CCPA – Traducción Legal y Comercial

Assignment 3

MINUTE OF THE BOARD No. 109

In the city of Alexandria, Commonwealth of Virginia, the United States of America, on March 21st, 20xx,
at 10:20 AM, it is held a meeting of the Board of Directors of Jones Corporation, a public company,
legally incorporated, organized and existing under the laws of the Commonwealth of Virginia, at its legal
address, located at 236 Maple Blvd., Alexandria, VA 22345. The following members are present:
Chairman: Mr. John Michael Jones; Vice-Chairman: Mr. Richard White; Director for the Group A of
Shareholders: Mr. Michael Wallace, Substitute Director for the Group "B" of Shareholders: Ms. Angeline
Moore, the Trustee, Mr. John Marcus, also attended the meeting. After attendance is verified for the legal
quorum required by the By-laws, Mr. Jones opens the meeting and explains to the other members of the
Board that the Board has been called to deal with the following "Agenda":
1.- Reading of the Minute of the previous meeting.
2.- Calling a General Shareholders Meeting.
Following, the members of the Board deal with the first issue stated in the Agenda, reading the minute of
the previous meeting, its approval is resolved by unanimity.
Next, the members of the Board deal with the second issue stated in the Agenda. Mr. Wallace speaks,
saying that it is necessary to make a proposition to the shareholders so the company can participate
actively in the stock market, by means of the issuance of bonds, taking into account that this market offers
several economic and financial advantages before other markets available in the country. After a brief
exchange of opinions, it was decided to accept the issuance of securities and to summon a General
Shareholders Meeting for Monday, April 29 of the current year, to discuss the following Agenda:
1.- Appointment of the Chairman and the Secretary of the Meeting.
2.- Participation of the Company in the Stock Market by issuing titles of securities, other than shares, in
agreement with all the pertinent legislation and rules established by the New York Stock and Exchange
Commission.
3.- To issue bonds and to sell them in the stock market, through a reputable brokerage house.
4.- To appoint representatives of the Company to sign the cited titles of securities, and the representatives
to sign the above cited bonds.
5.- To issue ordinary shares in the total amount of $100,000.00, $5.00 per share.
6.- To grant power of attorney to Mr. Roger Manning, Acting Executive Director of the company, so the
cited shall be empowered to appoint dealers for the machinery sold by the company, in two main cities of
the Midwest of the USA
7.- The approval of the financial statements, income statements, balance sheet, cash flow management
report, and profits carried forward of the company corresponding to the last financial year.
8.- To sign the Minute of the Meeting by the Directors who attend the General Shareholders Meeting.
After a brief exchange of opinions, the members of the board who attended the Board Meeting approved
the motion unanimously.
Not having any other issue to address at this Meeting, the Meeting is adjourned at 12:05 PM, signing the
Book of Minutes all those who attended the foregoing meeting.
CCPA – Traducción Legal y Comercial
Assignment 3

12th April, 20XX

Dear Mr. Gilmore:

RE: Bill No. P/I 825

Subject: Payment Condition

With reference to my letter of 10 March, I enclose copy of all *proforma invoices which made up your
January statement, the balance of which still remains outstanding.

I was sorry to learn about the embargo your government has placed on export to Nigeria and we
appreciate your explanation regarding why the balance of CHF 60,000 has not been cleared since were
concerned that have neither received your remittance nor a cheque to clear the account. I am also aware of
the economic downturn that the country of Nigeria is facing, causing a financial headwind in the banking
system and domestic commerce in general. However, the above bill already allows credit for 40 days, and
although I appreciate your offer of an additional 6% interest on the outstanding balance of CHF 60,000, it
is impossible for me to allow a further 60 days’ credit as I myself have commitments with my Principals.

I believe that the following solution might help us both.

You do not need to add an interest on the present amount, but I have enclosed a new draft (P/I 842) for
CHF 30,000, which is half the outstanding balance, and will allow you 40 days to pay it. But I expect you
to pay the remaining **CHF 30,000 by banker’s draft.

Please confirm your acceptance by signing the enclosed bill and sending it to me with your banker’s draft
by return of post.

I hope that your negotiations with the Nigerian importers have a positive outcome and trust that this
setback will soon be resolved.

Yours sincerely,

N. Robson (Mr.)
Managing Director

Enc. Bill P/I 842.

*Proforma Invoice: It is a price quote that details the sale price and any applicable commissions, taxes,
and fees, and it has the format of an invoice in order to give the final cost of a transaction for a
merchandise or services rendered, but it has no legal value. Only when the buyer pays the amount owed
to the seller, the seller issues the corresponding Invoice (which has legal value). En español: Proforma
**CHF: Swiss francs are shortened either with the official banking name CHF (from the Latin name of
the country Confederation Helvetica, CH, and Francs, F) or sometimes locally used Fr. or Sfr.
However, the international symbol that the banking system uses the most in order to list amounts and
prices in Swiss francs is CHF. For example, CHF 1,000 means "One Thousand Swiss Francs."