CASELETTE ON CASH EXAMINATION

Based on Office Order No. 2020-001 dated April 20, 2019, the Audit Team headed by ATL Marikit
Plantita conducted a cash examination on the accountability of Ms. Estrella Buan, Barangay Treasurer
(BT), Barangay Calapacuan, Mahabang Daan.

Ms. Buan assumed her duties as BT effective December 9, 2016 based on her 0ath of Office. The last
examination was performed by the previous Audit Team on 12/29/2017 as reflected in the cash
examination report on file with the Office of the Supervising Auditor. The following were the audited
balances as per General Form (GF) 74(a) accompanying the report:

Accounts Amount
Cash, Local Treasury P0.00
Payroll Fund 0.00
Advances to Officers & Employees 41,800.00
Total P41,800.00

The fidelity bond of Ms. Buan has already expired on December 31, 2018 yet she did not apply for a
renewal. She explained that the Punong Barangay, Mr. Juan Dimagoso, failed to sign the application.

On April 22, 2019, ATL Santos conducted cash count and inventory of accountable forms after the
presentation of the Cash Production Notice (CPN) to the BT. The latter did not want to sign the CPN
unless the cash examination is completely done, but obliged later to produce upon demand the
following:

a. Cash on hand totaling to P1,020.00 consisting of two pieces of P 500.00 bill, one pc. 5 -peso
coin and 15 pcs of one-peso coin;
b. Unused Official Receipt (OR) Nos. 1086965-1087000;
c. Partially paid payrolls for the period March 1-31, 2019 - P 140,000.00 (The total amount of
payroll is P 147,360.00 covered by a cash advance under Check No. 812913 dated April 15,
2019. The BT failed to present the balance of P7,360.000)
d. Blank Checks under LBP Account No. 0102-1012-19 with control numbers 812914-813000.

Cash in Local Treasury

ATL Plantita verified the cashbook for collections as against the duplicate copies of ORs and found the
following information from the last date of examination to the date of the cash count:

Period Covered Nature Incl. OR Nos. Amount

December 29-31, P0.00
2017
January 1-31, 2018 Barangay 1086952-1086959 3,580.00
Clearance
February 1-28, 2018 0.00
March 1-31, 2018 0.00
April 1-30, 2018 0.00
May 1-31, 2018 0.00
June 1-30, 2018 0.00
July 1-31, 2018 0.00

Cash Examination Session 2.3: Prepare Reconciliation Statements 1

 August 1-31, 2018 0.00
September 1-30, Barangay 1086960 500.00
2018 Clearance
October 1-31,2018 0.00
November 1-30, 0.00
2018
December 1-31, 2018 0.00
January 1-31, 2019 0.00
February 1-28, 2019 0.00
March 1-31, 2019 0.00
April 1-22, 2019 Return of excess 1086961 138,603.56
Cash Advances
Barangay 1086962-1086964 1,020.00
Clearance
Total P143,703.56

There were no recorded deposits in the Cashbook for the period covering December 29, 2017 to April
22, 2019. However, the BT presented two validated deposit slips (VDS), the first one dated April 19,
2019 represents cash deposit of P4,080.00 and the other one dated April 16, 2019 in the form of check
for P138,603.56 covered by OR No. 1086961 of the same date. According to her, the check represents
refund of excess cash advances.

The cashbook for Local Treasury shows a balance of P4,080.00 which was carried over since
12/31/2018. No entries and certification of balances were noted starting January 2019.

Payroll Fund

The Cashbook maintained for Payroll Fund was not updated after the last cash examination. Auditor
Plantita verified the Journal of Cash Transactions (JCT) maintained by the Accounting Office and all
underlying supporting documents to determine the amounts of cash advances granted and the
liquidations made for the period under examination. The following data were obtained:

Payroll Fund

Period Covered Cash Advances Liquidation

December 29-31, 2017

January 1-31, 2018 0.00 0.00

February 1-28, 2018 0.00 73,680.00

March 1-31, 2018 73,680.00 69,598.48

Cash Examination Session 2.3: Prepare Reconciliation Statements 2

April 1-30, 2018 72,761.02 101,840.00

May 1-31, 2018 101,840.00 51,840.00

June 1-30, 2018 92,680.00 51,840.00

July 1-31, 2018 81,840.00 56,840.00

August 1-31, 2018 56,840.00 61,840.00

September 1-30, 2018 73,680.00 0.00

October 1-31,2018 0.00 63,480.00

November 1-30, 2018 154,520.00 31,340.00

December 1-31, 2018 36,840.00 84,680.00

January 1-31, 2019 134,601.02 0.00

February 1-28, 2019 0.00 0.00

March 1-31, 2019 0.00 0.00

April 1-22, 2019 147,360.00 166,603.56**

Total P 1,026,642.04 P 813,582.04

**Includes refund of excess cash advances receipted per OR

No. 1086961 to the credit of the accountability of the BT – P
138,603.56

Cash Examination Session 2.3: Prepare Reconciliation Statements 3