Republic of the Philippines

Provincial Government of Sarangani

PROVINCIAL ASSESSOR’S OFFICE

Alabel, Sarangani Province

Organizational Structure
 Provincial Assessor’s Office Mandates

As mandated in Republic Act (R.A.) 7160

PROVINCIAL ASSESSOR SG 26
1. Ensures that all laws and policies governing the appraisal and assessment of real properties forLegend:
taxation purposes are properly executed;
No marking - existing in the plantilla
* Proposed
2. Initiates, reviews, and recommends changes in policies and objectives, plans and programs, techniques, for creation
procedures (12 positions
and practices in the )
MUNICIPAL ASSESSORS
valuation and assessment of real properties for taxation purposes;

3. Establishes a systematic method ofASST. PROVINCIAL

real property ASSESSOR
identification SG 24
assessment;
Administrative Division
4. Installs and maintains a real property identification and accounting system;

Assessment Records Assessment Operations & Property Valuation & Tax Mapping Division
1. Prepares, installs and maintains a system of tax mapping, showing graphically all properties subject to assessment and gather all data
Mngt. Division Evaluation Division Examination Division
concerning the same;

2. Conducts frequent physical surveys to verify and determine whether all real properties within the province are properly listed in the

assessment rolls;

3. Exercises the functions of appraisal and assessment primarily for taxation purposes of all real properties in the local government unit

concerned;

4. Prepares a schedule of the fair market value for the different classes of real properties, in accordance to with Title Two, Book II of this Code;

5. Issues, upon request of any interested party, certified copies of assessment records of real property and all other records relative to its

assessment, upon payment of a service charge or fee to the treasurer;

6. Submits every semester a report of all assessments, as well as cancellations and modifications of assessments, to the Local Chief Executive

and the Sanggunian concerned;

7. Attends all sessions of the Local Board of Assessment Appeals whenever his assessment is the subject of the appeal and present or submit

any information or record in his possession as may be required by the Board; and

8. Exercises technical supervision and visitorial functions to municipal assessors in the conduct of tax mapping operations and all other

assessment activities.
Assessment Records Management Division
Assessment Records and Management Division Functions
PROVINCIAL ASSESSOR SG 26

1. Takes custody of all assessment

MUNICIPAL ASSESSORS records;

2. Establishes and installs records management systems and procedures

ASST. PROVINCIAL ASSESSOR SG 24
3. Classifies records and their proper storage; Administrative Division

4. Manages and participates in the most complex configuration, maintenance, and repair of applicable technologies and associated equipment.
Assessment Records Assessment Operations & Property Valuation & Tax Mapping Division
Mngt. Division Evaluation Division Examination Division
5. Receives and assigns to proper division all incoming official communications and dispatches all outgoing communications and records;

6. Prepares certified copies of assessment records and other related documents;

* Supervising Admin. Ofc/
7. Acts as custodian of permanent real property records,
Recordsschedule
Officer of
IV market
SG 22 values,
8. Property ownership cards, cadastral lot records, tax declarations, assessment rolls, RPTOS, sworn, statements
Legend: and others;
*Info Tech. Officer I No marking - existing in the plantilla
9. Maintains and compiles
SGstatistics
19 of real property valuation, labor costs prices of building materials and machinery;
* Proposed for creation (12 positions)
AO III / Records Officer III
SG 14
10. Recommends or effects disposal of inactive official records;

11. Prepares and maintains required inventories of*Admin.

official records.
Asst IV / Bk bindr IV
SG 10 (3 slots)

Asst. Statistician
SG 9

Admin. Aide VI/

Clerk III SG 6

Ad. Aide IV/ Book

Binder II SG 4
(4 SLOTS)
 Assessment Operations & Evaluation Division

PROVINCIAL ASSESSOR SG 26

MUNICIPAL ASSESSORS

ASST. PROVINCIAL ASSESSOR SG 24

Administrative Division

Assessment Records Assessment Operations & Property Valuation & Tax Mapping Division
Mngt. Division Evaluation Division Examination Division

LAOO IV
SG 22

Legend:
LAOO III No marking - existing in the plantilla
SG 18 * Proposed for creation (12 positions)

LAOO I
SG 11

Assmt. Clerk II
SG 6 (2 SLOTS)
Assessment Operations Evaluation Division Functions
Under the direct supervision of the Provincial Assessor, the Unit;

1. Conducts periodic assessment audit;

2. Reviews existing assessment procedures, techniques and policies and recommends

measures for improvement if necessary.

3. Reviews all tax declarations prepared by the Municipal Assessor to ensure whether

all properties are correctly appraised and assessed for uniform application of current values;

4. Recommends guidelines and policies to strengthen property tax administration;

5. Implements and assessment of regulations issued by the DOF and recommends

revision/modifications applicable to the locality if necessary.

 Property Valuation & Examination Division

PROVINCIAL ASSESSOR SG 26

MUNICIPAL ASSESSORS

ASST. PROVINCIAL ASSESSOR SG 24

Administrative Division

Assessment Records Assessment Operations & Property Valuation & Tax Mapping Division
Mngt. Division Evaluation Division Examination Division

LAOO IV
SG22

LAOO III Legend:

SG18 No marking - existing in the plantilla
* Proposed for creation (12 positions)

LAOO I
SG11

*Assmt. Clerk III

SG 9

Assmt. Clerk II
SG 6 (2 SLOTS)
Property Valuation & Examination Division Functions
1. Reviews, revises, integrates preliminary schedule of market values submitted by Municipal Assessors and prepares final schedule thereof;

2. Undertakes regular review of all field sheets prepared by the Municipal Assessors and if warranted, conduct physical investigation to verify

correctness of classification, actual use, physical condition of properties described in the field sheets;

3. Conducts regular physical surveys to check and determine whether all real properties in the province are properly appraised and assessed;

4. Initiates, reviews, recommends plans and programs, techniques, procedures and practices relative to real property appraisal and assessment;

5. Extends technical assistance to the Municipal assessors pertaining to appraisal and assessment of real properties;

6. Coordinates and monitors all real property appraisal and assessment activities of Municipal Assessor.
 Tax Mapping Division
PROVINCIAL ASSESSOR SG 26

MUNICIPAL ASSESSORS

ASST. PROVINCIAL ASSESSOR SG 24

Administrative Division

Assessment Records Assessment Operations & Property Valuation & Tax Mapping Division
Mngt. Division Evaluation Division Examination Division

Tax Mapper IV
SG22
Legend:
No marking - existing in the plantilla Tax Mapper III
* Proposed for creation (12 positions) SG18

Tax Mapper I SG 11 *Draftsman III SG 11

*Admin. Asst. III/ Comp.

Operator II SG 9

*Data Entry Machine

Operator II SG 8

Tax Mapping Aide

SG 4
Tax Mapping Division Functions
1. Secures base maps from the Bureau of Lands Department of Agrarian Reform Land Registration Commission, private geodetic engineers and

other sources;

2. Conducts field inspection of identification of property location ownership, classification, and improvements;

3. Prepares municipal/district, barangay/section index maps and tax maps;

4. Assigns Property Index Number (PIN) to each property;

5. Prepares tax mapping control rolls;

6. Acts as custodian of original copies of Municipal/district, barangay/section index maps, tax maps, tax mapping control rolls, etc.

7. Reviews, updates and maintains tax maps and other maps.

8. Tracks and tests new technologies and techniques for enhancement/speed on the delivery of services. Establishes procedures to support

research and development activities to determine the suitability of new technology and procedures.

9. Oversees the management of purchased hardware and software.

 Administrative Division
Legend:
PROVINCIAL ASSESSOR SG 26
No marking - existing in the plantilla
* Proposed for creation (12 positions)
MUNICIPAL ASSESSORS

ASST. PROVINCIAL ASSESSOR SG 24

Administrative Division

Assessment Records Assessment Operations & Property Valuation & Tax Mapping Division
Mngt. Division Evaluation Division Examination Division

*Supervising Admin. Officer

SG 22

Admin. Officer V
SG 18

Admin. Officer IV
SG 15

*Admin. Asst IV / Book binder

IV SG 10

Admin. Aide VI/

Clerk III SG 6

*Admin. Aide IV / Driver SG 4

Administrative Division Functions

1. Assists the Provincial Assessor in expediting internal staff services and administrative details;

2. Provides administrative support relative to operations and personnel matters;

3. Takes charge of preparing the budgetary needs of the office;

4. Handles correspondence and circulates memoranda, orders and regulations to office personnel and Municipal Assessors;

5. Takes custody of supply management.

6. Provides clerical and other logistical support to the office;

7. Does general housekeeping chores and help integrate assessment records with treasury records