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St.

Augustine Catholic School


Dela Rama St., Dumangas, Iloilo
St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

ST. AUGUSTINE

Bishop and Doctor of the Church

Augustine was born in 354 A.D. in Tagaste, the present south Ahras, Algeria. His father,
Patricius, was a pagan, while his mother Monica was, devout Christian. As a young man,
he was restless and prone to youthful vices. He had a lived-in partner name Melania, of
whom he begot a son, Adeodatus.

He was unsettled and restless in search for the truth until he was converted into the
Christian faith in 386. He was baptized by the famous St. Ambrose, bishop of Milan.
In late 391, he was ordained a priest and later a Bishop of Hippo the present-day Annaba
Algeria. He founded many monasteries filled with young people who tried to live a genuine
Christian life amidst the paganism and materialism of the times. He died a holy death in
August 28, 43 A.D.

St. Augustine lived a long time ago but still appeals to people of today not only because of
his theological and philosophical genius but because of his being a fully human person.
He gives us valuable psychological insights into ourselves. His thirst for God and the
difficulties he experienced in finding and holding on to God related to our basic human
need.

People who are honest with themselves can still find in St. Augustine some reflection
of their own inner life and struggle.

We humbly dedicate this Pupil‘s & Student‘s Manual to our Holy Patron with the hope that
He may continue to promote a deep sense of Christian community in our school, The St.
Augustine Catholic School.
St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

BRIEF HISTOR

St. Augustine Catholic School started its humble beginnings in the year 1998. It was a response to
the call of the parents as to where they would send their children after their pre-school education at Mater
Carmeli School a kindergarten school established by the Carmelite Sisters in the year 1972. The same
question was also raised by many parishioners on their need for Catholic education in Dumangas, for by
this time, they were sending their children at St. Paul School in Barotac Nuevo or the Sacred Heart
Academy in Zarraga.
Monsignor Ramon A. Pet, the Parish Priest then, studied the possibility of putting up a school.
Together with the group of parents, they then formed an association known up to this day as St. Augustine
Dumangas Catholic Community Educational Association (SADCCEA). Through their voluntary and
committed services, the Dumangas Catholic School Inc. was organized and registered with the Security
and Exchanged Commission (SEC). Their primary purpose was: "A" school which will serve as a venue to
educate and form young children and to offer a sound and complete Catholic education. These will
promote intellectual and moral development and produce graduates of high moral values, honest in their
way of life and committed to work for the common good." On June 8, 1998, Msgr. Jose M. Gamboa,
officiated the Thanksgiving Mass, and after which, blessed and dedicated the two-classroom building. This
marked the beginning of St. Augustine Catholic School a Parochial School.
In his desire to expand the school, Msgr. Pet initially started the High School Department by
opening the first year high school. This was St Augustine Catholic School cut short because he was
transferred to Barotac Nuevo as Parish Priest.
On November 17, 2002, Rev. Fr. Rolando S. Suplido assumed as Parish Priest of Dumangas and
the leadership of the school. In his desire to cater the needs of the poor but deserving students, a complete
high school was then offered. The school became a qualified recipient of Fund for Assistance to Private
Education (FAPE) through the Government Assistance to Students and Teachers for Private Education
(GASTPE). Since then, enrollment increased at a very significant rate prompting the school with the help
of the parents to build additional structures made of light materials (nipa and bamboo). Rev. Fr. Rolando
S. Suplido ended his term as the School Director on November 2008 leaving behind his significant
contribution for the improvement of the school.
On the same year, Rev. Fr. John C. Taclain assumed the office as the new school director. During
his term he worked for the improvement of school operations guided by the Manual of Regulations for
Parochial Schools (MORPS). He institutionalized the Financial Program of the School as well as the
standardization of salaries. His will to improve the physical aspect of the school was initially started but
did not prosper because of the limited funds. Rev. Fr. John C. Taclain resigned his post as director of the
school on May 2011, in order to prioritize his priestly ministry as Parish Priest of the Parish of St.
Augustine.
In due time, the school was put under the supervision of Rev. Fr. Ely Rafael D. Fuentes the school
director of St. Julian Academy and at the same time the Superintendent of the Parochial Schools of Jaro,
until the formal appointment of Rev. Fr. Jesus Glofel H. Mana-ay in November 2011.
Presently, Basic Education is comprised of Pre-school, Elementary, Junior High School and Senior
High Departments respectively. St. Augustine Catholic School diligently commits to form young minds
and hearts to become productive members of the community and eventually hope to attain his/ her ultimate
goal which is to be a citizen of Heaven.
St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

THE SCHOOL SEAL

The St. Augustine Catholic School Seal accentuates a meaningful representation of our identity as a
Catholic Educational Institution. Our Philosophy, Vision and Mission; guided by our goals and
objectives; and inspired by our Patron, St. Augustine are all etched in our Coat of Arms.

The HEART- SHAPED logo-signifies the heart of St. Augustine full of passion in seeking the truth and
after he has found the Ultimate Truth, i.e., God, his heart found rest in Him -"Thou hast made us for
thyself, O Lord, and our heart is restless until it finds its rest in thee."

The 3 BURNING FLAMES on its top -represents THE TRINITY (One God in Three Divine Persons: The
FATHER, the SON, and the HOLY SPIRIT) in which St. Augustine dedicated a book entitled, "De
Trinitate" (The Trinity). Perhaps this is the most difficult and second longest book written by him. It dealt
first of his wish to combat the non-Trinitarian heresy by showing biblical support, and second to
understand deeply the Trinity.

"TOLLE LEGE, TOLLE LEGE" (Take and Read, Take and Read)-these were the Latin words he
heard like a singsong voice of children inviting him to take and read the Bible. What he read was the
Letter of Paul to the Romans, chapter 13 verse 13: "Let us behave properly as in the day, not in carousing
and drunkenness, not in sexual promiscuity and sensuality, not in strife and jealousy. But put on the Lord
Jesus Christ, and make no provision for the flesh in regard to its lusts." This single verse paved the way to
his conversion.

The MITER reminds us that we are under the Protection and Patronage of St. Augustine, Bishop of
Hippo and Doctor of the Church.

The LIGHTED CANDLE stands for the Vision and Mission of the school, which challenges us to bring
the Light of Faith to others through Evangelization.

The LEAVES - signifies the laurel of perseverance and success in the intellectual pursuits.

The COLORS: GREEN, GOLD and RED

GREEN is for hope that springs eternal.


GOLD is for glory that is God.
RED is courage and audacity towards the attainment of our school's goals and objectives.
St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

PHILOSOPHY

A true education aims at the formation of the human person with respect to his ultimate goal and
simultaneously with respect to the good of those societies of which, as a man he is a member, and in
whose responsibilities, as an adult, he will share.

VISION

St. Augustine Catholic School, a parochial school, centered on Jesus Christ participating in the Church's
mission of social transformation through Catholic Education towards the integral development of human
persons and faith communities.

MISSION

As parochial school we commit ourselves to the mission of transformative Catholic education by nurturing
faith and spirituality, fostering academic excellence and exercising social responsibility for the service of
humanity and society.

THREE PILLARS OF CATHOLIC EDUCATION

DIDACHE Active participation in the proclamation of the Good News.


KOINONIA Fellowship in the life of the Holy Spirit.
DIAKONIA Service to the Catholic Christian Community in general.

THE TEN VALUES AND THE AUGUSTINIAN WAY

1. Love and the order of love


2. Interiority
3. Humility
4. Devotion to study and the pursuit of truth
5. Freedom
6. Community
7. Common good
8. Humble and generous services
9. Friendship
10. Prayer

SCHOOL’S THRUST

1. Charity
2. Affability
3. Responsibility
4. Excellence
5. Service
St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

TABLE OF CONTENTS

Preliminaries

Article 1 Enrollment & Admission Policies………………………..


1
Enrollment
Admission
Credentials
Fees
Promissory
Refunds
Artcile 2 Academic Policies………………………………………
4
Grading System
Quarterly Special Examinations
Exemptions
P.E. Uniforms
Taking Pre-Periodical and Periodical Examinations
Guidelines for Athletes
Guidelines for Drum & Lyre Corps
Participation in Contest
Report Card (SF9)
Quarterly Classroom Honors
Academic School Awards
Special Academic Programs
Article 3 Policies and Rules on Discipline…………………………
13
Policies Statement on Discipline
Respect in Persons in Authority
Code of Behavior
Attendance and Punctuality
Physical Appearance
Article 4 Routine and Standard Operating
Procedures……………...28
Daily School and Classroom Routine
Proper Behavior During Assemblies
Article 5 Offices and other
Services………………………………...31 Director‘s Office
Principal‘s Office
Students Services Office
Article 6 Student Clubs and
Organizations…………………………..34
Types of Clubs and Organizations
Application and Accreditation
St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Re-Accreditation
Article 7
Miscellaneous………………………………………………36
Identification Card
School Publication
Lost and Found Items
Co-and Extra Curricular Activities
Consultations with Faculty or Administrators
Emergency School Closing
No Work No School No Classes Policy
Article 8 Anti-Bullying
Policy……………………………………….38
Prefatory Statement
Preliminary Provisions Section
Prohibition on Bullying Section
Prevention Programs
Intervention Programs
Responsibilities in Bullying Incidents
Anti-Bullying Committee
Functions
Handling Bullying Incidents in School
Disciplinary Measures

Appendices
Policy Guidelines on Awards and Recognition for the Kto12
Basic Education Program. (DepEd Order 26 S, 2016).

Guidelines on the Cancellation or Suspension of Classes and


Work in School in the event of Natural Disasters, Power
Outages/Power Interruptions and other Calamities. (DepEd Order
37 S, 2022)
St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Article 1
ENROLLMENT AND ADMISSION POLICIES

SECTION 1 ENROLLMENT

The period of enrollment is decided by the school. As a general rule, a student shall
enroll within the enrollment period, which usually begins any time after the closing
of the current school year and ends two weeks after classes have started.

SECTION 2 ADMISSION

2.1 Classification of Pupils and Students

Pupils/Students are classified with reference to their year of entry, age and the
year or grade level that they have finished.

2.1.1. Nursery: Pupils who are 3 years old by October 30


2.1.2. Pre-Kinder: Pupils who are 4 years old by October 30
2.1.3. Kindergarten: Pupils who are 5 years old by October 30
2.1.4. Grade 1: Pupils whose ages range from 6 years old by October 30
2.1.5. Grade 7: Pupils who have finished their elementary course and are eligible
for promotion to junior high school.
2.1.6. Old Students: Students who were enrolled and have finished the previous
school year.
2.1.7. Transferees
a. Students who were enrolled in other institutions in the previous school
year.
b. Returnees: Students who have left the School for valid reason/s but did
not enroll in an institution prior to his/her re-application
2.1.8. Repeaters: Pupils and Students whose general average is less than 75
2.1.9. Late Enrollees: Students who enrolled later than the dates assigned. They
will only be entertained if slots are still available in all level.
2.1.10. ―Sit-in‖ Students: These are mostly students who are in the country for
only brief periods but would like to maximize learning opportunities in the
classroom. (Sit-in applicants are admitted under certain conditions.)
2.1.11. Foreign Students: These are mostly non-Filipino students who met the
School‘s admission requirements. Minimal assistance in terms of
intervention and/or tutorial activities are given to them upon agreement
with their parents/guardians.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

2.2. Assessment Examination


Assessment Examination are administered to all applicants who have met
all basic requirements. Tests are administered to the applicants by the
Academic Coordinator and Guidance Office before the enrollment.
Applicants who have taken the assessment examination shall be
considered for admission and the result of the assessment will be used for
the interview with the academic coordinator and the school principal.

The Registrar, based on the assessment of test performance and credentials


submitted, shall determine the final list of accepted applicants and their section
after the period of enrollment.

2.3. Required Documents for Submission upon Enrollment

2.3.1. Report Card (SF 9) with LRN


2.3.2. 2 1X1 Colored ID Pictures
2.3.3. PSA Birth Certificate
2.3.4. Baptismal Certificate
2.3.5. Certificate of Good Moral Character
2.3.6. Down payment as specified by the Administration

2.4 Foreign Pupils and Student

Foreign pupils and students may be admitted upon compliance with all the
requirements of the Commission on Immigration, Department of Foreign Affairs
(DFA), and the Department of Education (Dep Ed).

Upon admission to the school, a foreign student shall submit the following
credentials in addition to what are aforementioned in Section 2.1:

2.4.1 Photostat copy of Alien Certificate Registration (ACR) against the original
and signed by the officer from the Foreign Students Division of DepEd.
2.4.2 Approved study permit from the Foreign Students Division and DepEd
evaluation papers inclusive.

SECTION 3 CREDENTIALS

Credentials submitted for enrollment become part of the school records and
cannot be withdrawn after enrollment even if the pupil or student leaves the school.
However, a pupil or student, who transferred or graduated, can request a copy of
these credentials and can only be released as soon as all academic and financial
requirements are settled.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

SECTION 4 FEES

The school with the appropriate approval of the Archdiocesan Board of Trustees
and the Department of Education prescribes tuition, miscellaneous and computer
fees. Text books are also for sale. These charges are itemized and published in the
bulletin of information and are applicable for the term prescribed. Notice of any
changes in fees will be published in advance as soon as proper consultations and
recommendations from the Parents Teachers Association and Faculty Association
are done and submitted.

The school prescribed the down payment of tuition, miscellaneous and computer
fees upon enrollment. Every pupil or student is expected to pay in full the down
payment prescribed. The remainder of all the fees after subtracting the down
payment is prorated every pre-periodical and periodical examination that totaled to
eight.

Tuition Fee discounts may be availed if three or more children are enrolled in the
school as follows: 15% for the 1st child if there are three; and, 10% for the 2nd child
if there are four.

Statement of Accounts bearing the corresponding prorated amount is released


two weeks before the periodic examination with a due date for payment. Upon full
or partial payment of the corresponding amount as stated, a permit to take the
examination is detached with the signature of the Director of the School and
acknowledged by an official receipt.

Statement of Accounts must always be presented upon payment otherwise a Php


20 penalty will be charged to the pupil or student‘s account.

SECTION 5 PROMISSORY

Pupils and Students may be allowed to file a promissory note a day before the
scheduled examination, on the occasion that the corresponding amount as stated in
the periodic statement of accounts can only be paid partially. However, their parents
or guardians must sign the promissory note and the remaining amount will be paid
after ten working days.

Non-compliance of the ten working day period will disqualify the pupil or student
to file another promissory note next periodical examination until the amount is fully
paid.

SECTION 6 REFUNDS
A pupil or student who transfers or withdraws after the start of classes and who
has already paid the pertinent tuition and other school fees may be charged as
follows:

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

6.1 First and Second Week after the closing of enrollment:


A payment equivalent to one month of tuition fees, one fourth of
miscellaneous fees and, full payment of books.
6.2 One month after:
A payment of one fourth of the annual tuition fees, miscellaneous fees,
computer fees and, full payment of books and supplementary materials.
6.3 Two months after:
A payment of one half of the annual tuition fees and miscellaneous fees
and, full payment of books and supplementary materials.
6.4 Three months after:
A payment of two thirds of the annual tuition fees, miscellaneous fees, and
full payment of books and supplementary materials.
6.5 Four months and more:
Full payment of tuition, miscellaneous, computer fees, books and
supplementary materials.

Article 2
ACADEMIC POLICIES

Section 1. Grading System

1.1. For Pre-school (DepEd Order No. 47, s. 2016)

The Assessment for Pre-elementary pupils use qualitative or non-numerical grading in


measuring the performance and tracking how a child learns vis-vis the expected learning
outcomes. It is important to note that assessment, being integral to the learning and
teaching process, must be conducted while learning is happening.

At the end of every quarter, a progress report will be provided to the parents. Overall
performance of the learner based on all the evidence will be summarized in the progress
report.

All learners who complete Kindergarten are promoted to Grade One. However, a learner
may be considered for possible retention if he or she has incurred absences of more than
20% of the prescribed number of hours during the school year. In this case, the School
Head may, at his or her discretion after looking into the individual‘s case, exempt a learner
who exceeds the 20% limit for reasons considered valid and acceptable to the school
(DepEd Order No. 8, s. 2015).

1.2. For Grades 1-10 (DepEd Order No. 8, s. 2015)

The Assessment for Grades 1 to 10 uses a standard - and competency-based grading


system. These are found in the curriculum guides. All grades will be based on the
weighted raw score of the learners‘ summative assessments. The minimum grade needed

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

to pass a specific learning area is 60, which is transmuted to 75 in the report card. The
lowest mark that can appear on the report card is 60 for Quarterly Grades and Final
Grades.

Learners from Grades 1 – 10 are graded on Written Work, Performance Tasks, and
Quarterly Assessment every quarter. These are given specific percentage weights that
vary according to the nature of the learning area.

The Written Work Component ensures that learners are able to express skills and
concepts in written form. Written Work, which may include long quizzes, and unit or long
tests help strengthen test-taking skills among learner. It is strongly recommended that
items in long quizzes/tests be distributed across the Cognitive Process Dimensions so that
all are adequately covered. Through these, learners are able to practice and prepare for
quarterly assessment and other standardized assessments. Other written work may include
essays, written reports and other written output.

The Performance Task Component allows learners to show what they know and
are able to do in diverse ways. They may create or innovate products or do performance-
based tasks. Performance-based tasks may include skills demonstration, group
presentations, oral work, multimedia preparations, and research projects. It is important
to note that written output may also be considered as performance tasks.

The Quarterly Assessment measures pupil or student learning at the end of the
quarter. These may be in the form of objective tests, performance-based assessment, or a
combination thereof.

Steps in computing for Final Grades

a. Grades from all pupil or student‘s work are added up. This results in the total score
for each component, namely Written Work, Performance Tasks, and Quarterly
Assessment. Raw scores from each component have to be converted to a Percentage
Score. This is to ensure that values are parallel to each other.

b. The sum for each component is converted to the Percentage Score. To compute the
Percentage Score (PS), divide the raw score by the highest possible score then
multiply the quotient by 100%. This is shown below:

c. Percentage Scores are then converted to Weighted Score to show the importance of
each component in promoting learning in the different subjects.
To do this, the Percentage Score is multiplied by the weight of the component found
in the table 1 below. The product is known as the Weighted Score (WS).

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Table 1: Weight of the Components for Grades 1-10

Section 2. Quarterly Special Examinations

The school year is divided into four quarters. At the end of each quarter, periodical
examinations that are scheduled for two days are given. Pupils or students who are
absent on the examination days shall be required to take the exams within a week from
the last day of examinations following the same schedule.

They shall be required to present the examination permit, doctor‘s certification of


illness and other documents from their parents or guardians that will serve as acceptable
reason for missing the exams. These documents shall be presented to their respective
Homeroom Advisers. Pupils or students who fail to take the periodical examinations
without valid reason/s shall automatically be given a quarterly test grade of 70% in the
subject concerned.

Pupils or students who received failing periodical marks shall be given FAILURE
NOTICES. If pupils or students have questions regarding their grades, they must first
signify to their homeroom advisers, so that the later can facilitate the pupil in clarifying
with their concerned subject teacher. Parents and/or guardians who wish to make
appointments with subject teachers must sign the failure notices and signify the date and
time they wish to meet with the subject teachers concerned.

ALL CONSULTATIONS WITH THE SUBJECT TEACHERS MUST BE DONE


IN THE SCHOOL AFTER CLASS HOURS OR AT THE TIME AGREED UPON BY
THE PARENTS AND THE CONCERNED TEACHERS.

It is the responsibility of the parents to follow-up the academic performance of their


children. The school will not be responsible for complaints of parents who fail to monitor
their children‘s performance.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

PARENTS ARE ALSO STRONGLY ADVISED NOT TO VISIT TEACHERS


AT HOME FOR CONSULTATION PURPOSES.

Pupils or students who fail to take quizzes or quarterly tests and submit other
academic requirements on the scheduled time for valid reasons shall be allowed to take
a special test or submit the required documents on a later time specified by the teachers
concerned. Considered as valid reasons are the following: sickness, death in the family
(immediate members) or other obligations required by law.

Foreign pupils or students are classified as transferees. Those who will find
difficulty in Filipino, Social Science and English are recommended to look for a tutor
in order to cope with the concern subject/s.

Section 3. Exemptions

The following are the conditions and requirements for exemptions from undergoing
PE classes.

a. Pupils or Students with permanent physical disabilities/deformities are required to


submit a medical certificate signed by a doctor to the teacher and an entire body
picture with emphasis on his or her deformities. The school physician will re-
examine the student to verify the physical inability of the student.
b. Pupils or Students with minor disability/deformities may be excused from
participating in strenuous activities but not in attending classes and in wearing the
prescribed PE uniform. They also have to undertake other activities such as playing
board games or acting as game official or first aid assistant.

Section 4. On PE Uniform

Pupils or students are required to wear the prescribed P.E. uniform during P.E.
classes.

Section 5. On taking Pre-periodical and Periodical Examinations

Pupils and students are required to present his or her examination permit before
taking pre-periodical or periodical examinations. A pupil or student who failed to take
any pre-periodic or periodic examinations may be given a special examination after all
academic and financial requirements are fulfilled and completed.

Section 6. Guidelines for Athletes

6.1. Application and scouting of varsity players of the different sports events of the
Academy shall be done at the start of every school year. This is to give athletes
ample time to do their practices.
6.2. Requirements for qualification will be as follows: (a) Willingness to attend
scheduled practices; (b) Willingness to provide for his/her varsity uniform; (c)
Willingness to play when the services will be required by the school or by
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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

invitations sanctioned by the school; (d) Parents‘/guardians‘ Waiver and Consent;


(e) Medical Certificate for Fitness.
6.3. Appointed Coaches of the different sports events will be required to submit
schedule of their regular practices during class days and non-class days at the
beginning of the school year, subject for changes and approval to minimize
conflicts with other scheduled activities at school. All practices whether inside or
outside the campus will require permission from the school authorities with waiver
and consent from their parents or guardians.
6.4. Varsity players who have rendered one year of active membership in their
particular sports event are entitled to have extra points from MAPEH classes
however they still need to attend classes. Varsity coaches are given responsibility
to recommend their athletes to their respective MAPEH teachers to gain extra
points to their grades depending on the latter's performance.
6.5. Athletes who quit from being a varsity member or who are withdrawn from a
varsity team are no longer entitled to the benefits enjoyed by the athletes. Coaches
shall notify the advisers and subject teachers that the concerned students are no
longer part of the team.
6.6. During official school games such as Municipal Meet, Congressional Meet,
Integrated Meet or Palarong Pambansa, athletes maybe excused from their classes
after arrangement with the Principal and their subject teachers by their coaches but
they shall be required to see their subject teachers for the necessary academic
requirements. It is also the individual responsibility of athletes to fulfill the
requirements in all their subjects.
6.7. Athlete‘s Permission Form (APF) should be presented and be duly signed by the
Parents, Homeroom Adviser, Coach, Subject Teachers, Principal and Director
before joining off-campus tournaments.

Section 7. Guidelines for Band Members (Drum and Lyre Corps)

7.1. Recruitment of band members is open to Grade 4 to Grade 9 only, at beginning


of the school year. Application can also be submitted through the Office of the
Student Council and Pupil Government Advisers.
7.2. Requirements for qualification will be as follows: (a) Willingness to attend
scheduled practices; (b) Willingness to provide for his/her DLC instrument and
uniform; (c) Willingness to perform when the services of the band will be required
by the school or by invitations sanctioned by the school; (d) Parents‘/guardians‘
Waiver and Consent; (e) Medical Certificate for Fitness.
7.3. Appointed Advisers of the band will be required to submit schedule of their
practices during class days and non-class days at the beginning of the school year,
subject for changes and approval to minimize conflicts with other scheduled
activities of the school. All practices whether inside or outside the campus will
require permission from the school authorities with waiver and consent from their
parents or guardians.
7.4. Band (DLC) members who have rendered one year of active membership are
entitled to have extra points from MAPEH classes however they still need to attend
classes. Teacher-advisers are given responsibility to recommend them to their

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

respective MAPEH/ teachers to gain extra points to their grades depending on the
latter's performance.
7.5. DLC Permission Form (DPF) should be presented and be duly signed by the
Parents, Homeroom Adviser, Subject Teachers, Principal and Director to their
teacher-advisers before going off-campus invitations.
7.6. Appropriate teachers‘ consideration should be given to band members for
representing the school in any event. They may be excused from their classes after
arrangement with the Principal and their subject teachers by their coaches but they
shall be required to see their subject teachers for the necessary academic
requirements. It is also the individual responsibility of the band members to fulfill
the requirements in all their subjects.

Section 8. Participation in Contest

8.1. The following point system shall serve as guidelines in consideration of the
contestants‘ time and effort for representing the school in various contests. This
may also serve as incentives to deserving students.

8.1.1. Non-winners shall be given an additional 1% on their class standing‘s


percentage grade in the subject related to the contest they participated in.
8.1.2. Winners (only first, second and third place) shall have additional points in their
quarterly grade in the subject concerned regardless of their rank following this
scheme:

Division Level 1 point


Provincial Level 2 points
Regional Level 3 points
National Level 4 points

8.1.3. For winners in a group contest which involves more than one subject, one (1)
point shall be added to the participant‘s grade in each of the subjects concerned
regardless of the contest level.
8.1.4. Additional points will no longer be given to contestants if they have reached
the highest possible grade in a particular quarter.

8.2. Considering the grade and skills required for a particular contest, contestants are
chosen based on the recommendation of the subject teacher. Recommendations
are then forwarded to the Office of the Principal for approval. In case academic
varsities are formed, coaches of the academic varsities, in consultation with the
subject teacher, recommend the contestants to the Principal.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Section 9. The Report Card (SF 9)

The report card is the official report of the school to the parents regarding their
child‘s performance. It is issued quarterly or after ten weeks of classes. Each student
must return the report card to the school within five school days after its issuance; after
which, it shall be marked late or considered lost. An appropriate sanction shall be given
to any student who fails to return the Report Card on time. Parents or guardians are
required to sign the report card before it is returned to school. The school considers it
the responsibility of all parents to periodically check the performance of their children
in academics as well as in disciplinary matters. The school also advises all parents to
seek clarification and advice from the school if their children‘s performance proves
unsatisfactory to them.

For coordination and consultations between parents and teachers, as well as for the
distribution of report cards are scheduled by the school following this procedure: a)
Homeroom advisers distribute the report cards in classrooms or other areas designated
by the Principal. b) After getting the cards, the parents may confer with the subject
teachers.

Pupils or Students whose parents cannot come may get their report cards from their
respective Homeroom Advisers only after all the parents have been accommodated.
Pupils or Students with two or more failing marks shall not be allowed to claim their
cards. This will be given only to their parents or guardians with a NOTICE OF
FAILURE.

Section 10. Quarterly Classroom Honors

The purpose of these awards is to recognize the achievement of our pupils/students


and to motivate them to do their best in every quarter.

WITH HIGHEST HONORS: are merited by pupils/students with an average


grade of at least 98% in each quarter.

WITH HIGH HONORS: are merited by pupils/students with an average grade of


at least 95% in each quarter.

WITH HONORS: are merited by pupils/students with an average grade of at


least 90% in each quarter.

MERIT AWARDEES: are merited by pupils/students with an average grade of at


least 85% in each quarter but with no grades below 85% in all subjects including
homeroom.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

CORE VALUES AWARD: are merited by pupils/students who exhibited


exemplary behavior pursuant to the core values of the school.

Section10. Academic and School Awards

Scholastic and other major awards of the SCHOOL are based on the policies and
guidelines of the Department of Education (see Appendix F) except for those awards
that are given in pursuant of the vision-mission and the core values of the academy
such as but not limited to the following:

10.1. Loyalty Award is given to Grade 12 completers as the case maybe who
had been enrolled in the school since Kinder.
10.2. Core Values Award is given to Grade 6, Grade 10 and Grade 12
completers as the case maybe who exhibited exemplary behavior by living
out the core values of the academy.
10.3. Altar Knights Award are given to Grade 6, Grade 10 and Grade 12
completers as the case maybe who had been serving at liturgical
celebrations of the school.
10.4. Campus Ministry Award is given to Grade 6, Grade 10 and Grade 12
completers as the case maybe who are members of the Choir and Junior
Mother Butlers Guild.
10.5. Other Related Awards as determined by the administration.

Section 11. Summer Classes

11.1. Summer classes maybe offered to Grade 7 to 10 students who obtained failing
grades after the regular school year depending on the availability of teachers
otherwise students maybe given permission to take summer classes in other
institutions.
11.2. Students who will have to take summer classes are those with three or less than
three units of failure.
11.3. Special Summer Programs may be offered to all interested pupils and students on
subjects or courses determined and permitted by the school administration.

Section 12. Special Academic Programs

Some pupils or students experience difficulty in academics at any age and in any
subject. These pupils or students come to the attention of the teacher when their
performance does not meet teacher expectation or when they earn below average
grades in certain subjects. To help meet the special needs of these pupils or students
in school, Special Academic Programs are recommended with the following
objectives:

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

. to assist students who have difficulty meeting the school‘s academic


requirements.
. to closely guide and monitor student‘s academic performance.
. to offer assistance to students lagging behind in their lessons.
. to lessen the number of failures at the end of each quarter and at the end of the
year.

12.1. Special Intervention Program

There are supplementary academic intervention programs to help


students coming from abroad meet DepEd requirements or learn English/
Filipino as a second or foreign language.

Special classes in English, Filipino and Social Science aim to equip


students who started their schooling abroad with the basic skills and concepts
in the three subject areas to better prepare them for their regular classes.

12.2. Remedial Program

Remedial Program is an academic assistance that maybe offered by the


school to pupils or students having difficulty in meeting the scholastic
requirements of the School. This program aims to assist the pupils or
students with difficulty coping with the daily lessons or may have failed in
a subject area in the previous quarter. Remedial classes by key subject areas
maybe offered at the start of the second quarter under the supervision of
particular subject teachers after arrangement with the Principal and
Academic Coordinator.

12.3. Tutoring

Individual tutoring is a special academic service to help pupils/students


with academic deficiencies. This program is designed to address the needs
of the parents seeking assistance for their children. However, tutoring is not
a guarantee for attaining a passing mark but an aid to pupils or students in
their studies. It is granted upon the recommendation of the subject teachers
who see the need for certain pupils or students to go into the tutoring
program and upon request of parents who cannot provide academic
assistance to their children. Subject teachers however cannot tutor their own
pupils or students.

Individual tutoring maybe done during class days in the school but after
school and office hours but with expressed permission from the Principal or
Director.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

12.4. The Academic Varsity Program

The Academic Varsity Program is an enrichment program designed for


selected pupils or students deemed capable of representing the school best
in off-school competitions. Top pupils or students in different academic
disciplines (Math, Science, Social Science, Literature) and those with talents
in speech and writing (in English and in Filipino) are chosen by their
respective subject teachers to join the roster of members of the Academic
Varsity. Willing and qualified subject teachers may coach these members on
a regular basis. Thus, both coaches and contestants are better-prepared and
confident when competition dates come.

Article 3
POLICIES AND RULES ON DISCIPLINE

Section 1 Policy Statement on Discipline

Firm, fair and just discipline is the foundation of an effective and efficient institution.
The philosophy and objectives of the Parochial School may be best realized if the pupils
and students obey the rules of orderly conduct, exercise self-control, show consideration
of the rights of other individuals and accept the consequences of their acts.
Thedevelopment of self-discipline in every pupil and student is the main objective of
thisinstitution‘s discipline system.

Whenever a pupil or student commits or is accused of a serious offense or irregularity,


his/her parents are immediately informed by phone, correspondence or, in extreme
cases, by visits of the school personnel. Since parents are part of the academic
community, they should assist the school in all matters concerning the discipline of their
children.

Section 2 Respect for Persons in Authority

Pupils and Students are expected to show respect to the administrators, faculty, staff
and elected leaders of student organizations. Listed below are persons who are vested
with authority in their respective area of services and should therefore be given due
respect:

2.1. Director
2.2. Principal
2.3. Administrative Staff
2.4. Faculty
2.5. PTA Officers
2.6. Maintenance Personnel
2.7. Security Guard
2.8. Pupil and Student Leaders
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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Section 3 Code of Behavior

3.1. Pupils or Students who feel they are being wrongly blamed or misunderstood must
give their explanations to the teacher concerned privately after classes. They must
do it respectfully and never publicly or defiantly.
3.2. When asked to answer a question in a class, a pupil or student must stand properly
and answer clearly and respectfully.
3.3. No pupil or student is to leave his or her seat without the expressed permission of
the subject teacher.
3.4. Whenever a pupil or student is sent out of the class for minor or major offense, he
or she is to report immediately to the Office of the Principal. The pupil or student
will only be readmitted to the classroom if he/she presents an admit pass.
3.5. Pupils or Students may leave the classroom one at a time with appropriate pass
issued by the teacher.
3.6. Pupils or Students are expected to respect the administrators, faculty and staff
members, and persons in authority.
3.7. Pupils or Students are forbidden to write on walls, desks, tables and other school
property, nor destroy or deform school properties.
3.8. Loud, forced, and boisterous laughter and other sources of disturbing noises are
not allowed in the campus. Cassette recorders, DVD, CD, MP3, MP4, TV, guitars
and the like should only be played when class or school activities require for such.
However, proper measures should be done so as not to disturb nearby offices and
classes.
3.9. All pupils and students must refrain from quarreling, ridiculing others, fighting, or
being accomplices to misconduct in and/or out of the campus.
3.10. All pupils and students are expected to observe good manners in and out of
campus (vehicle, mall, church, restaurant and other public places), abide by the
school policies and rules, be considerate of others, and lead exemplary Catholic
Christian lives.
3.11. All pupil and student officers, (e.g. class and organizations officers) are
considered Persons in Authority of the School. They are expected to be models in
behavior for other pupils and students to emulate and to help enforce school
policies and rules. Pupils and Students are expected to follow the legitimate order
and instruction.
3.12. Pupils and Students are required to minimize their noise during breaks.
3.13. Pupils and Students are discouraged to play ball games during lunch break.
3.14. Pupils and Students are not allowed to stay in other classrooms at all times other
than the one assigned to them for classes and other activities. They are also not
allowed to stay in their classrooms after curfew hours in the afternoon.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Section 4 Attendance and Punctuality

4.1. All pupils and students who have incurred absences are held responsible for all
work missed during the period of absence.
4.2. A letter of excuse addressed to the Homeroom Adviser shall be required before a
pupil or student is allowed to attend classes. This letter should be prepared and
signed by the parents or guardian and should contain the following information:
The student‘s name and section, date of absence, reason for absence. Failure to
present an excuse letter to the Homeroom Adviser shall be dealt as stipulated in
the schedule of offenses and sanctions. A phone call is not a substitute for an
excuse letter.
4.3. A letter does not automatically excuse an absence. The decision to excuse or not
to excuse the pupil‘s or student‘s absence rests with the Homeroom Adviser.
Pupil‘s or Student‘s absence can be excused if the cause of absence is sickness,
death in the immediate members of the family or other obligations required by
law.
4.4. Only letters prepared by the Parents or Guardians shall be honored.
4.5. A pupil or student who accumulates more than forty (40) absences during the
school year shall be dropped from the list of pupils or students.
4.6. Pupils or Students are considered late or tardy if they are not in their designated
area and position within one minute after the bell rings signaling the start of the
morning and afternoon prayer and all classes.
4.7. Truancy is an offense that warrants suspension. The presence of parents is required
before the truant pupil or student is readmitted to class.
4.8. Any pupil or student who comes after the 3rd period shall be considered absent.
He/she shall present an excuse letter to the Homeroom Adviser.
4.9. A pupil or student who is absent during the pre-periodical and periodical exams
due to sickness shall report to the Homeroom Adviser with an excuse letter and
other required documents proving the reasons for their absence. Without the said
documents, the pupil or student shall not be allowed to take the exams missed.

Section 5 Physical Appearance

5.1. On Uniform
5.1.1. All pupils or students should be in complete uniform whenever they are in the
campus during class days or during occasions when wearing the prescribed
uniform is required.

5.1.2. School Uniform


Regular Uniform (Boys)
Polo - It must be brown polo jack with the school patch on its left pocket with plain
white undershirt; no printed or colored undershirts is allowed.
Pants - It must be tailored long khaki pants of any material
except denim, maong or cordoroy; no cargo pants.
Shoes - It must be plain black leather with plain white socks; no boots or high-cut
shoes.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Regular Uniform (Girls)


Blouse - white tetoron with sports collar and ribbon, with plain white chemies.
Skirt - box pleats checkered skirt
Shoes - black shoes with white socks

P.E. Uniform
- Official P.E. T-shirt; no civilian t-shirts; shorts and
rubber shoes (of any style or color) with plain white socks.
- A student should wear P.E. uniform only during P.E. time
while formal uniform in other subjects.

5.1.3. Undershirts (including lady sando and camisoles) should be plain white and
properly tucked in. Printed shirts are not allowed.
5.1.4. Male pupils and students are not allowed to wear earrings, chokers and
inappropriate attire at all times.
5.1.5. Female pupils and students are not allowed to wear make-up in campus. They
can wear only one set of earrings or bracelet. Dangling earrings and use of nail
polish are not also allowed.
5.1.6. Wearing of dark glasses, caps, and/or colored contact lens are not allowed in the
campus.

5.2. On Haircut

5.2.1. Hair must be neat and well groomed.


5.2.2. Male pupils and students must sport the prescribed school haircut that should
be 2x3, no undercut; that is, the hair must not touch the ears or the shirt‘s
collar. Bangs must not touch the eyebrows.
5.2.3. Shaven head are not allowed. Inappropriate haircut, hairstyle and coloring of hair
are not allowed.
5.2.4. Excessive use of gel is not allowed.

5.3. Pupil or Student Pass

The Pupil or Student Pass is a slip of paper giving a pupil or student the right to re-
enter his or her class after absence and/or tardiness if the latter cannot provide an excuse
letter from his or her parents or guardians. It is also a permit for not wearing the school
uniform or for leaving the campus during class hours. They are officially issued by the
Office of the School Secretary only.

5.4. Off-Limit Areas

The following places are off-limits to pupils and students:

5.4.1. Faculty Room (unless a student is called for by the teacher)


5.4.2. School Offices (unless a student is called for)

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

5.4.3. Any place on campus after school curfew time unless permitted
5.4.4. Other areas declared off-limits by the school administration.

5.5. Sanctions for Violations

Depending on the offense, the following sanctions shall be imposed:

5.5.1. Oral Reprimand/Warning


5.5.2. Issuance of the written warning for minor offenses to be signed by parents or
guardians and to be returned to the Homeroom Adviser for record and evaluation
purposes.
5.5.3. Issuance of Disciplinary Violation Reports for major offenses or series of minor
offenses to be signed by parents and guardians and to be returned to the
DIRECTOR‘S OFFICE.
5.5.4. Suspension
5.5.4.1 Ordinary suspension prohibits the attendance in regular classes but
demands pupil‘s or student‘s presence in the Principal‘s Office.
5.5.4.2. Preventive suspension prohibits the pupil‘s or student‘s presence in school
or in any school-related activity outside the campus.
5.5.5. Prohibition from participating in school functions such as commencement
exercises, sports, etc. Any graduating pupil or student may not be allowed to
participate in commencement exercise if he/she commits a serious offense under
Category III.

5.6. DISCIPLINARY PROBATION is a restraining measure imposed for one school year
on pupil or student who has been found guilty of committing disciplinary infractions. It
is primarily meant to help the pupil or student develop self-discipline and improve his
or her conduct.
5.6.1 Disciplinary Probation
A pupil or student shall be placed under Disciplinary Probation if he or she has
continuously disobeyed rules and regulations of the school even if violations
were of minor offenses under Category I and II.

5.7. Dismissal is a penalty, which allows the school to exclude or drop the name of the erring
pupil or student from the school rolls for continued disregard of school rules and
regulations. Pupils and Students who are dismissed by the school during the school
year should still comply with all financial obligations before the necessary documents
for transfer are issued. Part of this financial obligation is the full payment of his/her
tuition and fees for the rest of the school year.

5.8. Expulsion is an extreme penalty given to an erring pupil or student. This consists of
exclusion from admission to any public or private schools in the Philippines.

NOTE: Pupils or Students who either voluntarily dropped from school or are
dismissed/expelled by the school during the school year should still comply with all
financial obligations before the necessary documents for transfer are issued. Part of this

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

financial obligation is the full payment of his tuition and fees for the rest of the school
year. If a pupil or student transfers or withdraws after the start of classes and who has
already paid the pertinent tuition and other school fees may be charged as follows:

5.8.1 First and Second Week after the closing of enrollment: A payment equivalent to
one month of tuition fees, one fourth of miscellaneous fees and, full payment of
books.
5.8.2 One month after: A payment of one fourth of the annual tuition fees, miscellaneous
fees, computer fees and, full payment of books and supplementary materials.
5.8.3 Two months after: A payment of one half of the annual tuition fees and
miscellaneous fees; and full payment of books and supplementary materials.
5.8.4 Three months after: A payment of two thirds of the annual tuition fees and
miscellaneous fees, and full payment of books and supplementary materials.
5.8.5 Four months and more: Full payment of tuition, miscellaneous, computer fees,
books and supplementary materials.

5.9. Care of School Properties and Personal Belongings

5.9.1. All books must be covered and kept in good condition throughout the entire year.
5.9.2. Pupils and Students are expected to take care of their personal belongings at all
times.

THE SCHOOL SHALL NOT BE HELD RESPONSIBLE FOR THE LOSS OF


PUPILS‘ OR STUDENTS‘ PERSONAL BELONGINGS WHILE ON CAMPUS.

5.9.3. All pupils and students are responsible for all school equipment, furniture, and other
materials entrusted to their care. Pupils or Students who damage school property are
required to pay or replace the damaged object. Corresponding sanctions shall
alsobe given to the pupils or students concerned. If the destruction of school property
becomes habitual for a pupil or student, he/she may be required to leave the school.
5.9.4. The school must be kept clean at all times. All pupils and students shall observe the
Clean As You Go Policy. Hence, they are to place pieces of paper, wrappers, and
other trash in their proper waste container.
5.9.5. Pupils and Students are not allowed to pick plants and fruits without due permission
from the administration.
5.9.6. Writing on walls, defacing notices on the Bulletin Boards, as well as tearing and
writing on the pages of library books are serious acts of vandalism and shall be dealt
with accordingly. Pupils or Students who commit acts of vandalism on property not
belonging to the school but performed during school-related activities shall also be
duly punished.

5.10. Fraternities, Sororities and Non-Catholic Sects

The school neither permits the existence nor the formation in the campus of
organizations, which are not duly recognized by the institution. These include
fraternities, sororities, and other similar organizations, which are noted for notoriety.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

JOINING FRATERNITIES, SORORITIES, AND OTHER UNAUTHORIZED


ORGANIZATIONS (whether voluntary or by coercion), RECRUITMENT OF
MEMBERS AND INVOLVEMENT IN FRATERNITY/ SORORITY ACTIVITIES
(such as meetings) are considered SERIOUS OFFENSES and thus, shall be dealt with
accordingly (see schedule of offenses and sanctions). (Please see appendix A on DECS
memo on Fraternities/sororities).

While the school accepts students regardless of religion, it remains, however, a Catholic
school with Catholic values and ideals. As such, SJA DISALLOWS THE HOLDING
IN THE CAMPUS OF ANY ACTIVITIES, such as recruitment or prayer services, BY
MEMBERS OF NON-CATHOLIC CHRISTIAN SECTS.

5.11. All quizzes, exams, projects and all academic related activities not taken because of
suspension shall be given a raw score of zero (0).

5.12. Academic Probation (Year 1 to 4)

ACADEMIC PROBATION is imposed to all transferees, retainees, and returnees as a


precaution against any form of negligence in studies; since, like all others they are
expected to meet the school‘s academic standards. The duration of the probation is one
year. Students under academic probation must have no failing grades at the end of the
school year. If this condition is not satisfied, the student shall not be allowed to enroll
for the next year.

5.13. The Discipline Board


The Discipline Board maybe convened to hear the case of students that warrants
dismissal or expulsion. It is composed of the School Director, Principal, Academic
Coordinator, Prefect of Discipline, Guidance Counselor/Designate, two (2) representatives
from the Students Council and, in certain cases, two (2) parent representatives. It is
presided over by the Principal who calls the Board for a meeting. It submits its findings
and recommendations to the Director who makes the final decision.

Powers and Functions

5.13.1. The Discipline Board interprets and decides on stipulation of the schedule of
offenses and sanctions for recommendation to the Director. The Board has
therefore the right to modify sanctions for misbehaviors depending on the gravity
of the case and other factors affecting the commission of the inappropriate acts.
5.13.2. The majority of the Board constitutes a quorum. It is the duty of every member to
cast his or her vote except the Guidance Counselor/Designate.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Procedure for Filing a Case

5.13.2.1. The Homeroom Adviser shall act upon reported Disciplinary Infraction/s against
a pupil or student by any member of the School Community.
5.13.2.2. The Homeroom Adviser shall call the pupil or student being complained or
reported to answer the charge against him/her.
5.13.2.3. If the pupil or student is found guilty and sufficient evidence has been presented
to prove his or her guilt, the Homeroom Adviser shall apply the corresponding
sanctions and shall inform the parents of the erring pupil or student by phone
or through correspondence.
5.13.2.4. The Principal shall request the Director to convene the Board for Disciplinary
Case that warrants dismissal or expulsion from the institution.
5.13.2.5. The Discipline Board shall decide on the case presented before it within five
school days from the date of the first hearing of the case.
5.13.2.6. If the pupil or student is not satisfied with the Board‗s decision, he/she may
appeal the case in writing to the Director within three school days after being
informed of the decision. The pupil or student, however, should serve his/her
preventive suspension while the appeal is being heard.

5.14. Schedule of Offenses and Corrective Measures

I. FOR GRADES 1 TO 6

5.14.1 MAJOR OFFENSES

Legend:
1st Offense: Oral Warning
2nd Offense: Conference with Prefect of Discipline
3rd Offense: Issuance of the written warning by the Prefect of Discipline
signed by the parents to be returned to the Homeroom Adviser
th
4 Offense: Issuance of Disciplinary Violation Notice and Conference with
parents
5th Offense: School Service

MAJOR OFFENSES OCCURRENCE AND MEASURES OF CORRECTION


(1-5)

5.14.1.1. Negligence of school work (no assignments, no projects, no books)


5.14.1.2. Coloring of hair and not sporting proper haircut
5.14.1.3. Leaving scheduled activities without permission
5.14.1.4. Disrespect for persons in authority, elders and parents
5.14.1.5. Deception of school authorities
5.14.1.6. Use of vulgar and indecent language
5.14.1.7. Threatening persons in authority or fellow student
5.14.1.8. Engaging in Fights:
8a. Oral Fight
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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

8b. Provocation of Fight


8c. Quarrel with slight physical injury
8d. Quarrel with serious physical injury
5.14.1.9. Planning/attempting to get other things without permission
5.14.1.10. Stealing
5.14.1.11. Cheating during:
11a. pre-periodical and periodical exams (0% grade)
11b. quizzes
11c. re-checking
5.14.1.12.Bringing home important school documents without permission
5.14.1.13. Forging of signatures (parents and teachers)
5.14.1.14. Possession of harmful weapon
5.14.1.15. Vandalism
15a. minor (chalk writings on the wall and the like)
15b. major (indelible writings on walls, desks, chairs, campus bulletin boards,
damaging school properties, tearing of pages from library materials)
Replacement is part of penalty
5.14.1.16. Bringing to school improper materials like any kind of toys (not needed
in class), indecent pictures, cellular phones, MP3 players and others
(Confiscation is part of penalty)
5.14.1.17. Damaging/destroying others‘ personal property
5.14.1.18. Violation of lunch break policy
5.14.1.19. Staying in the classroom after the curfew time
5.14.1.20. Staying in an —off limits to student‘s area
5.14.1.21. Violation of the —Clean As You Go Policy
5.14.1.22. Climbing/passing over the window steel bars, sidewalk railings, school
wall, fence and trees
5.14.1.23. Failure to submit/return slips of official correspondence and other school
paraphernalia on time
5.14.1.24. Humiliating others through words or actions. Any offense similar to any of
the above

II. MINOR OFFENSES:

Legend:
1st Offense: Oral Warning
2nd Offense: Conference with the Homeroom Adviser
3rd Offense: Conference with the Prefect of Discipline
4th Offense: Written Warning issued by the Prefect of
Discipline and Conference with Parents
th
5 Offense: Community Service

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

MINOR OFFENSES OCCURRENCE AND MEASURES OF CORRECTION


(1-5)

5.14.1.25. Tardiness (On Quarterly Basis)


5.14.1.26. Not following classroom rules and instructions
5.14.1.27. Playing during recess time and assembly time
5.14.1.28. Misbehaving during classes, assemblies, programs, change of periods and
other related
school activities
5.14.1.29. Misbehaving during flag raising and flag retreat ceremonies
5.14.1.30. Littering
5.14.1.31. Failure to present letter of excuse for his/her absence
5.14.1.32. Non-procurement of admit pass
5.14.1.33. Wearing of incomplete school/PE uniform and/or not wearing of school
uniform
wearing of school uniform including ID card.
5.14.1.34. Roaming around the campus during class hour without teacher‘s
permission or pass
card
5.14.1.35. Any offense similar to any of the above

II. FOR GRADES 7 to 12

5.14.2. CATEGORIES OF OFFENSES AND CORRESPONDING SANCTION

Category I
1st offense: Oral Warning
2nd offense: Conference with Prefect of Discipline
3rd offense: Issuance of the written warning signed by the parents to be returned
to the Homeroom Adviser
4th offense: Issuance of Disciplinary Violation Notice and Conference with
parents
5th offense: C o m m u n i t y Service

5.14.2.1 Failure to get an admit pass


5.14.2.2 Failure to bring a letter of excuse duly signed by parent or guardian
5.14.2.3 Failure to submit/return reply slip, official correspondence, school
equipment on a given time
5.14.2.4 Wearing of incomplete uniform
5.14.2.5 Wearing of wrong uniform
5.14.2.6 Wearing of wrong PE shirt or jogging pants
5.14.2.7 Without school uniform
5.14.2.8 Improper wearing of School ID
5.14.2.9 Not wearing the school ID
5.14.2.10. Wearing of printed undershirt
5.14.2.11 Wearing of earrings and other unnecessary ornaments for male

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

5.14.2.12 Wearing of more than one pair of earrings, dangling earrings and other
unnecessary ornaments for females
5.14.2.13 Wearing of indecent attire during fair, intramural, recollections and other
school activities
5.14.2.14 Climbing/passing over the sidewalk railings, school wall, fence and trees
5.14.2.15 Spitting/littering anywhere on campus
5.14.2.16 Roaming around the campus during class hours
5.14.2.17 Borrowing books/notes/equipment during class hours
5.14.2.18 Misbehavior during prayer time
5.14.2.19 Misbehavior during flag ceremony
5.14.2.20 Tardiness (On Quarterly Basis)
5.14.2.21 Failure to perform the assigned task
5.14.2.22 Playing of video games during class hours (Confiscation is part of the
penalty)
5.14.2.23 Bringing of pets and other harmful electronic equipment
5.14.2.24 Any offense analogous to any of the above.

Category II
1st offense: Conference with Homeroom Adviser
2nd offense: Conference with Prefect of Discipline
3rd offense: Issuance of Disciplinary Violation Notice and Conference with
Parents
th
4 offense: Community Service
5th offense: Student and Parent Conference with School Principal and Discipline
Committee
6th offense: Dismissal

5.14.3.1 Not sporting the prescribed haircut


5.14.3.2 Unauthorized use of school forms/waivers
5.14.3.3 Disrespect to school logo
5.14.3.4 Bullying
5.14.3.5 Disobedience
5.14.3.6 Violation of lunch break policy
5.14.3.7 Unauthorized hairstyle (semi-bald, etc.)
5.14.3.8 Using cellular phones and other electronic gadgets during school hours and
activities (Confiscation is part of the penalty)
5.14.3.9 Borrowing and/or lending of ID

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St. Augustine Catholic School
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5.14.3.10 Borrowing and/or lending of library card


5.14.3.11 Coloring, dying or highlighting of hair
5.14.3.12 Wearing of tattoo
5.14.3.13 Wearing of make-up and nail polish
5.14.3.14 Disrespecting the Philippine flag and other national symbols
5.14.3.15 Staying in the classroom after the curfew time
5.14.3.16 Staying in —off limits ―area‖
5.14.3.17 Eating inside the classroom during class hours
5.14.3.18 Littering inside the campus
5.14.3.19 Violation of the — ―Clean As You Go Policy‖
5.14.3.20 Using profane and indecent language
5.14.3.21 Public Display of Affection with boyfriend or girlfriend
5.14.3.22 Any offense analogous to any of the above

Category III
(For Grade 5 to 6)

1st offense: Conference with Prefect of Discipline


2nd offense: Issuance of Disciplinary Violation Notice and Conference with
Parents
3rd offense: Community Service
4th offense: Student/Parent Conference with the School Principal and Discipline
Committee
5th offense: Dismissal

(For Year 7 to 12)


1st offense: Issuance of Disciplinary Violation Notice & Conference with
Parents
nd
2 offense: Student/Parent Conference with the School Principal and Discipline
Committee
3rd offense: Dismissal

5.14.3.23 Gross or scandalous misbehavior


a. inside the campus
b. during off-campus activities
c. outside the campus while still wearing the school uniform
5.14.3.24 Assaulting and/or showing disrespect to teacher or persons in authority
in and out of the campus
a. Orally
b. In writing
c. Through malicious gestures
5.14.3.25 Assaulting fellow student
a. Orally
b. In writing
c. Through malicious gestures
d. With physical contact or physical injury
5.14.3.26 Sexual advances
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St. Augustine Catholic School
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5.14.3.27 Threatening fellow students


5.14.3.28 Engaging in quarrel
5.14.3.29 Bringing reinforcement for brawls
5.14.3.30 Bringing to school intoxicating drinks such as beer, liquor, wine and/or
any alcoholic beverages.
5.14.3.31 Coming to school under the influence of intoxicating drinks such as
beer, liquor, wine and/or any alcoholic beverages
5.14.3.31 Engaging in drinking alcoholic beverages in school and/or in its
immediate vicinity
5.14.3.32 Browsing pornographic sites in the internet
5.14.3.33 Bringing to school pornographic and other indecent materials
5.14.3.34 Possession of cigarettes and smoking in school and/or in its
immediate vicinity
5.14.3.35 Smoking inside the campus and during school sponsored activities
such as retreat, recollections, filed trips, intramurals, fair, parties, etc.
5.14.3.36 Engaging in immodest acts such as:
a. fondling
b. kissing
c. necking and petting
5.14.3.37 Cutting Classes
5.14.3.38 Truancy
5.14.3.39 Vandalism of school and/or personal property
5.14.3.40 Forging the signature of parents or guardian in school requirements or
documents
5.14.3.41 Forging the signature of teachers and persons in authority
5.14.3.42 Copying of school requirements
5.14.3.43 Cheating
a. during quizzes and long tests
c. during standardized tests
d. during quarterly examinations
5.14.3.44 Acting as accomplice to copying or cheating
5.14.3.45 Tampering with test scores
5.14.3.46 Any form of gambling in the campus and/or its immediate vicinity
5.14.3.47 Leaving the school without a valid gate pass issued by the Homeroom
Adviser or the Principal.
5.14.3.48 Willful insubordination
5.14.3.49 Deception of school authorities
5.14.3.50 Withholding information during formal investigation
5.14.3.51 Any offense analogous to any of the above.

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St. Augustine Catholic School
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Category IV
*For Grade 5 to 6

1st offense: Issuance of Disciplinary Violation Notice & Conference with


Parents
2nd offense: Student/Parent Conference with the School Principal and Discipline
Committee
3rd offense: Dismissal

**For Grade 7 to 12

1st offense: Issuance of Disciplinary Violation Notice, Conference with


Parents and Dismissal

5.14.3.52 Assaulting fellow students and/or teachers and staff in and out of the
campus
a. with physical contact resulting to physical injury
b. by insulting character or gender resulting to moral damages
5.14.3.53 Slanderous actions/remarks to fellow students and/or teachers and staff
via print and broadcast media, internet and other medium of
communication
5.14.3.54 Rebellious actions/remarks against the school.
5.14.3.55 Threatening fellow students, teachers and staff, and/or persons in
authority using deadly weapons.
5.14.3.56 Possession, sale or use of deadly weapons and ammunitions and all
forms of explosives
5.14.3.57 On Dangerous Drugs
a. possession
b. coming to school under the influence
c. peddling or pushing
5.14.3.58 Enlisting, recruiting, engaging in activities with pseudo fraternities and
sororities, gangs and similar groups.
5.14.3.59 Hazing
5.14.3.60 Extortion
5.14.3.61 Engaging in premarital sex inside the campus
5.14.3.62 Elopement
5.14.3.63 Desecration of the chapel or any place considered sacred in the campus
5.14.3.64 Stealing property school or personal property
5.14.3.65 Theft
5.14.3.66 Illicit relationship with a school personnel
5.14.3.67 Any offense analogous to any of the above.

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St. Augustine Catholic School
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*Community Service Classified:


❖ 1 to 3 hours of school service for violating/committing under Category I
❖ 4 to 6 hours of school service for violating/committing under Category II
❖ 5 to 8 hours of school service for violating/committing under Category III

* Community Service Explained:


a. The Homeroom Adviser shall impose and monitor community service. The head of the
office where the erring pupil or student is assigned to serve shall certify the completion of time
required for community service.
b. Community service shall be clerical work/and or slight manual work in any of the offices in
the School as maybe assigned by the imposing Homeroom Adviser in coordination with the head
of the offices concerned. Community service shall be done daily after the last period in the
afternoon. An erring pupil or student is required to serve at least thirty minutes a day but shall
not exceed more than an hour a day.

5.15. Disciplinary Policies for Graduating Students

5.15.1. On Graduation Practices

The following offenses when committed after the Fourth Grading Examination shall
deprive the pupil or student from joining the graduation rites:
1. Having a failing grade in any of the subjects required for fourth year students.
2. Committing any offense under Category II during practices for graduation and
baccalaureate mass.
3. Committing major offense under Category III.
4.Sporting inappropriate hairstyle and/or wearing inappropriate body ornaments during
practices for graduation and baccalaureate mass
5.Committing three (3) consecutive absences during practices for graduation and
baccalaureate mass without valid reason/s and/or without informing their Homeroom
Advisers and the Principal

Note : Pupils or Students who will be deprived of joining graduation rites due to
violation of the above stated grounds will rightfully get their diploma after
graduation day provided that he/she passed all his/her subjects and settle all
their accounts.

5.15.2. During Graduation


Students who misbehave and do obscene gestures and acts on the stage during graduation
rites will do community service for one week.

Note : The School diploma and other credentials will only be given after the completion of
community service. Certificate of good moral character will only be issued after
the graduation. Students concerned should also secure clearance from all offices.

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St. Augustine Catholic School
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Article 4
ROUTINE and STANDARD OPERATING PROCEDURES

Section 1 Daily School and Classroom Routine

1. Before Classes:

a. Students are expected to observe proper behavior inside the classroom even when the
teacher is not yet around.
b. A warning bell, is heard at 7:10 in the morning and 12:45 in the afternoon to signal the
start of the Gospel Reflection in the morning and praying of the Holy Rosary in the
afternoon or lining up or entry of pupils and students into the classrooms. Pupils and
Students belonging to a grade level, which are scheduled to hold an assembly, are to line
up along the corridor and proceed thereafter to the assembly area.
c. When lining up, pupils and students must maintain silence and order. Pupils and Students
who are not inside their classrooms after the bell are considered late and should obtain the
Student Pass from the Office of the Prefect of Discipline.

2. Daily Class Attendance:

The Daily Attendance will be checked by the class advisers for record purposes and referral.

Section 2 Proper Behavior during Assemblies

2.1 All pupils and students should observe the following acceptable behavior during assemblies:

2.1.1 Stand at attention for prayers and national anthem.


2.1.2 Silence and proper decorum should be observed at all times.
2.1.3. Follow assigned sitting arrangement and listen attentively to the speaker.
2.1.4. During the open forum, ask relevant questions and acknowledge the response given.

2.2 During Examinations

The pupils and students should:


2.2.1 Place school bags and notebooks in an area designated by the proctor.
2.2.2 Present the exam permit to the proctor.
2.2.3 Refrain from making noise, borrowing of writing materials and glancing at others‘
papers.
2.2.4 Take the exams inside the classroom or designated area.
2.2.5 Ask the proctors for clarifications regarding the exams.
2.2.6 Leave the room quietly after finishingthe exams.

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St. Augustine Catholic School
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2.3 Change of Periods

2.3.1 Five minutes before the end of each period, subject teachers are to summarize the
day‘s lessons and give assignments when necessary. The students are expected to stand
up as a sign of respect while the teacher leaves the classroom.
2.3.2 While waiting for the next teacher, students should remain silent. No student is allowed
to leave or peep out of the classroom in between periods. Students must stand upon the
arrival of the next subject teacher.
2.3.3 Prayer is said before and after each period.

2.4 After the Morning & Afternoon Classes

2.4.1 Pupils or Students who are given routine tasks such as closing doors and windows,
turning off the lights, fans and air conditioning units, arranging the chairs, cleaning the
blackboards, etc., should perform their duties before leaving the classroom. Homeroom
advisers must supervise their pupils or students while doing the chores and must see to
it that all pupils or students who have not been assigned chores leave the room.
2.4.2 Students must never rush towards exits nor run along the corridors after dismissal to
avoid unnecessary accidents or the like.

2.5 Curfew

No pupils or students shall be allowed to stay in the classroom/building beyond 6:00 p.m.
Special permit from the Office of the Principal or Director is required to go beyond the 6:00
pm curfew.

2.6 Lining Up and Movements

2.6.1 Pupils and Students should walk silently and in single file when moving from the
classroom to another place in the campus for an activity. The same procedure is followed
when returning to the classroom.
2.6.2 The subject teacher always accompanies the class to make sure that procedures are
followed.
2.6.3 Students should always follow the ―Keep Right Rule‖ when walking along the corridor.

2.7 Delegation of Routine Tasks

Tasks like closing of doors and windows, cleaning of the blackboards, turning off the electric
fans, lights and air conditioning units, arranging desks and others may be delegated to pupils
or students but supervised by teachers.

2.8 Borrowing or Lending of Materials

Pupils and Students are not allowed to borrow or lend materials during classroom activities,
tests and quizzes.

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St. Augustine Catholic School
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2.8 Passing of Papers

Collection of papers or other materials should be done in an orderly manner. The passing
of papers starts from the back seat, with each pupil or student placing his or her paper on
top of the pile that he or she receives. Pupils or Students at the front of each row should
pass the papers to the left. The papers are then given to the teacher by the pupil or student
who is seated at the left front corner of the row. The distribution of papers may be done by
reversing the procedure for passing papers.

2.9 Asking Questions

Before addressing the teacher in the classroom to ask a question, ask permission, or make
a statement, a pupil or student must first raise his or her hand to get the attention of the
teacher. A pupil or student may not speak without getting recognition from the teacher.

2.10 Visitors

2.10.1 Except on emergency cases, visitors of students and faculty members shall be
entertained only during non-class hours. All visitors shall be entertained only in the
designated room with confirmation from the concerned teachers.
2.10.2 All visitors should be directed to the Principal‘s or Director‘s Office. Official school
visitors should be accorded due respect when they enter the classrooms. Pupils or
Students are expected to stand and greet these visitors courteously.
2.10.3 Parents, guardians and caregivers are not allowed to stay in the following areas during
class hours: classrooms, corridors, cafeteria, lobby and faculty rooms.

2.11 Delivery of Items

The school discourages the delivery of articles or things left at home such as notebooks,
books, projects, money, assignments, or any other items to pupils or students. They should
bring these things with them when they come to school. It is only during extreme cases
that requests are granted.

2.12 Seat Plan

Each homeroom class must have a copy of the seat plan to be placed on the teacher‘s
table. This facilitates the checking of attendance. Pupils and Students who are not in their
proper seats when attendance is checked are to be marked absent.

2.13 Use of Classrooms

2.13.1 Pupils and Students who are inside the classroom are expected to behave
accordingly even without the presence of their teachers.
2.13.2 Students should refrain from sitting on the writing ledge of the desks.
2.12.3 Classrooms should be kept clean at all times. Pupils or Students should avoid throwing
trash on the floor. Desks should be kept well arranged throughout the day except
during class activities which require group activities.
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St. Augustine Catholic School
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2.12.4 Lights, electric fans and air-conditioning units should be turned off and doors should
be closed whenever students move out to transfer to another place for an activity or
after dismissal in the morning and afternoon. For air-conditioned classrooms, air-
conditioning units should be turned off after classes in the morning and afternoon.
2.12.5 Birthday parties may not be allowed inside the classroom. They may be done in the
cafeteria but after school hours in the morning or afternoon. The Principal, however,
may give permission per case.
2.12.6 Unless permission is granted for extended classroom activities, pupils and students should
vacate the classrooms after curfew hour in the afternoon, 6:00 pm.
2.12.7 Use of glue, staple wires and other adhesives that would damage the wall and backboards
should be avoided when decorating the classroom. Each classroom is provided with
bulletin boards for such purposes.
2.12.8 Any damage on classroom facilities like electric lights, fans, chairs, tables, glass windows
due to carelessness will be charged on the pupil/s or student/s that has damaged such
facilities. If nobody will accept responsibility for the damaged facilities, all class
members will be charged.

Article 5
OFFICES AND OTHER SERVICES

Section 1 Director’s Office

The Director‘s Office administrates and supervises the basic educational formation of the
students in the School. The office is also in-charge of the following:
1.1 Approves or disapproves the enrollment, transfer, promotion, withdrawal and
dismissal of students;
1.2 Establishes, implements and evaluates the policies and procedures of the financial
system, grading system, scholastic honors and promotion in the unit.
1.3 Updates and upgrades the school plant and facilities of the school.

Section 2 Principal’s Office

The Principal‘s Office supervises the teaching-learning formation of the School. The office
is also in-charge of the following:
2.1 Recommends for approval or disapproval enrollment, transfer, promotion, withdrawal
and dismissal of students to the Director;
2.2 Implements and evaluates the policies and procedures on teaching-learning performance
of teachers and students.
2.3 Checks on the daily presence of the teachers, updates of lesson plans, pupil-student‘s
performance and the overall discipline of the school.

Section 3 Student Services Offices

The Student Services Offices are primarily responsible for the management, coordination
and supervision of the student services, programs and activities related to the holistic student

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St. Augustine Catholic School
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development program of the School. Under the Student Services Offices are the following:

3.1 Registrar‗s Office

The Registrar‗s Office is the repository of highly important and delicate


documents involving credentials, evaluation of subjects, academic
placement, and eligibility of students. As such, it is important to note that
students should submit authentic credentials and information to avoid
inconsistencies of records that might create further problems in the future. He/She
prepares applications and necessary papers of students who are qualified for
government scholarships.

The office is also in charge of the enrollment of students, both for regular school year and
summer classes. Enrollment procedure is usually posted on strategic areas in the school
to facilitate the smooth process of enrollment.

4.1 Learning Resource Center/ Library

The Learning Resource Center can be regarded as a generator of information of both print
and non-print materials. It aims to serve and meet the demands of students, researchers
and educators in the quest for knowledge and information.

It consists of three (4) sub-sections: Book Section which provides basic reading materials
suited to the needs of the learners; Internet Section which offers updated information by
providing on-line research opportunities for both teachers and learners; Teacher‘s Section
which offers and provides opportunity for teachers to do researches; and the Reading
Section which provides comfort and convenience to those who want to read.

4.2 Guidance Office

The School Guidance Office aims to provide guidance services to its maximum and
perform its task of bringing out the DOER, LEARNER, SHARER/SERVER and
LEADER in every learner.

The Guidance Program in general is holistic and all encompassing. It is involved in the
various facets of the pupil‘s or student‘s life diagnosis, discussion of relevant pupil or
student issues such as personal crises, values and study habits. Guidance is indeed a part
of the educational system thus, it gives related and relevant feedback about important
concerns to the administration, faculty, parents, pupils and students in support of the
over-all program of the school.

It also takes charge of implementing the school‘s established policies, guidelines and
procedures. It initiates efforts so student related services are relevant and responsive to
the changing needs and demands of its clientele.

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St. Augustine Catholic School
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4.3 Student Council Office (SCO) and Pupil Government Office (PGO)

The school acknowledges the great significance of developing creative and responsible
students who will later on substantiate the essence of school‗s goals and objectives. To
achieve this end, this office should encourage the formation of pupil and student
organizations with clearly structured programs of activities. It shall also assist in the
initiation of pupil or student-centered endeavors carefully interwoven along religious,
social, literary, educational, artistic or recreational lines.

4.4 Health Services (Clinic)

The school maintains a clinic with the services of a physician, a dentist and safety
officer/clinic designate who conduct medical and dental services to pupils, students
and employees on school days. Any pupil or student or employee may avail of the
services for free during clinic hours. Services offered by the clinic are the following:
4.4a medical and dental consultations (upon the availability of the physician and dentist)
4.4b minor medical services
4.4 c health counseling(upon the availability of the physician)

The school clinic is open from 7:10AM to 5:00PM from Monday to Friday. The school
physician and dentist vary in their schedule depending on their availability.

4.4.1 Standard Operating Procedure in Handling Accidents

4.4.1.1 In cases of emergency (between life and death, and per assessment of the health
officer teacher-in-charge) patient will be given first aid treatment and will be
brought to the nearest hospital in the municipality accompanied by the
Homeroom Adviser and the Security Officer.
4.4.1.2 Parents or guardians will be informed immediately. On the other hand, they
should be present for any procedure requiring consent.
4.4.1.3 When the parents or guardians arrive, the Security Officer will explain how the
accident happened and the first aid treatment given to the patient.
4.4.1.4 Incident report maybe issued by Security Officer upon request.

4.4.2 Standard Operating Procedure in Handling Patients

4.4.2.1 Upon patient‘s arrival in the clinic, the Security Officer on duty will assess
his/hercondition.
4.4.2.2 First aid treatment will be given to the patient. If the patient needs rest, he or she
will be allowed to stay in the clinic. Period of rest depends upon the assessment
of the Health Officer or until such time they will be fetched by parents or
guardians.
4.4.2.3 If the patient needs to go home, the Security Officer will notify the parents or
guardian about the condition of the patient and the medicines given. They have
to fetch the patient from the clinic after securing permission from the Security
Officer at the lobby.

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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

4.5 Finance Office

The Finance Office manages the efficientmonitoring, recording, programming, auditing


and projecting of all institutional business transactions. It also coordinates with the
different business establishments, entities and banks with which the institution has
official transactions.

4.5.1 FINANCE OFFICER

The Finance Officer receives all cash/check collections for the School from pre-
elementary, elementary, secondary and other allied services of the institution. The
officer also issues statement of accounts, promissory notes and other pertinent
documents with due consultation and approval of the Director.

4.5.2 PROPERTY CUSTODIAN

The Office Assistant takes charge of the inventory and upkeep of school properties;
buying of school supplies.

4.5.3 LIAISON OFFICER

Prepares, files and remits all contributions and loans to the different agencies of
the government.

4.6 Canteen and Cafeteria

Food and refreshment may be purchased at the canteen and cafeterias during recess,
lunch break and after dismissal in the afternoon. At no time during class hours (7:10-
11:30am and 12:50-4:30pm) may pupils or students leave the school campus to
purchase snacks/meals during recess.

Article 6
STUDENT CLUBS AND ORGANIZATIONS

The school encourages the formation of pupil or student clubs and organizations through the
Student Council and Pupil Government Offices, to provide pupils and students with other venues
to develop their talents and skills and hone their interests on different fields.

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St. Augustine Catholic School
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Section 1 Below are the types of clubs and organizations that the school encourages:
1.1 The Supreme Student Government Council and St. ACtS Pupils Republic are the
official organization of pupils and students in the school. It represents the pupils
and students in expressing their views and recommendations for the improvement
of the school. It also formulates and implements projects for the benefit of the pupils
and students, the school and theless-privileged.

The SSG and SSPR are composed of student representatives from different year
levels and grade levels. It is headed by a president and other officers elected by the
student or pupil body.

1.2 Co-curricular clubs are clubs under each subject area which provide enrichment
activities to members in support of the lessons provided in the classroom (Math &
Science Club)

1.3 Sports Clubs offer physical development activities to members who are interested in
various sports.

1.4 Campus Ministry cater to pupils or students who are interested to do religious
activities, assist in the mass, novenas and prayer meetings, or help in the religious
formation of the pupils and students.

Section 2 APPLICATION / ACCREDITATION (NEW CLUBS/ORGANIZATIONS)

2.1 Any group of 15 pupil or student-members may apply to the Student Council and
Pupil Government Offices at the beginning of the school year to form a
club/organization.

2.2 In applying for accreditation the following documents are to be submitted:


2.2.1 application for accreditation form
2.2.2 objectives or constitutions and by-laws
2.2.3 list of interim officers and members with their level and section
2.2.4 proposed program of activities for the following/coming school year
2.2.5 name of teacher-adviser and the letter of acceptance of teacher-adviser.

2.3 The Accreditation Committee (Student Council Adviser, Pupil Government Adviser,
Academic Coordinator and Principal) will deliberate the application and recommend
it to the and S c h o o l D i r e c t o r for approval. The Committee will ensure
that the applicant- club/organization's objectives or constitution and by-laws and
proposed activities are in accordance with the school's mission-vision and core
values.

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St. Augustine Catholic School
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2.4 The approved / accredited clubs/organizations will be notified two weeks before the
1st periodical examination.

Section 3 RE-ACCREDITATION (OLD CLUBS/ORGANIZATIONS)

3.1In applying for re-accreditation the following documents should be submitted:


application for re-accreditation form
3.1.1 objectives or constitutions and by-laws
3.1.2 list of incumbent officers and members with their level and section
3.1.3 proposed program of activities for the following/coming school year
3.1.4 financial report (if any)
3.1.5 name of teacher-adviser and the letter of acceptance of teacher-adviser.

*Application for re-accreditation will be done during the 4th quarter of the school year.

3.2 The Accreditation Committee will deliberate the application for re-accreditation.
The Committee will ensure that the applicant-club/organization's objectives or
constitution and by-laws and proposed activities are in accordance with the school's
mission-vision and core values. Also, how the club/organization performed in the
current year will be a basis for re-accreditation.

3.3 The re-accredited clubs/organizations will be notified two weeks before the 4th
periodical examination.

The accreditation/re-accreditation shall be effective for one school year only. If the
clubs'/organizations' members wish to continue the existence of their
clubs/organizations in the following school year, they have to apply for re-
accreditation. Non-re/accredited clubs/organizations will not be allowed to operate
for the coming school year.

Article 7
MISCELLANEOUS

Section 1 Identification Card

Pupils and Students should wear their identification cards issued or validated at the start
of the new school year at all times. Pupils and Students who have lost their ID card must
report to the Homeroom Adviser who will in turn notify the Office of the Prefect of
Discipline of the school to secure a temporary ID until a new ID is issued. On days
when pupils and students are allowed to come to school on casual wear, they are still
required to wear their ID properly to gain acceptance into the campus grounds.

During school days, pupils and students with no ID cards should see the Homeroom
Adviser immediately. Once lost, pupils or students will have to secure a letter of loss
duly signed by their parents or guardians not later than five school days to get an ID
replacement.
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St. Augustine Catholic School
Dela Rama St., Dumangas, Iloilo

Only the Office of the School Secretary is authorized to issue official school IDs.

Section 2 School Publications

The editorial staff and the adviser are expected to publish the paper semi-annually. It
aims to provide the pupils and students with a medium to improve and display their
writing skills and impart their thoughts and ideals through written communication.

Section 3 Lost and Found Items

The Security Guard is the one in-charge for articles, which are either lost or found. Pupils
or Students may request from the office of the Prefect of Discipline for a notice to be posted
in the school‘s bulletin board concerning lost and found articles. The owners should
claim them before or after classes. Found items will be displayed in strategic location
every quarter. Unclaimed items are subject to disposal by the office two days after the
display.

Section 4 Co- and Extra-Curricular Activities

For a more balanced education, the school offers ample opportunities for pupils and
students to participate in co-and extra-curricular activities. A pupil or student is allowed
only one membership in any of the clubs and organizations available. Additional points
may be added in each periodical subject grade of a student who is a member of a
particular club attached to a particular subject through the recommendation of his or her
teacher-adviser, depending on the latter‘s performance in the club/organization.

Section 5 Consultations with the Faculty or Administrators

Interviews and consultations with administrators and/or faculty members are to be done
AFTER CLASSES IN THE AFTERNOON AND DURING VACANT PERIODS of the
teachers concerned. Parents and other visitors who wish to see anybody in school are to
consult with the security guard upon arrival.

They shall then be directed to the designated room by the security guard and wait till the
person they wish to see arrives in the designated area.

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St. Augustine Catholic School
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Section 6 Emergency School Closing

In the event of emergencies such as typhoons and earthquakes, announcements


regarding the holding or suspension of classes shall be made through the public weather
station. Please refer to DepEd DO 37 S, 2022.

Section 7 No Work, No School, No Classes Policy

In instances where the school management decides to call off classes or work outside
the officially scheduled holidays or non-working days, the following are the guidelines
to be followed to avoid any ambiguity in carrying out administrative instructions:

*No classes- only the students will have no classes, while the faculty and staff are
expected to stay and work as per their scheduled official time in school.

**No school - there are no classes and no work, however there are scheduled
institutional activities where students, faculty and staff must be in the school.

***No work - there are no classes and no work for the faculty and staff.

These guidelines are intended to clarify any confusion that may arise in emergency
situation.

Article 8
ANTI-BULLYING POLICY

Prefatory Statement

The Parochial Schools of the Archdiocese of Jaro value a healthy and peaceful educational
environment.

All members of the School community, which includes pupils, students, parents and guardians,
and the community members should be made aware of the negative effects that bullying can
have on victims and the School in general, and should work towards ensuring that students can
work in anenvironment without fear.

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St. Augustine Catholic School
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The School will do whatever is reasonably necessary and possible within its authority to eradicate
bullying in all its forms.

The School takes a strong stance against bullying.
Bullying is unacceptable in all our Parochial
Schools and will not be tolerated.

I. Preliminary Provisions Section

1. Legal Basis. This Policy is adopted in compliance with Republic Act No.10627, otherwise
known as the ―Anti-Bullying Act of 2013‖.

Section 2. Scope and Coverage. This Policy applies to the Kindergarten, Elementary, and High
School programs at the Parochial Schools of the Archdiocese of Jaro, hereafter referred to as the
―School‖.

Section 3. The following shall be the parties and/or stakeholders in bullying incidents:

1. Bully - refers to a student who commits any of the acts of bullying as defined in R.A. No. 10627,
its Implementing Rules and Regulations (IRR), and this Policy. This term also includes a student
who participates in any of the acts of bullying by supporting or aiding the commission thereof.

2. Bystander - refers to any student who witnesses or has personal knowledge of any actual or
perceived acts or incidents of bullying or retaliation as defined by R.A. No. 10627, its IRR, and
this Policy. Bystanders include the silent majority of students who witness bullying but are
unable to do something because of fear; and those who try to stop bullying by defending the
victim or reporting the incident.

3. Bullied or Victim – refers to any student who experiences the acts of bullying or retaliation as
defined by R.A. No. 10627, its IRR, and this Policy.

4. Parent or Guardian - refers to the parent or guardian, of either the bully or victim, or other
students involved in the bullying incident, on record with the School.

5. School – refers to St. Augustine Catholic School

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6. School Personnel - refers to all staff and employees of the School; regardless of rank or status;
whether classified as academic, academic-support, or non- academic; and whether full-time or
part-time; and whether probationary, contractual, or regular.

7. Service Providers - refers to outsourced personnel of the school, which includes, but is not
necessarily limited to, maintenance and security, coaches, trainers, and drivers and staff of
accredited transport or bus services.

II. Prohibition on Bullying Section

Section 4. Statement of Policy. The School as a matter of policy prohibits bullying in all its forms,
regardless of the means, place and time of its commission.

Section 5. Definition of Bullying.

The School adheres to the definition of bullying including the different forms, as provided in the
IRR of R.A. No. 10627, which provides:

“Bullying” refers to any severe, or repeated use by one or more students of a written, verbal or
electronic expression, or a physical act or gesture, or any combination thereof, directed at another
student that has the effect of actually causing or placing the latter in reasonable fear of physical or
emotional harm or damage to his property; creating a hostile environment at school for the other
student; infringing on the rights of another student at school; or materially and substantially
disrupting the education process or the orderly operation of a school; such as, but not limited to,
the following:

(1) Any unwanted physical contact between the bully and the victim like punching, pushing,
shoving, kicking, slapping, tickling, headlocks, inflicting school pranks, teasing, fighting and the
use of available objects as weapons;

(2) Any act that causes damage to a victim‘s psyche and/or emotional well-being;

(3) Any slanderous statement or accusation that causes the victim undue emotional distress like
directing foul language or profanity at the target, name- calling, tormenting and commenting
negatively on victim‘s looks, clothes and body;

(4) “Cyber- bullying” or any bullying done through the use of technology or any electronic means.
The term shall also include any conduct resulting to harassment, intimidation, or humiliation,
through the use of other forms of technology, such as, but not limited to texting, email, instant
messaging, chatting, internet, social media, online games, or other platforms or formats as defined
in DepED Order No. 40, s. 2012.

Section 6. Other Forms of Bullying.

The term “bullying” shall also include:

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(1) “Social bullying” – refers to any deliberate, repetitive and aggressive social behavior intended
to hurt others or to belittle another individual or group;

(2) “Gender-based bullying” – refers to any act that humiliates or excludes a person on the basis
of perceived or actual sexual orientation and gender identity (SOGI);

(3) Retaliation against a student who reports bullying, who provides information during an
investigation of bullying, or who is a witness to or has reliable information about bullying; and

(4) All other forms of bullying analogous to those provided under the Anti- Bullying Law and its
IRR.

Section 7. Common Forms of Bullying.

The common forms of bullying shall include, but is not necessarily limited to, the following:

1. Calling names with the express purpose of humiliating, embarrassing a student, or otherwise
cause trouble.

2. Rudeness and Intimidation. These may be done through unwanted physical acts but may also
be carried through non-verbal means.
A mean look or stare is an example of a non-verbal
bullying.
3. Threats and extortion. Creating fear and extorting money, food or possessions from other
students. Threatening texts or messages in chat rooms and social media sites are included in this
form.

4. Malicious gossip and exclusion from the group. Circulating gossip or damaging stories that
tends to discriminate, exclude, and hate another student.

Section 8. Fair and equal treatment of bullying incidents. The School shall address each and
every bullying incident fairly and equally. All forms of bullying should be taken seriously and
dealt with appropriately.

Section 9. Sites of Bullying. The School has the authority to impose school discipline to its
students including this Policy. This authority of the School is not confined within the School
premises.

The School particularly undertakes to prevent and address bullying committed at the following:

a. On Campus. School Grounds including classrooms, hallways, cafeteria, canteen, faculty rooms,
auditorium, gymnasium, computer rooms, laboratories, and all places and facilities within the
campus.

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b. Off-Campus which covers:

1) properties immediately adjacent to School grounds including places or establishments


frequented by our students;

2) any other place where school-sponsored or school-related activities, functions or programs


are conducted;

3) School bus stops;

4) School service, buses, or transport used by the School in an activity off-campus; and

5) School buses or School services operated or accredited by the School to transport students
to and from the campus.

c. On Cyberspace. Text messages, emails, chat rooms, and other social media and web sites
regardless of the web site administrator‘s permission to use foul or explicit language or content, or
absence of any particular standard of use.

III. Prevention Programs

Section 10. The School shall raise the awareness of the anti-social nature of bullying through
various programs; assemblies; activities; and integration in the curriculum as it may deem
appropriate.

The School undertakes to develop anti-bullying programs that are comprehensive, multi-faceted
and shall involve all education stakeholders and personnel. The programs may contain among
others:

(1) School-wide initiatives centered on:

a. positive school climate and environment conducive to the attainment of learning objectives,
the development of healthy relationships and the understanding of and respect for
individual differences;

b. periodic assessment and monitoring of the nature, extent, and perceptions of bullying
behaviors and attitudes of students;

c. periodic review and enhancement of the students‘ and personnel‘s manual or code of
conduct in relation to bullying;

d. conduct of activities for students, school personnel and service providers on how to
recognize and respond to bullying.

e. continuing personnel development to sustain bullying prevention programs; and

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f. coordination with Local Government Units, barangay (Barangay Council for the Protection
of Children) and other stakeholders.

(2) Classroom-level initiatives that focus on:

a. reinforcing school-wide rules pertaining to bullying;

b. building a positive sense of self and interpersonal relationships through then development
of self-awareness and self-management, interpersonal skills an empathy, and responsible
decision-making and problem-solving;

c. discussion of issues related to bullying, and strategies for responding to and reporting of
incidents of bullying;

d. teaching positive online behavior and safety and how to recognize and report cyber-
bullying; and

e. providing an inclusive and caring learning environment for students.

(3) Involving parents in bullying prevention activities, such as:

a. discussions on this Policy, emphasizing bullying prevention during Parents- Teachers


Association meetings and seminars; and

b. conducting or sponsoring education sessions for parents to learn, teach, model, and reinforce
positive social and emotional skills to their children.

(4) Monitoring students who are vulnerable to committing aggressive acts or who are perpetrators
of bullying, or who are possible targets or victims, for the purpose of early intervention. This
activity shall be conducted with utmost confidentiality and respect for all parties concerned.

Section 11. Early Detection of Bullying. There are signs indicative that a student is being bullied
in school. A change in the student‘s behavior or actions, change in the student‘s routines, or the
absence or presence of other circumstances, may be a sign that the student is a victim of bullying.
The teacher, parents or guardian shall check and report to School authorities these changes should
they become manifest. These changes may include the following:

1. Feeling sick in the morning;


2. Unwillingness to go to school and leave home;
3. Unwillingness to be left alone in the School;
4. Crying to sleep at night or has nightmares;
5. Bedwetting;
6. Doing poorly in class or school work;
7. Coming home with torn clothes or damaged belongings;
8. Has possessions missing;
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9. Has unexplained cuts and bruises;


10. Being frightened to say what is wrong;
11. Being anxious or lacking in self-confidence; and
12. Attempting or threatening self-harm.

IV. Intervention Programs Section 12. The School shall develop intervention programs to
promote the continuity of comprehensive anti-bullying policies.

Intervention refers to a series of activities that are designed to address the following:

a. issues that influence the student to commit bullying;


b. factors that make a student a target of bullying; and
c. effects of bullying.

Section 13. Forms of Intervention. Interventions may include programs such as counseling, life
skills training, education, and other activities that will enhance the psychological, emotional and
psycho-social well-being of both the victim and the bully.

Such programs may:

a. involve activities that will address acts of bullying;

b. emphasize formative and corrective measures rather than punishment;


c. conform to principles of child protection and positive and non-violent discipline;

d. help the victim, the bully, and the bystanders understand the bullying incident and its negative
consequences; and

e. provide opportunities to practice pro-social behavior.

Section 14. The School shall develop intervention strategies involving all parties, such as bullies,
victims, bystanders, parents, school personnel, service providers and all other persons who may be
affected by the bullying incident.

V. Responsibilities in Bullying Incidents

Section 15. The following are the responsibilities of stakeholders in bullying incidents:

(1) Bully: The “Bully” shall:

a. Comply with the intervention and prevention programs of the school;

b. Submit to due process of the school as part of disciplinary action whenever necessary.

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(2) Bullied or Victim: The Bullied or Victim shall:

a. Avoid retaliation;

b. Report his/her experience to the teacher, Office of Student Affairs (OSA)/Prefect of


Discipline/Guidance Office, or other persons or school authorities; and

c. Be circumspect in his/her claims against the alleged bully.

(3) Bystander: The bystander shall:

a. promptly report cases of bullying, that which he or she witnessed or has personal knowledge
of, to the teacher, Office of Student Affairs (OSA)/Prefect of Discipline/Guidance Office,
or any person or school authorities;

b. not to join the bullying;

c. secure the safety of the victim whenever possible without causing harm to himself or herself.

(4) School

The School through the Office of School Principal/Academic Coordinator/Prefect of Discipline


/Guidance Office/Campus Ministry Office, teachers and other school administrators shall:

a. Implement the provisions of this Policy;


b. Provide all students and their parents or guardians a copy of this Policy. This policy shall
likewise be included in the School‘s student and/or employee handbook and shall be
conspicuously posted on the School walls and website;

c. Educate students on the dynamics of bullying, the anti-bullying policies of the school as
well as the mechanisms for reporting of acts of bullying or retaliation;

d. Educate parents and guardians about the dynamics of bullying, the child protection or anti-
bullying policy of the school and how parents and guardians can provide support and
reinforce this Policy at home;

e. Devise prevention, intervention, protective and remedial measures to address bullying;

f. Conduct the capacity building activities for guidance counselors/teachers/campus ministers


and the members of the Child Protection Committee;

g. Ensure effective implementation of the anti-bullying policy and monitor compliance


therewith;

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h. Ensure the safety of the victim of bullying, the bully, and the bystander and determine the
students‘ needs for protection;

i. Ensure that the rights of the victim, the bully, and the bystander are protected and upheld
during the conduct of the investigation;

j. Maintain a record or statistics of incidents of bullying and retaliation;

k. Coordinate with appropriate offices and other agencies or instrumentalities for appropriate
assistance and intervention, as required by the circumstances.

(5) Teachers and Other School Personnel

Teachers and other School personnel shall:

a. Participate and cooperate in all prevention, intervention, and other measures related to
bullying by the School;

b. Report incidents of bullying;

c. Update himself/herself on detection and proper handling of bullying incidents;

d. Be objective and handle incidents with due consideration of confidentiality and tender age
of students involved;
e. Coordinate closely with the Child Protection Committee of the school; and

f. Observe due diligence in the prevention of bullying cases during classes or other student
activities he/she is directly in charge of.

(6) Students in General

Students shall:

a. Participate and cooperate in all prevention, intervention and other measures related to
bullying implemented by the School;

b. Avoid or refrain from any act of bullying;

c. Intervene to protect the victim, unless it will jeopardize his safety and security; and

d. Report to school authorities any incident of bullying.

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St. Augustine Catholic School
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(7) Parents

Parents shall:

a. Participate in bullying prevention activities of the school which includes:

1. Education on relevant policies;

2. Sharing of best practices on how to reinforce positive social and emotional skills to the
children.

b. Cooperate with the school authorities in bullying incidents involving their child/children; and

c. Not to take matters into their own hands in resolving bullying incidents.

VI. The Anti-Bullying Committee

Section 16. The Anti-Bullying Committee.

The School‘s existing Child Protection Committee (CPC) shall also be designated as the School‘s
Anti-Bullying Committee as required under DepEd Order No. 40, series of 2012.

Section 17. Composition.

The Committee shall be composed of the following:

a. School Director – Chairperson

b. Principal – Vice Chairperson

c. Prefect of Discipline

d. Academic Coordinator

e. Guidance Counselor/Designate

f. two (2) Representative of the Parents

g. two (2) Representative of students; and

h. For Speial Cases: Representative from the Community as designated by the Punong
Barangay, preferably a member of the Barangay Council for the Protection of Children
(BCPC). (ad hoc)

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Section 18. Functions.

The Anti-Bullying Committee shall perform the following tasks:

a. Conduct awareness-raising programs with school stakeholders in preventing and addressing


bullying;

b. Ensure that the anti-bullying policy adopted by the school is implemented;

c. Monitor all cases or incidents related to bullying reported or referred by the teacher, guidance
counselor or coordinator or any person designated to handle prevention and intervention
measures mentioned by the preceding sections of this Policy; and

d. Make the necessary referrals to appropriate agencies, offices or persons, as maybe required
by the circumstances.

VII. Handling Bullying Incidents in the School

Section 19. Exclusive Jurisdiction. Complaints of bullying and other acts under this Policy shall
be within the exclusive jurisdiction of this School or jointly by Schools whenever the incident
involves students from different schools. Bullying incidents shall not be brought for amicable
settlement before the Barangay, subject to existing laws, rules and regulations. Complaints for acts
covered by other laws shall be referred to the appropriate authorities.

Section 20. Effect of Institution of Criminal Action. The filing of criminal complaint by either
or both the bully and the bullied before the law enforcement agencies, prosecutor‘s office, or courts
of law shall not operate to divest this School of its authority to conduct its own investigation, fact
finding, and/or disciplinary proceeding on the students involved.

Section 21. Immediate Responses. The victim or anyone who witnesses or has personal
knowledge of a bullying incident or retaliation shall immediately call the attention of any school
personnel. The school personnel who was notified of a bullying incident or retaliation shall
intervene, by:

a. Stopping the bullying or retaliation immediately;

b. Separating the students involved;

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c. Removing the victim or, in appropriate cases, the bully or offending student, from thesite;

d. Ensuring the victim‘s safety, by:

1. Determining and addressing the victim‘s immediate safety needs; and

2. Ensuring medical attention, if needed, and securing a medical certificate, in cases of


physical injury.

e. Bringing the bully to the Prefect of Discipline.

Section 22. Reporting the Bullying Incident or Retaliation

1. A victim or a bystander, or a school personnel who receives information of a bullying incident


or retaliation, or any person, who witnesses or has personal knowledge of any incident of bullying
or retaliation, shall report the same to the class adviser/prefect of discipline, who shall
immediately report the matter to the Principal.

2. The School shall inform the parents or guardian of the victim and the bully about the incident.

3. If an incident of bullying or retaliation involves students from another school during a school
authorized or school-sponsored activity on or off-campus, this School shall promptly notify the
appropriate administrator or school head of the other school so that appropriate action may be
taken.

4. Reports of incidents of bullying or retaliation initiated by persons who prefer anonymity shall
be entertained, and the person who reported the incident shall be afforded protection from possible
retaliation; provided, however, that no disciplinary administrative action shall be taken against an
alleged bully or offending student solely on the basis of an anonymous report and without any
other evidence.

5. Teachers shall make sure that no bullying incident should be kept unreported or unnoticed. For
this purpose, a Record of Bullying Incidents Form is designed and developed where teachers in
charge may keep track of bullying incidents or indications in the classroom or off-campus
activities. The same shall be kept in strictest confidence in a central file with the Guidance Office.

Section 23. Fact-Finding and Documentation

The Prefect of Discipline/Guidance Office shall:

1. Separately interview in private the bully or offending student and the victim.

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St. Augustine Catholic School
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2. Determine the levels of threats and develop intervention strategies. If the bullying incident or
retaliation or the situation requires immediate attention or intervention, or the level of threat is
high, appropriate action shall be taken by the school within twenty- four hours (24) from the
time of the incident.

3. Inform the victim and the parents or guardian of the steps to be taken to prevent any further
acts of bullying or retaliation; and

4. Make appropriate recommendations to the Child Protection Committee on proper


interventions, referrals and monitoring.

Section 24. Referral to Experts Outside of the School. The School may, upon evaluation, refer
the victim and the bully to trained professionals outside the school, such as social workers,
guidance counselors, psychologists, or child protection specialists, for further assessment and
appropriate intervention measures, as may be necessary. The School also undertakes to notify the
Women and Children‘s Protection Desk (WPCD) of the local Philippine National Police, in
appropriate cases involving the bully or offending student.

VIII. Disciplinary Measures

Section 25. Where students resist or refuse to respond to intervention or preventative strategies to
address bullying, the School will resort to stringent actions to deal with persistent and violent
bullying. Disciplinary actions may or may not be resorted to by the School depending on the
circumstances of each case with due consideration to the age of the students or pupils involved.

Section. 26. Due Process

A. Bullying cases may be initiated either through:

1) a Complaint; or

2) a motu proprio Charge from the Office of Prefect of Discipline on the basis of a report of
the teacher, school personnel or bystanders.

B. The Complaint should be duly executed by:

(1) the complaining student with the assistance of his or her parents;

(2) or solely by the parents on the basis of their child‘s statements.

C. In both instances, the Complaint must be duly sworn to by the executing student and/or parent
stating clearly how the act/s of bullying was/were committed and other attendant circumstances.
The complaining party may attach sworn statements of witnesses and other proofs to substantiate
the Complaint.

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St. Augustine Catholic School
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D. The Complaint or Charge for Bullying shall be filed with the Office of Prefect of
Discipline.

The Prefect of Discipline office shall furnish the parents of the respondent student/s a copy of the
Complaint or Charge and direct the student/s concerned with the assistance of the parents to file a
Sworn Answer within a period of forty-eight (48) hours or within a reasonable period from
receipt of the Complaint or Charge as may be allowed under the circumstances.

E. Upon receipt of the Sworn Answer, the Office of the Prefect of Discipline may schedule a
conference with the Complainant and/or the Respondent separately to clarify the allegations in
the Complaint and the Sworn Answer. The Office of Prefect of Discipline may also interview
witnesses, bystanders, and others who may have knowledge of the circumstances surrounding the
incident.

F. The Prefect of Discipline Office shall then issue a resolution on the Complaint or Charge stating
clearly its basis. A conference of the nti-bullying committee will be conducted to further investigate the case. The
result of the conference and a resolution finding the commission of bullying shall state the appropriate
sanction. The resolution shall be deemed a recommendation to the Principal and School Director,
which the latter may either disapprove or modify. The decision of the Director may be subject to
reconsideration, or appeal to the Schools Division, within a period of ten (10) calendar days from
receipt of the decision.

Section 27. Sanctions

1) If the act of bullying committed does not fall under any offense defined in the Student Manual,
the following sanctions shall apply:

1.1 First Offense: Reprimand and Summon of Parents

1.2 Second Offense: Suspension from Classes for three (3) to five (5) school days, or
Community Service for three (3) to five (5) school days, or both. The duration of the
suspension and/or community service may be further reduced or lengthened by the School
depending on the nature, gravity or severity of the bullying act.

1.3 Third or Subsequent Offense: Non-Readmission to Exclusion.

2) If the act of bullying committed falls under an offense already defined and prohibited in the
Student Manual, the higher penalty or sanction shall apply.

3) Depending on the seriousness or gravity of the offense committed and/or the extent of injuries
suffered by the victim, the School reserves the right to impose the extreme penalty of expulsion
subject to approval of the Department of Education.

4) In addition to the disciplinary sanction imposed, the School may, after careful evaluation,
likewise refer the alleged bully and/or the alleged victim for counseling of School‘s Guidance
Counselor/Campus Minister or to a private counselor of their choice, or to other intervention
programs of the School should it become necessary.

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Section 28. Preventive Suspension. The School may at its discretion and during the pendency of
the investigation, put any student on preventive suspension for a period not longer than three (3)
school days, if there is reason to believe that the presence of said student might put him/her at risk
of more harm, or will jeopardize the general peace and order of the campus. Such preventive
suspension may extend to the parents or guardians of the students involved in the incident. In such
case, the parents are barred from entering the School‘s premises or attend School activities during
the said suspension.

Section 29. False Accusation of Bullying. If a student, after an investigation, is found to have
knowingly made a false accusation of bullying, the said student shall be subjected to the same
disciplinary actions or to appropriate interventions for ―bullies‖ under this Policy.

Section 30. Confidentiality. Any information relating to the identity and personal circumstances
of the bully, victim, or bystander shall be treated with utmost confidentiality by the Anti-Bullying
Committee, teacher concerned, and the Office of Student Affairs (OSA)/Prefect of
Discipline/Guidance Office/Campus Ministry Office, provided that the names may be made
available to the parents or guardians of students who are or have been victims of bullying or
retaliation.

Any school personnel who commits a breach of confidentiality shall be subject to appropriate
sanctions including termination of employment as may be provided in the School‘s Employee‘s
Handbook.

Section 31. Effectivity. This Policy shall take effect immediately upon the date of its approval and
shall not be modified, altered, amended or repealed unless otherwise resolved through a valid
Resolution of the Archdiocesan Board of Trustees of the School.

*Adapted from the Anti-bullying Policy authored by the Catholic Educational Association of the
Philippines*

Approved by the Archdiocesan Board of Trustees on May 19, 2014 during the Board Annual
Meeting at the Archbishop‘s Residence, Jaro, Iloilo City.

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A. POLICY GUIDELINES ON AWARDS AND RECOGNITION FOR THE


K TO 12 BASIC EDUCATION PROGRAM
(Based on Enclosure to DepEd Order No. 36, s. 2016)

I. Rationale

The Policy Guidelines on Awards and Recognition for the K to 12 Basic Education Program
articulates the recognition given to learners who have shown exemplary performance in specific
areas of their school life. These guidelines are anchored in the Classroom Assessment for the K to
12 Basic Education Program (DepEd Order No.8 s.2015), which supports learners‘ holistic
development in order for them to become effective lifelong learners with21st-century skills. This
policy aims to give all learners equal opportunity to excel in relation to the standard set by the
curriculum and focus on their own performance rather than to compete with one another. It
recognizes that all students have their unique strengths that need to be identified, strengthened, and
publicly acknowledged.

In support of the holistic development of Filipino learners, it is important to veer away from
valuing only academic achievement based on high grades and move toward valuing and celebrating
a wide range of student achievements. The awards aim to acknowledge and promote student
excellence in various areas and to provide formal recognition of student achievements that can
motivate learners to strive for excellence in academic, leadership, and social responsibility. In
effect, the policy encourages all learners to remarkably and skillfully perform specific kinds of
tasks critical to their success in school and at work. Consequently, the policy will include all
learners and encourage them to be proactive members of their school and community. In addition
to acknowledging and promoting the development of the learners‘ unique cognitive and other skills
that underpin success in school and at work, the awards also aim to nurture the formation of the
learners‘ values and attitudes anchored on the core values of the Department of Education.

Awards and recognition bestowed on learners who have successfully attained standards set by
the school support the efforts and accomplishments of these learners and affirm their latent
potential, abilities, and dispositions. Learners who feel good about their abilities and contributions
to the school and society are more likely to be happy, content, and motivated. When these learners
are recognized for their efforts, they will also persist in their desire to excel. The giving of awards
and recognition is but one of the many ways by which teachers and schools provide students with
positive feedback and affirmation, which can improve the learner‘s confidence, self-awareness,
and enthusiasm for learning. Other ways by which teachers can provide learners with information
about their competence or the value of their accomplishments can be explored. A motivating
environment that promotes respect for student diversity and dedication to learning contributes to
the creation of a positive school climate that supports the well-being and achievement of all
students.

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II. AWARDS GIVEN

Classroom Awards are recognition given to learners in each class or section. A simple
recognition may be given per quarter, semester, or at the end of the school year. Awardees are
given merit by the adviser and/or other subject teachers in recognition of the learners‘ outstanding
performance in class.

Grade-level Awards are given to qualified learners for every grade level at the end of the school
year. The Awards Committee (AC) deliberates candidates for the awards if they have met the given
criteria. The school gives special Recognition to the learners who have represented and/or won in
competitions at the district, division, regional, national, or international levels. This is to publicly
affirm learners who have brought honor to the school.

A. Classroom Awards

1. Performance Awards for Kindergarten

Learners in Kindergarten should be recognized for their most evident and most prominent
abilities. They can also be recognized for showing significant improvement in a specific area (e.g.,
from having poor fine-motor skills to being able to draw or write well). Since kindergarten learners
have no numerical grades, teachers are advised to recognize outstanding achievement of learners
based on the different domains and/or learning competencies of the kindergarten curriculum at the
end of every quarter.

Since all learners must be given equal opportunity to excel and demonstrate their strengths, an
award may be given to more than one learner. Teachers can choose from the domains and skills
listed in Appendix 1. They have the option to provide creative or unique titles for each award
appropriate to their context and community
(e.g., in mother tongue).

2. Conduct Awards

These awards are given to learners who have been observed to consistently demonstrate the core
values of the school – Joy, Service, Simplicity and Charity.

2.1. Character Traits for Kindergarten to Grade 3

These awards are given to younger learners to affirm their positive traits and attitudes or to
recognize significant improvement in their behavior. Teachers can choose from, but are not limited
to, the character traits listed in Appendix 2. They also have the option to provide creative or unique
titles for each award appropriate to their context and community.

2.2. Conduct Awards for Grades 4 to 10

Conduct Awards for grades 4 to 10 in each class will be given at the end of the school year. This
will be based on the evaluation of the adviser and subject teachers, using the guidelines stipulated
in Section VI of DepEd Order No. 8, s. 2015. Awardees must have consistently and dutifully
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carried out the core values of the Department as indicated in the report card. They must have
obtained a rating of at least 75% ―Always Observed‖ (AO) at the end of the school year (with at
least 21 out of 28 AO rating in the report card). They also must have not been sanctioned with
offenses punishable by suspension or higher sanction within the school year according to the
Department‘s service manual and child protection policies.

3. Academic Excellence Award

The Award for Academic Excellence within the quarter is given to learners from grades 1 to 10
who have attained an average of at least 90 and passed all learning areas. The Average Grade per
Quarter is reported as a whole number following DepEd Order No. 8, s. 2015.

Table 1 shows the specific Academic Excellence Award given to learners who meet the
following cut-off grades.

This award is given at the end of every quarter to encourage learners to attend and actively
participate in class. Perfect attendance means that a learner must be present in all of his/her classes,
and must have no absences for the entire quarter. Learners who are representing the school for
various purposes (e.g., in-school or off campus activities) may also qualify for this award.

B. Grade-level Awards

1. Academic Excellence Award

At the end of the school year, the Academic Excellence Award is given to learners from grades
1 to 10 who have attained a General Average of at least 90 and a passing Final Grade in all learning
areas. The General Average is reported as a whole number following DepEd Order No. 8, s. 2015.
The class advisers will give to the AC the list of qualified learners to be awarded during a school
ceremony. Refer to Table 2 for the Academic Excellence Award at the end of the school year.

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2. Leadership Award

The leadership award is given to learners in grades 6 and 10 who have demonstrated exemplary
skills in motivating others and organizing projects that have significantly contributed to the
betterment of the school and/or community. This award is given during the completion or
graduation ceremony.
To qualify for this award, a learner must:
1. Have no failing grades in any of the learning areas.
2. Have not committed any offense punishable by suspension or higher sanction according to the
Department‘s service manual and child protection policies in the current school year.
3. Be a class officer or an active member/officer of any recognized school club, team, or
organization.

Table 3 shows the set of criteria and weights that will be used by advisers and peers in the
evaluation and deliberation process. Schools may opt to add more indicators based on the decision
of the AC. Candidates will be evaluated by at least 30% of their peers (group, team, class, or club
mates) as well as their class or club advisers. Only those learners who have met at least 90% of the
criteria shall be awarded.

3. Award for Outstanding Performance in Specific Disciplines

These awards are given to recognize learners in grades 6 and 10 who have exhibited exemplary
skills and achievement in specific disciplines. These disciplines are Athletics, Arts,
Communication Arts, Mathematics and Science, Social Sciences, and Technical-Vocational
Education (Tech-Voc). These awards also value the learner‘s achievement in a specific discipline
that has contributed to the school and/or community. Table 4 specifies the criteria and weights for
these awards.

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There may be more than one category of awards under the following disciplines: Athletics, Arts,
Communication Arts, and Tech-Voc. There will be no separate awards for special programs.

3.1 Athletics
This award is given to learners who have shown outstanding skills in athletics (particularly in
games and sports) through participation and victories in competitions, as well as discipline in
training and sportsmanlike conduct and character.

The academic rating that will be considered for this award would be the student‘s final grade in
Physical Education.

3.2 Arts (e.g., visual, media, music, or performing arts)


This award is given to learners who have consistently demonstrated outstanding skills in the arts
and above average creativity and craftsmanship exemplified through contribution to school‘s
various functions and events.

The academic rating that will be considered for this award is the final grade in Music, and Arts.

3.3 Communication Arts


This award is given to learners who have demonstrated proficiency in any language (Filipino,
English, or other foreign languages), in written or in oral communication, shown creativity in
expressing ideas in written or oral activities in various subjects, and contributed to the school
community.

The academic rating that will be considered for this award is the student‘s final grade in Filipino
and English.

3.4 Science
This award is given to learners who have high academic standing in Science, demonstrated
passion for science expressed through an excellent attitude toward science work, shown
enthusiasm for science which positively influences other students in class and the wider school
community, and displayed inquisitiveness about the environment, how things work, and how
natural processes occur.

The academic rating that will be considered for this award is the student‘s final grade in Science
for grades 6 and 10,

3.5 Mathematics
This award is given to learners who have high academic standing in Mathematics, demonstrated
passion for math expressed through an excellent attitude toward math work, and shown
enthusiasm for math, which positively impacts other students in class.

The academic rating that will be considered for this award is the student‘s final grade in
Mathematics for grades 6 and 10.

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3.6 Social Sciences


This award is given to learners who have high academic standing in social sciences. They have
consistently demonstrated the willingness and ability to contribute to and participate in activities
that serve the common good. They have used their knowledge, skills, and disposition in history,
geography, economics, and other areas of the social sciences to promote the common good and
to achieve shared ends for others in the school and/or community above and beyond their personal
good.

The academic rating that will be considered for this award is the student‘s final grade in Araling
Panlipunan for grades 6 and 10.

3.7 Technical-Vocational Education


This award is given to learners who have consistently exhibited exemplary skills and
achievement in their area of specialization in technical-vocational (Tech-Voc) education. They
have applied their knowledge and skills in Tech-Voc to projects and activities that have
contributed to the school and/or community.

The academic rating that will be considered for this award is the student‘s final grade in
Technology and Livelihood Education (TLE) for grades 6 and 10.

Table 4 specifies the criteria and weights that will be used in the evaluation and deliberation
process for the award for outstanding performance in specific disciplines. This award shall be given
to learners who have met at least 90% (outstanding rating) of the criteria.

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Note: Peer evaluation is only applicable to disciplines that involve collaborative work. Candidates
will be evaluated by at least 30% of their peers (group, team, class, or club mates) as well as their
class or club advisers.

4. Award for Club or Organization Achievement


This award is given to a duly recognized club or organization that has created positive impact on
the school and/or community it serves through the implementation of all its planned projects and
activities, provided strong support to the implementation of the school activities and attainment of
the school‘s objectives, and taken great strides to help its members develop their potentials.

Table 7 shows the set of criteria and weights that will be used in the evaluation and deliberation
process for this award. Only those clubs or organizations that have received at least 90% of the
criteria below shall be awarded.

C. Special Recognition

Learners who have represented and/or won in competitions at the district, division, regional,
national, or international levels will be recognized. These awardees have demonstrated their
exemplary performance in academics, athletics, and the arts, and/or represented the school in
DepEd-recognized activities. In addition to the above awards, the schools may give due recognition
to learners who have brought honor to the school.

The actual certificates, medals, trophies and/or plaques received by the learners from the various
activities or competitions shall be used to publicly affirm and acknowledge the contribution of the
awardees in giving honor to the school. This will be done during a flag ceremony or in a school-
awarding ceremony.

In case external sponsors, partners, and donors opt to give awards, the school, subject to
compliance with the policy guidelines, shall regulate them. These awards should be consistent with
the Vision, Mission, and Core Values of the school.

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III. Determination of Awardees

The school head or principal in every school for each grade level at the beginning of the school
year shall organize an Awards Committee (AC). For small schools, only one (1) AC shall be
organized. The committee must be composed of at least three (3) members from the teaching staff,
guidance counselor or designated teacher. The total count of committee members should be an odd
number. The chairperson of the AC could be any of the teachers, department head, grade-level
chairperson, or curriculum head. No member of the AC must be related within the second degree
of consanguinity or affinity to any of the candidates for awards.

The AC shall:
1. Establish the processes of and timelines in accepting nominations and determining qualifiers for
grade level awards.
2. Formulate rubrics specific to the grade level awards.
3. Communicate to the school community, parents, and other stakeholders the processes involved
in giving awards.
4. Verify the authenticity of documents submitted.
5. Deliberate on the qualifications of the candidates for the awards based on the rubrics and the
documents submitted.
6. Recommend to the school head or principal the result of evaluation for approval.
7. Communicate to the school community, parents, and other stakeholders involved in the results
of the evaluation.
8. Recommend to the school head or principal the resolution on any related issue that may arise
from the results of the awards.
9. Ensure that guidelines stipulated in this policy are followed.

Table 8 shows the activities for determining the awardees with indicative timelines that need to
be conducted by the AC.

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The AC shall use the report cards and permanent records as the main reference for Academic
Excellence Awards. For other awards, a portfolio of copies of all documents such as DepEd
Advisories, written authorization from the school head or principal, certificates, medals, trophies,
plaques, accomplishment reports (verified through certifications by proper authorities), and others
shall be presented.

The report on the results of the AC shall be signed by all members of the committee and certified
by the principal. The school head or principal shall approve the final list of awardees upon the
recommendation of the committee. If the school head or principal is related within the second
degree of consanguinity or affinity to any of the candidates for awards, the school head or principal
must inhibit him/herself from participating in the process. The approval shall come from the person
next in rank.

The documents shall be kept in the office of the principal for ready reference. Copies of the
results shall be submitted to the Schools District and Division Offices. The AC, through the Office
of the School Head/Principal, shall release the final list of awardees upon the request of
stakeholders for scholarship purposes.

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The AC, together with the school head, shall determine roles and assign tasks to the awardees
(e.g., delivery of graduation speech, batch history) for the graduation or school-awarding
ceremony.

IV. When to file and settle protests?

Cases of protest shall be filed by the candidate with his/her parent or guardian to the School Head
within three (3) working days from the announcement and shall be Decided on by the school head
or principal, considering the recommendations of the AC within three (3) working days from filing.

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A.2

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E. LIST OF REFERENCES

1. The Philippine Constitution of 1987


2. Presidential Decree No. 603.
3. The Child and Youth Welfare Code, 1974
4. Special Protection of Children Against Abuse, Exploitation and
Discrimination Act of1996 – (R.A. 7610)
5. Anti-Violence against Women and their Children Act (R.A. 9262)
6. Anti-Sexual Harassment Act of 1995 (R.A. 7877)
7. Department of Education Order No. 40, S. 2012 (Child protection Policy)
8. The Anti-bullying Act of 2013 (R.A. 10627)
9. Juvenile Justice and Welfare Act (R.A. 9344)
10. UN Convention on the Rights of the Child (1989), Article 19
11. The UN Declaration of the Rights of the Child
12. UN Convention on the Rights of Persons with Disabilities, 2006
13. ADMU SHS Data Privacy Policies and Terms of Agreement
14. MAPSA Administrative Manual of Regulations
15. Department of Education, MORPBSE
16. CEAP Template on Anti-Bullying Policy
17. Department of Education Order No. 6, Series 2016
18. Mr. Agosto Borra, CPA. Operating Concepts for Cash Management

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