Bid Number/बोली मांक ( बड सं या) :

GEM/2023/B/3775156
Dated/ दनांक : 02-08-2023

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 23-08-2023 17:00:00

Bid Opening Date/Time/ बड खुलने क

23-08-2023 17:30:00
तार ख/समय

Bid Offer Validity (From End Date)/ बड पेशकश

120 (Days)
वैधता (बंद होने क तार ख से)

Ministry/State Name/मं ालय/रा य का नाम Ministry Of Power

Department Name/ वभाग का नाम North Eastern Electric Power Corporation Limited

Organisation Name/संगठन का नाम North Eastern Electric Power Corporation Limited

Office Name/कायालय का नाम Assam Gas Based Power Plant Bokuloni Dibrugarh

Total Quantity/कुल मा ा 1000

Item Category/मद केटे गर Ammonia solution 25% (Q3)

Minimum Average Annual Turnover of the

bidder (For 3 Years)/ बडर का यूनतम औसत 1 Lakh (s)
वा षक टनओवर (3 वष का)

OEM Average Turnover (Last 3 Years)/मूल

1 Lakh (s)
उपकरण िनमाता का औसत टनओवर (गत 3 वष का)

Years of Past Experience Required for

same/similar service/उ ह ं/समान सेवाओं के िलए 2 Year (s)
अपे त वगत अनुभव के वष

MSE Exemption for Turnover/टनओवर के िलए

Yes
एमएसई को छूट ा है

Startup Exemption for Turnover/ टनओवर के

Yes
िलए टाटअप को छूट ा है

Experience Criteria,Past Performance,Bidder

Document required from seller/ व े ता से मांगे
गए द तावेज़
Turnover,Certificate (Requested in ATC),OEM Authorization
Certificate,OEM Annual Turnover,Additional Doc 1
(Requested in ATC)
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Past Performance/ वगत दशन 30 %

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 Bid Details/ बड ववरण

Bid to RA enabled/ बड से रवस नीलामी स य कया No

Type of Bid/ बड का कार Two Packet Bid

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 2 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Inspection Required (By Empanelled

Inspection Authority / Agencies pre- No
registered with GeM)

Estimated Bid Value/अनुमािनत बड मू य 132000

Evaluation Method/मू यांकन प ित Total value wise evaluation

EMD Detail/ईएमड ववरण

Required/आव यकता No

ePBG Detail/ईपीबीजी ववरण

Required/आव यकता No

Splitting/ वभाजन

Bid splitting not applied/बोली वभाजन लागू नह ं कया गया.

MII Purchase Preference/एमआईआई खर द वर यता

MII Purchase Preference/एमआईआई खर द वर यता No

MSE Purchase Preference/एमएसई खर द वर यता

MSE Purchase Preference/एमएसई खर द वर यता Yes

1. If the bidder is a Micro or Small Enterprise as per latest definitions under MSME rules, the bidder shall be
exempted from the requirement of "Bidder Turnover" criteria and "Experience Criteria" subject to meeting of
quality and technical specifications. If the bidder is OEM of the offered products, it would be exempted from the
"OEM Average Turnover" criteria also subject to meeting of quality and technical specifications. In case any
bidder is seeking exemption from Turnover / Experience Criteria, the supporting documents to prove his eligibility
for exemption must be uploaded for evaluation by the buyer.
2. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and
"Experience Criteria" subject to their meeting of quality and technical specifications. If the bidder is OEM of the
offered products, it would be exempted from the "OEM Average Turnover" criteria also subject to meeting of
quality and technical specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria,
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.

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3. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
4. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above
in the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in
support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of
primary product having highest value should meet this criterion.
5. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
6. Purchase preference to Micro and Small Enterprises (MSEs): Purchase preference will be given to MSEs as
defined in Public Procurement Policy for Micro and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued
by Ministry of Micro, Small and Medium Enterprises and its subsequent Orders/Notifications issued by concerned
Ministry. If the bidder wants to avail the Purchase preference, the bidder must be the manufacturer of the offered
product in case of bid for supply of goods. Traders are excluded from the purview of Public Procurement Policy for
Micro and Small Enterprises. In respect of bid for Services, the bidder must be the Service provider of the offered
Service. Relevant documentary evidence in this regard shall be uploaded along with the bid in respect of the
offered product or service. If L-1 is not an MSE and MSE Seller (s) has/have quoted price within L-1+ 15%
(Selected by Buyer)of margin of purchase preference /price band defined in relevant policy, such Seller shall be
given opportunity to match L-1 price and contract will be awarded for 25%(selected by Buyer) percentage of
total QUANTITY.The buyers are advised to refer the OM No.F.1/4/2021-PPD dated 18.05.2023
OM_No.1_4_2021_PPD_dated_18.05.2023 for compliance of Concurrent application of Public Procurement Policy
for Micro and Small Enterprises Order, 2012 and Public Procurement (Preference to Make in India) Order, 2017.
7. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
8. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 30% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant
contracts (proving supply of cumulative order quantity in any one financial year) to be submitted along with bid
in support of quantity supplied in the relevant Financial year. In case of bunch bids, the category related to
primary product having highest bid value should meet this criterion.

Ammonia Solution 25% ( 1000 pieces )

Technical Specifications/तकनीक विश याँ

* As per GeM Category Specification/जेम केटे गर विश के अनुसार

Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed

Specification
नाम Values)/अनुमत मू य

Technical Purity, Min 25.0 (percent)

Specifications

Product Information Grade AR

Packaging, Marking Packing Type Glass Bottle, Narrow Mouth Jerry Can, Plastic Narrow
and Shelf Life Mouth Drum, Poly Bottle, MS Drum

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 Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य

Shelf Life 1, 2, 3, 4, 5 Or higher (year)

Packing Size 25 Liter

Additional Specification Parameters - Ammonia Solution 25% ( 1000 pieces )

Specification Parameter
Bid Requirement (Allowed Values)
Name

Type of chemical: Liquide Ammonia

Conforming standard: IS: 799, 1985,

Purity: Not less than 20 % by mass (Tech Grade)

Unit of measurement: KG

Packaging: Any size.

Type of chemical: Liquide Ammonia

Conforming standard: IS: 799, 1985,

Purity: Not less than 20 % by mass (Tech Grade)

Unit of measurement: KG

Packaging: Any size.

* Bidders offering must also comply with the additional specification parameters mentioned above.

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार

786191,AGBP, NEEPCO,
1 Rubumoni Das 1000 45
Bokuloni, Dibrugarh, Assam

Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the

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 contract at the contracted rates. Bidders are bound to accept the orders accordingly.

2. Generic

Bidders are advised to check applicable GST on their own before quoting. Buyer will not take any
responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates
(whichever is lower), subject to the maximum of quoted GST %.

3. Generic

Bidder shall submit the following documents along with their bid for Vendor Code Creation:

 a. Copy of PAN Card.

 b. Copy of GSTIN.

 c. Copy of Cancelled Cheque.

 d. Copy of EFT Mandate duly certified by Bank.

4. Generic

Data Sheet of the product(s) offered in the bid, are to be uploaded along with the bid documents. Buyers
can match and verify the Data Sheet with the product specifications offered. In case of any unexplained
mismatch of technical parameters, the bid is liable for rejection.

5. Generic

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly,
manufactured and supplied same or similar Category Products to any Central / State Govt Organization /
PSU / Public Listed Company for 2 years before the bid opening date. Copies of relevant contracts to be
submitted along with bid in support of having supplied some quantity during each of the year. In case of
bunch bids, the primary product having highest value should meet this criterion.

6. Generic

For hazardous chemical/item, all precautionary measure as per regulation from the point of
transportation/ handling/ storage/ safety/ health/ environment to be undertaken/ specified before
dispatch. During dispatch, proper symbol for the hazard/ MSDS/ Batch No./ date of manufacturing/ Gross
Weight/ Net Weight/ shelf Life etc are to be written/ printed/ pasted on the body of the packing.

7. Generic

Shelf Life: The Product/Spare parts to be supplied as part of the services must have minimum

1 year
Shelf Life. On the date of supply, minimum
1 year
usable shelf life should be available / balance.

8. Scope of Supply

Scope of supply (Bid price to include all cost components) : Only supply of Goods

9. Certificates

Material Test Certificate Should Be Sent Along with The Supply. The Material Will Be Checked by Buyer’s
Lab & the Results of the Lab will be the Sole Criteria for Acceptance of the Item.

10. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

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 1.0 Brief Scope of Work:

Ø Successful bidder shall have to supply 1 MT (1000 KG) of ammonia packed in plastic container at AGBPS, NE
EPCO Ltd meeting the following technical specification.

Specification:

Name of the chemical: Ammonia.

Qty: 1 MT: (1000 KG)

Conforming standard: IS: 799, 1985,

Purity: not less than 20 % by mass (Tech Grade)

Ø Loading and Unloading: The quoted rate shall be FOR AGBPS, NEEPCO Ltd inclusive of loading and unload
ing charges of chemicals as applicable.

Ø For hazardous chemical/item, all precautionary measure as per regulation from the point of transportation/
handling/ storage/ safety/ health/ environment to be undertaken/ specified before dispatch. During dispatc
h, proper symbol for the hazard/ MSDS/ Batch No./ date of manufacturing/ Gross Weight/ Net Weight/ shelf
Life etc are to be written/ printed/ pasted on the body of the packing.

2.0 Qualifying Requirement for Bidders: The bidder must be a manufacture or an authorized dealer or
reputed supplier having past credential of supplying similar chemical i.e Ammonia to any Govt./PSU/or any
reputed private party organization.

a) In case of manufacturer, the bidder shall have to upload documentary evidence of the same.

b) In case of authorized dealer, the bidder shall have to upload valid authorization certificate issued b
y the manufacturer.

c) In case of supplier, the bidder shall have to upload copy of purchase order/work order issued by any
Govt./PSU/reputed private sector organization of executing such order

NOTE: without fulfilling prequalification criteria as stated above, submitted bid shall be technically rejected
. However, relaxation shall be applicable to Small Scale Industries, MSMEs, start-ups as per prevailing Govt
norms.

1. Payment: 100% payment shall be released to the party after receipt of the chemical at site against GR
N subjected to the acceptance of the chemical from site laboratory testing in accordance to IS Specificatio
n.

2. Test: The chemical shall be subjected to all types of tests at the manufacturer’s works in accordance
with the requirements as per relevant Indian Standard prior to dispatch. All authentic test reports/certifica
tes shall be submitted in respect to the test conducted. NEEPCO reserve the right to depute its authorized
representative to witness the test. However, all responsibility of fulfilling the technical requirement shall
lie on supplier.

3. Shelf Life: Self life certificate of the supplied chemicals shall have to be submitted by the supplier whic
h shall not be less be than 12 months counted from the date of dispatch of each lot of chemicals.

4. Guarantee/Warrantee: The supplied chemicals shall to be guaranteed/warranted for the conformity o

f its quality/specification/self-life for which it is intended to purchase.

5. Delivery Schedule: Ordered material shall have to delivered at the site AGBPS, NEEPCO Ltd, P.O. : Bo
kulani Chariali – 786191 , District : Dibrugarh; Assam within 45 (thirty) days from the date of release of GE
M contract note. The date as recorded in delivery challan shall be considered as date of delivery.

6. Rejection of material: If the supplied chemical is found to be defective, or poor packaging at the tim
e of receipt, the same shall be rejected and the supplier shall have to replace the same at their own cost u
p to the destination.

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 7. EMD: Instead of EMD, intending bidder shall have to upload duly signed bid security declara
tion form on their letter head as per following format.

Bid security declaration form:

I / We, the authorized signatory of M/s ............................................................................. , participating in th

e subject tender No .

................................................ for the item / job of ........................................................... , do hereby declar

e:
(i) That I / we have availed the benefit of waiver of EMD while submitting our offer against the
subject Tender and no EMD being deposited for the said tender.

(ii) That in the event we withdraw / modify our bid during the period of validity Or I/we fail to e
xecute formal contract agreement within the given timeline OR I/we fail to submit a Performan
ce Security within the given timeline Or I/we commit any breach of Tender Conditions / Contra
ct which attracts penal action of forfeiture of EMD and I/we will be suspended from being eligib
le for bidding / award of all future contract(s) of NORTH EASTERN ELECTRIC POWER CORPORAT
ION for a period of one year from the date of committing such breach.

Signature and Seal of Authorised Signatory of bidder

Name of Authorized Signatory ................................ .

Company Name .......................................................

Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. Any clause(s) incorporated by the Buyer regarding following shall be treated as
null and void and would not be considered as part of bid:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.

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 7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process.
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

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