Approach for requirement gathering for digitalization and automation of Fleet

Management

Thank you for considering our services for digitalization and automation of your fleet
management and rental company. We understand that one of the crucial steps in the
development process is requirement gathering and analysis, which lays the foundation
for a successful project.

To ensure that we gather all the necessary requirements and analyze them thoroughly,
we have developed an approach document that outlines our methodology. This
document will serve as a guide for our team as we work closely with your stakeholders
to identify and prioritize your business needs.

The agenda for the requirement gathering process will include the following steps:

1. Understanding your business: We will start by gaining a comprehensive

understanding of your business processes, goals, and objectives. This will help
us to identify areas where technology can improve efficiency and streamline
operations.

2. Identifying stakeholders: We will work with you to identify all stakeholders who
will be involved in the development process, including end-users, managers, and
IT staff.

3. Gathering requirements: Our team will conduct meetings, surveys, and

demonstrations to gather requirements from stakeholders. We will use a variety
of techniques to ensure that we capture all requirements accurately.

4. Prioritizing requirements: Once we have gathered all requirements, we will

work with you to prioritize them based on their importance to your business.
 5. Analyzing requirements: Our team will analyze each requirement to determine
its feasibility, complexity, and impact on the project timeline and budget.

6. Documenting requirements: We will document all requirements in a clear and

concise manner, using industry-standard formats such as use cases, user
stories, and functional requirements documents.

7. Reviewing requirements: We will review all requirements with your

stakeholders to ensure that we have captured their needs accurately.

We estimate that the requirement gathering process will take approximately 3 days. We
would like to request a visit to your office between August 1st to 11th based on your
team’s availability and kick-off this process.

Thank you for considering our approach document for your requirement gathering and
analysis needs. We look forward to working with you.