DOCUMENTS CHECKLIST FOR UPDATE: 17.07.

2022
Page 1 of 4
GOTS, OCS, RCS, GRS & RAF

SL. ITEMS REMARKS

GOTS, GRS, OCS,
1. Factory profile (Soft Copy) RCS & RAF
GOTS, GRS, OCS,
2. Previous GOTS/OCS/GRS/RCS certificate & full audit report RCS & RAF
3. Accord/Alliance/BSCI/SEDEX/WRAP Report or Equivalent Report GOTS, GRS
GOTS, GRS, OCS,
4. ISO 9001QMS, ISO14001 EMS & ISO 45001 certificates RCS & RAF
GOTS, GRS, OCS,
Approved Building Plan (Structural) RCS & RAF
5. Approved Factory Layout Plan by Department of Factory & Factory GOTS, GRS, OCS,
RCS & RAF
Evacuation Plan
All Licencses & Certificates
Certificate of Incorporation and Memorandum & Article of GOTS, GRS, OCS,
RCS & RAF
Association
GOTS, GRS, OCS,
Trade License RCS & RAF
Expiry date:
GOTS, GRS, OCS, Expiry date:
Factory License/BEPZA RCS & RAF
Fire License GOTS, GRS Expiry date:
GOTS, GRS, OCS,
VAT, TIN RCS & RAF
GOTS, GRS, OCS, Expiry date:
BTMA, BGMEA, BKMEA, Others Membership RCS & RAF
6. Import License (IRC)
GOTS, GRS, OCS, Expiry date:
RCS & RAF
GOTS, GRS, OCS, Expiry date:
Export License (ERC) RCS & RAF
Oeko-Tex certificate of factory GOTS, GRS
Generator Permission GOTS, GRS Expiry date:
Generator operator competency certificate GOTS, GRS
Group Insurance GOTS, GRS Expiry date:
Drinking Water Purification Test Report (LATEST) GOTS, GRS Test Report Date:
Boiler Certificate GOTS, GRS Expiry date:
Boiler Operator Certificate GOTS, GRS
Electrician’s Competency Certificate GOTS, GRS
GOTS, GRS, OCS,
Process Flowcharts with process wise risk factors. (for all processes) RCS & RAF
GOTS, GRS, OCS,
7. Machine list and Process & Machine wise Capacity report RCS & RAF
GOTS, GRS, OCS,
Building & Shed Description with total land and occupancy area RCS & RAF
Process wise Listed/Recruited Manpower List GOTS, GRS, OCS,
RCS & RAF
Total Male Female
Shifting General Shift A Shift B Shift C
8.
Time

Person
Process wise Standard Operating Procedure (SOP) for all processes GOTS, GRS, OCS,
RCS & RAF
& Separation, Identification, Tracking, Traceability and Production
handling procedure for (GOTS/OCS/GRS/RCS)
Internal Control System Procedur that meets the certification GOTS, GRS, OCS,
9. RCS & RAF
criteria ( Adding and removing sites, Maintaining records, Training
of site and ICS personnel, Internal inspections of sites and Claims
about the Standard for the multi-site or group certification in
accordance with Section B2 of CCS 3.1)
10. Feedback & Withdrawal procedure GOTS, GRS, OCS,
RCS & RAF
Structural Pest Management Program mechanical system and GOTS
11. regular pest control record copy

*** Please do color scan (clear) from main/original copy of documents

 DOCUMENTS CHECKLIST FOR UPDATE: 17.07.2022
Page 2 of 4
GOTS, OCS, RCS, GRS & RAF

Order wise Transport vehicle, Store area & Machinery cleaning GOTS, GRS, OCS,
12. RCS & RAF
procedure & record
GOTS, GRS, OCS,
Approved Subcontractor Factory & Supplier List RCS & RAF
List of sites with name, address, contact information, products and GOTS, GRS, OCS,
RCS & RAF
13. processing steps (Applicable for Multi-site only)
GOTS, GRS, OCS,
Subcontractor & Supplier Evaluation & Selection Procedure RCS & RAF
GOTS, GRS, OCS,
Processor agreement with subcontractor(s) RCS & RAF
Risk analysis table according to GOTS6.0 standard 2.4. 14, 2.4. 15,
14. GOTS
2.4.16 & 4.2
Complete operator management plan (Organogram)
GOTS, GRS, OCS,
15. ICS (internal control system) Management Chart (Applicable for RCS & RAF
Multi-site only)
Internal Audit Report (at least annually) according to CCS and
GOTS, GRS, OCS,
16. specific standard's criteria and Corrective Reports to any NCs RCS & RAF
identified.
Letter to Key Production Responsible Person for certified goods as GOTS, GRS, OCS,
per (GOT/OCS/GRS/RCS) RCS & RAF
Appointment Letter to the Management Representative (MR) GOTS, GRS, OCS,
responsible for (GOT/OCS/GRS/RCS) RCS & RAF
Appointment Letter for ICS (internal control system) Manager who is
responsible for the management of the ICS and for ensuring GOTS, GRS, OCS,
17. conformity to the Standard by all sites. (Applicable for Multi-site RCS & RAF
only)
Appointment Letter to the Environmental Management
GOTS, GRS
Representative (EMR)
Appointment Letter to the Social Compliance Responsible GOTS, GRS
Appointment Letter to the Health & Safety Representative GOTS, GRS
Appointment Letter to the Chemical responsible person GRS, GOTS
Training Record on certified (GOTS/OCS/GRS/RCS) Goods GOTS, GRS, OCS,
RCS & RAF
Production & Handling
First aid training record copy GOTS, GRS
Firefighting training record copy GOTS, GRS
Fire drill record copy GOTS, GRS
Health & Safety training record GOTS, GRS
PPE training record GOTS, GRS
18.
Staff Training record on environmental management GOTS, GRS
Training record on water and energy management GOTS, GRS
Staff training record in chemical handling procedure. GRS, GOTS
Training records on Social Policy & Procedures
Training on integrity regulations and inform about sanctions for
GOTS, GRS
noncompliance (Ethical Business Behavior)
List of First Aiders, Fire Fighters & Rescuer
GOTS, GRS
19. Health & Safety Risk Assessment (HIRA)
20. Health & Safety committee List and last meeting with minutes copy GOTS, GRS

WPC committee List and last meeting with minutes copy GOTS, GRS
21. WPC committee Election File (Election Date, Candidates,
Announcement of Election Results etc.)
GOTS, GRS, OCS,
22. Sample Label Copy as per (GOTS/GRS/OCS/RCS) RCS & RAF
GOTS, OCS
23. GMO free declaration & Test report for Ginning & spinning

*** Please do color scan (clear) from main/original copy of documents

 DOCUMENTS CHECKLIST FOR UPDATE: 17.07.2022
Page 3 of 4
GOTS, OCS, RCS, GRS & RAF

Test Report on: Antimony: 50 mg/kg, Arsenic: 50 mg/kg, Barium: 100 mg/kg, GOTS
Cadmium: 20 mg/kg, Cobalt: 500 mg/kg, Copper: 250 mg/kg, Chromium:
100 mg/kg, Iron: 2500 mg/kg, Lead: 100 mg/kg, Manganese: 1000 mg/kg,
Nickel: 200 mg/kg, Mercury: 4 mg/kg, Selenium: 20 mg/kg, Silver: 100
24. mg/kg, Zinc: 1500 mg/kg, Tin: 250 mg/kg, Cadmium : 50 mg/kg; Mercury :
25 mg/kg. OR GOTS Letter of Approval & Invoice of Heavy metal free
Spinning/ Knitting/ Weaving/ Finishing/ Sewing/ Embroidery
Machine Oil
Test Reports according to GOTS 2.4.14 technical quality parameters for at GOTS
least one of the GOTS products and Residue Test Reports according to
25. GOTS 2.4.15 and 2.4.16 according to the frequency specified in the risk
analysis
Total Chemical & Auxiliaries Stock & Inventory, Chemical & GOTS, GRS
Auxiliaries List, Supplier List & GOTS6.0 Input Letter of Approval &
ZDHC conformance report
Invoice of GOTS & ZDHC chemical including spot lifter used in GOTS, GRS
GOTS/GRS products
26.
Order wise sizing, Pre-treatment, De-sizing, Dyeing, printing, washing GOTS, GRS
& finishing chemical complete recipe sheet.
Chemical Management System (CMS) & Policy for chemical GRS, GOTS
handling procedure.
SDS, TDS & MSDS of all chemicals & Auxiliaries GRS, GOTS
Oeko-Tex certified suppliers and certified accessories and trims list GOTS
and certificates & Recycled Hanger certificate.
PVC free declaration from supplier(s), Invoice of PVC Free of GOTS
packing materials (Poly) & PVC Free Test Report of packing
27.
materials.
FSC/PEFC certificate for paper and cardboard items supplier. GOTS
Declaration about paper items about FSC/PEFC from supplier & GOTS
Purchase invoice of FSC/PEFC certified paper items.
Environmental Clearance Certificate GOTS, GRS Expiry date:
Drainage plan of waste water GOTS, GRS
ETP/Waste water test report – Parameters: PH, BOD, COD, TDS, GOTS, GRS
Temperature, TOC and residues (AOX & Heavy Metal) for GOTS/ as
per ZDHC for GRS. (Conducted within 6 month)
Environmental Management Procedure acording to 2.4.10 & Waste GOTS, GRS
water management procedure according to 2.4.11 as per GOTS6.0
28. and GRS 4.0 & EMS(Environmental Management System) Manual
Test report of Air Emission, dust, Noise, Temperature & Light GOTS, GRS

Signed document that confirms commitment to comply with the GOTS, GRS
GRS & GOTS Environmental Requirements outlined in Section C2 &
2.4.10
Waste buying/selling, H&S, Environmental or any other contracts GRS, GOTS

Hazardous and non-hazardous waste Segregation policy & GRS, GOTS

Procedure & Waste disposal procedure.
Data of Utilities uses (month wise data last twelve (12) months) GOTS, GRS
29. Energy consumption, Waste Water, Emission, Water, Waste,
GOTS, GRS
reducing plan
Salary Sheets, social insurance records & Time Records (last Twelve GOTS, GRS
Months)
Maternity benefit payment file, Final settlement file with Service GOTS, GRS
benefit
30. Earned leave benefit payment documents GOTS, GRS
Festival Bonus Sheet GOTS, GRS
Remuneration and Assessment of Living Wage Gap: GOTS
Fair living wage study (latest)

*** Please do color scan (clear) from main/original copy of documents

 DOCUMENTS CHECKLIST FOR UPDATE: 17.07.2022
Page 4 of 4
GOTS, OCS, RCS, GRS & RAF

Social Policy & Procedures including to :

No Forced labor policy GOTS, GRS
No Bonded labor policy GOTS, GRS
No Indenture labor policy GRS
No Prison labor policy GRS
Freedom of association GOTS, GRS
No Child labor policy GOTS, GRS
No Discrimination policy GOTS, GRS
Health and Safety GOTS, GRS
Wages, benefits and terms of employment, Remuneration and GOTS, GRS
Assessment of Living GAP
31.
Working hours GOTS, GRS
harassment and abuse GOTS, GRS
Social Compliance Management GOTS, GRS
No precarious employment is provided GOTS
Complaint/ Grievance handling procedure GOTS, GRS
Disciplinary Procedure GOTS, GRS
Ethical Business Behavior & Ethical Business Behavior Declaration GOTS
A commitment that Employee/Human Rights are respected and GOTS, GRS
protected
Signed document that confirms commitment to comply with the GOTS, GRS
GRS & GOTS Social Requirements outlined in Section B2 & Section 3.
Traceability, Mass Balance, Volume reconciliation, Annual volume GOTS, OCS, GRS,
RCS & RAF
reconciliation, Stock report, Incoming & out going TC information,
32.
Waste Factors, Intermediary process work records, Export-Import-
Transportation documents for last 12 months period.
COMPANY SEAL & SIGNATURE

*** Please do color scan (clear) from main/original copy of documents