VERSION 1.

MDM Team Building

PREPAREDD BY: HASAN RAZA (LEAD IT BUSINESS PARTNER-SUPPLY CHAIN)

INTERNATIONAL BRANDS LIMITED.

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DOCUMENT NUMBER
Document Number Document Date

IBL-MM-1.0 15 Jan, 2023

VERSION HISTORY
Version Number Date Summary of Changes Ref: Minutes of Review

Version 1.0 15 Jan, 2023

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SIGN-OFF
Signing this record your agreement to the contents of the SOP document and confirms that the
remainder of the project can proceed.

Business Owners – MDM Team

Name Designation Date Signature

Talha Usmani Sr. GM Product Development & Validation

Senior Lead Manager BD & Regulatory

Syeda Sara Rizvi
Affairs

Muhammad Sajid Director Regulatory & BD

Imran Ahmed Mian General Manager Warehouse & Logistics

Syed Aziz Ud Din Lead Manager Planning

Syed Farrukh Ali Kazmi (Manager Planning)

Hashim Rasheed Head of Procurement

Muhammad Adnan Lead Manager Supply Chain

Syed Zia Ur Rahman Khalique Director Supply Chain

Wafa Tabbassum Deputy Manager Finance

Muhammad Afzal Sr. Lead Manager Projects & Engineering

Nadeem Khan Head of Quality Control

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Israr Shahid Head Of Quality Assurance

Saleha Majid Lead Manager IMS & Training

Amin Mukhtar Sr. Lead Manager Quality Operations

Javaid Iqbal Senior Lead Manager Production

Muhammad Nadeem Javed Qureshi Sr. GM Production Excellence

Qazi Syed Iftikhar Hayat Site Director - SPL Plant

Nisar Ahmed Qureshi Site Director - TSCL Plant

Dr. Syed Amir Ibrahim Senior Director Technical Operations

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TABLE OF CONTENTS
Legend .............................................................................................. Error! Bookmark not defined.
1. MDM Team Overview ...................................................................... Error! Bookmark not defined.
1.1. Scope of Implementation:

2. Material Management Master Data................................................... Error! Bookmark not defined.

2.1. Overview

3. Material Master Template for Data Collection .................................. Error! Bookmark not defined.
3.1 Workflow For R&D Department…………………………………………………………………………………………….10
3.2 Workflow For Bussines Development Department………………………………………………………………..11
3.3 Workflow For Supply Chain Department………………..……………………………………………………………..12
3.4 Workflow For Material Master Creation in SAP…….…………….………………………………………………..13
3.5 Workflow For Material Master Changes in SAP…….…………….………………………………………………..14
3.6 Workflow For Material Master Delete in SAP…….……………….………………………………………………..15

4. Production Planning Master Data…………………………………………………………….

Error! Bookmark not defined.
4.1 Workflow For BOM Creation………..……………………………………………………………………………………….16
4.2 Workflow For BOM Change ………………………………………………………………………………………………….17
4.3 Workflow For BOM Delete…………………………………………………………………………………………………….18
4.4 Workflow For Recipes, Production version & Resources Creation..……………………………………….19
4.5 Workflow For Recipes, Production version & Resources Change….……………………………………….20
4.6 Workflow For Recipes, Production version & Resources Delete.….……………….……………………….20

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Legend
The following describes the symbols used in the process maps:
• Blue Dotted Outline: Any symbol dealing with SAP System
• Green Dotted Outline: Remote Access to SAP System

S No Symbol Explanation

This is the normal step in the process and is to be

1
performed by the nominated position

Step in the process to be performed automatically by SAP.

2
(Blue Dotted Outline)

This indicates that there is another process map detailing

3 this step. There would normally be a hyperlink to this
process map

A shadow on the box indicates a formal meeting of the

nominated functions. There would normally be a meeting
4
definition document which would outline the purpose,
outcome, attendees, agenda etc

Where the box crosses the Position Bands it indicates joint

5 responsibility for the task (Please see the workflow for
details of position bands)

6 Decision Step

This is a decision step supported by information in SAP

7
(normally not in Hardcopy). (Blue dotted outline)

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S No Symbol Explanation

This indicates that there is an entry or change required to

8 be made in SAP. There would normally be a hyperlink to
the transaction or training module. (Blue dotted outline)

This indicates entry into a computer system other than

9
SAP e.g. excel

This indicates remote access to SAP via devices such as bar

10
code readers, palm pilots etc. (Green dotted outline).

This indicates that there is a form or report required to be

11
completed by the nominated position outside of SAP

This is a report or document generated from SAP. (Blue

12
dotted outline).

This indicates a data file either generated from SAP or

13
used to load into SAP. (Blue Dotted Outline)

This indicates connection to and from a symbol which

14
signifies remote access to SAP

This indicates that the next step in the process can be

15
commenced.

16 Start This symbol indicates the start and end of the process.

This symbol indicates the continuation of the process map

17
to another place on the same page.

This symbol indicates the continuation of the process map

18
to a different page

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1. MDM Team Overview
Master data management is the process of creating and maintaining a single master record – or
single source of truth – for each person, place, and thing in a business. Through MDM, organizations
gain a trusted, current view of key data that can be shared across the business and used for better
reporting, decision-making, and process efficiency. Business Blueprint, which is detailed
documentation of the information gathered during business process design workshops.
Furthermore, the Business Blueprint documents the business process requirements of the company.
It provides an overview of the processes that the company intends to follow as an integral part of
the SAP system.
The purpose of this document is to create the Besides helping an organization make good decisions
and answer key questions, master data management has a host of other benefits. Here are just a
few:

1.1. Scope of Implementation:

• Reduced errors and redundancies in data across multiple applications. If the same
information, say a customer record, is entered by different teams in an inconsistent way,
MDM will merge and reconcile the duplication.

• Better analytics insights and data-driven decisions. The saying “garbage in, garbage out”
holds true here. If the data being analyzed is not accurate, then the results won't be either.

• Streamlined business processes and greater efficiency. High-quality, consistent master data
can be used to speed up and automate end-to-end business scenarios such as lead to cash,
source to pay, and design to operate.
• Improved transparency and compliance with data privacy and other regulations. The
GDPR, for example, gives people more control over how their information is collected,
managed, and shared. Without MDM, records can be fragmented across multiple
departmental silos, making compliance difficult.
• Support for mergers and acquisitions with a streamlined process for merging and
reconciling multiple data assets.

Data is crucial for powering digital business processes, and master data is the foundation that all
other data relies on. Organizations that have accurate and consistent master data are better
positioned to succeed.

2. Materials Management Master Data

2.1. Overview

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Materials Management Master Data is a core component of the SAP ERP system. Materials
Management Master Data contains many aspects of SAP functionality including procurement, goods
receiving, material storage, inventory management & warehouse management. Materials
Management consists of integrated operations of different sections of a company dealing with the
supply of the goods and services to obtain maximum co-ordination with minimal expenditure.
Materials Management module is fully integrated with other modules such as Finance (FI),
Controlling (CO), Production Planning, Sales & Distribution, Plant Maintenance, Quality Management
and Project System (PS).
Logistics can be defined as the management of business operations, including the acquisition,
storage, transportation and delivery of goods along the supply chain.

3. Material Master Template For data Collection.

it has decided that production related materials, Raw, Semi Finished will initiate from R&D to collect
data from all concerned department in the template and Finished Goods, Packaging materials will be
initiate By BD to collect data from all concerned department in the template, furthermore, Trading
Goods, Tolls Goods, promotional materials & NPS materials will initiate from SCM. Will collect data
from all concerned department in the template. After the compilation of excel template R&D & BD
will send that template to SCM for creation of material code in SAP.

On the basis of the template SCM will create the material code in SAP & blocked it for QA verification,
after the creation of material code SCM will informed to QA for validation check for the all related
fields in material code, if found satisfactory then Unblocked the material code, & and the relevant
parties will be notified that the material code is ready for use.

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3.1. Workflow For R&D Department.
Material Master Template For data Collection
R&D Compile all
R&D send to SC for Material Creation in SAP
data

• Initial Screen Data

• Basic Data 1
• Basic Data 2
• Classification
• Sales: sales org. 1

RAW & SEMI •

•
Sales: sales org. 2
SALES/PLANT

Finished Goods

R&D Initiate the template

No
Yes

Material Master Template Approved

•
• • Plant/Store Data
• Purchasing • Quality
• MRP 1 Management
• MRP 2
• MRP 3
• MRP 4

Supply Chain
QA will put their data as well as reviwe all data & approved

IN case of SEMI & RAW material

QA Department
•
• Work Scheduling

Production

IN case of WMS material

• Accounting
• Costing

• Warehouse
Mgmt 1
• Warehouse
Mgmt 2

Warehouse
Finnace

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3.2. Workflow For Business Development Department.

Material Master Template For data Collection

BD Compile all
BD send to SC for Material Creation in SAP
data

• Initial Screen Data

• Basic Data 1
• Basic Data 2
• Classification
• Sales: sales org. 1

FG & PACK •
•
Sales: sales org. 2
SALES/PLANT

Goods

BD Initiate the template

No
Yes

Material Master Template Approved

As per material type

• Plant/Store Data
• Purchasing • Quality
• MRP 1 Management
• MRP 2
• MRP 3
• MRP 4

Supply Chain
QA will put their data as well as reviwe all data & approved

IN case of FG material

QA Department

• Work Scheduling

Production

IN case of WMS material

• Accounting
• Costing

• Warehouse
Mgmt 1
• Warehouse
Mgmt 2

Warehouse
Finnace

3.3. Workflow For Supply Chain Department.

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 Material Master Template For data Collection
SC Compile all
SC for Material Creation in SAP
data

• Initial Screen Data

• Basic Data 1
NPS,Engineering & Others • Basic Data 2
•

Users Initiate the template

User Department

No

Material Master Template Approved Yes

• Plant/Store Data
• Purchasing • Quality
• MRP 1 Management
NO
• MRP 2
• MRP 3
• MRP 4

Supply Chain
QA will put their data as well as reviwe all data & approved

QA Department

IN case of WM Yes
material
• Accounting
• Costing

QA Apply

YES

NO

• Warehouse
Mgmt 1
• Warehouse
Mgmt 2

Warehouse Finnace

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3.4. Material Master Creation in SAP
On the basis of the template SCM will create the material code in SAP & blocked it for QA verification, after the
creation of material code SCM will inform to QA for validation check for the all related fields in material code, if
found satisfactory then Unblocked the material code, & and the relevant parties will be notified that the material
code is ready for use.

Material Master Creation in SAP

Department
R&D, BD &
User

Material Template Inform to all

YES
Concerned Users
Supply Chain

Check for Create Material Record Store &

Material Exist NO After Creation
Duplication Record locked

Not OK
QA

Review all records Master Record OK

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3.5. Material Master Changed in SAP
It has been advised that all associated materials change requests be created by the interested parties and
formally signed by the HODs, QA will review the changes if found OK then approved for the changes, after the
approval QA move the changes request to SCM for final change in SAP.

Material Master Change in SAP

Department
R&D, BD &
User

Change Request Inform to all

YES
Concerned Users
Supply Chain

Analyze It Changes NO End Not OK

After changes If pertain to QA

QA

Review all records Master Record OK

3.6. Material Master Delete in SAP

It has been asked that any associated materials mark for deletion requests be created by the responsible
department and be officially signed by the HODs., QA will review the changes if found OK then approved for the
changes, after the approval QA move the changes request to SCM for final change in SAP.

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 Material Master Delete in SAP
Department
R&D, BD &
User

Change Request Inform to all

Other then QA materials
Concerned Users
Supply Chain

Analyze It Delete NO End Not OK

After deletion If pertain to QA

QA

Review records Master Record OK

4. Production Planing Master data.

In general, master data in Production Planning consists of:

• Material Master
• Bill of Material (BOM)
• Work Center
• Routing
• Production Version

Material Master

Material Master contains information on the material that is manufactured/produced, procured, or

sold by the company. For example, in a bakery, the material master would be the types of bread and
cake that is sold, as well as all of the ingredients needed to make those breads and cakes; In a car
manufacturer company, for instance, material master would be the car itself, the door hinge, the
steering wheel, and the seat. We define a thing as material master if we want to make it as our
inventory and/or monitor the stock.

Bill of Material (BOM)

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BOM is the complete components that make up a product. In other words, BOM is the ingredients
needed to make a certain bread or the parts needed to create a car. For instance, in order to make a
tuna sandwich, we need two slices of bread, 10 gr of tuna, 0.5 gr of butter, and 1 gr of mayo. Those
ingredients are the BOM for a tuna sandwich.

Work Center

Work center is a unit where the activities (operations) carried out. It can be a machine/group of
machines, a person/group of people, production line. In a bakery, the work center could be the
oven(s), the microwave(s), the stove(s), or the chef(s). In a car manufacturing company, the work
center could be the assembly robot. The capacity, scheduling, and costing of machines or people are
recorded in work center. For example, how long an oven can operate in a day, how many ovens can
be used, and what cost should be calculated from this oven, all can be recorded in work center
master data.

Routing

Routing contains the sequence of operations to be performed, as well as the work center to perform
the operation. To put it simply, in routing, we explain the steps of how to make something. For
example:

Production Version

Production version is the combination between BOM and routing. It determines various production
techniques to be performed in the production (what BOM and which routing). It is the complete
recipe of how to make something. It contains the ingredients, the tools needed, and the steps of
doing it.

All of the master data above are needed to execute production process as well as calculate the cost
for this production process.

4.1. Workflow For BOM Creation.

Following the observation, it was agreed that the Raw, Semi Finished BOM request will send By R&D department
to PRD department & they will Create & Blocked the BOM in SAP , after that QA will review and unblocked it and
informed to all concerned for final utilization.
Furthermore, All Finished Goods, packing materials, Toll Materials BOM Creation request will send by BD
department to PRD department and they will Create & Blocked it inform to QA will review and unblocked it and
informed to all concerned for final utilization.

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BOM Creation in SAP
Department
R&D, BD &

BOM Template
User

Inform to all
Request YES
Concerned Users
Production

Check for Create BOM Record Store &

BOM Exist NO After Creation
Duplication Record locked

Inform to QA

Not OK
QA

Review BOM
Master Record OK
Spec

4.2. Workflow For BOM Change.

It has been suggested that all relevant BOM change requests should be created by the concerned parties and
duly signed by the HODs. QA will review the changes if found OK then approved for the changes, after the
approval QA move the changes request to PRD as per the case pertain to for final change in SAP.

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BOM Change in SAP
Department
R&D, BD &

BOM Change
User

Inform to all
Request
Concerned Users
Production

Check Changes in BOM Record Store &

After Changes
Details Record locked

Inform to QA

Not OK
QA

Review BOM
Master Record OK
changes

4.3. Workflow For BOM Deletion.

It has been requested that all related BOM’s mark for deletion request will create from the concerned department
& which is duly sign by the HOD’s, QA will review the changes if found OK then approved for the Deletion, QA
move the changes request to PRD as per the case pertain to for final change in SAP.

BOM Delete in SAP

Department
R&D, BD &

BOM Delete
User

Inform to all
Request
Concerned Users
Production

Check Delete BOM

Delete Record Store
Details Record

Inform to QA

Not OK
QA

Review BOM
Master Record OK
Deletion

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4.4. Workflow For Data Recipes, Production version & Resources Creation.
PP Master Data Recipes, Production version & Resources will create / change by Production department PRD
in which user will create & Blocked the Recipes, Production version & Resources & QA will review it & unblocked
the Recipes, Production version & Resources & final utilization.

Recipes, Production version & Resources Creation in SAP

Department
R&D, BD &

Recipes, Production
version & Resources
User

Inform to all
Template Request YES
Concerned Users
Production

Create Recipes,
Production version
Check for Exist NO After Creation Record Store &
& Resources
Duplication locked
Record

Inform to QA

Not OK
Review Recipes,
QA

Production version Unlocked Master

OK
& Resources Record
Spec

4.5. Workflow For Data Recipes, Production version & Resources Changed.
It has been requested that PP Master Data Recipes, Production version & Resources change request create by
the concerned department & which is duly sign by the HOD’s, QA will review the changes if found OK then
approved for the changes, after the approval QA move the changes request to PRD for final change in SAP.

Recipes, Production version & Resources Change in SAP

Department
R&D, BD &

Recipes, Production
version & Resources
User

Change Request Inform to all

Concerned Users
Production

Changes in Recipes,
Check Record Store &
Production version & After Changes
Details locked
Resources Record

Inform to QA

Not OK
Review Recipes,
QA

Production version Unlocked

OK
& Resources Master Record
changes

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4.6. Workflow For Data Recipes, Production version & Resources Deletion.

It has been asked that all relevant PP Master Data Recipes, Production version & Resources mark for deletion
request will create from the concerned department & which is duly sign by the HOD’s, QA will review the changes
if found OK then approved for the Deletion, QA move the changes request to PRD for final change in SAP.

Recipes, Production version & Resources Delete in SAP

Department
R&D, BD &

Recipes, Production
version & Resources
User

Inform to all
Delete Request
Concerned Users
Production

Delete Recipes,
Check Production version
& Resources Delete Record Store
Details
Record

Inform to QA

Not OK
Review Recipes,
QA

Production version
Master Record OK
& Resources
Deletion

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