Work Instruction for Budget Format Usage

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 Work Instruction for Budget Format Usage
New Budget Request
Purpose: Used to prepare new budget request for respective functional units and projects
Scope: Applies to all functional units and projects
Authorization and Responsibility
Prepared by respective Division Head or Senior staff
Reviewed by respective Department Manager
Approved by respective Deputy General Manager or GM for functional units under GM office
Distribution: Soft and hard copy to Planning, Program Mgt. & BD Department
Budget Disbursement Order (BDO)
Purpose: Used to give order for the release and optimization of approved budget, notify to projects and others stakeholders, & follow-up &
Scope: Except petty cash budget, respective functional units are required to fill the disbursement order
Authorization and Responsibility
Prepared by respective Department Manager
Reviewed by respective Deputy General Manager
Checked and approved by Planning, Program Mgt. and BD Department
Distribution: The format shall be prepared in two copy: Original to Finance and Accounts Department, 1st Copy to requesting functional un
Mgt. and BD Department

Budget Transfer
Purpose: Used to transfer budget from un-optimized or relatively less importance to high importance budget items
Scope: Applies in all approved budgeted items
Authorization and Responsibility
Prepared by respective Department Manager
Reviewed by respective Deputy General Manager
Checked by Planning, Program Mgt. and BD Department
Approved by General Manager
Distribution: The budget transfer shall be prepared in two copy: Original to Finance and Accounts Department, 1st Copy to req
Copy to Planning, Program Mgt. and BD Department
Contingency Budget
Purpose: Used to request budget for unplanned budget items which has high relative importance and impact on the company and projects op
Scope: Applies in all unplanned and risky context
Authorization and Responsibility
Prepared by respective Department Manager
Reviewed by respective Deputy General Manager
Checked by Planning, Program Mgt. and BD Department
Approved by General Manager
Distribution: The format shall be prepared in two copy: Original to Finance and Accounts Department, 1st Copy to requesting functional an
Mgt. and BD Department
 New Budget Request Format
Requesting Unit
Detail Budget Request

Requested
No Requested Budgeted Items Description or Spesfication of Budgeted Items
Qty
1 Manpower

Sub-Total
2 Materials

Sub-Total
3 Equipment

Sub-Total
4 Fuel

Sub-Total
5 Subcontract

Sub-Total
6 Cash

Sub-Total
Total

Prepared By Reviewed By

Reviewed by Checked by Approved by

Request Format
Request Date

Requested Approved
Remark
Amount Qty Amount

Approved By
 Budget Disbursment Order

Requesting Unit EAD Requested Date

9/29/2023
Disbursement Order 14 Approved Date

Reason for Disbursement Request (Why?) Robe Rivo Pick up,D4D pickup

No Budgeted Items Remark

1 tyre/Tire Robe Rivo Pick up,D4D pickup 166,000.00

Total 166,000.00

Prepared By Reviewed By Checked and Approved By

Budget Disbursment Order

Requesting Unit EAD Requested Date

9/29/2023
Disbursement Order 14 Approved Date

Reason for Disbursement Request (Why?) Robe Rivo Pick up,D4D pickup

Requested Approved
No Budgeted Items Description or Spesfication of Budgeted Items Remark
Qty Amount Qty Amount

1 tyre/Tire Robe Rivo Pick up,D4D pickup 166,000.00

Total 166,000.00
Prepared By Reviewed By Checked and Approved By
 Budget Transfer Format
Requesting Unit EAD Requested Date 10/7/2023
Transfer No Approved Date

Reason for Budget Transfer (Why?) Rentakl payment for 3-13768

Requested Approved
No Transfer "From" Transfer "To" Remark
Qty Amount Qty Amount

Rental payment for Hamza Jemal,

1 Maintenance budget
plate number 3-13768
Megabit and Miyazia 67,437.38 Bale Robe

Total 67,437.38

Prepared By Reviewed By Checked By Approved By

Budget Transfer Format

Requesting Unit EAD Requested Date 10/7/2023
Transfer No Approved Date

Reason for Budget Transfer (Why?) Rentakl payment for 3-13768

Requested Approved
No Transfer "From" Transfer "To" Remark
Qty Amount Qty Amount

Rental payment for Hamza Jemal,

1 Maintenance budget
plate number 3-13768
Megabit and Miyazia 67,437.38 Bale Robe

Total 67,437.38

Prepared By Reviewed By Checked By Approved By

 Contingency Budget Format

Requesting Unit EMD Requested Date 9/29/2023

Contingency No Approved Date

Reason for Contingency Budget Request (Why?) Advance payment for Rental highbed Pl.No.3-33564 Owner Name Mesfin Kassahun

Contingency Budget Requested Approved

No Description or Spesfication of Budgeted Items Remark
Items Qty Amount Qty Amount

Advance payment for Rental highbed Mobilize Buching Plant from A.A to
1 Contingency Budget 100,000.00
Robe City Road Pl.No.3-33564 Owner Name Mesfin Kassahun

Total 100,000.00

Prepared By Reviewed By Checked By Approved By

Contingency Budget Format

Requesting Unit EMD Requested Date 9/29/2023
Contingency No Approved Date

Reason for Contingency Budget Request (Why?) Advance payment for Rental highbed Pl.No.3-33564 Owner Name Mesfin Kassahun

Contingency Budget Requested Approved

No Description or Spesfication of Budgeted Items Remark
Items Qty Amount Qty Amount

Advance payment for Rental highbed Mobilize Buching Plant from A.A to
1 Contingency Budget
Robe City Road Pl.No.3-33564 Owner Name Mesfin Kassahun
100,000.00

Total 100,000.00

Prepared By Reviewed By Checked By Approved By

 200000
242875
184400
1000000
1035256
1914118
1367210
480500
1020000
7444359
 389655
217615
86250
57957.24 494500
49554 445000
28714
494500 49500
1324245.24 14,472.31

204330
80960
10800
296090
 Budget Transfer Format
Requesting Unit EAD

Transfer No 10

Reason for Budget Transfer (Why?) Rental Payment For twedaje Belay pick up 3-68173

Requested
No Transfer "From" Transfer "To"
Qty

Rentan paymrnt for pick up tewedaj belay

Contingency Budget
plat No.3-68173 Arabsa Project

Total

Prepared By Reviewed By
 Budget Transfer Format
Requesting Unit EAD

Transfer No 10

Reason for Budget Transfer (Why?)Rental Payment For twedaje Belay pick up 3-68173

Requested
No Transfer "From" Transfer "To"
Qty

Rentan paymrnt for pick up tewedaj belay

Contingency Budget
plat No.3-68173 Arabsa Project

Total

Prepared By Reviewed By
nsfer Format
Requested Date 8/4/2023
Approved Date

8173

Requested Approved
Remark
Amount Qty Amount

81,200.00

Checked By Approved By
nsfer Format
Requested Date 8/4/2023
Approved Date

8173

Requested Approved
Remark
Amount Qty Amount

81,200.00

Checked By Approved By