MEESEVA USER MANUAL

FOR

REGULARIZATION OF ENCROACHMENT IN GOVERNMENT LANDS

UPTO 500 Sq.Yds
 Contents
Procedure for Processing the Request at Department End: - ...................................................................... 4
Procedure for processing at TAHSILDAR End: - ............................................................................................ 6
Procedure for processing at RDO End: - ..................................................................................................... 13
Procedure for processing at Collector End: - .............................................................................................. 21

List of Tables
Table 1: Service Information at Glance ......................................................................................................... 4

List of Figures
Figure 1: Requests Process link under Application Processing ..................................................................... 6
Figure 2: Tahsildar processing window ......................................................................................................... 6
Figure 3: Selection of dates in Tahsildar processing window ....................................................................... 7
Figure 4: Selection of request status in Tahsildar processing window ......................................................... 7
Figure 5: Get Details button in Tahsildar processing window ...................................................................... 8
Figure 6: Requests in Tahsildar processing window ..................................................................................... 8
Figure 7: Request selection in Tahsildar processing window ....................................................................... 9
Figure 8: Request details page of Tahsildar ................................................................................................ 10
Figure 9: Attached Documents ................................................................................................................... 11
Figure 10: send SMS to citizen .................................................................................................................... 11
Figure 11: upload proceedings and forward to RDO .................................................................................. 12
Figure 12: Sign Message.............................................................................................................................. 12
Figure 13:- Requests Process link under Application Processing................................................................ 13
Figure 14: RDO processing window ............................................................................................................ 13
Figure 15: Selection of dates in RDO processing window........................................................................... 14
Figure 16: Selection of request status ........................................................................................................ 14
Figure 17: Get Details button in RDO processing window.......................................................................... 15
Figure 18: Requests in RDO processing window......................................................................................... 15
Figure 19: Request selection in RDO processing window ........................................................................... 16
Figure 20: Request details page of RDO ..................................................................................................... 17
Figure 21: Attached Documents and MRO proceedings............................................................................. 18
Figure 22: send SMS to citizen .................................................................................................................... 18
Figure 23: upload proceedings and Forward to Collector .......................................................................... 19
Figure 24: ReForward to MRO .................................................................................................................... 20
Figure 25: Sign Message.............................................................................................................................. 20
Figure 26: Requests Process link under Application Processing ................................................................. 21
Figure 27: Collector processing window ..................................................................................................... 21
Figure 28: Selection of dates in collector processing window .................................................................... 22
Figure 29: Selection of request status in Collector processing window ..................................................... 22
Figure 30: Get Details button in Collector processing window .................................................................. 23
Figure 31: Requests in Collector processing window ................................................................................. 23
Figure 32: Request selection in collector processing window .................................................................... 24
Figure 33: Request details page of Collector .............................................................................................. 25
Figure 34: Attached Documents and MRO, RDO proceedings ................................................................... 26
Figure 35: send SMS to citizen .................................................................................................................... 26
Figure 36: upload proceedings.................................................................................................................... 27
Figure 37: Sign Message.............................................................................................................................. 27
Figure 38: Signing ........................................................................................................................................ 27
Figure 39: Sign Message.............................................................................................................................. 28
Figure 40: Signing in rejection cases ........................................................................................................... 28
Figure 41: ReForward to MRO .................................................................................................................... 29
Figure 42: Sign Message.............................................................................................................................. 29
 REGULARIZATION OF ENCROACHMENT IN GOVERNMENT LANDS UPTO 500 Sq.Yds

Unauthorized Occupation of Government Lands constitutes an encroachment. There are two

types of encroachments. For unobjectionable encroachments the collector will do regularization after
due enquiry from MRO/RDO. In case of poor persons encroached land will be regularized free of cost.
The District Collectors, R.D.O's and M.R.O.'s are vested with powers to enforce the provisions of the A.P.
Land Encroachment Act, 1905. The Unobjectionable Encroachments by way of constructing Dwelling
units (RCC Roof building/ houses. Asbestos Roof with brick Walls) only shall be considered. Vacant Lands
or Vacant lands with thatched huts with a motive to establish the occupation shall not be considered.
This Service facilitates the citizen to apply for the Regularization of Encroachments in Government Lands
by way of Dwelling Units (Upto 500 Sq. Yards) in Urban Areas by visiting the nearest MeeSeva Centre.

Category Type B

User Charges INR 35/-

Documents Required 1. Application Form*

2. Proof of Identity *
3. Proof of Occupation*
4. Photograph of Extent of Govt. Land Occupied by Way of Dwelling
Units*

SLA 120 Working days

Competent Authority RDO/Collector

Table 1: Service Information at Glance

Note: The asterisk (*) denotes mandatory requirement of documents.

Procedure for Processing the Request at Department End: -

The following is the department process flow;

Approval Committees:

(i) A Sub-Division Level Approval Committee (SDLAC) shall be constituted (to consider
the cases up to 150 Sq. Yards) with the following Officers:-

1. Sub-Collector/ R.D.O – Chairman

2. Town Planning Officer / MPDO – Member (applicable to Town/Rural)

3. Tahsildar concerned - Member-Convener

(ii) A District Level Approval Committee (DLAC) shall be constituted (to consider the
cases from 151 to 500 Sq.Yards) with the following Officers.

1. District Collector – Chairman

2. Municipal Commr. / C.E.O, ZP – Member (applicable to Town/Rural)

3. VC & MD, Urban Development Authority concerned - Member

4. Joint Collector-I - Member-Convener

Procedure for processing at TAHSILDAR End: -
♦ Select “Regularization of Encroachments in Government lands up to 500 Sq.Yds Requests” from
Application Processing. It has been depicted in figure 1.

Figure 1: Requests Process link under Application Processing

♦ After selection of “Regularization of Encroachments in Government lands upto 500 Sq.Yds Requests”
link, processing window will be displayed. It has been depicted in figure 2.

Figure 2: Tahsildar processing window

♦ Select from date & to date by using calendar controls as depicted in figure 3.
Note: - Here, to date must be prior to Current date.

Figure 3: Selection of dates in Tahsildar processing window

♦ Select “Request Status (either All/Not Viewed/Open etc...)” from request status drop down list as
depicted in figure 4.

NOTE: - Here, At First the Request is in “Not Viewed” Status. Here I am selecting “Not viewed”
request.

Figure 4: Selection of request status in Tahsildar processing window

♦ Click “Get Details” button to display requests as depicted in figure 5.

Figure 5: Get Details button in Tahsildar processing window

♦ All “Not Viewed” Requests are displayed as depicted in figure 6.

Figure 6: Requests in Tahsildar processing window

♦ Select the Request which has to be processed as depicted in figure 7.

Figure 7: Request selection in Tahsildar processing window

♦ After selection of the request, request details page will be displayed as depicted in figure8.
 Figure 8: Request details page of Tahsildar

Note: - The Facility provided for edit the fallowing fields Category, Social Status, Proof of Occupation,
Woman member name in whose name assignment order /house site patta to be issued, Extent of Land
Occupied (in Yrds), Date from which occupied, Construction type.
♦ Download all the attached documents and check list from “Documents Attached” panel by clicking
on links as depicted in figure 9.

Figure 9: Attached Documents

♦ Here any information required from citizen Tahsildar can send a message to citizen as depicted in
below figure 10.

Figure 10: send SMS to citizen

♦ Note: -
1. After downloading the uploaded Documents, MRO will assign the Task to the Sub Ordinates for
field level enquiry.
2. Based on the field level enquiry, the Sub Ordinates will enter their remarks and forward to
respective MRO for further Process in offline.
♦ Based on the Field level report, MRO will upload the Proceedings/Verification Report and select
Enquiry Completed forward to RDO, enter remarks and clicks on Forward to RDO as depicted in
figure 11.

Figure 11: upload proceedings and forward to RDO

♦ After click on “Forward to RDO “button Your Request is Forwarded Successfully” Message will be
displayed as depicted in figure 12.

Figure 12: Sign Message

Procedure for processing at RDO End: -
♦ Select “Regularization of Encroachments in Government lands up to 500 Sq.Yds Requests” from
Application Processing. It has been depicted in figure 13.

Figure 13:- Requests Process link under Application Processing

♦ After selection of “Regularization of Encroachments in Government lands upto 500 Sq.Yds

Requests” link, processing window will be displayed. It has been depicted in figure 14.

Figure 14: RDO processing window

♦ Select from date & to date by using calendar controls as depicted in figure 15.
Note: - Here, to date must be prior to Current date.

Figure 15: Selection of dates in RDO processing window

♦ Select “Request Status (either All/Not Viewed/Open etc...)” from request status drop down list as
depicted in figure 16.

NOTE: - Here, At First the Request is in “Forwarded by MRO” Status. Here I am selecting “Forwarded
by MRO” request.

Figure 16: Selection of request status

♦ Click “Get Details” button to display requests as depicted in figure 17.

Figure 17: Get Details button in RDO processing window

♦ All “Not Viewed” Requests are displayed as depicted in figure 18.

Figure 18: Requests in RDO processing window

♦ Select the Request which has to be processed as depicted in figure 19.

Figure 19: Request selection in RDO processing window

♦ After selection of the request, request details page will be displayed as depicted in figure 20.
Figure 20: Request details page of RDO
Note: - The Facility provided for edit the fallowing fields Category, Social Status, Proof of Occupation,
Woman member name in whose name assignment order /house site patta to be issued, Date from
which occupied, Construction type

♦ Download all the attached documents from “Documents Attached” panel by clicking on links and
proceedings which is uploaded by MRO as depicted in figure 21.

Figure 21: Attached Documents and MRO proceedings

♦ Here any information required from citizen RDO can send a message to citizen as depicted in below
figure 22.

Figure 22: send SMS to citizen

♦ Based on the MRO report, RDO will upload the Proceedings and select Enquiry Completed forward
to Collector, enter remarks and clicks on Forward to Collector as depicted in figure 23.

Figure 23: upload proceedings and Forward to Collector

 ♦ RDO Need any clarification in the above application from MRO and then select Reforward to MRO,
enter remarks and clicks on ReForward to MRO as depicted in figure 24.

Figure 24: ReForward to MRO

♦ After click on “Forward to collector “button Your Request is Forwarded Successfully” Message will
be displayed as depicted in figure 25.

Figure 25: Sign Message

Note: - If Land Extent Is Upto 150 Sq.Yards. Here RDO can approve or Reject the application.
Procedure for processing at Collector End: -
♦ Select “Regularization of Encroachments in Government lands up to 500 Sq.Yds Requests” from
Application Processing. It has been depicted in figure 26.

Figure 26: Requests Process link under Application Processing

♦ After selection of “Regularization of Encroachments in Government lands upto 500 Sq.Yds Requests”
link, processing window will be displayed. It has been depicted in figure 27.

Figure 27: Collector processing window

 ♦ Select from date & to date by using calendar controls as depicted in figure 28.

Note: - Here, to date must be prior to Current date.

Figure 28: Selection of dates in collector processing window

♦ Select “Request Status (either All/Not Viewed/Open etc...)” from request status drop down list as
depicted in figure 29.

NOTE: - Here, At First the Request is in “Forwarded by RDO” Status. Here I am selecting “Forwarded by
RDO” request.

Figure 29: Selection of request status in Collector processing window

♦ Click “Get Details” button to display requests as depicted in figure 30.

Figure 30: Get Details button in Collector processing window

♦ All “Not Viewed” Requests are displayed as depicted in figure 31.

Figure 31: Requests in Collector processing window

♦ Select the Request which has to be processed as depicted in figure 32.

Figure 32: Request selection in collector processing window

♦ After selection of the request, request details page will be displayed as depicted in figure 33.
Figure 33: Request details page of Collector
Note: - The Facility provided for edit the fallowing fields Category, Social Status, Proof of Occupation,
Woman member name in whose name assignment order /house site patta to be issued, Date from
which occupied, Construction type.

♦ Download all the attached documents from “Documents Attached” panel by clicking on links and
proceedings which is uploaded by MRO and RDO as depicted in figure 34.

Figure 34: Attached Documents and MRO, RDO proceedings

♦ Here any information required from citizen collector can send a message to citizen as depicted in
below figure 35.

Figure 35: send SMS to citizen

♦ Based on the MRO, RDO report, Collector will upload the Proceedings and as depicted in figure 36.

Figure 36: upload proceedings

♦ Now Collector can take action (either Accept/Reject/ReForward to MRO) based on MRO, RDO
report as depicted in figure 37.
Note: - Based on CVLA action (either Accept/Reject), status (either Approved/Rejected) is generated

Figure 37: Sign Message

♦ If Collector wants to accept the request by checking the “Accept” Radio button. And enter remarks
and click on Sign button as depicted in figure 38.

Figure 38: Signing

♦ After clicking on “Sign “button Your Request is Approved Successfully” Message will be displayed as
depicted in figure 39.

Figure 39: Sign Message

Note: - After Approved by Collector, Customer Received Message. Like your Request is approved.

♦ If Collector wants to reject the request by checking the “Reject” Radio button. And enter remarks
and click on Sign button as depicted in figure 40.

Figure 40: Signing in rejection cases

♦ Collector Need any clarification in the above application from MRO and then select Reforward to
MRO, enter remarks and clicks on ReForward to MRO as depicted in figure 41.
 Figure 41: ReForward to MRO

♦ After clicking on “Sign “button Your Request is rejected” Message will be displayed as depicted in
figure 42.

Figure 42: Sign Message

Note: - After Rejected by Collector, Customer Received Message. Like your Request is rejected