MONTH END JOBS TO BE DONE

 SQR 010 – 011 (IT HAS TO BE DONE AFTER EVERY CREW CHANGE AND
PROMOTION AND UPLOAD TO SHIPNET AND EVERY MONTH END ALSO)
 SQR- 013 (IT HAS TO BE DONE FOR EACH CREW MEMBER WHEN CONTRACT
IS LESS THAN 1 MONTH REMAINING)
 SEAGULL CBT MONTHLY EXPORT (IT HAS TO BE DONE 7TH OF EVERY
MONTH AND SEND THE NFT FILE TO MASTER VIA MAIL)
 ID: ADMIN; PW: shipsadmin
 TRAINING AND DRILLS TO BE UPDATED IN STA SEAGULL SYSTEM.
 MDR-006 (EVERY BI-WEEKLY TO BE DONE AND UPLOAD IN SHIPNET AND
FILE IN THE DESIGNATED FILE)
 MDR-005 (EVERY MONTH TO BE COMPLETED AND UPLOAD IN SHIPNET AND
FILE IN MEDICAL RECORD FILE)
 TEMPERATURE LOG: FOLLOW MOL COVID OUTBREAK MANAGEMENT
FORMAT. CAN DOWNLOAD FROM SHIPNET. CURRENTLY OBSOLETE
 WRH TO BE UPDATED AND PRINT AND DISTRIBUTE TO DECK CREW. AND
FILE IT IN DESIGNATED WRH FILE. (MAKE PLAN BEFORE EVERY ARRIVAL)
 SOPEP INVENTORY MUST BE TAKEN AND UPDATED AND PASTED IN SOPEP
LOCKET AND FILE IT IN SOPEP FILE.
 PROVISION INVENTORY MUST BE DONE BY 30TH OF EVERY MONTH AND
UPDATE IT AND SEND IT TO MASTER VIA EMAIL BEFORE PORTAGE
ACCOUNT. FILE IT IN ACCOUNT FOLDER ALONG WITH ACR 001-014
 BOND INVERTORY MUST BE TAKEN BEFORE PORTAGE ACCOUNT
 WEEKLY MEAL MENU FOR INDIAN & FILIPINO MUST BE DONE AND
PASTED IN BOTH MESS ROOM AND FILE IN THE MLC FILE.
 MONTHLY MAIL PACKET & MOLMI MAIL PACKET TO BE SEND AND
PREPARE INVOICE FOR IT AND FILE IT IN DESIGNATED FILE. BEFORE
DISPATCH MAKE SURE REMOVAL REPORT [STR-006 (1)] (2COPIES) IS READY
AND UPLOAD IN SHIPNET AND FILE IN DESIGNATED FILE FOR REMOVAL
REPORT. (NOT APPLICABLE CURRENTLY)
 NOAD (NOTICE OF CONTINUATION AND DISCONTINUATION) HAS BE
DONE AND UPLOAD IT IN SHIPNET END OF THE MONTH IN SINGLE SECTION
BUT DIFFERENT FILE. MOST OF THE NOAD IS “MR/CND” IN THAT CASE
UPLOAD UNDER SOQAD SECTION.
 ALLOTMENT MUST BE SEND 19TH BEFORE EVERY MONTH.
 ACCOUNTS (PORTAGE BILL): ASSIST MASTER TO MAKE PORTAGE BILL
EVERY MONTH. ACR 001-014 MUST BE FILED IN DESIGNATED FILE.

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 CREW CHANGE PROCEDURE
 SIGN ON & SIGN OFF CREW FROM STA SEAGULL SYSTEM. TAKE PRINT
OUT OF ONBOARD PERSONNEL AND PASTE IT WITH SIGN AND STAMP.
 SIGN ON, SIGN OFF & PROMOTION ON WRH SYSTEM
 UPDATE SQR 010-011 ONCE CREW CHANGE OCCURS AND UPLOAD IN
SHIPNET.
 MAKE TEMPERATURE LOG FOR NEXT 15 DAYS (SPECIALLY REQUIRES IF
SHIP IS CALLING INDIA).
 PREPARE DEPARTURE CREW LIST BEFORE HAND.
 NEW JOINERS’ CHECKLIST:
 COLLECT RELEVANT DOCUMENTS AS PER CHECKLIST (NO NEED TO
COLLECT FILE IT’S ONLY REQUIRED FOR U.S.A). KEEP IN MASTER’S
CABIN UNDER LOCK AND KEY.
 GIVE FORMAT TO BANK DETAILS AND CREW EFFECTS
 KEY LOG HAS TO BE FILLED AND FILE IN SECURITY FILE.
 ELECTRONIC EQUIPMENT AND MLC COMPLIANCE (ANNEX V) AND
FILE IT IN DESIGNATED MLC FILE.
 ISPS ID TO BE GIVEN FOR EACH NEW JOINING AND ON PROMOTION
CREW.
 MAKE ENTRIES IN CREW ARTICLE.
 OFFICIAL LOG BOOK ENTRY IN INDEX SECTION.
 MAKE ENTRIES IN SEAMAN’S BOOK FOR ALL NEW JOINING CREW.
 SCAN CDC WITH SIGN AND STAMP FOR OFFSIGNERS AND ONSIGNERS
(ONLY APPLICABLE FOR INDIAN AND PANAMANIAN) SEND IT TO
MASTER FOR MOLMI OFFICE.
 SQR- 008 (Officer and Engineer’s Handover Report DURING SIGN ON & SIGN OFF
AND FILE IT IN DESIGNATED FILE)
 CHANGE WORKING ARRANGEMENT DURING MASTER REPLACEMENT
AND IF ANY CHANGE OCCURS RELATED TO WATCHKEEPING
CERTIFICATE.
 OFFSIGNERS CREW MUST SIGN PORTAGE BILL AND REST HOURS.
 TAKE SIGNATURE IM FAMILIARIZATION FILE.

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 PORT ARRIVAL & DEPARTURE PREPARATION
Before Arrival:
 PILOT CARD
 DECLARATION OF SECURITY (DOS) (NOT FOR EVERY PORT;
ONLY WHERE BUNKERING TAKES PLACE)
 EMERGENCY CONTACT DETAILS: FILE IT IN DESIGNATED FILE
(MARITIME SECURITY CONTACT AND INFORMATION LIST)
 ALL FLAGS MUST BE READY.
 UPDATE CREW LIST AND CARGO PLAN DESIGNATED PLACES
INCLUDING FIRE PLAN.
 ON ARRIVAL PAPERS MUST BE DONE PRIOR.
 ON ARRIVAL FIGURES MUST BE KEPT READY BEFORE AGENT
EMBARKED ONBOARD.
 PLANNED REST HOURS MUST BE DONE AND FILE IN THE MLC
FILE.
 ALL LOGBOOKS MUST BE SIGN BY CHIEF OFFICER AND
MASTER.
 PREPAPRE CGCN IF CHECKLIST IF REQUIRED FOR CHIEF
OFFICER
After Departure:
 GEN-001 (PORT ACTIVITY REPORT) MUST BE DONE AND
UPLOAD IN SHIPNET. (CURRENTLY OBSOLETE)
 GANGWAY LOGBOOK AND VISITOR LOGBOOK MUST BE
SIGN.
 CGCN CHECKLISTS MUST FILE IN DESIGNATED CARGO
CHECKLIST FOLDER.