Annexure 2: Powers & Duties of Officers & employees

Rules/orders Exercised & Work

Powers and duties of officers Powers and duties
Sr under which allocation
Branch Name (administrative, financial & of other employees
No. powers and duties
judicial)
are derived
To ensure the Custom milling As per the
implementation of custom policy issued rules/orders
To initiate legal and financial milling policy to
1 every year. mentioned in the
Rice proceedings against millers who do not safeguard the financial
deliver due rice to F.C.I. left hand side
interest
columns

 • To carry out various  Dealing cases ---do---

activities to ensure safe received in the
storage of wheat procured by branch reg the
State agencies in central pool issues mentioned
as well as DCP. and putting up the
proposal/ file to Punjab Civil
 • To aid and advise the State
Government in formulation and the Branch officer Services Rules
implementation of policy for for further 1970 under Rule 8
2 Storage necessary action. 
storage of wheat. and Rule 10
 • To assist the State Govt. in
finalising the guidelines for
hiring of Godowns/plinths for
the storage of wheat.
 • To assist in purchase of new
stock articles (Polythene
Covers, Tarpaulins, Wooden
 crates & Mesh-nets) and sale of
old stock articles.
 • To coordinate with
FCI/Government of India for
planning of liquidation of
wheat.
 • To make adequate security
arrangements at storage points
for watch & ward of wheat
stocks as well as stock
articles.
 • To deal with establishment
matter of temporary/ Ad-hoc
P.R. Chowkidars.
 • To examine various physical
verification reports regarding
wheat stocks & stock articles
received from districts as per
prescribed formats, analyse
them and recommend suitable
policy decisions.
 • Disposal of complaints, court
cases &RTI cases related with
the Storage branch. 
 To decide the cases relating to  To put up cases 1. National Food  
transfer & renewal of FPS relating to Security Act,
dealership and restoration of transfer & renewal 2013.
3 Distribution of FPSdealership
supplies of suspended FPS. 2. The Punjab
and restore
 To ensure allocation and supplies of Targeted Public
distribution of foodgrains suspended FPS. Distribution
  To ensure that checking's of  To deal with the System
FPS & SKO dealers are done by complaints (Licensing and
the field functionaries, as per regarding Control) Order,
distribution of
norms, which are presented on 2016.
subsidized
file by the branch staff. foodgrains. 3. The Essential
 To hear appeals against the  To check that the Commodities Act,
orders of DFSC. checking's of FPS 1955.
dealers have been 4. The Punjab
done by the field Hoarding and
functionaries, as Profiteering
per norms, and are
Prevention
submitted to the
higher Order, 1977.
authorities. If 5.Punjab Food
any discrepancy is Security Rules,
noticed, action 2016.
against the 6. RTI Act 2005
concerned official
is initiated as
per the orders of
higher
authorities.
The checking’s of Petrol Pumps, To check that the 1. Petroleum Monitoring of NOCs issued
Brick Kilns, Gas Agencies, checking’s of Petrol Products at the level of District
kerosene retailers and Pumps, Brick Kilns, (Maintenance of
Magistrates before installing
4 Supply wholesalers& Solvent Plants done Gas Agencies & Production,
new Retail Outlets of
by the field functionaries, as Solvent Plants have Storage, and
Petrol/Diesel.
per norms, which are presented on been done by the Supply) Order,
 Policy of Brick kilns and
file by the branch staff, which field functionaries, 1999.
work related to it.
are seen by officers and as per norms, and are 2. The Motor Spirit  Policy of Kerosene oil
appropriate decision is taken.  submitted to the and High Speed and work related to it.
higher authorities. Diesel
 Policy of solvent /
If any discrepancy is (Regulation of
naphtha plants and work
noticed, action Supply and
related to it.
against the concerned Distribution and
official is Prevention of  Appeals of the Brick
initiated.  Malpractices kilns and solvent/ Naphtha
Order, 1998. plants.
3. Punjab Light  Co-ordination with GOI
Diesel Oil and correspondence.
Kerosene  Implementation of
Licensing Order, directions of the references
1978. received from GOI.
4. The Punjab  To facilitate the Govt. in
Control of running the day to day activities
of the Department w.r.t
Bricks Supplies,
Price and  MDBTL (Modified Direct
Distribution Benefit Transfer of LPG)
Scheme.
Control Order,  Monitoring of laying of
1998. pipelines for CGDN (City Gas
5. Liquefied Distribution Network)
 Co-ordination regarding
Petroleum Gas Provision of relief material in
(Regulation of case of emergency situations
Use in Motor like floods etc. as per the
directions of the Department of
Vehicle) 2001. Revenue, Rehabilitation &
6. Liquefied Disaster Management, Punjab.
 To examine the various
 Petroleum Gas reports received from
(Regulation of districts as per the laid
down policy w.r.t
Supply and
Distribution)  Working of LPG Agencies
Order, 2000. through monthly reports.
7. The Naphtha  

 Working of Retail Outlets

(Acquisition, of Petrol/Diesel through
Sale Storage and monthly inspections.
 Working of Brick
Prevention of Kilns through monthly
Use in inspections.
Automobiles)
Order, 2000.
8. The Solvent,
Raffinate and
Slop
(Acquisition,
Sale Storage and
Prevention Of
Use in
Automobiles)
Order 2000
Joint Director (Procurement) acts Clerk to put-up the As per the
as Admin authority of branch and case-then dealing rules/orders mentioned
As per in the left hand side
forward the cases to final hand to deal it and
5 Food Purchase GOI/Department columns
decision making authorities submit to the
orders/guidelines 
Director /Secretary/ FSM as per Superintendent/Senior
the nature of the case.  Auditor- which is
 submitted to the
Joint Director
(Procurement),
Director and
Secretary for final
orders. 
1. Department class As per the
-1 and class-2 rules/orders mentioned
Rules. in the left hand side
2. Rules of columns
Assistant to put up
1. Principal Secretary to decide business of the
the case
show cause notice under Rule department
Superintendent, which 3. Punishment and
Superintendent 10 of the Punishment and
is forwarded to appeal Rules
6 Establishment - Appeal Rules, 1970 and charge
1 Deputy Secretary/ 1970
sheet under Rule 8 of 4. Common Service
Principal
Punishment and Appeal Rules and Condition
Secretary/Secretary
1970 Rules 1994 and
for final orders.
other related
Rules of the
Government.

1. Matter regarding delegation of Clerk to put-up the 1. Punjab Food and

powers to decide Show-Cause case-then dealing Supplies (Class-
Notice under rule-10 of the hand to deal it and 3) Service
Establishment -
7 Punishment and Appeal Rules, submit to the Rules-1990.
2
1970 for group B,C and D Superintendent- which 2. Rules of
employees is under is submitted to the Business of the
consideration. branch officer, department.
 2. Director to decide Charge sheet Director and 3. Punishment and
under Rule-8 of the Punishment Administrative Appeal Rules,
and Appeal Rules, 1970, Secretary for the 1970.
Recruitment, Promotion, final orders.  4. Common Services
Posting/Transfers of the and condition
( Group c and D). Rules, 1994 and
3. Principal Secretary to decide other related
Charge sheet under Rule-8 of instructions of
the Punishment and Appeal the State
Rules, 1970as well as Government.
authorized for the Promotion
etc of the Group "B" employees.
4. Food Supplies Minister approves
the Transfers of the Group "B"
employees
5. Principal Secretary works as
Administrative Head as well as
Appellate authority against the
orders of Director.
1. Director to decide Show Cause Clerk to put-up the 1. Departmental
Notice under Rule-10 of the case-then dealing Class-3 Rules.
Punishment and Appeal Rules, hand to deal it and 2. Rules of
1970 Business of the
submit to the
8 Establishment-3 2. Secretary to decide Show Cause department.
Superintendent- which 3. Punishment and
Notice under Rule-10 and
Charge sheet under Rule-8 of is forwarded to the Appeal Rules,
the Punishment and Appeal Addl. Director/Joint 1970.
Rules, 1970, as well as Secretary, Director 4. Common Services
 authorized for the Recruitment, and Secretary for and Condition
Promotion, Posting/Transfers of final orders.  Rules, 1994 and
the Staff as Head of the other related
Department. rules of the
3. Secretary works as State
Administrative Head as well as Government.
appellate authority.
1. Matter regarding delegation of Clerk to put-up the 1. Punjab Food &
powers to decide Show Cause case-then dealing Supplies (class-
Notice under Rule-10 of the hand to deal it and III), Service
Punishment and Appeal Rules, submit to the Rules, 1990.
1970. Superintendent - 2. Rules of
Which is forwarded to Business of the
2. Commissioner/Director to
the Branch officer, department.
decide Charge sheet under Rule-8
Director and 3. Punishment and
of the Punishment and Appeal
Administrative Appeal Rules,
9 Establishment-4 Rules, 1970, as well as
Secretary.  1970
authorized for the Recruitment,
4. Common Services
Promotion, Posting/Transfers of
and Condition
the Ministerial Staff as Head of
Rules, 1994 and
the Department.
other related
3. Secretary works as rules of the
Administrative Head as well as State
appellate authority against the Government.
orders of Commissioner/Director.

Establishment 1. Deputy Secretary to approve Sr. Asstt./Jr. As per serial no.

10
Accounts -1 all the maintenance& repair Auditor/Care taker to 2 of Rule 19.6 of
 works. put up and deal the Rule Book volume-
2. Director to decide about the case and submit to 1.
purchases & approve the bills the Supdt.-which is
of repair & maintenance, forwarded to the ADO,
building rent bills, then Deuty Secretary
electricity bills, water and Commissioner for
bills, CSS bills, rent bills final orders.
of building of head office and
districts, land line and
mobile bills, medical bills,
LTC bills, general works bills
and arrears of salary and GPF
bills.
This branch collects As per CSR, TA
the certificate of rules and
service verification instructions of
of gazetted officer Punjab
To make sure that the work of pay
at head office and Government
fixation and pensioners benefits
circle office and
Establishment are disposed according to the
11 give the benefits of
Accounts -2 instructions of Punjab Government
annual increments and
and give order to issue the same
also fix pay after
benefits in time.
the promotion, ACP
benefits and pay
fixation of revised
pay commission.
12 Inspection To ensure that the Audit To deal the ‐‐   
 Report/Paras are received by the inspection reports
District Office sent by A.G.Pb. and where-ever
then after the annotated reply discrepancies are
are got prepared by the District pointed out by the
offices/branches of head office & field functionaries,
sent to the A.G.Pb.and pb. Vidhan necessary
Sabha SECTT for settling the instructions are
Paras.  issued to field staff
to remove the same
immediately. 
Junior Auditor to put
Matter related to Fixed Deposits
up the case to the
and Renewal of FDR Discharge of
Senior Auditor, which Punjab Financial
FDR approved by the Managing
13 Banking is forwarded to Rules of current
Director and rest of other matter
ACFA/AO, Director year. 
are resolved at the Additional
Finance/CFA, DFS &
Director Finance level. 
SFS. 
To check PR 35/7 Norms of excess in
reports that access wheat dated
has been accounted 16.4.1999 are
for as norms fixed by followed by the
To check PR 35/7 reports which
department. If any staff to ascertain
14 Less-Excess are presented on file by branch
less-excess/shortage whether as per
staff.
is detected, norms.
Administrative action
is initiated against
the delinquent
 official upto the
level of AFSO.
To deal the
inspection reports
To make sure that the field staff
and where-ever
are properly maintaining the
discrepancies are 1. FSSAI
stocks, and regular inspections 2. Quality
pointed out by the
Quality are being done by the field staff 3. Technical Manual
15 field functionaries,
Control and senior officers as per the of FCI
necessary 4. As per PR
norms fixed by the Director, Food
instructions are Manual
Civil Supplies and Consumer
issued to field staff
Affairs. 
to remove the same
immediately. 
Checks the various 1. Rules of 5.
To examine the various Cash,
Cash, Stock and Business of the
Wheat Stock and Inventory
Inventory Accounts department
Accounts received from districts
received from 2. Storage Policy
as per the laid down policy.
districts. maintained by
To check the recoveries regarding
Initially intimation Storage Branch
Wheat Accounts amount withheld by FCI and
is received from the 3. Transportation
16 & Recovery (1 deduction made by FCI on various
Districts about policy
to 5) accounts and check the amount
deduction made by FCI maintained by
recoverable from official which
on various accounts Budget Branch.
is calculated by the concerned
and amount 4. Incidental and
districts, which are presented on
recoverable from other Charges
file by the branch staff.
official and then like MSP etc.
required documents fixed by
 are received from the Government of
districts and send to India and
Administrative branch circulated by
and in case of FCI Incidental
further follow up is Branch.
taken with GM FCI, Punjab Civil
Regional Office , Services Rules
Punjab, Chandigarh.  and as per the
instructions in
respect of Food
& Supply
Department
1. Rules of 5.
business of the
department.
2. Policy
maintained by
Rice Branch
To examine the various paddy Checks the various 3. Incidental and
Rice Accounts stock and C.M.R. and miller wise stock and accounts other charges
17 like MSP etc.
(1 to 3) accounts received from districts received from
fixed by
as per the laid down policy. districts. Government of
India and
circulated by
Incidental
Branch
4. Rates of Gunny
bags circulated
 by Incidental
Branch.
Jr. Auditor to put up 1. Preparation of 3.
the case to Sr. Dept. Budget
a. Issue of Dept. policies Auditor, which is according to
regarding Labour/Cartage, forwarded to ACFA/AO, Rules of Budget
Transportation, PEGGodown&Dharam Dir. Finance/CFA, DFS manual.
Kanda. & SFS.  2. Policies issued
18 Budget Fund b. Allotment of Department by the Dept.
Budget. regarding
c. Approval of rates regarding Labour/ Cartage,
Labour/Cartage, Transportation, Transportation,
PEG Godown.  PEG
Godown&Dharam
Kanda.
 To prepare 1. The Punjab Value 4.
proposal the rates Added Act 2005.
of incidentals and 2. (ID Cess) Punjab
to get it Infrastructure
To get the rates of incidentals finalized from GOI Development &
finalized from GOI for each crop for each crop year Regulation Act
19 Incidental
year i.e. Rabi Marketing Season i,e Rabi Marketing 2002.
and Kharif Season.  Season and Kharif 3. Punjab
Season every year Agriculture
for the purchase Produce Market
of wheat and Act 1961.
paddy.
  To send funds of
gunny bales to
D.G.S.&D. Kolkata.
 To issue
instructions to
field offices
regarding paying
of I.D.Fee/Cess
and VAT and Bonus
for each crop.
(Wheat and paddy).
 To arrange the
funds through CCL
for purchase of
foodgrains.
Preparation of As per Punjab
balance sheet, Financial Rules of
Preparation of balance sheet, reconciliation of current year. 
reconciliation of loaning/borrowing
loaning/borrowing gunnies account gunnies account with
with state procuring agencies and state procuring
20 Compilation
appointment/maintaining of record agencies and
and extension in contractual appointment/maintaini
period of contract employees time ng of record and
to time.  extension in
contractual period of
contract employees
 time to time.  
Clerk to put up the Chapter 13 of
case then dealing Punjab CSR Volume-
hand to deal it and II.
submit to the Senior
1. Additional Director-cum- Auditor which is
Controller Food Accounts-to forwarded to the
21 GPF approve final payments and Assistant Controller,
non-refundable advances. Finance and Accounts
then CFA Additional
Director-cum-
Controller Food
Accounts for final
orders.
State Registrar, UID Nodal Officer, UID In compliance wih In compliance wih
implements provisions of the Punjab supervise day UIDAI, GoI UIDAI, GoI
Aadhaar Act, 2016 and to day ongoing
coordinate with UIDAI, activities related to
Government of India, various Uid Project Punjab
Central Ministries, State and assists UID PMU
22 UID wing departments and other Team in effective
stakeholders under the implementation and
project. The Registrar office execution of State
also handles matters involving project
decisions on creation of
Aadhaar enrolment
infrastructure in the State,
 procurement of technical
equipments, conceptualization
of new Aadhaar based
applications for improving
public services delivery.