IM Ready or NOT (or maybe I’m still getting there?

)
SWOT Analysis on Creating a Voters’ Education VEIM

FACILITATOR’S GUIDE

Groupings:
1 Facilitator (UPV ARP Team)
1 Process documenter
5 Members [approx.]

Materials Needed:
Flipchart paper or a whiteboard (or you may use a clean worktable)
Markers or pens
Sticky notes
Small stickers or colored dots (optional)

Procedure:

1. Logistics: Find an appropriate space for a group discussion. Make sure that the
process documenter and recorders have begun recording before actually starting the
introductions.

2. Introductions: Start with usual introductions: nickname, school, subjects taught,

experience in making instructional materials.

3. Set the Stage: Don’t Start the session by explaining the purpose of the SWOT
analysis, which is to identify Strengths, Weaknesses, Opportunities, and Threats in
your collective competencies for designing voters' education instructional materials.
Emphasize that this is a collaborative and constructive exercise to improve your
capabilities as a team.

4. Strengths (S): Begin with Strengths. Ask each teacher to write down one strength
related to designing instructional materials on a sticky note. Encourage them to think
about their personal strengths in areas like content knowledge, creativity, teaching
experience, and technological skills. Have each teacher share their strength with the
group and post their sticky notes on the flipchart paper or whiteboard. Discuss and
identify common strengths that the group possesses. You can use stickers or colored
dots to mark areas where multiple teachers have similar strengths.

5. Weaknesses (W): Move on to Weaknesses. Ask each teacher to write down one
weakness related to designing instructional materials. Stress that this is not about
criticism but about identifying areas for improvement. Have each teacher share their
weakness with the group and post their sticky note. Encourage a constructive
discussion around these weaknesses, focusing on how to address them collectively
or individually.

6. Opportunities (O): Transition to Opportunities. Ask teachers to identify opportunities

they see for enhancing their competencies in designing voters' education materials.
Encourage thinking about emerging educational trends, available resources, training
programs, or collaboration opportunities. Share and discuss these opportunities with
the group.
7. Threats (T): Finally, address Threats. Ask teachers to identify potential threats or
challenges that could hinder their competencies in designing instructional materials.
This could include time constraints, limited resources, or external factors affecting
education. Discuss these threats and brainstorm strategies to mitigate or overcome
them.

8. SWOT Summary: Summarize the key findings of the SWOT analysis on a separate
flipchart paper or whiteboard. Highlight the common strengths and opportunities that
the group can leverage. Discuss strategies to address weaknesses and mitigate
threats.

9. Action Plan: Based on the SWOT analysis, collaboratively develop an action plan for
division of labor. Remember that each team will be creating a lesson plan which will
form part of a set of modules for a voters’ education initiative for young would-be
voters who are most likely in junior or senior high school. So the group needs to
capitalize on strengths, improve weaknesses, seize opportunities, and address
threats.

Inform the group that the mail roles will be that of (a) lesson plan writers who will be
tasked to make decisions s to the instructional model and approaches, and develop
the actual lesson, and the (b) quality assurance monitor or auditor in charge of
making sure if the lesson plans being developed conforms to the general attributes
needed. A rubric to be used will be provided later. These roles are encouraged to be
exchanged whenever possible to allow everyone in the group a chance to learn from
these experiences of different roles.

10. Feedback and Reflection: Conclude the session by inviting feedback from
participants about the SWOT analysis process. Encourage teachers to reflect on how
this exercise can help them become more effective in designing voters' education
instructional materials. Encourage the teachers because they have a lot of important
tasks to undertake. Don’t forget to take group pictures!