MODULE 6

HEALTH MANAGEMENT
INFORMATION SYSTEM
MLS 1103 | Health Information System for Medical Laboratory Science
College of Medical Laboratory Science | Central Philippine University
 LEARNING OUTCOMES
REFERENCE At the end of this module, the learner should
Health Information System for have been be able to:
Medical Laboratory Science 1. define health management
Lesson 6 information systems, its roles and
functions
Health Management Information
System
pp. 59 – 63 2. enumerate the determinants of
health management information
system performance

3. discuss the performance of

routine information systems
management framework
Introduction
Healthcare administrations were
managed manually, traditionally
starting from then patient registration to
consultation. The creation of documents
proved to be time consuming and
posted a risk of having duplicate
records. There was also a need for
proper storage, which, if not
considered and practiced, could result to
difficulty in retrieval and high cost
maintenance.
Health Management Information System
(HMIS)
• An information system specially
designed to assist in the management
and planning of health programs, as
opposed to delivery of care (WHO,
2004).

• Major role is to provide quality

information to support decision-making
at all levels of the health care system in
any medical institution.
HMIS needs to be
Complete • It should provide information on all key aspects of the
health system without duplication.

Consistent • If similar information is provided by different sources, their

definitions need to be consistent.

Clear • It should be very clear what all the elements are actually
measuring

Simple • It should not be unnecessarily complicated.

Cost Effective • The actual usage of each element should justify the costs of
its collection and analysis.
• Data should be held in a form readily accessible to all
Accessible legitimate users, and it should be clear who these people
are.

Confidential • It should ensure that people without legitimate access are

effectively denied.
Functions of HMIS
• The information from the HMIS can be used in:
1. Planning
2. Epidemic prediction and detection
3. Designing interventions
4. Monitoring and resource allocation
Three (3)
Fundamental Eight (8) Elements
Information- of the HMIS
Processing Phases
Eight Elements of the HMIS
1. Data ACQUISITION
Generation and the collection of
accurate, timely, and relevant data.

2. Data VERIFICATION
Authentication and validation of
gathered data.

3. Data STORAGE
Preservation and archival of data
Eight Elements of the HMIS
4. Data CLASSIFICATION
Also known as data organization. It is a critical function for increasing the efficiency of
the system when the need arises to conduct a data search.

5. Data COMPUTATION
Involves various forms of data manipulation and data transformation (e.g.
mathematical models, statistical and probabilistic approaches, and other data analytic
processes).

6. Data UPDATE
Mechanisms must be put in place for updating changes in the face of any ongoing
manual or automated transactions.
Eight Elements of the HMIS
7. Data RETRIEVAL
Concerned with data transfer and data
distribution.

8. Data PRESENTATION
Deals with how users interpret the information
produced by the system.
a. Summary tables
b. Statistical reports
c. Presentation graphics
 Determinants of the HMIS

Behavioral Organizational Technical

Behavioral Determinants
• The data collector and users of the HMIS
need to have confidence, motivation and
competence to perform HMIS tasks in
order to improve the Routine Health
Information System (RHIS) process.

• Lack of enough knowledge on the use of

data has been found to be a major
drawback on the data quality and
information use.
Organizational Determinant
• The most important organizational factor
which affects the RHIS process is related to
structure, resource, procedure, support
services and the culture.

• Other factors: lack of funds, human

resource, and management support.

• Promoting a culture of information use

Technical Determinants
• Technical factors involve the overall design used
in the collection of the information.
1. Reporting form
2. Procedure in the collection of data
3. Overall design of the computer software
PRISM Framework
• Performance of Routine Information
System Management (PRISM)

• Defines the various components of

the routine health information
system and their linkages to produce
better quality data and continuous
use of information, leading to better
health system performance and,
consequently, better health
outcomes.
Technical and Organizational Factors in the PRISM Framework