Conference Budget

Contingency Fund (% of total budget)

1 Total expenses - -
2 Total revenue - -
3 Profit/Loss - -

Venue Expenses Estimated Costs Actual Costs Difference

1 Rental fee - - -
2 Audiovisual equipment - - -
3 Setup and teardown costs - - -
4 Security deposit (refundable) - - -

Travel and Accommodation:

1 Speaker travel and accommodation - - -
2 Staff and volunteer travel and accommodation - - -
3 Attendee travel and accommodation - - -

Marketing and Promotion:

1 Printed materials (brochures, banners, etc.) - - -
2 Online advertising and promotion - - -
3 Website development and maintenance - - -

Food and Beverage:

1 Catering during the conference - - -
2 Refreshments and snacks - - -

Speaker and Entertainment Expenses:

1 Speaker fees and honorariums - - -
2 Entertainment or performance fees - - -

Registration and Ticketing:

1 Online registration platform fees - - -
2 Ticketing system fees - - -

Miscellaneous Expenses:
1 Insurance - - -
2 Printing and stationery - - -
3 Signage and banners - - -
4 Wi-Fi and internet access - - -
5 Decorations and ambiance - - -
6 Miscellaneous unforeseen expenses - - -

Contingency Fund - - -

Revenue
1 Sponsorship and exhibitor fees - - -
2 Ticket sales - - -
3 Grants or funding - - -
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