TOOL BOX

MEETING
EARL JAMES LOGARTA
Objectives:
1. To know the importance of toolbox meeting.

2. To learn its proper conduct.

Tool Box Meeting
a 10-15 minute on-the-job or off-the-job safety and health
awareness meetings focusing usually on the current
activity of the group to keep everybody informed and alert
to work-related accidents and illnesses.
Tool Box Meeting
The basic idea is to provide a direct method of communication and
exchange of information between management, supervision and the
shop floor with the purpose of improving safety and health by
directly involving workers in issues that are important to them.
Using tool box meetings is an ideal way to get employees involved
in matters relating to their own safety, finding solutions to
problems, as well as building a committed and productive team
Requirements on TBM
1. Management Support

2. Careful Preparation

3. Meeting Proceeding
 Conducting Tool Box Meeting
1. Gather and prepare all members of the group
2. Introduce the safety issue for discussion
3. Solicit the opinions of the attendees
 Identify the hazards

 Discuss the possible effects

4. Review procedure and responsibility

 Give necessary precautions

 Remind on the use of PPE

5. Provide a closing statement or conclusion.

Toolbox meeting guide

1. Choose a safety topic

- Choose a topic relevant to the work the
crew is doing
Toolbox meeting guide

2. Be prepared.
- Review reports of recent accidents on the site
- Make sure your are familiar with any
regulations, guidelines and company rules
related to the day’s topic
Toolbox meeting guide

3. Get the crew actively involved.

- Engage the crew to ask questions and make
suggestions
- Respond to questions you can answer, and offer
to find answers you don’t know
Toolbox meeting guide

4. Follow-up
- Look into complaints, concerns, and suggestions
that the crew brought up
- Report back to the crew on your next tool box
meeting any updates of the raised issues
- Keep good records of each toolbox meeting
Preparations for Tool Box Meeting

1. When and Where should the meetings be held?

2. Who will be required to attend the meetings?
3. What topics will be discussed at the meetings?
4. Who will conduct the meetings?
5. What kind of records will be kept of the meetings?
Schedule
When:
 Everyday before the start of work

Where:
 Preferably at the specific site of the
activity

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Who should attend TBM?

All employees must

attend their specific TBM.
Topics for Discussion

Example:
 5S of Housekeeping
 Defective Handtools
 Ladder Positioning
 Etc.

You may have a module so that you can prepare your topics
Who will conduct the TBM?

Usually the supervisor, foreman or

leadman
(the project manager, safety
officer, nurse may serve as guests)
 TOOLBOX MEETING REPORT

Department: ______________________ Date:______________ Time:_____________

Time Duration:____________

Topics Discussed:
_____________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
__________________________________________________________________

Comments/Suggestions from employees:

______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
_________________________________________________________________

Attendance record:
1. ____________________________ 11. ___________________________
2. ____________________________ 12. ___________________________
3. ____________________________ 13. ___________________________
4. ____________________________ 14. ___________________________
5. ____________________________ 15. ___________________________
6. ____________________________ 16. ___________________________
7. ____________________________ 17. ___________________________
8. ____________________________ 18. ___________________________
9. ____________________________ 19. ___________________________
10. ____________________________ 20. ___________________________

Name of Speaker:_______________________________

Signature:_______________________________
How to Conduct TBM

1. Prepare the workers

2. Define the job

How to Conduct TBM
3. Task Procedure & responsibility

4. Precautions needed
-- hazards present
-- safety & health reminders
-- use of PPE
Other tips in conducting a Tool Box Meeting

Know your audience.

Keep it simple and avoid jargons.
Use open questions.
Keep it positive. Remember the 3:1
positive comments
Make your meeting brief
Benefits of a TBM

Planning before executing a job

ensures good results
Benefits of a TBM

• Teamwork builds self-

confidence.
• Safety practices creates a
better teamwork.
Benefits of a TBM

Complimenting an
employee for a good job
promotes his self-esteem
Benefits of a TBM

Tool box meetings addresses

actual OSH concerns in the job
Benefits of a TBM

Good opportunity for

supervisors to determine the
physical and mental
condition of the workers
Benefits of a TBM

Contribute to the training and education to all workers

Benefits of a TBM

Prevent recurrence of accidents

Benefits of a TBM
Proven technique in inculcating safe work habit
Benefits of a TBM

Good opportunity for

workers to air their side on
what do they need in
terms of OSH
The More We Talk About

Safety
The Less We Talk About

Accidents
 Remember!
1. It is very important for those
conducting the meetings to solicit
input from those in attendance.

2. Comments from workers in

attendance should be taken
seriously. If they are, workers will
be more likely to offer their
suggestion at all safety meetings.
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Summary
 Tool box meeting is for safety and health
concerns of the group
 Reminders on hazards in the current activity
 Statement of safety precautions
 Should be presided by the foreman, leadman,
supervisor
 Solicit comments and inputs from workers
 Provide a closing statement or conclusion.

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