COMMUNICATING IN OSH

TOOLBOX MEETING

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TOOLBOX SAFETY MEETING
 Course Outline
• What is a Toolbox Safety Meeting

• Requirements of Toolbox Safety Meeting

• Planning for Toolbox Safety Meeting

• Who should attend the Toolbox Safety Meeting

• How to conduct a Safety Toolbox Meeting

•Conduct of OSH Committee Meeting

TOOLBOX SAFETY MEETING

 Learning Objectives

By the completion of this knowledge transfer

session, the participant will:

• Be able to understand the importance of

Toolbox Safety Committee Meeting

• Be able to contribute in reducing accident in

the work Place

TOOLBOX SAFETY MEETING

 Toolbox Safety Meeting (TBM)

• 10-15 minute on-the-job meeting held to keep

employees alert to work-related accidents and
illnesses.

• Proven Technique for safe work Habit

TOOLBOX SAFETY MEETING

 Requirements of TBM

• Management Support

• Careful Preparation

• Meeting Proceeding

TOOLBOX SAFETY MEETING

 Planning For TBM

• When should the meeting be held?

• Who will be required to attend the meeting?

• What topics will be discussed at the meeting?

TOOLBOX SAFETY MEETING

 Planning for TBM

• What kind of preparations will be required

for the meeting?

• What kind of records will be kept at the

meeting

TOOLBOX SAFETY MEETING

 Who Should Attend the TBM

• All Employees

• For different trades or for employees

assigned to different areas

TOOLBOX SAFETY MEETING

 How to Conduct TBM

• Prepare the workers

• Define the job

TOOLBOX SAFETY MEETING

 How to Conduct TBM

• Procedure and
Responsibilities

• Precautions needed
> Hazards present
> Safety and Health
reminders
> Use of PPE

TOOLBOX SAFETY MEETING

 Toolbox Safety Meeting

• Reminders on What and How to do the job Safely

• Be done before the start of the days work shift or

start of new activity

• Should be performed by the Supervisor, Lead

man, or Safety Officer

• Workers should participate actively

TOOLBOX SAFETY MEETING

 Toolbox Safety Meeting

Planning before doing the job ensures good

results!!!

TOOLBOX SAFETY MEETING

 Toolbox Safety Meeting

Teamwork Builds Self Confidence!

Division of Work Saves Time and Effort!

TOOLBOX SAFETY MEETING

COMMUNICATING IN OSH
OSH COMMITTEE MEETING

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TOOLBOX SAFETY MEETING
 OSH Committee
To ensure that the safety and health program is observed and enforced, all
establishments, projects, sites, and all other places where work is being
undertaken shall organize a Safety and Health Committee composed of the
following:

• Employer or a representative as the chairperson

• Safety officer of the company or project as the secretary

• Safety officers representing the contractor or subcontractor

• Physicians, nurses, certified first-aiders, and dentists as members

• Workers’ representatives
 Rule 1040 – OSH Committee
• a group of employees & management personnel
which plans & develops polices in all matters
pertaining to safety & health in the workplace.
Safety Organization of the Philippines, Inc.
 Rule 1040 – OSH Committee
Number of Composition
Type
Workers Chair Members Secretary

2 dep’t Heads
A ≥ 401 4 Workers
Manager or Company MD
authorized rep
(must be COO) 1 Supervisor
B 201-400 MD or RN
3 workers
Safety Officer
1 Foreman
Manager or
C 101-200 3 Workers
authorized rep
RN
1 Foreman
D ≤ 100 Manager 3 Workers
RN or First Aider
 Duties of OSH Committee
(OSHS, 1978)
1. Plans & develops accident prevention program
2. Directs the accident prevention efforts.
3. Provides necessary assistance to government
inspecting authorities
4. Initiates & supervises safety trainings for employees
5. Develops & maintains a disaster contingency plan
 Duties of Employer (OSHS, 1978)

1. Establishes & adopts in writing administrative policies on

OSH.

2. Reports to the enforcing authority the policies adopted &

required report requirements.

3. Acts on recommended measures of the OSH Committee &,

in case of non-adoption, informs the committee of the reason.
 Rule 1040 – OSH Committee
OSH Rule Report/Form Where To File When To File

Rule 1040: OSH Report of Safety 2 copies to be Within 1 month

Committee Organization submitted to after the
(DOLE/BWC/IP-5) concerned RO, organization
copy-furnished
BWC

Minutes of the Quarterly

Meeting
COMMUNICATING IN OSH
OSH TRAINING

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TOOLBOX SAFETY MEETING
Sec. 3. Definition of Terms (cc) DO 198 s.2018
•the mandatory 8-hour module conducted by the
safety officer of the workplace as prescribed by the
OSH Standards
•include management (discuss company policies)
•all workers including new hires (focus: Rights of
Workers)
•no cost to employees considered as compensable
working time
•For high risk establishments: quarterly re-
orientation
 Safety Officers as OSH Trainers
Training
• Is a learning intervention;
• Improves match between job requirements and
individual’s knowledge, skills, and attitudes;
• After training, the individual is able to apply learning
immediately
• Examples : BOSH, COSH, LCM Training etc.

The Goal of Training: Learning

• Aims for a favorable change in perceptions, attitudes, and
behaviors in a positive direction of an individual, group or
organization.
• Learning - Improved Performance
Training Requirements for Safety Officers

AVIE TRAINING AND CONSULTANCY SERVICES

8HOURS MANDATORY OSH TRAINING FOR SAFETY OFFICER 1
 Summarize factual information
 Visualize idea, concept or procedure
 Show detailed/technical data
 Propose radical new product, service or
procedure
 Explain operations, machines, physical
and natural events
 Size of the group
 Presentation mode
 Time constraints
 Organizational structure
 Presentation objective
 Available resources
 Budget
 Simplicity (KISS)
 Visibility
big and bold; smallest letter for slides - 24
pts.
 Clarity
clear and concise; gives the message
directly and immediately
 Increases motivation,
enthusiasm and confidence

 Strengthens your presentation

and supports your purpose
 Creates interests for your presentation
 Generates and holds audience
attention
 Allows spontaneous movement
 Emphasizes key concepts
 Reduce confusion, misunderstanding and
inaccuracies
 Clarifies abstract concepts and technical
procedures
 Stimulates imagination and active listening
 Creates more lasting impression
 Non-projected Visuals

Writing Board

Flash Card

Flip Chart
 Projected Visuals

Overhead Projector

Films
Identify the needs.

State the objectives

Specify approaches to the design

Consider the needed tools and raw

materials

Identify the involvement of different people

Produce the prototype (try-out model)

Test the try-out model

Modify the try-out model

Finalize the materials

Avoid
distracting
mannerisms
Know the strong
points in the
room
Use humor
when
necessary
Do practice,
practice, Do choose a
practice… medium for your
visuals which
suits
your audience
Don’t speak in Do know your
monotone equipment &
properly set it up
 Do use your visual aids
Don’t use to support your
excessive hand message rather than
and body gestures using it as
your message
Don’t
Do make eye
procrastinate
contact with your
and leave
audience
preparation to the
last minute
 Do practice 3X
longer with multi-
Don’t media presentation
overshoot your than the traditional
time limit overhead projector
Get to the Always rehearse
venue your speech
beforehand and
early
during your
presentation.
Stick to your basic plan, but
don’t be afraid to deviate
from your notes.
THIS WILL ADD SPONTANEITY
& INTEREST
Ensure you are Always have
familiar with the technical back-up
audiovisual if you’re using a
equipment. lot of equipment.
The audience will find
Have a dry run
it distracting if you’re
through to make
running back and
sure everything
forward across the
works and that
stage.
slides are facing
the right way.
Try to achieve a look of Engage your
confidence through
positive body language.
audience in eye
contact.
Don’t bob around,
gesticulate wildly or This will demonstrate
play with your hands you are talking directly
to them and not the
ceiling
 Illustrate your
speech whenever
possible,
but always use good
Think about your looking text and
voice. colorful charts that
can be readily
Try to speak in an absorbed by the
authoritative manner, by
audience within
speaking clearly, slowly and
in a voice from the middle of about 10 seconds
your vocal range
A provider of certain __________,
________ and ________ that will affect
people’s or individual’s behavior for a
desirable change which, when utilized,
can contribute achieve
organizational/group goals.
- Communication to a
person (or group) that
provides information
how his or her actions
affect others
- way of helping to
improve his/her
communication skills
1. Be specific rather than general

2. Share information rather than giving advice

3. Be descriptive rather than judgemental

4. Direct your comments towards behavior

which the receiver can modify
5. Consider the needs of both the receiver and
the giver of the feedback

6. Feedback should be solicited rather than

imposed
1. Ask clarifying questions in order to
understand the feedback.
2. Help the person providing feedback
use the criteria for giving useful
feedback (specific)
3. Avoid making it more difficult for
someone to give you feedback (don’t
be defensive)
 In a successful
training program…

balance is critical.