUNDATION, etc., shall be undertaken to secure their assistance and services to include
the accommodation of AFP personnel/beneficiaries to the different training programs these
entities/ institutions are offering/undertaking.
e) Job Placement/Financial assistance
(1) Program beneficiaries shall be assisted in

obtaining employment both here and abroad. For this purpose, linkages shall be established
with government agencies such as POEA and DOLE, and private employment agencies.
Likewise, direct linkages and coordination with private corporation shall be established to
determine their job/skill requirements.
f) Organizational Concept
(a) This LOI shall be implemented utilizing the

current and future organizational structure of the AFP.
(b) Post Retirement and Separation Employment

Committee chaired by J1 and with representatives from J7, J8, J10 and the major services as
members, shall be created. The Committee shall be primarily responsible in overseeing and
monitoring/supervising the overall implementation of the program.
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459 RESTRICTED
6. TASKS:
a. OTAG, AFP
1) Receive and process the applications to the program.
2) Maintain database of applicants/beneficiaries and other

information necessary in the implementation of the program.
3) Act as a Secretariat of the Post Retirement and Separation

Employment Committee.
b. Major Services, Area Commands and AFPWSSUs.
1) Formulate and implement plan on identifying

interested/affected military personnel to avail of the Retirement/Separation Employment
Plan and submit monthly periodic report to OJ1.
2) Major Services shall submit a listing of affected MIL PERS

who wish to be employed together with their updated SOI to J1.
3) Conduct inter-agency coordination in various Government

Organizations/NGOs for their needs of manpower resources and skills requirements and
inform OJ1 of any requirements/development.
7. COORDINATING INSTRUCTIONS:
a. DCS Pers, J1 shall be responsible for databanking of all soldiers/

beneficiaries. He shall pursue a program of orientation and training for military personnel
due to retire within one year or due to be attrited/separated at least six (6) months before, on
the various skills generally needed by private entities to include those needed abroad.
b. DCS CMO, J7 shall be responsible in undertaking activities and

linkages with GOs, NGOs, and industries and financial institutions to assist in the
development and implementation of the plan. He shall establish liaison/linkages with
appropriate government/non-governmental agencies for their support and cooperation in the
attainment of the objectives of this plan.
c. DCS Education & Training, J8 shall be responsible in developing a

training curriculum that is fully responsive to the ends of the identified job market. He shall
provide accredited trainers/training institutions and adequate facilities and equipment to
properly train soldier/beneficiaries.
d. DCS RRA, J10 shall be responsible in undertaking necessary linkages

operations with business entities considered as affiliated reserve units to ensure the smooth
and unhampered flow of the program.
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e. Major Services, Area Commands and AFPWSSUs to submit

IMPLAN NLT 30 days upon approval of this LOI.
f. Continuous networking with government agencies/non-government

organization shall be conducted to maintain the stability of the program.
8. ADMINISTRATION AND SUPPORT:
All Commanders and units concerned shall provide administrative and

operational support for the effective realization of this program.
9. EFFECTIVITY: This LOI shall take effect upon publication.
(Sgd.) HERCULES R GALON

Colonel, PA (GSC)
DISTRIBUTION:
“A”
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461 RESTRICTED
APPENDIX A
RECOMMENDATION FOR CHANGES
__________________________________________________________________________
_________________
_________________
_________________
(Originating Unit)
_________________
(Date)
From:
To: Deputy Chief of Staff for Personnel, J1
Subj: Recommendation for Changes
1. The following recommendations are submitted for the improvement of the AFP
personnel Management Manual (Volume III – Morale and Welfare):
a. Unit:
b. Item:
c. Comment:
d. Recommendation:
2. For information.
____________________________
(Name;Rank;Signature)
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APPENDIX B
RECORD OF CHANGES
Identification of Changes or Date Entered By whom entered

Correction (Name: Rank/Grade/Rate)
Designation
Name of Unit
RESTRICTED

AFP Personnel Management Manual Dated 04 March 2002

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RESTRICTED i

TO: All Concerned

REPUBLIC OF THE PHILIPPINES

It contains a compilation of applicable Presidential Decrees, AFP Regulations,

REPUBLIC OF THE PHILIPPINES

One of my immediate concerns when I assumed duties and responsibilities as the

As we issue the initial edition of this manual, I wish to convey my profound

Chapter 1 AWARDS AND DECORATIONS

1.1 AFPRG 131-053 C-5 dtd 28 Aug 1999 1

1.2 AFPR G 131-053 C-4 dtd 08 July 1994 2

1.3 AFPR G 131-053 C-3 dtd 01 Jul 1992 9

1.4 AFPR G 131-053 C-2 dtd 10 May 1990 21

1.5 AFPR G 131-053 C-1 dtd 25 May 1989 23

1.6 AFPR G 131-053 dtd 01 Jul 1986 45

1.7 AFP Letter Directive dtd 27 Nov 2000 68

1.8 SOP Nr 8, GHQ AFP dtd 29 Jul 97 69

1.9 AFP Letter Directive dtd 07 Aug 1990 74

2.1 SOP NR 13, GHQ AFP dtd 12 Sep 91 75

Chapter 3 EDUCATIONAL BENEFITS

3.2 DBM-DILG Joint Circular 1-92 dtd 08 May 1992 82

3.3 Circular Nr 4, GHQ AFP dtd 3 May 1994 87

3.4 Circular Nr 4, GHQ AFP dtd 14 July 1992 97

3.6 Circular Nr 17, GHQ AFP dtd 03 Oct 1991 105

3.7 Circular Nr 24, GHQ AFP dtd 24 Apr 1989 109

3.8 Circular Nr 4, GHQ AFP dtd 1 Sep 1982 117

3.5 Circular Nr 25, GHQ AFP dtd 25 April 1975 125

3.9 Staff Memo Nr 2 dtd 1 Aug 2000 132

3.10 By-laws of Help, Educate, Rear Orphan (HERO) 135

Chapter 4 FINANCIAL ASSISTANCE AND OTHER AMELIORATION

4.1 Circular Nr 4, GHQ AFP dtd 30 Jul 2001 141

4.2 Circular Nr 2, GHQ AFP dtd 14 March 2000 145

4.3 SOP Nr 17, GHQ AFP dtd 17 Oct 1994 154

4.4 AFP Letter Directive dtd 23 April 1998 159

Chapter 5 FUNERALS AND DEATH BENEFITS

5.1 AFPR G 161-375 dtd 11 Sep 2000 163

5.2 AFPR G 131-162 dtd 06 Nov 1987 170

5.3 AFPR G 111-252 dtd 22 Oct 1987 188

5.4 Circular Nr 18, GHQ AFP dtd 28 Aug 1990 203

5.5 SOP Nr 8, GHQ AFP dtd 14 Jul 1992 211

5.6 AFP Letter Directive dtd 13 Jan 1995 218

5.7 AFP Letter Directive dtd 28 April 1989 220

Chapter 6 HEALTH SERVICES

6.1 Circular Nr 11, GHQ AFP dtd 09 Aug 2000 223

6.2 AFPR G 101-091 dtd 24 Aug 1994 228

6.3 Circular Nr 14 GHQ AFP dtd 26 Aug 1991 262

6.4 Circular Nr 24, GHQ AFP dtd 27 Oct 1987 264

6.5 Circular Nr 5, GHQ AFP dtd 28 Aug 1971 269

6.6 AFPR G 161-172 dtd 02 May 1991 273

6.7 AFPR G 160-162 dtd 26 Oct 1987 276

6.8 AFPR G 161-242 dtd 9 Sept 1987 286

6.9 AFPR G 161-262 dtd 13 Nov 1987 290

6.10 AFPR G 161-192 dtd 26 Apr 1989 301

6.11 AFPR G 161-222 dtd 7 April 1986 304

7.1 Circular Nr 9, GHQ dtd 22 March 1990 311

7.2 Circular Nr 2, GHQ dtd 25 Jan 1985 327

7.3 Circular Nr 11, GHQ dtd 23 Nov 1972 331

7.4 AFP Personnel Directive Nr 9 dtd 02 Dec 1991 342

7.5 AFP Personnel Directive Nr 8 dtd 21 Oct 1991 343

7.6 AFP Personnel Directive Nr 7 dtd 16 Oct 1991 345

7.7 AFP Comptroller Letter 90-3 dtd 02 April 1990 348

7.8 AFP Housing Directive Nr 1 dtd 20 Mar 2001 351

7.9 AFP Letter Directive dtd 2 March 2001 357

7.10 AFP Letter Directive dtd 5 Sep 2000 359