— Sete uererure set | MEMORANDUM CIRCULAR pangours "GUIDELINES ON THE GRANT OF BJMP SEAL OF GOOD GOVERNANCE TO JAIL UNITS een | L | APOLICY AMENDING THE GRANT OF | [ce ‘SUSTINIDONG PAGLILINIS NG BILANGGUAN 10fs (SPB) SEAL 1. REFERENCES 1. CSC Resolution No. 010112 dated 10 January 2001; 2. Rule IV, Chapter 2, Book I! of BJMP Manual Revised 2007 as Amended; and 3. BJMP-DO Memorandum Circular No. 24 dated December 15, 2015 re: Guidelines on the Grant of SPB Seal. 1 BACKGROUND/RATIONALE The Bureau of Jail Management and Penology Seal of Good Governance is a recognition to jails’ exemplary performance in maintaining safe and secured facilities and instilling of internal discipline for a corruption-free and drug-free workplace, This is also a recognition to jails’ efforts in providing sustainable rehabilitation and development programs for persons deprived of liberty (PDL) in making them Productive during confinement and a reformed individual upon reintegration to the society. Il. COVERAGE This Circular shall cover all BJMP operational jails nationwide. The rating period ‘shail be from January to June for the 1% semester and July to December for the 2°¢ semester, The BJMP Seal of Good Governance is separate and distinct award vis-a-vis awards for National BJMP’s Bests awards given during anniversary. Winning facilities under this category are not precluded from nomination on the succeeding search. IV. WEIGHT/CRITERIA 1. implementation of Operational Programs (30%) ‘Offensive Operations against Illegal Drugs and other Contrabands Conduct of Greyhound Operations Drug Testing of POL Anti-Drug Awareness Campaign in Jails __Prevention and Control of Contraband Campaigns Reviewed By: | Approved By: | | siesuPT ALLAN S IRAL, CES(E} Deputy Chet for Admiistration ofthe Jail —_____|___Buresuepuy MRMEMORANDUM CIRCULAR [ror rr BEN | GUIDELINES ON THE GRANT OF BJMP SEAL | OF GOOD GOVERNANCE TO JAIL UNITS 68 $$ aan A POLICY AMENDING THE GRANT OF SUSTINIDONG PAGLILINIS NG BILANGGUAN (SPB) SEAL | + Non-existence of Kubol + Classification and Segregation of PDL % Decongestion Efforts . Prevention and Preparedness on Jail Incident (20%) ‘> Operational Pians % Conduct of Dry Runs on OPLANs: Conduct of Security Inspection * Conduct of Personnel Proficiency Trainings relative to Security “ Wardens’ Initiatives to Improve Security . Discipline and Progressive Cleansing of Personnel (15%) Drug Testing of Personnel Punishment and Removal of Erring Personnel Rank Inspection Personnel information and Education See }. Anti-Corruption Initiatives (20%) + Anti-Red Tape Act Compliance * Citizens Charter + Public Assistance and Complaint Desk + Anti-fixer Campaign * No Noon Break + ID System + Transparency 4 Service Delivery Performance Evaluation . Sustainability of Rehabilitation and Development Programs (10%) ‘& Livelihood Programs Skills Training > Education + Religious and Spiritual Activities ‘ Recreational Activities Others| MEMORANDUM CIRCULAR BIMP._DOMC-No, | "GUIDELINES ON THE GRANT OF BJMP SEAL | __ | OF GOOD GOVERNANCE TO JAIL UNITS | Pere SI TORS EINER A POLICY AMENDING THE GRANT OF an | SUSTINIDONG PAGLILINIS NG BILANGGUAN | 30fs | (SPB) SEAL | 6. Community Relation Service Partnership Programs and other Initiatives (5%) Enactment of LGU resolutions supporting improved jail management of the proposed measurels of the jail facilities + Information Drive on Jail Management and Penology ‘ Anti-Drug Awareness Campaigns in the community Clean and Green Programs V. ELIGIBILITY FOR NOMINATION To qualify for the nomination to the National PRAISE Committee for the grant of the award, the jail units must achieve at least 95% of the overall weighted score and shall have no record of escape or any jail disturbances such as riot, noise barrage and other major jail incidents within the rating period. Vi. DATA COLLECTION, ASSESSMENT, AND VALIDATION Chiefs of Divisions/Offices All Regional Directors through heads of divisions or offices shall rate each jail per compliance on the programs within the rating period using the formula prescribed in Annex “A”. The concerned divisions/offices shall submit their ratings to Operations Division for tabulations and consolidation. The Chief of Operations Division shall prepare and submit the ratings (Annexes “B” to “D’) to the Regional PRAISE Committee for deliberation. (Annex B) The Service Delivery Performance Evaluation shall be rated through a survey (Annex “F)) to PDL to be conducted by the Regional IWD officers. The number of respondents shall be based on the number of PDL per jail. A minimum of 10 respondents for jails with population of 100 and below, 15 respondents for 101 to 300, 20 respondents for 301-500, 30 respondents for 501-999 and 50 respondents for jails with population of 1000 and above. Data collection and tabulation shall commence every 2 to 4 week of June for 1st semester rating and 2" to 4" week of December for 2 semester rating.MEMORANDUM CIRCULAR % See Tae SES eee GUIDELINES ON THE GRANT OF BJMP SEAL OF GOOD GOVERNANCE TO JAIL UNITS aerate A POLICY AMENDING THE GRANT OF —_ | (eesTDONG PAGLILINIS NG BILANGGUAN | 40fs (SPB) SEAL | Regional PRAISE Committee The Regional PRAISE Committee shall conduct deliberation on the consolidated ratings submitted by the Chief, Operations Division. The Committee shall also conduct an ocular inspection to validate the data and the facilities itself particularly to the top jails. The Committee shall recommend to the Regional Director at least three most qualified jails that attained at least 95% of the overall weighted score for subsequent nomination to the National PRAISE Committee. The submission of nominees to the National PRAISE Committee shall every 1" day of January and July for the 1* and 2™! semesters ratings, respectively with the following supporting documents enclosed in one (1) white long folder, to wit: a. Endorsement from the Regional Directors b. Final Report of Rating - Annex B . Rating per Criteria - Annex C a. Summary of Ratings - Annex D (must consist the ratings of all jails within the region) e. Write ups - Annex E (emphasize before and the present situation including its inputs and outcome supported with pictures in a matrix format) The non-submission of nominees on the prescribed date shall be deemed a waiver on the part of the jail units to be considered for the award. Nonetheless, the Regional Director shall notify the National PRAISE Committee thru the Directorate for ‘Operations if no jail qualifies for the award by submitting the ratings (Annexes “B" fo “D’) ‘on the prescribed deadline (soft copy only with signature). National PRAISE Committee The National PRAISE Committee shall conduct initial deliberation on the ratings of the concemed Directorates/Offices vis-2-vis regional ratings and thereafter conduct an actual validation. The Committee may also invite the raters from concemed Directorates/Offices as resource persons during the deliberation. The Committee shall conduct final deliberation on the result of actual validation, national and regional ratings and shall recommends the qualified nominee/s to the Chief, BJMP for final selection of the awardee/s. | Prepared By: Be | Reviewed By: a AICSUPT ALLAN S IRAL, CES(E) Deputy Chet for Administration ofthe Jail ‘BureouDeputy QMMEMORANDUM CIRCULAR | neeooucen | GUIDELINES ON THE GRANT OF BUMP SEAL | sacle | OF GOOD GOVERNANCE TO JAIL UNITS [SEH PRR acer APOLICY AMENDING THE GRANT OF (| | SUSTINIDONG PAGLILINIS NG BILANGGUAN SofS | | (SPB) SEAL | Vil. CONFERMENT OF SEAL The Wardens of the winning facilities shall be notified of the awards and the date of conferment by the National PRAISE Committee through the Directorate for Operations. The conferment of the awards shall be held at the winning facilities and ‘shail be given by the Chief, BUMP. In addition, a project worth not less than One Hundred Thousand Pesos (Php 100, 000.00) shal! also be awarded to the winners. Vill. PENALTY CLAUSE Faithful compliance with the provisions of this Circular is hereby enjoined. As Such, any faise reports found during the validation or any acts not in accordance with the provisions of this Circular shall be dealt with in accordance with the 2017 BJMP Comprehensive Administrative Machinery. IX, SEPARABILITY CLAUSE Hf any part hereof is declared invalid or unconstitutional, the remaining part of the provisions not otherwise affected shail remain valid and subsisting, X REPEALING CLAUSE Any existing policies, circulars or memoranda contrary or inconsistent with Provisions of this policy is hereby modified, repealed and amended accordingly. Xi. EFFECTIVITY This Circular shall take effect after fifteen (15) days from filing a copy thereof at the University of the Philippines Law Center in consonance with Sections 3 and 4, Chapter 2, Book Vil of Executive Order No. 292, otherwise known as “The Revised Administrative Code of 1987”.‘Annex "A" — Definition/Formula IMPLEMENTATION OF OPERATIONAL PROGRAMS (30%) Rating (%) = WS of A#B+C+D. WS = Rating x .30 Raters: Operation Division/Directorate for Operations N.B. Perfect score shail be given if the actual accomplishments exceed the target A. Offensive Operations against Illegal Drugs and other Contrabands (40%) Rating = WS of a.1+a.2+a.3+a.4 WS = Rating x.35 a.1 Conduct of Greyhound Operations (40%) Target: 4x a month = 1 - 500 inmates ‘8x a month = 501 - 1000 inmates 12x a month = 1001 and above inmates Formula, Rating = (Ave. no. of GO per month/Target) x 100 WS = Rating x.40 .2 Drug Testing of Inmates (15%) Target: 10% of the ave. jail population Formula Rating = {[(No, of inmates underwent drug testing/ave. jail pop) x 100] / 10} x 100 WS = Rating x.15 a.3 Anti-Drug Awareness Campaigns in Jails (30%) Target: 6 activities within rating period Formula: Rating = (Total no. of activities conducted/Target) x 100 WS = Rating x .30 a.4 Prevention and Control of Contrabands Campaigns (15%) Target: 6 activities within rating period Formula Rating = (Total no. of activities conducted/Target) x 100 WS = Rating x.15 B. Non-existence of Kubol (30%) Target: Zero Kubol Formula: Rating (%) = to be determined by the raters WS = Rating x 30 ©. Classification and Segregation of Inmates (10%) Formula’ Rating (%) = to be determined by the raters WS = Rating x10 D. Decongestion Efforts (20%) Target: 10% of the ave. jail pop less ave. no. of committed inmates Formula: Rating (%) = {[ave. released inmates/(ave. jail pop - no. of ave. committed) x 100] /10} x 100 WS = Rating x .20Annex "A" — Definition/Formula PREVENTION AND PREPAREDNESS ON JAIL INCIDENTS (20%) Rating (%) = WS of A+B+C+D+E WS = Rating x.20 Raters: Operation Division/Directorate for Operations N.B. Perfect score shall be given if actual accomplishments exceed the target ‘A. Operational Plans (20%) Target: availability of 10 priority OPLANs (Earthquake, Fire, Flood, Jailbreak, Riot, Noise Barrage, Camp Defense Plan, Hostage-taking, Bombing and Power Failure) Points of allocation = 10 points per OPLAN Formula’ Rating (%) = Total points of allocation earned WS = Rating x .20 B. Conduct of Dry Runs of OPLANs (30%) Target: 6 Dry Runs Formula’ Rating (%) = (Total no. of dry runs conducted/Target) x 100 WS: Rating x 30 C. Conduct of Security Inspections (25%) Target = 120 times a month Formula’ Average = Total no. of security inspections (SI) conducted within 6 months/6 Rating (%) = (Ave. no. of SI conducted per month/Target) x 100 WS = Rating x .25 D. Conduct of Personnel Proficiency Training relative to Security (15%) N.B. Training/s shall be sponsored by jails, regions, NHQ or other agency and shall be participated by at least 50% of the average strength. Attendance of personne! that is less than the required percentage but attended in various occasions shall be considered one (1) count, if the aggregate participants are equal or 50% of the average strenath. Target: 1 Formula Rating (°%) = No. of training conducted/Target x 100 WS = Rating x.15 E. Wardens’ Initiative to Improve Security (10%) Target: at least 1 security improvement within the rating period Formula Rating (%) = (No. of security improvement/Target) x 100 WS: Rating x 10 DISCIPLINE AND PROGRESSIVE CLEANSING OF PERSONNEL (15%) Rating (%) = WS of AtB+C+D WS = Rating x 15 N.B. Perfect score shall be given if actual accomplishments exceed the target A. Drug Testing of Personnel (30%) Raters: Operation Division/Directorate for Operations Target: 100% of personnel Formula Rating (%) = (No. of personnel underwent drug testing/ave. no. of personnel) x 100 WS = Rating x.30Annex "A" — Definit n/Formula Punishment and Removal of Erring Personnel (30%) Raters: RIPD/DIP Target: 100% Formula’ Rating (%) = (Total no. of personnel charged/Total no. of personnel investigated) x 100 WS = Rating x .30 N.B. Perfect score shall be given if no personnel has been investigated Rank Inspection (20%) Raters: RESJO/NESJO Target: 6 rank inspections (RI) within the rating period Formula Rating (%) = (Total no. RI conducted/Target) x 100 WS = Rating x .20 Personnel Information and Educ: Raters: HRDD/DHRD Target: 4x a month Formula: ‘Ave: = Total no. of PIE conducted within 6 months/6 Rating (%) = (Ave. no. of PIE conducted/Target) x 100 WS = Rating x .20 mn (20%) ANTI-CORRUPTION INITIATIVES (20%) Rating (%) = WS of AtB+C WS = Rating x .20 Raters: Operation Division/Directorate for Operations N.B. Perfect score shall be given if actual accomplishments exceed the target A Anti-Red Tape Act Compliance (30%) Target: 100% compliance (Citizens Charter, Public Assistance and Complaint Desk, Anti-fixer Campaign, No Noon Break, ID System) Formula; Point of Allocation: 20 points per measure Rating (%) = Total points of allocation earned WS: Rating x. 30 Transparency Measure (20%) Formula’ Rating (%) = To be determined by the raters WS = Rating x.20 Service Delivery Performance Evaluation (50%) Target: 10 Thumbs Up Formula’ Ave. Thumbs Up = Total no. of Thumbs up/Total no. of Respondents. Rating (%) = (Ave. Thumbs Up/10) x 100 WS = Rating x 50 SUSTAINABILITY OF REHABILITATION AND DEVELOPMENT PROGRAMS (10%) Rating (%) = WS of A+B+C+D+E+F WS = Rating x .10 Raters: IWDD/DIWD N.B. Perfect score shall be given if actual accomplishments exceed the target‘Annex “A" — Definition/Formula A. Livelihood Activities (LA) 30% Target: 30% of the average jail population Formula Rating (%) = {[(Ave. no. of inmates involved in LA/ave. jail pop) x 100] / 30} x 100 WS = Rating x .30 B. Skills Trainings (ST) 20% Target: 30% of the average jail population Formula Rating (%) = {[(Ave. no. of inmates involved in ST/ave. jail pop) x 100] / 30} x 100 WS = Rating x .20 ©, Education (20%) Target: 15% of the total inmates eligible for ALS Formula Rating (%) = {[(Ave. no. of inmates enrolled in ALS/ Ave. no. of inmates eligible for ALS) x 100] / 15} x 100 WS = Rating «20 D. Religious and Spiritual Activities (10%) Target: 80% of the average jail population Formula Rating (%) = {[(Ave. no. of participants/ave. jail pop) x 100] / 80} x 100 WS = Rating x.10 E. Recreational Act Target: 80% Formula Rating (%) = {{(Ave. no. of participants/ave. jail pop) x 100] / 80} x 100 WS = Rating x.10 5 (10%) F. Others (10%) e.g. SSS Alkansya and etc. Rating (%) = To be determined by the raters WS = Rating x.10 Vl. COMMUNITY RELATION SERVICE PARTNERSHIP INITIATIVES AND OTHER PROGRAMS (5%) Rating (%) = WS of AtB+C+D WS = Rating x .05 A. Enactment of LGU Resolutions Supporting of Improved Jail Management of the proposed measure/s of the jail facilities (40%) (eg. jail expansion or renovation, construction of new facility, fot donations, provisions of service vehicles, jail operational expenses, prisoners’ subsistence allowance and etc:) Raters: Operations Divisions/Directorate for Operations Target: 1 Formula Rating (%) = (No. of support measure from LGU)/Target x 100 WS = Rating x .40 B. Information Drive on Jail Management and Penology (20%) Raters: CRSO (Region/NHQ) Target: 2 activities Formula Rating: (Total no. of info drive conducted/Target) * 100 WS = Rating x.20Annex “A” — Definition/Formula C. Anti-Drug Awareness Campaigns (30) Raters: CRSO (Region/NHQ) Target: 2 activities Formula: Rating (%) = (Total no. of activities conducted/Target) x 100 WS = Rating x .30 D. Clean and Green (10%) Raters; CRSO (Region/NHQ) Target: 2 activities Formula: Rating (%) = (Total no. of activities conducted/Target) x 100 WS = Rating x .10 FINAL RATING FORMULA Rating (2%) = WS of I+1I+IIl+IV+V+VIAnnex "B" FINAL REPORT OF RATING Name of Jail Name of Warden: Region : Weighted weight | core Implementation of Operational Programs 30% Prevention and Preparedness on Jail Incidents 20% Discipline and Progressive Cleansing of Personnel | 15% |Anti-Coruption Initiatives 20% [Sustainability of Rehabilitation & Development 10% Programs |CRS Partnership Programs and other Initiatives 5% Total 100% Certified by Noted by: Chief, Operations Di Regional DirectorAnnex "C" RATING PER CRITERIA |. IMPLEMENTATION OF OPERATIONAL PROGRAMS (30%) PROGRAMSIACTIVITIES Equivalent] Weight | Rating | “elahted IA. Offensive Operations against legal Drugs and oth oat eae : r er a IContrabands pag) eee [a-1 Conduct of Greyhound Operations 480] 40.00% [a2 Drug Testing of Inmates 7.80 | 15.00% fa3 Anti-Drug Awareness Campaigns in Jails 3.60__| 30.00% [a4 Prevention and Control of Contrabands Campaigns 7.80 | 15.00% IB. Non-Existence of Kubols 2 30.00% IC. Classification and segregation of Inmates 3 10.00% D. Decongestion Efforts é 20.00% Total 30 | 90.00% ILPREVENTION AND PREPAREDNESS ON JAIL INCIDENTS (20%) PROGRAMSIACTIVITIES Equivalent] Weight | Rating | Weiahted Points Score [A. Operational Plans (OPLANs) 4 20.00% IB. Conduct of Dry Runs on OPLANS 6 30.00% IC. Conduct of Security Inspection 5 25.00% 1D. Conduct of Personnel Proficiency Training relative to Security 3 15.00% IE. Wardens" initiatives to Improve Security 2 10.00% Total 20 | 100.00% Ill DISCIPLINE AND PROGRESSIVE CLEANSING OF PERSONNEL (15%) Equivalent ; PROGRAMSIACTIVITIES vointe | Weight | Rating | “ESN [A. Drug Testing of Personnel 45 | 30.00% 1B. Punishment and Removal of Erring Personnel 45 | 30.00% IC. Rank inspection 3 20.00% [D. Personnel information and Education 3 20.00% Total 15 | 100.0% IV. ANTI-CORRUPTION INITIATIVES (20%) Equivatent Weighted PROGRAMSIACTIVITIES Points | Weight | Rating | “EST IA. Anti-Red Tape Act Compliance 6 30.00% fac Citizens Charter 720 [20.00% [a2 Pubic Assistance and Complaint Desk 7.20 [20.00% f2.3 Ant-Fixer Campaign 7.20 20.00%, [a4 No Noon Break 7.20 | 20.00% [2510 System 1.20 | 20.00% IB. Transparency Measures 4 20.00% IC. Service Delivery Performance Evaluation 10 [50.00% Total 20 | 100.0% V. SUSTAINABILITY OF REHABILITATION AND DEVELOPMENT PROGRAMS (10%) PROGRAMSIACTIVITIES Rating | Weighted Score IA. Livelihood Activities IB. Skills Training IC. Education ID. Religious and Spiritual Activities IE. Recreational Activities F. Others, 70.00% 10.00%Annex °C" VI. CRS Partnership and other Initiatives (5%) Equivalent ing | Weighted PROGRAMSIACTIVITIES Pointe | Welaht | Rating | Wein IA. Enactment of LGU Resolutions Supporting of Improved 2 40.00% Jail Management IB. Information Drive on Jail Management and Penology 7 20.00% IC. Anti-Drug Awareness Campaigns 1 20.00% ID. Clean and Green 1 20.00% Total 5 | 10.00% Certified by Noted by Regional Director‘Annex "D" ‘SUMMARY OF RATING PER JAIL Region: No. Name of Wardens Final Rating (According to rank based on final weighted score) Certified by: Noted by: Chief, Operations Division Regional Director3WO9LNO sinant NolLWnLis LNaSaud 34043@ NOLLWALIS ANSIWHSI1dWOD2¥ 40 FUL yeuoy dn-aq44A4 - ,3, XBUUYAnnex “F” Survey Questionnaire Name (Optional): Name of Jail Service Delivery Performance Evaluation Panuto: Bilugan ang simbolo na naaayon sa iyong pananaw at karanasan sa mga sumusunod na mga katanungan. Pumili lamang ng isang simbolo sa bawat tanong. Thumbs up o hinalalaki pataas kapag “maayos ang serbisyo". Thumbs down o hinlalaki pababa naman kapag “hindi maayos ang serbisyo". als) Maayos ba ang pagkain ng mga bilanggo? €§@ _ Marami ba ang natutulungan ng mga Service Providers? ©@ _Maayos ba ang pagpapatupad ng GCTA Law? © naipamimigay ba ng BMP sa mga bilanggo ang mga gamit pangiinis sa sarili gaya ng sabon, toothpaste at bempo? €9.@ _Tapat ba sa tungkulin ang mga kawani ng BUMP? ©©@ _ nabibigyan ba ng BIMP ng Yellow T-Shirt ang mga bilanggo? €©@ _Magalang ba ang mga kawani ng BJMP sa mga bilanggo at maging sa mga dalaw? ©©@ _ Matiwasay ba at wala ng illegal na droga at ibang pang kontrabando dito? © @ _ Natutugunan ba ang medical na pangangailangan ng mga bilanggo? ©@_ Regular ba ang pagmomonitor ng Paralegal Officers sa mga kaso ng mga bilanggo?