Project Charter

Project Information

Project Name Adieus Bash ID Number

This project aims to provide a meaningful and enjoyable experience for our dearest friend
Project Description family, Dorothea Yanez, as well as for our SB memories during the birth of our friends
Second Year (2022-2023).
Project Sponsor Song Joong Ki
Program Manager John Ariel Valenzona
Project Manager Glecyl Jaquilmac
Organization(s) Sweet Dessert CDO, Fablues, Photopsia Studio and KDA Wedding and Event Servic

Target Start Date 30-May-23 Target End Date: 21-Jun-23

Business Need / Project Goal

To organize a memorable farewell paty to celebrate and honor the friendship of a departing friend, Thea, as s
transition her academic journey to her next phase in life in a new place of exploration.

Project Scope
In Scope Out of Scope
There will be additional task or c
To have a succesful farewell party and meaningful memories for Thea to the project requirements alon
way.

ü Budget Limitations: The project must stay within the allocated budget.
ü Time Limitations: The event must be planned and executed within the given timeframe
ü Resource Limitations: The project team must make the most of the available resources,
Constraints
ü Budget Limitations: The project must stay within the allocated budget.

ü Regulatory Limitations: The project team must adhere to all legal requirement, non-
pharmaceutical intervention - wearing face maska nd social distancing.

ü Any unexpected cost escalation, unanticipated expenses, or buget overruns can negativ
impact the project's success.
Key Risks ü The last-minute venue approval or cancellation may affect the party's success.

ü Poor quality services can result in negative feedback from the guest and harm the reput
of the event.

ü My friend will be available and willing to attend the event.

ü Sufficient funding will be available to cover all necessary expenses.
Assumptions
ü The project team will be able to secure a suitable venue and event planning services wi
the given timeframe.
Project Budget Budget: ₱65,000
 Project Team Key Project Milestones
Name Role 1 Project Plan
Glecyl Jaquilmac Project Manager 2 Budget Estimate
Lowella Almendrala 3 Venue Selection
Event Coordinator
(KDA) 4 Program Schedule
Mary Fernandez Finance Manager 5 Food and Beverages Arrangem
Moira Gonzales Communications Manager 6 Decoration and Ambience
Toshiro Fujimaru 7 Event Coordination
Lights and Sound Manager
Otreup (KDA)
 20210022633
xperience for our dearest friend in the
during the birth of our friendship,
3).

DA Wedding and Event Services

21-Jun-23

f a departing friend, Thea, as she

lace of exploration.

Out of Scope
ere will be additional task or changes
o the project requirements along the
way.

ocated budget.
ed within the given timeframe.
most of the available resources, including personnel, equipment and supplies.\
ocated budget.

all legal requirement, non-

distancing.

or buget overruns can negatively

ct the party's success.

m the guest and harm the reputation

nt.
y expenses.
and event planning services within
roject Milestones
Project Plan
Budget Estimate
Venue Selection
Program Schedule
Food and Beverages Arrangements
Decoration and Ambience
Event Coordination
 Month May
Week 1
Activity Date 5/30/23
determine the theme and style of the party
team formation
determine the date and time for the party
create a budget
choose a venue
plan the program
invite guests
create a program schedule
select a menu (from fablues coordination)
canvas (purchase of decorations)
set up the venue
arrange for sound system and lighting
confirm attendance of guests
conduct a preview observation
greet guests and provide program schedule
start the program
serve the food and drinks
coordinate games and recreation activities
clean-up drive
post-event evaluation and feedbacks
May
1 2
5/31/23 6/1/23 6/2/23 6/3/23 6/4/23 6/5/23 6/6/23 6/7/23 6/8/23
 June
3 4
6/9/23 6/10/23 6/11/23 6/12/23 6/13/23 6/14/23 6/15/23 6/16/23 6/17/23 6/18/23
 4
6/19/23 6/20/23 6/21/23
Project Overall Budget

Expenses Category Quantity Price

Venue Rental
per head 220
Premium Functional Room
Food and Beverages
- -
Premium Package (max 100 pax)
Decorations
Games and Recreation - -
Party Favors per pack 100
Staffing
Technical (Sound and Lighting)
Invitation 1 50
Other Expenses - -
Total Expenses
Total Cost

22,000

7,000

10,000
2,000
10,000
4,000
2,500
5,000
4,500
₱65,000
Project Plan
ID Task Name Duration Start
1 determine the theme and style of the party 1 day 05/30/23
2 team formation (create a group chat) 2 days 05/31/23
3 determine the date and time for the party 2 days 06/02/23
4 create a budget 3 days 06/04/23
5 choose a venue 3 days 06/07/23
6 plan the program 2 days 06/09/23
7 invite guests 1 day 06/09/23
8 create a program schedule 1 day 06/10/23
9 select a menu (from fablues coordination) 5 days 06/10/23
10 canvas (purchase of decorations) 5 days 06/07/23
11 set up the venue 7 days 06/11/23
12 arrange for sound system and lighting 4 days 06/14/23
13 confirm attendance of guests 2 days 06/05/23
14 conduct a preview observation 3 days 06/16/23
15 pre-final coordination and final inspection 1 day 06/19/23
16 greet guests and provide program schedule 1 day 06/20/23
17 start the program 1 day 06/20/23
18 serve the food and drinks 1 day 06/20/23
19 coordinate games and recreation activities 1day 06/20/23
20 clean-up drive 1day 06/20/23
21 post-event evaluation and feedbacks 1 day 06/21/23
 Finish
05/30/23
06/01/23
06/03/23
06/06/23
06/09/23
06/10/23
06/09/23
06/10/23
06/14/23
06/11/23
06/17/23
06/17/23
06/06/23
06/18/23
06/19/23
06/20/23
06/20/23
06/20/23
06/20/23
06/20/23
06/21/23