Training Manual: MAT_TRG_CO_02 Page: 1 of 18

Cost Center Planning Date: 9/21/2023

Author: Nitika/Kamlesh

Training Document

Module: FI
Course Code: MAT_TRG_FI_06
Course Description: Month End / Year End Closing

Prepared By: ITC Infotech India Limited

Revision History

REVISION DATE OF RELEASE PURPOSE

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Course Index

1. Exchange Rates Maintenance............................................................................3

2. Posting Periods for FI.........................................................................................5
3. Enter Accrual Document....................................................................................8
4. Reverse Accrual / Deferral Document.............................................................13

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

1. Exchange Rates Maintenance OB08

Menu Path
Use the following menu path(s) to begin this transaction:
 Accounting > Financial accounting > General ledger > Environment > Current settings >
Enter Translation Rates.

Transaction Code
OB08

Helpful Hints
Two exchange rate types are maintained for P.T ISPAT
 Average buying and selling rate which is maintained in ‘M’
 Month End closing exchange rate are maintained as ‘Z001’ & ‘Z002’

Procedure

Update the exchange rate table with the details obtained from the bank.
Exchange rate type ‘M’ is used to process all ongoing transactions. This rate may be updated
on the weekly basis.
The month end closing rate is maintained as the ‘Z001’& ‘Z002’ rate. This rate is updated on a
monthly basis and will be used for foreign currency revaluation.

Click on new entries

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Enter the following details on the selection screen:

Field Name Description

Exchange Rate Type Exchange rate which has to be maintained e.g. M, Z001 & Z002
Valid from date Enter the date from which the exchange rate is valid
Indir. Quot This field contains an exchange rate according to the indirect quotation
method. The exchange rate gives the amount of the "from" currency that
you get for a unit (10, 100,...) of the "to" currency.
Dir. Quot. This field contains an exchange rate according to the direct quotation
method. The exchange rate gives the price in the "to" currency that you
have to pay for a unit (10, 100,...) of "from" currency.

Click to save your changes

To see the entry go to Position Tab fill the following detail and Execute

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Press

The new Exchange rate maintained can be seen:

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

2. Posting Periods for FI OB52

Menu Path
Use the following menu path(s) to begin this transaction:
 Accounting > Financial Accounting > General Ledger > Environment > Current Settings >
Open and Close Posting Period

Transaction Code
OB52

Helpful Hints
Use this procedure to open and close the posting periods for FI.

Procedure

The posting periods control whether postings are allowed in certain periods or not. At the start
of a period-end closing the next period should be opened for posting and at the close of period-
end closing activities the previous period should be closed for posting. The posting periods can
be controlled for different account types separately:
A: Assets
D: Debtors
K: Creditors
M: Material Account
S: GL Accounts
+: All Accounts
It is recommended that all posting periods should be changed together only.

Go to New Entries

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

The “From per.1” and “To period” is the range of the periods open for posting. For opening a
posting period the “To period” should be incremented by 1. When the period-end closing
activities are over then the “From per.1” field should be changed to exclude the period being
closed.

click on to save

You may test the period closing by trying to post a transaction in a period which is closed. In
such a case SAP will not allow you to post giving an error message.
Example: 1 The period is now open from period 10 to 11 (Oct to Nov 2011) and only posting is
allowed in this period you can try posting in closed period In such a case SAP will not allow you
to post giving an error message.

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Example:2 The period is now open from period 11 to 11 (Nov 2011) and only posting is
allowed in this period you can try posting in closed period In such a case system will not allow
you to post by giving an error message.

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

3. Enter Accrual Document FBS1

Menu Path
Use the following menu path(s) to begin this transaction:
Accounting > Financial accounting > General ledger > Periodic processing > Closing >
Valuate > Enter accrual/deferral doc

Transaction Code
FBS1

Helpful Hints
You can use the Accrual / Deferral document to post adjustments for financial statement generation
which are required to be reversed the next day after the financial statements are generated
 Prerequisites:
None

Procedure

Enter the following details on the selection screen:

Field Name Description

Document Date Enter the last date of the period being closed
Document Type Enter SA
Company Code Enter your respective company code
Posting Date The same date as document date
Period Based on posting date
Currency Enter the company code currency
Document Header Type the narration for the accrual
Text
Reverse reason Type ‘05’ or choose the appropriate value using F4 help
Reversal date First day of next period
PstKy Type ‘40’ or choose the appropriate value using F4 help
Account Choose the appropriate value using F4 help

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Press on Enter to continue entering the document

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Field Name Description

Amount Enter the amount
Tax Code Enter the tax code
Cost Center Enter the cost center or select by pressing F4
Posting Key Enter 50
Account Select the appropriate account from the F4 list

Press Enter to continue

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Select Document  Simulate from the top menu to view the document that will be posted by the
system for the entries that have been made.

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Click to post the document.

SAP will automatically issue a document number, which will be displayed in the bottom left hand
corner of the screen:

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

4. Reverse Accrual / Deferral Document F.81

Menu Path
Use the following menu path(s) to begin this transaction:
Accounting > Financial accounting > General ledger > Periodic processing > Closing >
Valuate > Enter accrual/deferral doc

Transaction Code
F.81

Helpful Hints
You can use the Accrual / Deferral document to post adjustments for financial statement generation
which are required to be reversed the next day after the financial statements are generated
 Prerequisites:
 Accrual & Deferral Document should be existing

Procedure

Enter the following details on the selection screen:

Field Name Description

Company code Enter the company code

Document type Code identifying the method that the system uses to process the
transaction
Fiscal year Enter the fiscal year

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Click Execute Button

The system will display a list of documents

Click on the reverse if you want to reverse

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Double Click on original line item for Detail

Click on for detail document

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

Click Back
Double Click on line item for reverse document Detail

Click on for detail document

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Cost Center Planning Date: 9/21/2023
Author: Nitika/Kamlesh

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