MUHORONI ENVIRONMENTAL YOUTH GROUP

CONSTITUTION
AS PER THE COMMUNITY GROUPS REGISTRATION ACT, NO. 30 OF 2022
1. NAME OF THE GROUP
NAME: MUHORONI ENVIRONMENTAL YOUTH GROUP
ADDRESS: P.O. BOX 65, MUHORONI
PHYSICAL ADDRESS: OWAGA
LOCATION OF THE GROUP: MUHORONI LOCATION, OWAGA SUB-LOCATION,
MUTWALA VILLAGE
2. VISION, MISSION, OBJECTIVES, VALUES AND ACTIVITIES OF THE GROUP
VISION: To improve socio-economic status of the members for improved livelihood at a
period of time.
MISSION: To achieve and sustain better socio-economic development and to generate
income for the group
OBJECTIVES:
a) Facilitating capacity building on financial and entrepreneurship
b) Improving standards of living by creating and practicing table banking
c) Networking and collaborating with other financial institution and any relevant
ministries to access financial support
VALUES:
a) Transparency
b) Member centric.
c) Inclusivity & solidarity
ACTIVITIES
a) Agribusiness such as:
b) Horticulture
c) Poultry farming
d) Table banking
e) Merry go round
3. MEMBERSHIP
a. The one eligible to be a member is:
i. Must be 18 years and above and must have an identity card
ii. Must be a resident within Mutwala region
iii. Has no record of criminal case
iv. Must abide by the rules and regulations of the group and has the above
qualification
b. Membership
Membership fee is Kshs. 400 and it is non-refundable
c. Subscription fees
Weekly subscription fee is Kshs. 500 i.e. monthly is Kshs. 1,000
d. Registration of members is by writing not walking in
Registration and termination of membership
i. Registration of the group resign through giving a written notice to that
effect
ii. The management committee may be resolution passed at a meeting
therefore terminate or suspend the membership of any member if in its
opinion her conduct is prejudicial to the interests of the group.
The member has the right to be hard before final decision.
iii. The applicant must apply to be allowed to join the group and members of
the group has the powers to accept her application or reject if need be
voting will be done on majority basis
iv. Membership of the group shall cease with effect from the date of a
member’s:
a) Death
b) Withdrawal
c) Expulsion from Group
d) Becoming certifiably insane
e) Transfer of shares
f) Being declared bankrupt in a Court of Law
v. Duties and rights of members
a) Observe and comply with all the self-help's by-laws and decisions
taken by the committees of the self-help in accordance with the by-
laws.
b) Buy and pay up for shares and savings or make any other payments
as provided for in the by- laws of the self-help group.
4. OFFICE BEARERS
a. The office bearers are as follows:
i. Chairperson
ii. Vice Chairperson
iii. Secretary
iv. Vice Secretary
v. Treasurer
vi. Money Counter
b. Qualifications/disqualifications of office bearers
1) All office bearers shall be fully paid up members of the Group but
who shall be entitled to such allowances as provided by this
constitution an approved by the management committee.
c. Duties and responsibilities of Office Bearers
i. CHAIRPERSON
A. Call meeting in order to maintain discipline in the group
B. Develop team spirits to enable members feel secure
 C. Manage Conflicts
D. Signatory of bank transactions
ii. VICE CHAIRPERSON
A. Shall perform any duties of the chairperson assigned to her by the chairperson or
secretary on her absentia
B. Shall not be the signatory at any bank transactions
iii. SECRETARY
A. Shall ensure that transactions take place according to the rules
B. Makes proper entries of minutes and accounts book
C. Bank signatory
iv. TREASURER
A. Keeps money safe at bank and home
B. Keeps group’s assets
C. Shall avail all financial to members any appointed bodies
D. Bank signatory
v. MONEY COUNTER
A. Count all monies contributed by members and tell the secretary the correct
figure.
d. Indemnity of office bearer
A. Office bearers protected from liability for activities done on behalf of the
community group in good faith; group liable to third parties to pay compensation
e. Removal of office bearers
A. The membership can remove a committee member at any time
B. The committee must resign of the majority members decide to remove her
C. Filling the position again requires the election process
5. COMMITTEES
The group has a management (office bearers) and audit committee comprising of 3
members elected by the group.
a) DUTIES OF THE COMMITTEE
i) Role of management committee
A. The Committee shall be responsible for the Management of the Group. The
Committee shall have power to appoint such sub-committees, as it shall deem
desirable to make reports to the Committee upon which such action shall be
taken as seems to the committee desirable.
B. All moneys disbursed on behalf of the Group shall be authorized by the
committee
C. except as specified in rule thirteen (13) subsections (g).
D. The quorum for meetings of the management committee shall not be less than
two thirds (2/3) of its members.
ii) Role of the audit committee
A. The role of the audit committee is to support council in fulfilling its governance
and oversight responsibilities in relation to financial reporting, internal control
structure, risk management systems, internal and external audit functions and
ethical accountability.
 6. ELECTIONS
a. Types of elections
General elections – Conducted after expiry of the current term of office
By-Election – Occasioned by impromptu vacancy in any position of the office
bearers
b. Period of elections: Elections shall be conducted yearly during the AGM.
c. Term limit of office bearers: 1 term of 1 year, re-election is allowed.
d. Eligibility: Must be a paid-up member of the group, with good standing and
proposed and seconded by members of the group.
e. Notice of elections: election notice shall be issued together with the notice to hold
an AGM.
f. Mode of Elections: Shall be through secret ballot or show of hands
g. Reporting and confirmation of election results: an observer who is not a member
of the group will be sleeked to observe elections to ensure free and fair elections
for members. The observer shall preside, report and confirm the results.
h. Election dispute resolution: An independent arbitrator will be appointed by both
parties in the litigation to resolve any election dispute that may arise.
i. Handing Over to new office: The elected office shall be sworn in at the AGM and
a two weeks’ transition will take place between the incoming and outgoing office.
Documents and other group instruments shall be handed over.
j. Election management and supervision: an observer who is not a member of the
group will be sleeked to observe elections to ensure free and fair elections for
members. This individual must be of high dignity and respected member of the
society. He/she must have served in a relevant activity before
7. MEETINGS
a) Type of Group meetings: There will be three meetings namely;
A. Committee Meetings: This will involve all office bearers to discuss the
concerning issues of the group as would always be appropriate and in the
spirit of the Group objectives.
B. General Meetings: This type of meeting will involve all members of the group
and will be held monthly and annually to discuss the progress of the group.
Major decisions of the group will be decided in the general meeting. It is
during these meetings that the constitution can be amended after a proposal.
C. Impromptu Meetings: This meeting will be convened without any prior
arrangement depending on the need and urgency of such a meeting.
b) Quorum: 2/3 of membership must be present to constitute a quorum.
c) Procedure of holding meetings:
A. At all meetings of the Group the chairman or in his absence the vice chairman
or in the absence of both these officers, a member selected by the meeting
shall take the chair.
B. The chairman may at his discretion limit the number of persons permitted to
speak in favour of or against any motion or agenda.
C. Resolution shall be decided by simple voting. In the case of equality of votes,
the chairman shall have a second or casting vote.
d) Agenda of meetings: The agenda of the meeting shall be communicated from
time to time but must include: preliminaries, Confirmation of previous minutes
and matters arising.
8. FUNDS
a. The group shall get funding from:
i. Weekly subscription from members’ contribution
ii. Weekly drive and harambees
iii. Membership fees and fines
iv. Grants
v. Well-wishers, NGOs and donors
-After these collection, the total amount received will be loaned out to
members as per their shareholding
-Any application of finance will be authorized by the committee members with
the help or support from the members and the receipts will be issued out to
members for clarification.
b. Management and accounting for funds: The committee and the treasurer shall
be responsible for management and accounting of group funds.
c. Roles and powers of the treasurer: The treasurer shall be the chief financial
officer of the group.
d. Banking arrangement: The group shall hold a bank account(s) with the
Chairman, Treasurer and Secretary as the Signatories. ANY OF THE TWO
must be present for any withdrawal transaction. THE CHAIRMAN IS
MANDATORY)
e. Maintenance of the financial records: The Treasurer shall be keep all the
financial records of the group.
f. Auditing of financial records: The audit committee shall be responsible for
auditing and production of audit reports of the group.
g. Financial reports: The treasurer shall prepare the financial report and present it
to the group at the AGM.
h. Expenditure: All expenditure of the group shall be authorized by the AGM.
i. Group Assets: The committee, through the secretary, shall keep an inventory of
all the group’s assets.
9. BY- LAWS/RULES AND REGULATIONS
PENALTIES/FINES
i. Lateness to the meeting is Kshs. 10
ii. Absenteeism is Kshs. 20
iii. Ringing of phones is Kshs. 10
iv. Showing disrespect to fellow members or official – Kshs. 100
v. Absconding meeting for more than three months without genuine reason will
lead to expulsion.
BORROWING
i. Strictly group members are allowed to borrow
ii. The borrower is given a period of one month’s then required to repay
iii. the amount borrowed
iv. No one is allowed to borrow while still owing the first loan
v. Interest rate of borrowed money is 10%
REPAYMENT OF LOANS
1. A Member must repay a loan before she takes another loan
2. If a member to leave the group and has the loan.
a. Her shares must be deducted to repay the loan, if that is not enough, she
will be given a period of time to repay back, failure to which the law will take
its course.
b. When a member has no loan, she will be given back her shares less interest
3. If a member fails to repay loan, she will face the legal authority i.e. taken to
area chief to trace out the group’s funds
10. RECORD MANAGEMENT
The group have the following files:
A. Members register
B. Simplified secretary file
C. Simplified treasurer file
D. Receipt book
E. Minute file
11. DESPUTE RESOLUTION
A. Resolution shall be decided by simple voting. In the case of equality of
votes, the chairman shall have a second or casting vote.
12. AMMENDMENTS TO THE CONSTITUTION
Amendments to the constitution of the Group must approved by two-thirds 2/3
of majority
of members at a general meeting of the Group. They cannot, however be
implemented
without the prior consent in writing of the registrar, obtained upon application
to him in
writing and signed by three of the office bearers.

13. DISSOLUTION OF THE GROUPS

A. The Group shall not be dissolved except by a resolution passed at a general
meeting of the members by a vote of two-thirds 2/3 of the members present. If
no quorum is obtained, the proposal to dissolve the Group shall be submitted
to a further General meeting, which shall be held one month later. Notice of
this meeting shall be given to all 8 members of the Group at least 14 days
before the date of the meeting. The quorum of this meeting shall be the
number of members present.
B. Provided, however, that no resolution shall be effected without prior
permission in writing to the registrar, obtained upon application to him made
in writing and signed by the three office bearers.
C. When the registrar has approved the dissolution of the Group, no further
action shall be taken by the committee or office bearers of the Group in
connection with the aims of the Group other than to get in and liquidate for
 cash all the assets of the Group. Subject to the payment of the debts of the
Group, the balance shall therefore be distributed in such other manner as
may be resolved by the meeting at which the resolution for the dissolution is
passed.
14. COMMITMENT CLAUSE
We hereby agree to commit ourselves to, and to abide by all of the provisions
contained in the Constitution and Bylaws of the MUHORONI ENVIRONMENTAL
YOUTH GROUP.
NO. NAME PHONE NO. ID NO. SIGN
1. NICHOLAS ONYANGO OTIENO 0718217485 24853920
2. NANCY ADHIAMBO 0724172731 31568311
ONYANGO
3. SPEREUS GOR OKECH 0715176044 21863761
4. PAULINE ADHIAMBO 0700323318 30038173
5. MARY OWITY 0700187938 29463002
6. CAROLINE ADHIAMBO 0718129352 28387812
7. GEORGE MANYASA 0726368951 25794821
8. JANE OPIYO 0716001412 20857853
9. MARY APONDI 0702569494 24630027
10. JACOB OWANGA 0745540659 28695456
11. DORA ACHIENG 0713488026 25956776
12. ELIZABETH APIYO 0725830499 31654697
13. FILGONA ADHIAMBO 0706476021 28083312
14. GLADIS ADHIAMBO 0724757815 23533146
15. LENSER ANYANGO 0726313864 23874299
16. SILVANUS OPINYA 0728318282 29631602
17. ALDRINE OTIENO 0742695221 28174059
18. TOBIAS ODHIAMBO 0110231475 31234809
19. CALVINCE OTIENO 0745313864 30343855
20. FREDRICK OCHIENG 0712488026 24406628
21. MESHARK OWINO 0748187938 24589123