Formal Letter- Samples

1. From head boy to the publishers ordering books for school library
You are David, Head Boy of Christian Model School, Delhi. Write a letter to United
Publishers, Chennai, asking them to send some popular science books for your
school library.
Head Boy
Christian Model School
Delhi- 110026

13 September, 2023
The United Publishers
Chennai- 600002

Dear Sir
You have been supplying books to our school library on different subjects. However,
it is found that our library does not have many popular science books.
You are, therefore, requested to send the following books at the earliest.
Name No. of Copies
1. Our Scientists by K. Rajan 4
2. Science Fiction by Venugopal 3
3. The Space by N. Srivastava 5
As usual, kindly grant 20% discount on these books as you do on all the books
supplied to the library. Please send the bill with the parcel of the books. The payment
will be made through cheque within two weeks.
Yours faithfully
David Thomas

2. You are Madhuri /Manohar Singh living in 131, Noor Nivas, Mayur Vihar, Phase I,
Delhi. Your colony is facing the menace of monkeys for the last six months. Drawing
attention towards the disturbance in day to day life, write a letter in about 100 words
to the Commissioner of the Municipal Corporation, requesting him to take the
required steps to solve this problem as early as possible.

131, Noor Nivas

Mayur Vihar, Phase I
Delhi 110026

13 September 2023

The Commissioner
Municipal Corporation
Delhi 110052
Subject: Request for solving monkey menace

Sir
I have been compelled to write this letter to you to draw your attention to the most
peculiar and unusual problem, that our colony has been facing for past almost six
months.

Six months back, our colony had witnessed an invasion of monkeys who have
multiplied their numbers to double then since. These monkeys have since become a
nuisance for the residents of the colony causing damage not only to property but
also. These monkeys have retaliated most unexpectedly and ferociously if their
activities have been tried to control. A person bitten by a monkey is quite likely to
lose his life if he contracts rabies.

So, it is an earnest request that you consider this problem most serious and tackles it
as early and as best as possible:

Yours sincerely
Madhuri Singh

3. Now complete this letter based on the address and the subject give, some prompts
have also been suggested for you.

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The Editor-in-Chief.
Hindustan Times, Main Street
Mumbai 400 001

Subject: Poor condition of roads and increase in potholes

Dear Sir
This is to bring to you kind attention that the
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Recently due to these potholes
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I would be grateful if you could

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Yours Sincerely

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