PREVIEW: Program Guidelines

and Applica on Form

ARTS ACROSS CANADA:

Circulation and Touring
The Circula on and Touring component of Arts Across Canada funds touring and exhibi on
ac vi es of Canadian ar sts, ar s c groups and arts organiza ons. Grants support the
presenta on and exhibi on of performances and works by Canadian ar sts which build na onal
exposure and reach Canadian audiences.
You may be eligible for Applica on Assistance to pay someone to help you with the applica on
process if you are experiencing di culty and self-iden fy as:

w
• an ar st who is Deaf, hard of hearing, has a disability or is living with a mental illness

• a First Na ons, Inuit or Mé s ar st facing language, geographic and/or cultural barriers.

Grant type – project

ie
Deadline(s) and no
Grant amount – generally up to 50% of eligible costs, to a maximum of $200 000
Applica on limits – each year (1 March – 28/29 February), you can apply to this component 3
ca on of results – consult the Deadlines and No ca ons of results page
ev
mes and receive maximum combined grants of $200 000.

I want to apply – What else do I need to know?

If you have not already done so, you must register in the portal at least 30 days before you
want to apply.
Pr

Applicants - Who can apply?

Types of poten al applicants to this component include:
• ar sts and curators
• ar s c groups and collec ves
• ar s c organiza ons
• First Na ons, Inuit and Mé s professional ar sts, groups, collec ves and not-for-pro t
organiza ons
• media arts distribu on centres and fes vals
Your eligibility to apply to this component is determined by the validated pro le created in the
portal.
Organiza ons presently receiving core (opera ng) grants can apply to this component.

Ac vi es - What can I apply for?

Des na ons must be at least 250 kilometers from your place of departure for:

E5004 06-23
ti
ti
ti
ti
ti
ti
ti
ti
ti
ti
ti
ti

ti
ti
ti
ti
ti
ti
ti
ti
ti

ti
ti
ti

ti

fi

ti
ti
ti
ti
ti
ti

ti
ti


ti

ffi
ti
ti

ti

ti

ti

ti
ti
ti
ti
fi
ti
fi

fi

ti

ti
ti

 • the circula on or touring of ar sts, exhibi ons or ar s c works to 3 or more Canadian

des na ons (art exhibi ons must include at least 2 des na ons outside your home
province or territory)
• cross-border Canada/United States tours with the majority of events in Canada
• self-presenta on and/or circula on and touring to fewer than 3 Canadian des na ons,
if you provide a strong market development ra onale or outreach strategy

You can’t apply for ac vi es that occur before your project start date, those that receive
funding from another Canada Council program or those on the general list of ineligible
ac vi es.

When determining your project start date, individuals should be aware that according to the
Canada Revenue Agency (CRA), expenses incurred in the year immediately before a grant is

w
received are only deduc ble from the grant if they are incurred a er the ar st has received
no ca on that the grant will be paid. For more informa on about income taxes and your
grant, please refer to our website.

Expenses - What is eligible?

ie Direct costs related to the ac vity, including:
• ar sts’ fees
• transporta on
• accommoda on and per diem
ev
• addi onal shipping or baggage costs directly related to the ac vity
• touring produc on and exhibi on expenses (excluding engagements at the Na onal
Arts Centre)
• promo on and project management
• pre-tour ar sts’ fees and produc on expenses for remoun ng exis ng work (for
performing arts only)
Pr

Assessment - How are decisions made?

Your applica on to the Circula on and Touring component of Arts Across Canada will be
assessed by a peer assessment commi ee represen ng a discipline or group of disciplines on
the following weighted criteria, and must receive a minimum score in each category to be
considered for a grant:
Impact 50% (minimum score of 35 out of 50)
The poten al of the project to:
• enhance the Canadian public’s apprecia on of the arts

• generate future opportuni es for you or the ar sts involved

Ar s c Merit 30% (minimum score of 15 out of 30)
• The ar s c quality of the work
• The suitability of the work for des na on markets
Feasibility 20% (minimum score of 10 out of 20)
ti
ti
ti
ti
ti
fi
ti
ti
ti
ti
ti
ti
ti
ti

ti
ti
ti
ti

ti
ti
ti

ti

ti

ti
ti
ti
ti

ti
ti

ti
ti

ti
ti
ti

ti
tt
ti

ti

ti
ti

ti
ti
ti

ti
ti
ti
ti

ti
ft
ti

ti
ti
ti

ti
 • The capacity and experience you have to undertake the project

• The experience, quality and contribu on of the partners or host organiza ons

• A reasonable budget, including other revenue sources and e cient use of

resources

Required informa on and support material - What you need to apply

Once registered in the portal, you will need to provide informa on about your:
• project and its poten al impact
• i nerary
• budget
• market development and outreach strategies, if applicable

w
You will also need to include:
• at least 1 invita on, le er of intent or rm commitment
• samples of the work(s) to be toured/circulated or a sample of similar work(s)

ie
Grant payment and nal reports
If your applica on is successful, the rst step in receiving your grant payment is to complete
the Grant Acceptance Form. Click here for more informa on on the responsibili es of grant
recipients.
ev
A nal report will be due 3 months a er you complete the project.

Contact informa on
You are encouraged to speak with a Canada Council Program O cer at least two weeks before
submi ng an applica on to this component for the rst me.
Pr
ti
fi
tti

ti
ti
ti
ti
fi

ti
ti
tt

fi
ft
ti
fi
fi

ti
ti

ffi

ti
ffi

ti

ti
 PREVIEW: Application Form
This is not an o cial applica on form. You must use the portal to apply.
Use simple text forma ng if you prepare your applica on outside of the portal. Forma ed text
uses addi onal characters, and some forma ng may be lost when copied over.
= required

GRANT DESCRIPTION

1.For groups and organiza ons, provide the name of the contact person responsible for this
applica on.

w
2.Give your applica on a name. (approximately 10 words)
The name you provide is for your reference and will iden fy this grant applica on in your
dashboard.
ie
3.Provide a one-sentence summary of your project. If possible, use the format ACTIVITY,
LOCATION and DATES. (approximately 25 words)
For example, “To tour Title of work to Iqaluit, Yellowknife and Winnipeg from day/month/
year to day/month/year.”
ev
This summary will be used in the Canada Council’s o cial repor ng.

4.Start of tour/circula on
This date must be a er the date you submit your applica on.
Pr

5.End of tour/circula on

6.What art form(s), style(s), genre(s) and/or expression(s) are most relevant to this
applica on? (approximately 25 words)
Some examples include: hip hop, experimental music, theatre for young audiences, throat
singing, documentary lm, ne cra , new media, children’s illustrated book, circus aerial
acroba cs, transdisciplinary arts, Deaf theatre.
This informa on helps the Canada Council collect examples of art forms and prac ces in
Canada and will not be used for assessing your applica on.

7.Describe your art form and the ac vi es you wish to undertake. Why do you wish to
circulate this exhibi on or tour to these des na ons? (approximately 750 words)
ti
ti
ti
ti

ti

ffi
ti
ti
ft
ti
ti
tti
fi
ti

fi
ti
ti
ft
ti

tti
ti

ti

ffi
ti
ti
ti

ti

ti

ti

ti

tt


 8.If your project is going to fewer than 3 des na ons and/or includes self-presented events,
describe your market development ra onale or outreach strategy. (approximately 250
words)

9.How will this project: (approximately 250 words)

• enhance the Canadian public’s apprecia on of the arts?

• generate future opportuni es for you or the ar sts involved?

10.Brie y describe any past experience that shows that you can successfully undertake this
project. If you don’t have experience touring or circula ng work, or if this region is a
new market, explain why you feel ready to undertake the project.

w
(approximately 250 words)

11.Describe the presenters, partners or host organiza ons you are working with and their
capacity to undertake this project. (approximately 250 words)
ie
12.If your proposed ac vity touches upon Indigenous tradi onal knowledge, linguis c or
cultural intellectual property, please describe your rela onship to this content and how
appropriate protocols are/will be observed or addressed. (approximately 100 words)
ev
13.Please provide any addi onal informa on that is essen al to understanding your
applica on. (approximately 250 words)
Do not use this space to provide addi onal informa on related to earlier ques ons.

14.If you have applied to a di erent component for overlapping ac vi es or expenses,

please indicate the component and submission date. (approximately 10 words)
Pr

BUDGET AND APPENDICES

15.Complete the Budget and Appendices document.

16.Grant amount requested

Generally up to 50% of eligible costs, to a maximum of $200 000.
This amount must match the requested amount in your completed budget. Do not include
expenses that are not eligible in this component.
If successful, you might not be awarded the full amount requested.
fl

ti
ti
ti
ff
ti

ti
ti
ti

ti
ti
ti
ti

ti

ti

ti
ti
ti
ti

ti



ti
ti

ti

 17.If your budget includes pre-tour costs for remoun ng an exis ng work, indicate when the
work was last presented and provide a jus ca on for including these costs in your tour
budget. (approximately 100 words)

REQUIRED DOCUMENTS

18.A ach at least 1 invita on, le er of intent or rm commitment.

These must include as much informa on as possible about event dates, venues, fees and
other nancial contribu ons.

SUPPORT MATERIAL

w
19.You must submit a sample of the work(s) to be toured/circulated or a similar work(s).
Support material should be current work/ac vi es with a rela onship or relevance to the
grant applica on; it may also include the work/ac vi es of other key ar sts or partners.
ie You may choose to include earlier work/ ac vi es to provide a context for your
applica on.
Assessment commi ee members are instructed to view as much material as they need in
order to make an informed decision; generally this is up to 10 minutes.
ev
Pr
tt
fi
ti

ti
tt
ti
ti

tt

ti
ti
ti
ti
fi
ti
fi
ti
ti
ti
ti
ti
ti
ti

ti