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The International Safety Management
The International Safety Management
The ISM code does not replace the requirement for compliance with existing regulations.
The purpose of the code is to provide an international standard for the safe management and
operation of ships and for prevention of pollution
The objectives of the code are to ensure safety at sea, prevention of human injury or loss of
life, and avoidance of damage to the environment.
The Code will be introduced on a mandatory basis in three stages depending on the type of
vessel but regardless on date of construction.
European requirement- Ro-Ro Passenger vessels will require to comply by 1 January 1996, Ro-Ro ferries
from 1 July 1996
International requirements- The new chapter IX to SOLAS 1974, Management for the Safe Operation of
Ships requires compliance of Passenger Vessels and high speed Passenger Craft over 500 GRT by 1 July
1998. Oil Tankers, Cargo high speed craft, Chemical Tankers, Gas Carriers and Bulk Carriers to comply by
1 July 1998. Other Cargo ships and mobile Offshore drilling rigs of over 500 GRT to comply by 1 July 2002
The MSA will be responsible for the system audit, issue and renewal of ISM Convention
Certificates and the periodic verification. The use of independent organisations to guide and assist in the
setting up of the SMS is encouraged but the choice such consultants is a company decision.
Certification
The application of the code will lead to the issue of two certificates
will be issued to the company following a successful audit of the shore side aspects of the
Safety Management System
evidence required that the system as been in operation on at least one type of ship in the
companies fleet for a period of three months.
Specific to ship types at time of audit
valid for 5 years
subject to annual verification ( within 3 months of anniversary date)
Temporary certification-A 12mth valid DOC may be issued to a newly formed company or a company
acquiring a new type of vessel as long as they have a SMS meeting the minimum requirements of the ISM
code and can demonstrate plan for full compliance.
- A 6 mth valid SMC may be issued to a new building or when a company takes of the
responsibilities for the running of a vessel.
Safety Management System
Safety Management objectives of the company.
1. provide for safe working practices and a safe working environment
2. establish safeguards against possible risks
3. continuously improve safety management skills of personnel ashore and aboard ships,
A Safety Management system (SMS) meeting the requirements of the ISM code requires a company to
document its management procedures and record its actions to ensure that conditions, activities and
tasks that affect safety and the environment are properly planned, organised, executed and checked. A
SMS is developed and implemented by people and clearly defines responsibilities, authorities and lines of
communication. A SMS allows a company to measure its performance against set criteria hence
identifying areas that can be improved. The increase in Safety Management skills improves morale and
can lead to a reduction in costs due to an increase in efficiency and a reduction in claims
The safety management system should ensure;
1. compliance with mandatory rules and regulations
2. applicable codes and guidelines both statutory and organisational are taken into account.
3. Promulgation and understanding of company and statutory regulations and guidelines. (It is
the task of a visiting surveyor to test the general knowledge of company and statutory
regulations and instructions)
Designated Person(s)
1. A person or persons who has direct access to the highest levels of management providing a
link between the company and those on board.
2. The responsibility and authority of the designated person is to provide for the safe operation
of the vessels. He should monitor the safety and pollution prevention aspects of the operation
of each vessel and ensure their are adequate shore side resources and support
Emergency Preparedness
1. The company should establish procedures for the response actions to potential emergency
situations. Programmes for drill should be established and measures taken to ensure that the
company's organisation can respond to hazards and accidents.
Documentation
1. The company should establish and maintain procedures for the control of all documentation
relevant to the SMS. This should include;
i. valid documents are available at all relevant locations
ii. changes to documents are reviewed and approved to authorised personnel
iii. obsolete documents are promptly removed
2. All documents, carried in a company approved relevant form, should be present on board
The master is expected to be fully conversant with Company safety management system.
Officers and crew would be expected to be familiar with the parts of the system relevant to their safety
responsibilities as well as a thorough understanding of their operational responsibilities- auditors will
ensure compliance.
Examples of the type of documentation the auditor will wish to see to verify compliance with the ISM
are as follows;
Log books
Safety and management meeting minutes and follow up actions
Medical log
Company circular letters
Planned maintenance records
Records of verification
Records of masters review of the system
Records of internal audits and follow up
Records of chart corrections
Class quarterly listings
Records of passage planning
Oil record books
Garbage logs
Company manual and forms
Tied into the ISM code are the requirements to meet OPA90 to wit a Federal Response Plan. Each
company that trades in US coastal waters must have in place a suitable response plan. They must have a
designated person resident in the United states ready to act as consultant.