Emergency Strategy/Policy

Documentation
RCE OVERSEAS LIMITED
Port Harcourt, Rivers State

www.rceoverseas.com

VERSION 0.0.0

DOC REF: RCEO/ HSE/011

DOCUMENT INFORMATION

VERSION NO. 0.0.0 Initial issue for review

REVISION
REASON
EFFECTIVE
3rd September 2021
DATE

PREPARED BY E.A , HSE Supervisor SIGNATURE

REVIEWED BY Amaechi, Operations Manager SIGNATURE

RCEO
Jean Merhej, General Manager SIGNATURE
APPROVAL
 Table of Contents

1. INTRODUCTION 3

2. BACKGROUND 4

3. EMERGENCY STRATEGY 5

A. PLANNING AND PREPARATION 5

B. RESPONSE 7

C. RECOVERY 8

4. POLICY REQUIREMENTS 9

A. EMPLOYEE REQUIREMENTS 9

B. LEGAL REQUIREMENTS 9

C. EMERGENCY FUNDING AND RESOURCES 10

5. CONCLUSION 11

6. VI. REFERENCES 13

A. Relevant Laws, Regulations, And Guidelines 13

1. INTRODUCTION

A. Purpose Of The Rce Overseas Emergency Strategy/Policy

Documentation:

The RCE Overseas Emergency Strategy/Policy Documentation outlines

the steps that RCE should take in preparation, response, and recovery in
the event of an emergency.
It serves as a guide for RCE employees and management to ensure the
safety and security of employees, assets, and operations in an emergency.

The document also ensures that RCE is prepared for potential

emergencies and can respond effectively to minimize the negative impact
and maximize the effectiveness of emergency management.

B. Overview Of RCE Overseas As Nigeria’s Leading Provider Of

Turnkey Solutions:
RCE is a renowned company in Nigeria that provides turnkey solutions in
road infrastructure, construction, energy, and security.
The company’s reputation for quality and efficiency has enabled it to
expand its operations overseas, making it one of Nigeria’s leading
providers of turnkey solutions.

This document aims to ensure that RCE’s overseas operations are

prepared for emergencies and can respond effectively to minimize the
impact of emergencies on employees, assets, and operations.

C. Scope Of The Document:

The RCE Overseas Emergency Strategy/Policy Documentation applies to
all RCE employees and assets in overseas operations, including all types
of emergencies, such as natural disasters, security incidents, and health
emergencies.
The document outlines preparation, response, and recovery procedures
during emergencies, providing a comprehensive and practical approach to
emergency management.
The scope of this document also includes compliance with local laws and
regulations and adherence to international standards and best practices in
emergency management.

2. BACKGROUND

A. RCE Overseas Operations And Presence:

RCE has expanded its operations across Nigeria and has a significant
presence and impact, supporting and adding value to major oil and gas
companies, including government agencies.
The company’s operations are critical to its success, and it is essential to
ensure the safety and security of employees and assets in an emergency.
The RCE Overseas Emergency Strategy/Policy Documentation provides a
comprehensive approach to emergency management for RCE’s overseas
operations.

B. Need For A Comprehensive Emergency Strategy/Policy:

Emergencies can occur anytime and significantly impact RCE’s
operations, employees, and assets.
The company must be prepared to respond effectively to minimize the
negative impact of emergencies.

A comprehensive emergency strategy and policy are necessary to ensure

that RCE is prepared for emergencies and can respond effectively to
minimize the impact on employees, assets, and operations.
C. Previous Experiences And Lessons Learned:
RCE has encountered several emergencies in its overseas operations,
and the company has learned valuable lessons from these experiences.

These lessons have been used to inform the development of the RCE
Overseas Emergency Strategy/Policy Documentation, ensuring that the
company is better prepared for future emergencies.

The document provides a comprehensive approach to emergency

management, considering the lessons learned from previous emergencies
and ensuring that RCE is prepared to respond effectively in case of an
emergency.

3. EMERGENCY STRATEGY

A. Planning And Preparation

Emergency Management Team: The emergency management team

(EMT) will consist of key personnel from various departments, including
operations, security, human resources, and finance.

The EMT will be responsible for developing, implementing, and

maintaining the emergency response plan and coordinating emergency
response. The EMT will be trained on the emergency response plan and
available 24/7 to respond to emergencies.

Emergency Response Plan: The emergency response plan will be

comprehensive and outline the steps to be taken in an emergency. The
plan will include procedures for activating the EMT, communicating with
employees and other stakeholders, responding to the emergency, and
managing the recovery process. The emergency response plan will be
reviewed and updated regularly to ensure that it remains relevant and
practical.

Emergency Response Training and Drills: All employees will receive

training on the emergency response plan, including the procedures to be
followed in an emergency. The training will be conducted regularly and will
be mandatory for all employees.

Regular drills will be conducted to ensure that the procedures are

understood and can be implemented effectively. The drills will simulate
various emergency scenarios and provide an opportunity to test and
improve the emergency response plan.

Communication Plan: The communication plan will outline how the

information will be communicated before, during, and after an emergency.
The plan will include procedures for sending alerts, updates, and
instructions to employees, local authorities, and other stakeholders.
The communication plan will be tested and refined during emergency
response drills to ensure that it is effective and efficient.

Hazard Assessment and Risk Management: RCE will regularly assess the
potential hazards and risks associated with its overseas operations. The
assessments will be used to identify potential emergencies and to develop
response and recovery plans.
The results of the assessments will be documented and shared with all
relevant stakeholders. The hazard assessments and risk management
processes will be reviewed and updated regularly to ensure they remain
effective.
Business Continuity Planning: The business continuity plan will outline the
steps to maintain operations in the event of an emergency.
The plan will include procedures for ensuring the safety of employees,
preserving critical business processes, and restoring operations as quickly
as possible.
The business continuity plan will be reviewed and updated regularly to
remain relevant and practical.

B. Response

Activation of Emergency Response Plan: In the event of an emergency,

the emergency response plan will be activated, and the EMT will be called
into action. The EMT will coordinate the emergency response and ensure
that all emergency response procedures are implemented effectively.

Coordination with Local Authorities: RCE will work closely with local
authorities, such as the police, fire department, and emergency services,
to ensure that the response to the emergency is effective and efficient.
RCE will provide the local authorities with any information or assistance
that may be required and will comply with their instructions.

Coordination with International Organizations and Consulates: RCE will

coordinate with international organizations to support and assist in an
emergency.
RCE will provide these organizations with any information or assistance
that may be required and will comply with their instructions.

Implementation of Emergency Response Measures: The emergency

response plan will be implemented, including the activation of emergency
response teams, the provision of medical and other support to employees
and their families, and the communication of alerts, updates, and
instructions to all stakeholders.
The emergency response measures will be coordinated by the EMT and
implemented by the emergency response. plan.

Evacuation: In an emergency that requires evacuation, RCE will

coordinate the evacuation of employees and their families.
The evacuation will be conducted by the emergency response plan and
managed by the EMT. RCE will provide transportation, medical care, and
temporary housing to employees and their families as required.

C. Recovery

Post-Emergency Assessment: After the emergency has been contained,

RCE will conduct a post-emergency assessment to determine the extent of
the damage and the steps that need to be taken to restore operations. The
EMT will conduct the assessment and be documented and shared with all
relevant stakeholders.

Restoration of Operations: RCE will implement the business continuity

plan and take the steps necessary to restore operations as quickly as
possible. This may include repairing damaged infrastructure, supporting
and assisting employees, and resuming critical business processes.

Review and Improvement: RCE will review the emergency response and
identify any areas that need improvement. The review results will be
documented, shared with all relevant stakeholders, and used to improve
the emergency response and business continuity plans.
4. POLICY REQUIREMENTS

A. Employee Requirements

Awareness and Understanding of Emergency Response Procedures: All

employees must be aware of the emergency response procedures outlined
in the emergency response plan and must understand their roles and
responsibilities in the event of an emergency. Employees must participate
in training and drills and be prepared to respond to emergencies
effectively.

Reporting of Incidents: All employees are responsible for reporting

incidents that may threaten the safety and security of themselves, their
colleagues, or the company. Employees must report incidents to the
appropriate authorities and the emergency management team as soon as
possible.

Compliance with Emergency Response Procedures: All employees must

comply with the emergency response procedures outlined in the
emergency response plan, including participating in training and drills,
reporting incidents, and cooperating with the emergency management
team.

Cooperation with Emergency Management Team: All employees must

cooperate with the emergency management team, providing any
information or assistance that may be required during an emergency.

B. Legal Requirements

Compliance with Local Laws and Regulations: RCE must comply with all
local laws and regulations related to emergency management and
response. This includes obtaining the necessary permits and licenses and
following local building codes and safety regulations.

Obligations to Provide Emergency Support and Assistance: RCE has a

legal obligation to provide emergency support and assistance to
employees and their families in the event of an emergency. This includes
evacuation, medical care, and temporary housing.

C. Emergency Funding And Resources

Availability of Emergency Funds: RCE must have emergency funds

available to support the implementation of the emergency response plan
and the recovery process.

Procurement of Emergency Resources: RCE must have access to the

resources required to respond to emergencies, including medical supplies,
equipment, and transportation. The procurement of these resources must
be planned and coordinated to ensure their availability in an emergency.

In conclusion, the RCE Overseas Emergency Strategy/Policy

documentation is a comprehensive guide to managing emergencies during
RCE Overseas operations.

The document outlines the planning and preparation, response, recovery,

and policy requirements that must be followed in an emergency.

The EMT and all employees will use the document to ensure that RCE is
prepared to respond to emergencies effectively and to provide support and
assistance to employees and their families as required.
5. CONCLUSION

A. Summary Of The Rce Overseas Emergency Strategy/Policy

Documentation
The RCE Overseas Emergency Strategy/Policy documentation outlines a
comprehensive approach to emergency management in RCE’s overseas
operations.

The document covers all aspects of emergency management, from

planning and preparation to response and recovery measures.

This document aims to ensure the safety and well-being of RCE

employees, their families, and the community, as well as to maintain the
continuity of business operations in the event of an emergency.

The document's emergency strategy portion outlines the steps RCE will
take to plan for, respond to, and recover from an emergency.

The emergency policy portion of the document outlines the responsibilities

of RCE employees, the legal requirements for emergency management,
and the availability of emergency funding and resources.

B. Importance Of Implementing The Emergency Strategy And Policy

Implementing the RCE Overseas Emergency Strategy/Policy is crucial for

ensuring the safety and well-being of RCE employees, their families, and
the community and maintaining business operations continuity.
In an emergency, having a well-prepared and well-executed emergency
response plan can minimize the impact and help bring the situation under
control.
By having a comprehensive emergency management plan in place, RCE
can demonstrate its commitment to responsible business practices and its
responsibility to its employees, their families, and the community.

Implementing the emergency strategy and policy can also help protect
RCE’s reputation and minimize financial losses in an emergency.

C. Future Plans For Continuous Improvement And Updating Of The

Document

The RCE Overseas Emergency Strategy/Policy documentation is a living

document that requires continuous review and improvement. RCE
recognizes the need to keep the document updated and relevant to ensure
it remains effective in an emergency.

RCE plans to periodically assess the document and incorporate new

information, lessons learned, and best practices to ensure that it remains
relevant and up-to-date. RCE will also conduct regular training and drills to
keep employees informed and prepared for emergencies.

In addition, RCE will regularly review and assess the effectiveness of the
emergency response plan and make improvements as necessary. RCE
will also seek feedback from employees and stakeholders to ensure that
the emergency strategy and policy remain relevant and effective.
6. REFERENCES

A. Relevant Laws, Regulations, And Guidelines

RCE will comply with all relevant laws, regulations, and guidelines in the
countries where it operates, including those related to emergency
management, health, safety, and security. These regulations may include
fire safety codes, evacuation procedures, and disaster recovery plans.

RCE will ensure that it is aware of the relevant laws, regulations, and
guidelines in each country where it operates and that it can comply with
these requirements in the event of an emergency. This will help ensure the
safety and well-being of RCE employees, their families, and the
community and maintain business operations continuity.

B. International Standards and Best Practices in Emergency Management

RCE will follow international standards and best practices in emergency
management, such as the International Organization for Standardization
(ISO) 22301:2019 standard for Business Continuity Management Systems,
the Incident Command System (ICS) framework, and the National Incident
Management System (NIMS) in the United States.

By following international standards and best practices, RCE can ensure

that its emergency response plan is effective and efficient and that it can
respond quickly and effectively in the event of an emergency. This will help
ensure the safety and well-being of RCE employees, their families, and the
community and maintain business operations continuity.

Adhering to international standards and best practices will also

demonstrate RCE’s commitment to responsible business practices and
providing high-quality services to its customers. By following these
standards, RCE can ensure that it can respond effectively to any
emergency, no matter where it occurs.

In conclusion, the RCE Overseas Emergency Strategy/Policy

documentation is crucial for managing and responding to emergencies in
RCE’s overseas operations.

By having a comprehensive plan in place, RCE can ensure the safety and
well-being of its employees, their families, and the community, as well as
maintain the continuity of business operations in the event of an
emergency.
The document will continue to be updated and improved to remain relevant
and practical.