Bid Number/बोली मांक ( बड सं या) :

GEM/2023/B/3214546
Dated/ दनांक : 02-03-2023

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 23-03-2023 21:00:00

Bid Opening Date/Time/ बड खुलने क

23-03-2023 21:30:00
तार ख/समय

Bid Offer Validity (From End Date)/ बड पेशकश

180 (Days)
वैधता (बंद होने क तार ख से)

Ministry/State Name/मं ालय/रा य का नाम Gujarat

Department Name/ वभाग का नाम Panchayats And Rural Housing Department Gujarat

Organisation Name/संगठन का नाम Bhavnagar District Panchayat

Office Name/कायालय का नाम Bhavnagar District Panchayat

Total Quantity/कुल मा ा 15

Item Category/मद केटे गर Hydraulic Tractor Trailer-IS:8213 (Q3)

Minimum Average Annual Turnover of the

bidder (For 3 Years)/ बडर का यूनतम औसत 8 Lakh (s)
वा षक टनओवर (3 वष का)

OEM Average Turnover (Last 3 Years)/मूल

8 Lakh (s)
उपकरण िनमाता का औसत टनओवर (गत 3 वष का)

Years of Past Experience Required for

same/similar service/उ ह ं/समान सेवाओं के िलए 3 Year (s)
अपे त वगत अनुभव के वष

MSE Exemption for Years of

Experience/अनुभव के वष से एमएसई छूट/ and No
Turnover

Startup Exemption for Years of

Experience/अनुभव के वष से टाटअप छूट/ and No
Turnover

Experience Criteria,Past Performance,Bidder

Document required from seller/ व े ता से मांगे
गए द तावेज़
Turnover,Certificate (Requested in ATC),OEM Authorization
Certificate,OEM Annual Turnover,Additional Doc 1
(Requested in ATC),Additional Doc 2 (Requested in ATC)
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

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 Bid Details/ बड ववरण

Past Performance/ वगत दशन 40 %

Bid to RA enabled/ बड से रवस नीलामी स य कया Yes

RA Qualification Rule H1-Highest Priced Bid Elimination

Type of Bid/ बड का कार Two Packet Bid

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 2 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Evaluation Method/मू यांकन प ित Total value wise evaluation

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 45000

ePBG Detail/ईपीबीजी ववरण

Advisory Bank State Bank of India

ePBG Percentage(%)/ईपीबीजी ितशत (%) 5.00

Duration of ePBG required (Months)/ईपीबीजी क

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अपे त अविध (मह ने).

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।

Beneficiary/लाभाथ :
Deputy District Development Officer (Panchayat)
Bhavnagar District Panchayat, Panchayats and Rural Housing Department Gujarat, Bhavnagar District Panchayat,
(Solanki Jaydipsinh Ramanlal)

Splitting/ वभाजन

Bid splitting not applied.

MSE Purchase Preference/एमएसई खर द वर यता

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 MSE Purchase Preference/एमएसई खर द वर यता No

MII Purchase Preference/एमआईआई खर द वर यता

MII Purchase Preference/एमआईआई खर द वर यता No

1. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
2. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above
in the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in
support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of
primary product having highest value should meet this criterion.
3. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
4. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
5. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or
similar Category Products for 40% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant
contracts (proving supply of cumulative order quantity in any one financial year) to be submitted along with bid
in support of quantity supplied in the relevant Financial year. In case of bunch bids, the category related to
primary product having highest bid value should meet this criterion.

6. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:

i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1

Hydraulic Tractor Trailer-IS:8213 ( 15 pieces )

Brand Type/ ांड का कार Unbranded

Technical Specifications/तकनीक विश याँ

* As per GeM Category Specification/जेम केटे गर विश के अनुसार

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 Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य

Generic Type of Trailers Semi Trailer (Single Axle)

Type of Platform Tipping Platform

Capacity of Trailer (Gross 2, 3, 4, 5

Load)(tonnes)

Pay load of Trailer 3.0

Material used for fabrication of Yes

trailer as per Clause-5, Table-1
of IS:8213 (Latest)

Type of Axle Assembly (The Class-A (Load carrying capacity upto 3 Tonne)
capacity of Single Axle
Trailers is not more that 5
Tonnes)

Overall length of Trailers (
shall not exceed 5 m upto 6
tonne load, 6.7m for above
6 tonne load
2.5, 2.74, 3.0, 3.04, 3.05, 3.1, 3.11, 3.2, 3.2528, 3.3,
3.35, 3.3528, 3.365, 3.49, 3.5, 3.55, 3.6, 3.65, 3.67,
3.7, 3.81, 3.9, 4.0, 4.07, 4.11, 4.14, 4.2, 4.267, 4.27,
4.3, 4.31, 4.32, 4.4, 4.455, 4.5, 4.505, 4.57, 4.572,
4.7, 4.745, 4.7498, 4.8, 4.81, 4.83, 5.0, 5.055, 5.2,
5.25, 5.5, 6.0, 6.1, 6.5, 6.699, 6.7, 6.8, 7.0

Overall Width of Trailers 1.5, 2.5, 1.52, 1.525, 1.53, 1.57, 1.6, 1.605, 1.61, 1.8,
between extreme points 1.81, 1.82, 1.825, 1.828, 1.8288, 1.829, 1.83, 1.834,
(meter) 1.84, 1.85, 1.9, 1.905, 1.91, 1.92, 1.94, 1.95, 1.951,
1.952, 1.98, 1.99, 2.0, 2.01, 2.1, 2.13, 2.4, 2.49

Overall Height of Trailers 0.895, 1.04, 1.25, 1.35, 1.5

with tyre inflated from the
supporting surface to top of
platform (meter)

Overall Height of Trailers 1.2, 1.6, 1.72, 2.2

with tyre inflated from the
supporting surface to
sideboard (meter)

Ground Clearance (mm) 300.0 Or higher

Axle Assembly Wheel 1500

Track(mm)

Hydraulic Ram of suitable Yes

capacity for tipping facility

Tipping Angle (degree) 42.0 - 50.0 Or higher

Single telescopic cylinder as Yes

per IS:12371 (Latest)

Tilting of platform without Yes, No

disturbing the trailer

Number of Wheels 2

Certification Conformity to standards IS 8213:2000 (latest) and AIS 112 (latest)

Necessary clearance from RTO Yes

to be obtain before supply of
Trailer

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 Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed
Specification
नाम Values)/अनुमत मू य

Performance Warranty (in months) 36

Construction ISI marked ISMC channel used Yes

Parameters for fabrication of Chassis and
frame mounting on chassis

Diameter of the Axle of 80.0 Or higher

chassis (Min) (mm)

Nos. Of spring leaves plates 15.0 Or higher

fitted (Nos.)

Lashing hooks for towing down Yes

load

No of Hooks 1.0 Or higher

Capacity of Towing 2.0, 2.5, 3.0

Painted Colour on the Trailers Red, Orange

as per AIS 112

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार

Solanki Jaydipsinh 364001,Balwantrai Mehta

1 15 15
Ramanlal Bhavan, Moti baug, Bhavnagar

Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Generic

OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up
to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to
increase the ordered quantity by up to 25% of the contracted quantity during the currency of the
contract at the contracted rates. Bidders are bound to accept the orders accordingly.

2. Generic

After award of contract – Successful Bidder shall have to get Detailed Design Drawings approved from
buyer before starting fabrication. Successful Bidder shall submit Detailed Design Drawings for Buyer's
approval, within 5 days of award of contract. Buyer shall, either approve the drawings or will provide
complete list of modification required in the drawings within 5 days. Seller shall be required to ensure

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 supply as per approved Drawings with modifications as communicated by Buyer. If there is delay from
buyer side in approval of drawing– the delivery period shall be refixed without LD for the period of delay
in approval of Drawing.

3. Generic

Bidders shall quote only those products (Part of Service delivery) in the bid which are not obsolete in the
market and has at least 3 years residual market life i.e. the offered product shall not be declared end-of-
life by the OEM before this period.

4. Generic

End User Certificate: Wherever Bidders are insisting for End User Certificate from the Buyer, same shall
be provided in Buyer’s standard format only.

5. Generic

Experience Criteria: The Bidder or its OEM {themselves or through reseller(s)} should have regularly,
manufactured and supplied same or similar Category Products to any Central / State Govt Organization /
PSU / Public Listed Company for 3 years before the bid opening date. Copies of relevant contracts to be
submitted along with bid in support of having supplied some quantity during each of the year. In case of
bunch bids, the primary product having highest value should meet this criterion.

6. Generic

Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of Consignee only.

7. Generic

Manufacturer Authorization:Wherever Authorised Distributors/service providers are submitting the

bid, Authorisation Form /Certificate with OEM/Original Service Provider details such as name, designation,
address, e-mail Id and Phone No. required to be furnished along with the bid

8. Generic

The successful bidder has to supply all essential accessories required for the successful installation and
commissioning of the goods supplied. Besides standard accessories as per normal industry practice,
following accessories must be part of supply and cost should be included in bid price:

PRODUCT PRICE INCLUDING ALL TYPE OF TAXES

.

9. Generic

The seller is required to print logo as per buyer's requirement.

10. Turnover

Bidder Turn Over Criteria: The minimum average annual financial turnover of the bidder during the last
three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the
relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the
bidder is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria.

11. Turnover

OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in
the bid document. Documentary evidence in the form of certified Audited Balance Sheets of relevant
periods or a certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for
the relevant period shall be uploaded with the bid. In case the date of constitution / incorporation of the

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 OEM is less than 3 year old, the average turnover in respect of the completed financial years after the
date of constitution shall be taken into account for this criteria. In case of bunch bids, the OEM of
CATEGORY RELATED TO primary product having highest bid value should meet this criterion.

12. Scope of Supply

Scope of supply (Bid price to include all cost components) : Supply Installation Testing Commissioning of
Goods and Training of operators and providing Statutory Clearances required (if any)

13. Service & Support

Availability of Service Centres: Bidder/OEM must have a Functional Service Centre in the State of each
Consignee's Location in case of carry-in warranty. (Not applicable in case of goods having on-site
warranty). If service center is not already there at the time of bidding, successful bidder / OEM shall have
to establish one within 30 days of award of contract. Payment shall be released only after submission of
documentary evidence of having Functional Service Centre.

14. Service & Support

Dedicated /toll Free Telephone No. for Service Support : BIDDER/OEM must have Dedicated/toll Free
Telephone No. for Service Support.

15. Forms of EMD and PBG

Bidders can also submit the EMD with Account Payee Demand Draft in favour of

Deputy District Development Officer

payable at
Deputy District Development Officer
.
Bidder has to upload scanned copy / proof of the DD along with bid and has to ensure delivery of hardcopy
to the Buyer within 5 days of Bid End date / Bid Opening date.

16. Certificates

Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents sought in the
Bid document, ATC and Corrigendum if any.

17. Certificates

ISO 9001: The bidder or the OEM of the offered products must have ISO 9001 certification.

18. Certificates

The bidder is required to upload, along with the bid, all relevant certificates such as BIS licence, type test
certificate, approval certificates and other certificates as prescribed in the Product Specification given in
the bid document.

19. Warranty

Successful bidder will have to ensure that adequate number of dedicated technical service personals /
engineers are designated / deployed for attending to the Service Request in a time bound manner and for
ensuring Timely Servicing / rectification of defects during warranty period, as per Service level agreement
indicated in the relevant clause of the bid.

20. Warranty

Timely Servicing / rectification of defects during warranty period: After having been notified of the defects
/ service requirement during warranty period, Seller has to complete the required Service / Rectification
within 7 days time limit. If the Seller fails to complete service / rectification with defined time limit, a
penalty of 0.5% of Unit Price of the product shall be charged as penalty for each week of delay from the
seller. Seller can deposit the penalty with the Buyer directly else the Buyer shall have a right to recover all
such penalty amount from the Performance Security (PBG).Cumulative Penalty cannot exceed more than

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 10% of the total contract value after which the Buyer shall have the right to get the service / rectification
done from alternate sources at the risk and cost of the Seller besides forfeiture of PBG. Seller shall be
liable to re-imberse the cost of such service / rectification to the Buyer.

21. Sample Clause

After award of contract – Successful Bidder shall have to get advance sample approved from buyer before
bulk manufacturing / starting bulk supplies. Successful Bidder shall submit

1
samples for Buyer's approval, within 5 days of award of contract. Buyer shall, as per contract specifications
framework, either approve the advance sample or will provide complete list of modification required in the
sample within 5 days of receipt of advance sample. Seller shall be required to ensure supply as per
approved sample with modifications as communicated by Buyer. If there is delay from buyer side in
approval of advance sample – the delivery period shall be refixed without LD for the period of delay in
sample approval. In case, the sample is found to have major deviations / not conforming to the Contract
specifications, the buyer at its discretion may call for fresh samples for approval before allowing bulk
supplies or may terminate the contract after notifying the deviations to the seller.
Unless otherwise provided in the contract, all samples required for test shall be supplied by the contractor
free of cost. Where under the contract, the contractor is required to submit an advance sample, any
expenses incurred by the contractor on or in connection with the production of stores in bulk, before the
sample has been approved unconditionally shall be borne by the Seller and he shall not claim any
compensation in the event of such sample being found unacceptable by the Buyer / Consignee.

22. Past Project Experience

Proof for Past Experience and Project Experience clause: For fulfilling the experience criteria any
one of the following documents may be considered as valid proof for meeting the experience criteria:a.
Contract copy along with Invoice(s) with self-certification by the bidder that service/supplies against the
invoices have been executed.b. Execution certificate by client with contract value.c. Any other document
in support of contract execution like Third Party Inspection release note, etc.Proof for Past Experience and
Project Experience clause: For fulfilling the experience criteria any one of the following documents may be
considered as valid proof for meeting the experience criteria:a. Contract copy along with Invoice(s) with
self-certification by the bidder that service/supplies against the invoices have been executed.b. Execution
certificate by client with contract value.c. Any other document in support of contract execution like Third
Party Inspection release note, etc.

23. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

1. The Bidder must quote prices inclusive of GST & all other taxes-levies. The s
upplies will have to get the vehicles registered with RTO/Insurance. All these ch
arges too will have to be borne by the supplier only.
2. The Supplier should have a service center in Bhavnagar District
3. Parties have seller includent history reported on GeM, may be required to pro
duce relevant explanation & documents during technical evalution of the bid. if
the explanation/documents are not found to be satisfactory, such parties will be
liable for rejection at the technical evalution stage.
4. Delivery will have to be done as per Following :

Sr.N Taluka Name Village Name No.of Hydraulic T

o ractor Trailer

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 1 TALAJA SOSIYA 1

2 TALAJA PADARI (BHA) 1

3 TALAJA TIMANA 1

4 PALITANA BHANDARIYA 1

5 SIHOR DEVGANA 1

6 BHAVNAGAR SODVADARA 1

7 MAHUVA KARMADIYA 1

8 MAHUVA BHADROD 1

9 JESAR BILA 1

10 BHAVNAGAR SARTANPAR 1

11 VALLABHIPU KANTARIYA 1
R

12 UMRALA CHOGATH 1

13 SIHOR KAJAVADAR 1

14 PALITANA DUDHALA 1

15 GHOGHA MAMSA 1

- GST Registration Certificate

- PAN Card
- ISO - Registration - OEM Detail/ Certificate
- Last 3 Year of I.T Return (Year : 2019-20, 2020-21, 2021-22)
- At Least 3 Years warranty has to be given. Responsibility for maintenance and
upkeep during this time
- According to the experience of selling of tractors during last 3 years in a gov
ernment organization details of order / work order should be attach
- All the said documents have to be uploaded
.

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Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. Any clause(s) incorporated by the Buyer regarding following shall be treated as
null and void and would not be considered as part of bid:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process.
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

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