Bid Number/बोली मांक ( बड सं या) :

GEM/2023/B/3315036
Dated/ दनांक : 25-04-2023

Bid Document/ बड द तावेज़

Bid Details/ बड ववरण

Bid End Date/Time/ बड बंद होने क तार ख/समय 18-05-2023 16:00:00

Bid Opening Date/Time/ बड खुलने क

18-05-2023 16:30:00
तार ख/समय

Bid Offer Validity (From End Date)/ बड पेशकश

120 (Days)
वैधता (बंद होने क तार ख से)

Ministry/State Name/मं ालय/रा य का नाम Ministry Of Home Affairs

Department Name/ वभाग का नाम Central Armed Police Forces

Organisation Name/संगठन का नाम Border Security Force (bsf)

Office Name/कायालय का नाम Frontier Hq Bsf Gujarat, Gandhinagar

Total Quantity/कुल मा ा 3640

rubberised fabrics and ground sheet-JSS standard-MK XII

Item Category/मद केटे गर
(Q3)

Minimum Average Annual Turnover of the

bidder (For 3 Years)/ बडर का यूनतम औसत 7 Lakh (s)
वा षक टनओवर (3 वष का)

OEM Average Turnover (Last 3 Years)/मूल

56 Lakh (s)
उपकरण िनमाता का औसत टनओवर (गत 3 वष का)

Years of Past Experience Required for

same/similar service/उ ह ं/समान सेवाओं के िलए 3 Year (s)
अपे त वगत अनुभव के वष

MSE Exemption for Years of Experience and

No
Turnover/ अनुभव के वष से एमएसई छूट

Startup Exemption for Years Of Experience/

वष के अनुभव के िलए टाटअप को छूट ा है and Yes
Turnover/ टनओवर के िलए टाटअप को छूट ा है

Experience Criteria,Past Performance,Bidder

Document required from seller/ व े ता से मांगे
गए द तावेज़
Turnover,Certificate (Requested in ATC),OEM Authorization
Certificate,OEM Annual Turnover
*In case any bidder is seeking exemption from Experience /
Turnover Criteria, the supporting documents to prove his
eligibility for exemption must be uploaded for evaluation by
the buyer

Past Performance/ वगत दशन 30 %

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 Bid Details/ बड ववरण

Bid to RA enabled/ बड से रवस नीलामी स य कया Yes

RA Qualification Rule H1-Highest Priced Bid Elimination

Type of Bid/ बड का कार Two Packet Bid

Time allowed for Technical Clarifications

during technical evaluation/तकनीक मू यांकन के 5 Days
दौरान तकनीक प ीकरण हे तु अनुमत समय

Inspection Required (By Empanelled

Inspection Authority / Agencies pre- No
registered with GeM)

Estimated Bid Value/अनुमािनत बड मू य 1415960

Evaluation Method/मू यांकन प ित Total value wise evaluation

EMD Detail/ईएमड ववरण

Advisory Bank/एडवाईजर बक State Bank of India

EMD Amount/ईएमड रािश 42479

ePBG Detail/ईपीबीजी ववरण

Advisory Bank/एडवाइजर बक State Bank of India

ePBG Percentage(%)/ईपीबीजी ितशत (%) 3.00

Duration of ePBG required (Months)/ईपीबीजी क

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अपे त अविध (मह ने).

(a). EMD EXEMPTION: The bidder seeking EMD exemption, must submit the valid supporting document for the
relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers for goods and Service
Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this
Policy./जेम क शत के अनुसार ईएमड छूट के इ छुक बडर को संबंिधत केटे गर के िलए बड के साथ वैध समिथत द तावेज़ तुत करने है ।
एमएसई केटे गर के अंतगत केवल व तुओं के िलए विनमाता तथा सेवाओं के िलए सेवा दाता ईएमड से छूट के पा ह। यापा रय को इस नीित के
दायरे से बाहर रखा गया है ।

(b). EMD & Performance security should be in favour of Beneficiary, wherever it is applicable./ईएमड और संपादन
जमानत रािश, जहां यह लागू होती है , लाभाथ के प म होनी चा हए।

Beneficiary/लाभाथ :
Inspector General
Frontier Hq Bsf Gujarat, Gandhinagar, Central Armed Police Forces, Border Security Force (BSF), Ministry of Home
Affairs
(Ravi Gandhi)

Splitting/ वभाजन

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Bid splitting not applied/बोली वभाजन लागू नह ं कया गया.

Reserved for Make In India products

Reserved for Make In India products Yes

Reserved for MSE

Reserved for MSE Yes

1. If the bidder is a Startup, the bidder shall be exempted from the requirement of "Bidder Turnover" criteria and
"Experience Criteria" subject to their meeting of quality and technical specifications. If the bidder is OEM of the
offered products, it would be exempted from the "OEM Average Turnover" criteria also subject to meeting of
quality and technical specifications. In case any bidder is seeking exemption from Turnover / Experience Criteria,
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer.
2. The minimum average annual financial turnover of the bidder during the last three years, ending on 31st
March of the previous financial year, should be as indicated above in the bid document. Documentary evidence in
the form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountant /
Cost Accountant indicating the turnover details for the relevant period shall be uploaded with the bid. In case the
date of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the
completed financial years after the date of constitution shall be taken into account for this criteria.
3. Experience Criteria: In respect of the filter applied for experience criteria, the Bidder or its OEM {themselves or
through reseller(s)} should have regularly, manufactured and supplied same or similar Category Products to any
Central / State Govt Organization / PSU / Public Listed Company for number of Financial years as indicated above
in the bid document before the bid opening date. Copies of relevant contracts to be submitted along with bid in
support of having supplied some quantity during each of the Financial year. In case of bunch bids, the category of
primary product having highest value should meet this criterion.
4. OEM Turn Over Criteria: The minimum average annual financial turnover of the OEM of the offered product
during the last three years, ending on 31st March of the previous financial year, should be as indicated in the bid
document. Documentary evidence in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the turnover details for the relevant period
shall be uploaded with the bid. In case the date of constitution / incorporation of the OEM is less than 3 year old,
the average turnover in respect of the completed financial years after the date of constitution shall be taken into
account for this criteria.
5. Bid reserved for Make In India products: : Procurement under this bid is reserved for purchase from Class 1
local supplier as defined in public procurement (Preference to Make in India), Order 2017 as amended from time
to time and its subsequent Orders/Notifications issued by concerned Nodal Ministry for specific Goods/Products.
However, eligible micro and small enterprises will be allowed to participate. The minimum local content to
qualify as a class 1 local supplier is denoted in the bid document. All bidders must upload a certificate from the
OEM regarding the percentage of the local content and the details of locations at which the local value addition is
made along with their bid, failing which the bid is liable to be rejected. In case the bid value is more than Rs 10
Crore, the declaration relating to percentage of local content shall be certified by the statutory auditor or cost
auditor, if the OEM is a company and by a practicing cost accountant or a chartered accountant for OEMs other
than companies as per the Public Procurement (preference to Make-in -India) order 2017 dated 04.06.2020 . In
case Buyer has selected Purchase preference to Micro and Small Enterprises clause in the bid, the same will get
precedence over this clause.
6. Procurement under this bid is reserved for purchase from Micro and Small Enterprises whose credentials are
validated online through Udyog Aadhaar for that product category. If the bidder wants to avail the reservation
benefit, the bidder must be the manufacturer of the offered product in case of bid for supply of goods. Traders
are excluded from the purview of Public Procurement Policy for Micro and Small Enterprises. In respect of bid for
Services, the bidder must be the Service provider of the offered Service. Relevant documentary evidence in this
regard shall be uploaded along with the bid in respect of the offered product or service.
7. Estimated Bid Value indicated above is being declared solely for the purpose of guidance on EMD amount and
for determining the Eligibility Criteria related to Turn Over, Past Performance and Project / Past Experience etc.
This has no relevance or bearing on the price to be quoted by the bidders and is also not going to have any
impact on bid participation. Also this is not going to be used as a criteria in determining reasonableness of
quoted prices which would be determined by the buyer based on its own assessment of reasonableness and
based on competitive prices received in Bid / RA process.
8. Past Performance: The Bidder or its OEM {themselves or through re-seller(s)} should have supplied same or

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similar Category Products for 30% of bid quantity, in at least one of the last three Financial years before the bid
opening date to any Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant
contracts (proving supply of cumulative order quantity in any one financial year) to be submitted along with bid
in support of quantity supplied in the relevant Financial year. In case of bunch bids, the category related to
primary product having highest bid value should meet this criterion.

9. Reverse Auction would be conducted amongst all the technically qualified bidders except the Highest quoting
bidder. The technically qualified Highest Quoting bidder will not be allowed to participate in RA. However, H-1
will also be allowed to participate in RA in following cases:

i. If number of technically qualified bidders are only 2 or 3.

ii. If Buyer has chosen to split the bid amongst N sellers, and H1 bid is coming within N.
iii. In case Primary product of only one OEM is left in contention for participation in RA on elimination of H-1.
iv. If L-1 is non-MSE and H-1 is eligible MSE and H-1 price is coming within price band of 15% of Non-MSE L-1
v. If L-1 is non-MII and H-1 is eligible MII and H-1 price is coming within price band of 20% of Non-MII L-1

Rubberised Fabrics And Ground Sheet-JSS Standard-MK XII ( 3640 pieces )

(Minimum 50% Local Content required for qualifying as Class 1 Local Supplier)

Brand Type/ ांड का कार Registered Brand

Technical Specifications/तकनीक विश याँ

* As per GeM Category Specification/जेम केटे गर विश के अनुसार

Specification Name/ विश का Bid Requirement/ बड के िलए आव यक (Allowed

Specification
नाम Values)/अनुमत मू य

Specification Conforming to Joint 2) JSS : 8305-25-2014 (Revision No. 2 )(Fabric rubber

Services Specification (JSS) Proofed light weight,double textured)(Maximum Mass
of ground sheet-1.0 Kgs)

Test Report Availability of Test Report Yes

from NABL/ ILAC accredited
or Central Government Lab
to prove conformity of
products to the
specification.

Test reports to be furnished to Yes

buyer on demand, if claim to
be available

ADVANCE SAMPLE Agree to provide Advance Yes

Sample(s) for buyer's
approval before
commencement of supply

Additional Specification Parameters - Rubberised Fabrics And Ground Sheet-JSS Standard-MK XII (
3640 pieces )

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 Specification Parameter
Bid Requirement (Allowed Values)
Name

Colour Olive Green

Size ( lenght X Width) ( CM X

190 X 105
CM)
* Bidders offering must also comply with the additional specification parameters mentioned above.

Consignees/Reporting Officer/परे षती/ रपो टग अिधकार and/ तथा Quantity/मा ा

Consignee
S.No./ . Reporting/Officer/ Delivery Days/ डलीवर के
परे षती/ रपो टग Address/पता Quantity/मा ा
सं. दन
अिधकार

Demkhohao 382045,Provisioning Complex,

1 3640 90
Thomsong Ftr HQ BSF GUJ, Chiloda Road

Buyer Added Bid Specific Terms and Conditions/ े ता ारा जोड़ गई बड क वशेष शत

1. Buyer Added Bid Specific ATC

Buyer Added text based ATC clauses

1. Nominated Inspection Agency: On behalf of the buyer organization, NITRA/MSME Inspection

Agency would be conducting inspection of stores before acceptance: Pre-dispatch inspection at Seller Pr
emises. NITRA / MSME charges shall be borne by Seller. Pre-dispatch report should have contain report
of complete store.

Post Receipt Inspection at consignee site before acceptance of stores: STAGE WI.SE.

2. Scope of supply (Bid price to include all cost components) : Only supply of Goods

3. Bidder's offer is liable to be rejected if they don't upload any of the certificates / documents s
ought in the Bid document, ATC and Corrigendum if any.

4. Dedicated / toll Free Telephone No. for Service Support: BIDDER/OEM must have dedicated/t
oll free Telephone No. for Service Support.

5. OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be
ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserve
s the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency
of the contract at the contracted rates. Bidders are bound to accept the orders accordingly.

6. To be eligible for award of contract, Bidder / OEM must possess following Certificates / Lab Te
st Reports on the date of bid opening (to be uploaded with bid): 1. firm should submit ISO 9001 certifica
tes / as per requirement of specification 2. Firm should submit lab report b y NITRA / MSME i.e is not
older than one year from bid opening date for conformity of buyer.

7. Timely Servicing / rectification of defects during warranty period: Warranty period of the suppl

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ied products shall be 1 years from the date of final acceptance of goods or after completion of installation
, commissioning & testing of goods (if included in the scope of supply), at consignee location. After havin
g been notified of the defects / service requirement during warranty period. Seller has to complete the re
quired Service / Rectification within 10 days’ time limit. If the seller fails to complete service / rectificatio
n with defined time limit, a penalty of 0.5% of unit price of the product shall be charged as penalty for ea
ch week of delay from the seller. Seller can deposit the penalty with the buyer directly else the buyer sha
ll have a right to recover all such penalty amount from the performance security (PBG). Cumulative
Penalty cannot exceed more than 10% of the total contract value after which the buyer shall have the ri
ght to get the service / rectification done from alternate sources at the risk and cost of the seller besides
forfeiture of PBG. Seller shall be liable to reimburse the cost of such service/rectification to the buyer.

8. If the seller failed to supply the store within the specific period, then buyer should have the ri
ght to take necessary /required action against the seller in accordance with General terms and condition
s of GeM.

9. MSE / Startups or any entity should submit BID Securing Declaration Certificate along with th
e technical bid document failing which their bid shall be rejected at initial stage. Format of bid securit
y declaration is attached as Appendix – “A” at buyer uploaded ATC document.

10. Only MSEs (OEM/ Manufactures) will be eligible to bid.

11. Successful Bidder can submit the Performance Security in the form of Fixed Deposit Receipt also (b
esides PBG which is allowed as per GeM GTC). FDR should be made out or pledged in the name of IG BS
F GUJARAT A/C (Name of the Seller). The bank should certify on it that the deposit can be withdrawn onl
y on the demand or with the sanction of the pledgee. For release of Security Deposit, the FDR will be rele
ased in favour of bidder by the Buyer after making endorsement on the back of the FDR duly signed and
stamped along with covering letter. Successful Bidder has to upload scanned copy of the FDR document
in place of PBG and has to ensure delivery of hard copy of Original FDR to the Buyer within 15 days of a
ward of contract. As per following format:-

GEM Contrac GEM BID NAME OF PROCUR AMOUNT OF CO AMOUNT OF EPBG AD

t No NO ED ITEMS & QTY NTRACT DRESS OF BRANCH

2IC PROV PROV COMP

LEX FTR HQ BSF GUJA
RAT

12. Bidder are advised to check the applicable GST on their own before quoting. Buyer will not ta
ke any responsibility in this regards. GST reimbursement will be as per actuals or as per applicable rates
(whichever is lower), subject to the maximum of quoted GST%

13. The bidder should submit a Self-declaration that the bidder is not under liquidation, court rec
eivership, bankrupt Watch listed / banned / suspended / blacklisted by any govt department.

14. Supplier shall ensure that the Invoice is raised in the name of Consignee with GSTIN of consig
nee only.

15. Upload Manufacturer authorization:- Wherever Authorized distributors are submitting the bid,
manufacturers Authorization Form (MAF/Certificate with OEM details such as name, designation, address
email and Phone No. required to be furnished along with the bid.

16. While generating invoice in GeM Portal, the seller must upload scanned copy of GST invoice a
nd the screenshot of portal confirming payment of GST.

17. OEM firms are only eligible to get benefits of MSE/ Start-ups on produ

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ction of proper MSE certificates on the indented item. (Note:-This bid is rese
rved for only MSE firms)

18. Bidder has submit an undertaking/Affidavit duly notarized on Rs. 100/- Stamp paper that, thei
r firm has never submitted any fake/forged/edited/misleading documents in any of the Government dep
artment in the last 3 years and their documents have never been found fake/forget/edited/misleading by
any Government in the last 3 years.

19. Bidder has to give an undertaking on letter head that their firm has not defaulted in the suppl
y of any contract issue by BSF in last 01 year in any consignee. If the undertaking found
False/Manipulative/Misleading, the firm shall be blacklisted for 01 years from BSF.

20. Data sheet of the product(s) offered in the bid, are to be uploaded along with the bid document
s. Buyers can match and verify the Date Sheet with the product specification offered. In case of any unexpl
ained mismatch of technical parameters, the bid is liable for rejections

21. The firm offered BID Product on the GeM Portal is required to be registered brand. In this regar
d, proof of document for registered brand is required to submit with BID documents failing which the offer
shall be rejected at initial stage. (Product ID shown in GeM OEM verified catalogue should be registered.)

22. Supply of store to be completed within 90 days from award of contract and not from the date
of approval of advance sample.

23. Certificate regarding compliance of Ministry of Finance (DOE) (PPD) OM dated 23 July 2020 if any w
ill be submitted by the bidder for which format of certificate is attached as Appendix – “B” at b
uyer uploaded ATC document.

24. The bidder must upload a certificate as per following proforma regarding the percentage of local c
ontent and the details of location at which the local value addition is made along with their bid. The certific
ate indicating percentage of local content required for class-I local supplier and class-II local supplier be pr
ovided: - Appendix – “C” at buyer uploaded ATC document.

25. CVC Guidelines In a tender, either the Principal/OEM or its authorized dealer/Agents on behalf of
the Principal/OEM will participate. Both cannot bid simultaneously for the same item / product in the same
tender. (CVC Circular No. 03/01/12 dtd 13/01/2012 refers)

26. Buyer can cancel the Bid at any Stage without giving any justification.
27. After award of contract – Successful Bidder shall have to get advance sample approved from bu
yer before bulk manufacturing / starting bulk supplies. Successful Bidder shall submit 3 samples for Buyer'
s approval, within 30 days of award of contract along with Lab test report of NITRA / MSME. Buyer shall,
as per contract specifications framework, either approve the advance sample or will provide complete list
of modification required in the sample within 10 days of receipt of advance sample. Seller shall be require
d to ensure supply as per approved sample with modifications as communicated by Buyer. If there is delay
from buyer side in approval of advance sample – the delivery period shall be re-fixed without LD for the pe
riod of delay in sample approval. In case, the sample is found to have major deviations / not conforming to
the Contract specifications, the buyer at its discretion may call for fresh samples for approval before allowi
ng bulk supplies or may terminate the contract after notifying the deviations to the seller. Unless
otherwise provided in the contract, all samples required for test shall be supplied by the contractor free of
cost. Where under the contract, the contractor is required to submit an advance sample, any expenses inc
urred by the contractor on or in connection with the production of stores in bulk, before the sample has be

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 en approved unconditionally shall be borne by the Seller and he shall not claim any compensation in the e
vent of such sample being found unacceptable by the Buyer / Consignee.

28. Designated testing Lab / Agency i.e NITRA / MSME will intimate their lab test report of advanc
e sample as well as PDI of complete store through register letter as well as official email ID to this office fo
r verification / confirmation

29. The total quantity of Ground Sheet is to be 3640 Nos. and other criteria’s is require to be in ac
cordance with specification.

30. For clothing and allied items, if pre-dispatch Inspection clause has been selected in the Bid, th
e Inspection Agency shall forward sample from the accepted lot duly identified/ sealed by it, as Referenc
e Sample to each consignee (one reference sample per consignee) for comparing the lot received at con
signee end with such reference sample. Such reference samples will be treated as part of supplied quan
tity from the lot and cost shall be borne by the Buyer.
.

2. Buyer Added Bid Specific ATC

Buyer uploaded ATC document Click here to view the file .

Disclaimer/अ वीकरण

The additional terms and conditions have been incorporated by the Buyer after approval of the Competent
Authority in Buyer Organization, whereby Buyer organization is solely responsible for the impact of these clauses
on the bidding process, its outcome, and consequences thereof including any eccentricity / restriction arising in
the bidding process due to these ATCs and due to modification of technical specifications and / or terms and
conditions governing the bid. Any clause(s) incorporated by the Buyer regarding following shall be treated as
null and void and would not be considered as part of bid:-

1. Definition of Class I and Class II suppliers in the bid not in line with the extant Order / Office Memorandum
issued by DPIIT in this regard.
2. Seeking EMD submission from bidder(s), including via Additional Terms & Conditions, in contravention to
exemption provided to such sellers under GeM GTC.
3. Publishing Custom / BOQ bids for items for which regular GeM categories are available without any
Category item bunched with it.
4. Creating BoQ bid for single item.
5. Mentioning specific Brand or Make or Model or Manufacturer or Dealer name.
6. Mandating submission of documents in physical form as a pre-requisite to qualify bidders.
7. Floating / creation of work contracts as Custom Bids in Services.
8. Seeking sample with bid or approval of samples during bid evaluation process.
9. Mandating foreign / international certifications even in case of existence of Indian Standards without
specifying equivalent Indian Certification / standards.
10. Seeking experience from specific organization / department / institute only or from foreign / export
experience.
11. Creating bid for items from irrelevant categories.
12. Incorporating any clause against the MSME policy and Preference to Make in India Policy.
13. Reference of conditions published on any external site or reference to external documents/clauses.
14. Asking for any Tender fee / Bid Participation fee / Auction fee in case of Bids / Forward Auction, as the
case may be.

Further, if any seller has any objection/grievance against these additional clauses or otherwise on any aspect of
this bid, they can raise their representation against the same by using the Representation window provided in
the bid details field in Seller dashboard after logging in as a seller within 4 days of bid publication on GeM. Buyer
is duty bound to reply to all such representations and would not be allowed to open bids if he fails to reply to
such representations.

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 This Bid is also governed by the General Terms and Conditions/ यह बड सामा य शत के अंतगत भी शािसत है

In terms of GeM GTC clause 26 regarding Restrictions on procurement from a bidder of a country which shares a land border with India, any bidder from a country which
shares a land border with India will be eligible to bid in this tender only if the bidder is registered with the Competent Authority. While participating in bid, Bidder has to
undertake compliance of this and any false declaration and non-compliance of this would be a ground for immediate termination of the contract and further legal action

in accordance with the laws./ जेम क सामा य शत के खंड 26 के संदभ म भारत के साथ भूिम सीमा साझा करने वाले दे श के बडर से खर द
पर ितबंध के संबंध म भारत के साथ भूिम सीमा साझा करने वाले दे श का कोई भी बडर इस िन वदा म बड दे ने के िलए तभी पा होगा
जब वह बड दे ने वाला स म ािधकार के पास पंजीकृ त हो। बड म भाग लेते समय बडर को इसका अनुपालन करना होगा और कोई भी
गलत घोषणा कए जाने व इसका अनुपालन न करने पर अनुबंध को त काल समा करने और कानून के अनुसार आगे क कानूनी कारवाई
का आधार होगा।

---Thank You/ ध यवाद---

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