Hays Ships Ltd

Att.: Tony Duffield

Trondheim, 16th November 2021

Subject : Fire Detection System

Project/Inquiry no. : Kommandor Susan
Quotation no. : 21-1494_revA

Dear Sirs/Madams,

The quote has been prepared according to the information received from the e-mail
correspondence and the files in our archives.

We hereby have the pleasure to present our quotation covering following systems:

- Upgrade of FDS system as discussed

We have quoted, upgrade of BX-40 detection loops.

We do hope that you will find our quotation interesting, and we look forward to your evaluation. We
will be available for bid clarifications at any time.

Yours sincerely

Autronica Fire and Security AS

Division Maritime

Arne Skogstad
Regional Sales Manager

AUTRONICA FIRE AND SECURITY AS

Main Office: 7483 Trondheim Norway Tel: +47 90 90 55 00 Email: info@autronicafire.no
Maritime Sales: Bromstadveien 59 7047 Trondheim Norway Tel: +47 90 90 55 00 Email: sales@autronicafire.no - www.autronicafire.com
 QUOTATION NO. 21-1494_revA

1 COMMERCIAL TERMS....................................................................................... 3
1.1 PRICES. ........................................................................................................................... 3
1.2 DELIVERY TERMS. ............................................................................................................ 3
1.3 TERMS OF PAYMENT......................................................................................................... 3
1.4 INVOICING MILESTONE. ..................................................................................................... 3
1.5 DELIVERY TIME................................................................................................................. 3
2 DELIVERABLES ................................................................................................. 3
2.1 DOCUMENTATION: ............................................................................................................ 3
2.2 PACKING. ......................................................................................................................... 3
2.3 INSTALLATION. ................................................................................................................. 3
2.4 SUPERVISION ................................................................................................................... 3
2.5 COMMISSIONING - START-UP WORK. .................................................................................. 4
2.6 ENGINEERING COSTS ........................................................................................................ 4
2.7 SPECIFICATION................................................................................................................. 4
2.8 GUARANTEE..................................................................................................................... 4
2.9 DELIVERY PLAN................................................................................................................ 4
2.10 SPARE PARTS. ................................................................................................................. 4
2.11 CONSEQUENTIAL DAMAGES. ............................................................................................. 5
2.12 GENERAL CONDITIONS. .................................................................................................... 5
2.13 VALIDITY. ......................................................................................................................... 5
3 PRICES ............................................................................................................... 5
3.1 PRICE FOR UPGRADING FIRE DETECTION SYSTEM: ............................................................. 5
4 SCOPE OF SUPPLY ........................................................................................... 6
4.1 SCOPE FOR UPGRADING FIRE DETECTION SYSTEM: ............................................................ 6
5 REVIEW OF SPECIFICATIONS AND/OR DRAWINGS AND VESSEL ............... 6
6 RESPONSIBILITIES ........................................................................................... 6
6.1 AUTRONICA RESPONSIBILITIES .......................................................................................... 6
6.2 CUSTOMER RESPONSIBILITIES .......................................................................................... 6
6.3 FACTORY ACCEPTANCE TEST (FAT) .................................................................................. 7
6.4 TYPE APPROVAL AND CLASS SOCIETY CERTIFICATES .......................................................... 7
7 CERTIFICATES AND APPROVALS ................................................................... 7
8 DEVIATION, ADDITIONAL INFORMATION AND ITEMS TO BE CLARIFIED.... 7
8.1 LANGUAGE. ...................................................................................................................... 7
8.2 INTERFACES. .................................................................................................................... 7

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 QUOTATION NO. 21-1494_revA

1 Commercial terms

1.1 Prices.
See section 3.

1.2 Delivery Terms.

The delivery terms will be EXW Trondheim, Norway and in accordance with INCOTERMS 2020.

1.3 Terms of Payment.

Net 30 days.
1.4 Invoicing Milestone.
At delivery of equipment.

1.5 Delivery time.

Delivery time pr. vessel will be 4-5 working weeks (shipment from Norway) based on the receipt
of a firm written order. Delivery time will start running from the date that both parties accept the
firm order.

Working weeks do not include Public holidays, summer holidays or Christmas holidays.

2 Deliverables
2.1 Documentation:
AutroPrime User Handbook
AutroPrime Installation Handbook
System drawings

As standard the documentation will be delivered in PDF format.

2.2 Packing.
Packing in accordance with shipment method (sea/air/truck) is included in our quotation.

2.3 Installation.
Installation of detectors and other loop units is NOT included in this quote and is assumed to be
owner responsibility. It is also assumed that the old loops are merged into new loops as per new
drawings. New 24V wiring to Zener barrier BZ-500 for Ex area might be required.

Installation of the Fire Panel equipment is included in our quotation as part of the commissioning
as described in section 2.5.

2.4 Supervision
Supervision by Autronica during the pre-installation phase is not included.

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 QUOTATION NO. 21-1494_revA

2.5 Commissioning - Start-up work.

Commissioning, 1 engineer for 2 days, limited to 10 working hours per day.

Transport and accommodation are NOT included and will be charged at cost +15%. Travel hours
for the engineer is charged at NOK 1.500/hr.

The commissioning includes configuring the AutroPrime Fire Detection panels. Spot checking of
the loops to verify functionality and cause & effects. We assume full access to all needed areas
and assistance from Purchaser by qualified personnel, if needed.

Fault finding of the installation exceeding the included commissioning of the system will be charged
at hourly rates based on AFS standard rates for service at NOK 2.100/hour.

2.6 Engineering costs

Assistance in addition to what is included in the contract will be subject to order from the customer.

Additional assistance will be as per our standard rates of

Engineering rates: (Monday – Friday) hourly rate NOK 1.800,-

2.7 Specification.
The quoted products and system layouts are in accordance with the technical specification, unless
otherwise specified in this quote. Any changes of scope related to Class/Flag requirements is not
included in our quote. Any changes of scope related to Yard/Owner modifications of drawings,
received at order, is not included in the quote, and based on additional costs.

2.8 Guarantee.
The quoted products are guaranteed for 12 months against faulty workmanship and defective
materials from hand-over of vessel to owner but limited to 24 months delivery from factory.
Consumable parts are not included in this guarantee. The guarantee is limited to replacement, or
repair of defective parts and working time on site. Travel/Living cost is not included and will be
charged at cost.

2.9 Delivery Plan

To be advised.

2.10 Spare Parts.

Spare parts are not included in the quote.

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 QUOTATION NO. 21-1494_revA

2.11 Consequential Damages.

Notwithstanding the terms of General Conditions of purchase and any other provision to the
contrary, the Contractor’s entire liability arising under the Contract or Purchase Order shall be
limited to direct damages that are reasonably incurred and caused solely as a result of the
Contractor’s acts or omission and shall not exceed the value of the Contract or Purchase Order.
For the avoidance of doubt the Contractor shall not bear any liability whatsoever for any incidental,
indirect special, punitive or consequential losses or damages for any loss of profit, loss of revenue,
loss of business or goodwill, data or data use, loss of reputation or loss of anticipated savings or
the like. This shall not limit the liability of the Contractor for death or injury to person caused by the
gross negligence of the Contractor.

2.12 General Conditions.

See appendix - Autronica Fire and Security AS “GENERAL SALE TERMS & CONDITIONS”

2.13 Validity.
Our quotation is valid for 60 days, unless previous withdrawn and for delivery within 2021.

3 Prices

3.1 Price for upgrading Fire Detection system:

Total price for equipment in accordance with Scope of Supply as listed in section 4.1.
Prices pr. vessel will be:

Upgrade Fire Detection System: EUR 14.928,-

Prices are based on an order for the complete scope of supply in section 4, and we reserve the
right to adjust the prices if the total scope of supply is changed.

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 QUOTATION NO. 21-1494_revA

4 Scope of Supply

4.1 Scope for upgrading Fire Detection system:

Item Description Type No. Quant.

Autrosafe4 Operator Panels, Controllers and modules

Loop Interface unit, 1 mon.digital input, SV for TS-35 rail monting. 116-BN-300M 6
Autrosafe/Autroprime Detectors - Loop Units
Multi Sensor head, optical/Heat, IP44D - RAL9010 116-BHH-220 51
Multi Sensor head, optical/Heat, IP44D( conduit box ) 116-BHH-220 22
Multi Sensor head, Smoke/Heat, Exi/IICT5 S.C. IP44D SV 116-BHH-520/Ex 1
Heat detector head, (Config. 56-88 deg.C), IP44D - RAL9010 116-BDH-200 6
Heat detector head, (Config. 56-88 deg.C), IP44D( conduit box ) 116-BDH-200 8
Heat detector, (Config. 56-88 deg.C) SV IP 56 116-BD-501 2
Autrosafe/Autroprime Manual Call points
Manual call point, IP42 SV w/glass "--> - <--" (White-Black TXT) -BFG3 116-BF-300V2 11
As BF-510WP-H w/2xM20PG16 and robust mount. plate pre-mounted 116-BF-510WP-HM 7
Autrosafe/Autroprime Socket, conduit etc.
Detector Socket (BDH/BHH detector heads) - RAL9010 116-BWA-100 88
Conduit box w/M20(6-12mm) glands(for BWA-xxx) 2 glands-IP55- 116-BWP-100/20 31
RAL9010
ENGINEERING/DOCUMENTATION/ASSEMBLY, FAT ETC.
116-Engineering (Prep./Progr./Inst./Document./Etc.- FDS ) (AFS) AFS 5
COMMISSIONING
116-Commissioning (HAT/SAT, Fire Alarm panels Max.10hr/Day) AFS 2

5 Review of specifications and/or drawings and vessel

The quotation/contract work is based upon drawings/technical specification received from the
customer and drawings/documentation in AFS archives from the vessel new build. Purchaser shall
not make any amendment/changes to the specifications and/or drawings except by written notice
to the supplier. Any amendments/changes will be handled as a Variation Order.

6 Responsibilities

6.1 Autronica Responsibilities

Autronica will supply a complete set of:
• Certificates for the actual System
• All standard manuals and drawings to comply with the regulations in English Language.

6.2 Customer Responsibilities

• Mounting, installation and wiring of all field equipment.
• Participating in final commissioning and hand over.

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 QUOTATION NO. 21-1494_revA

• Supply needed information for AFS to make the address listing (alarm text) and cause
and effect controls, if applicable
• Providing all needed documentation for location of all units to be monitored and
controlled.

6.3 Factory Acceptance test (FAT)

FAT for the Fire Detection system is not applicable for this quote.

6.4 Type approval and class society Certificates

Any cost for class approval/certification for upgrading the detectors is not included in our quote.

7 Certificates and approvals

The system is quoted in accordance with the following:
• Class: TBA
• Flag: TBA
and their regulations which are in force at the date of the approval.

8 Deviation, Additional information and items to be clarified.

8.1 Language.
Standard technical documentation will be supplied in English Language.

8.2 Interfaces.
NA.

Page 7/9
 AFS GENERAL SALE TERMS & CONDITIONS
1. GENERAL
These general sales conditions apply to all
deliveries from Autronica Fire and Security AS
(AFS), unless otherwise agreed to in advance in
writing by AFS. The general sales conditions
supersede all other documents concerning the
goods, including the Buyer's purchasing conditions
if any.
The general conditions are only subject to changes
upon both parties mutual written acceptance.
2. SIZE OF DELIVERY
The size of the delivery is fixed by AFS's order
confirmation form. All valid enclosures shall be
named and included in the order confirmation
. goods shall be stored in such a way that there will
3. PRICES
All prices are listed in the valid currency, excluding
value added tax, general tax and all other
applicable tax. All prices are based upon the import,
tax and duty regulations, which are in force as of
the date of the contract being signed. The Buyer is
responsible for the costs of transport, insurance,
customs and other duties, as outlined in the EXW
(INCOTERMS® 2010). Packaging is not included in
the price.
4. PAYMENT
Payment shall be guaranteed by a confirmed and
irrevocable letter of credit payable at sight after the
presentation of transport documents at a Norwegian
bank, or by cash in advance.
Separated deliverance is to be invoiced and paid
accordingly upon deliverance.
In case of late payment the Buyer shall pay a
reminder fee of NOK 100 per reminder and interest
on any overdue payment at the rate of 0.05 % per
day of the due amount from the day the payment is
due. The Buyer shall cover all debt recovery
expenses.
If the Buyer is not able to or do not wish to collect
the deliverance at the AFS location, the Buyer will
be invoiced as if the deliverance has taken place. If
the delivery cannot be invoiced, interest will accrue.
AFS shall have the right to postpone any order
confirmation or delivery until full payment of any due
amount.
5. VALIDITY
Submitted offers normally are valid for 3 months
from date of issue. Agreement of delivery is not
legally binding unless AFS have issued a
confirmation of order to the Buyer.
6. TIME OF DELIVERY
Time of delivery will be indicated by AFS in the
confirmation of order /delivery contract. Delivery
being dependent on information from the Buyer,
and this not being provided within agreed time; AFS
are free to set a new delivery time.
7. TERMS OF DELIVERY
The goods are delivered and marked in accordance
with AFS's standard practice unless specific
Page 8/9
packaging, labelling, marking or mean of
transportation is agreed upon advance in writing.
All deliveries are made according to INCOTERMS®
2010. Unless otherwise specified the goods are
delivered EXW, (INCOTERMS® 2010), exclusive
packing. Other terms of delivery must be agreed
upon in advance in writing. The Buyer is
responsible for informing AFS if the delivery
address differs from the invoice address. The Buyer
is responsible for having all and any insurance in
place, at the cost of the Buyer.
8. SECURITY FOR UNPAID PURCHASE
Ownership of the goods shall pass to the Buyer
when the Buyer has made payment in full. The
be no doubt concerning the retention of title. The
Buyer must not pledge such goods and the goods
shall not be subject to other preferential rights.
9. TRANSFER OF RISK
Responsibility and risk related to the goods is
transferred to the Buyer in accordance with the
INCOTERMS® 2010 regulations.
10 RETURN OF GOODS/CANCELLATION OF
ORDERS
Return of goods will only take place upon AFS's in
advance written approval, at the entire buyer's risk
and cost. Return of goods will only be considered
accepted by AFS if presented by the Buyer within
three – 3 – months after finalization of the project or
after delivery of single orders. In case of return of
standard stock goods, unopened or in unused state,
up to 70% of the invoiced value will be credited the
Buyer.
If pressing circumstances make it necessary for the
Buyer to cancel the order and AFS approves this in
writing, AFS has the right to invoice a cancellation
fee, which is calculated in relation to the extent the
goods are finished, nevertheless subject to a
minimum fee equal to 30% of the value of the total
deliverance.
Goods that are specially adapted for a customer
order cannot be returned.
11 INSPECTION AND TESTING
a) Final inspection and any commissioning of
delivered equipment is to take place in accordance
with AFS's datasheet and internal
guidelines/instruction manuals relevant to the
delivered goods, or according to special written
agreement.
b) If special classification certificates not held by
AFS are required for a special delivery, the cost of
providing such will be invoiced the Buyer at full cost.
12. GUARANTEE/CLAIMS
a) The buyer is committed to make an inspection of
the goods immediately after receiving them. Any
claim has to be made in writing immediately when
the fault is, or ought to have been noticed
concerning the delivery – and regardless of reason -
 AFS GENERAL SALE TERMS & CONDITIONS
at the latest 8 days following receipt of the actual
goods.
b) AFS guarantees to repair/replace AFS-
manufactured equipment with faults encumbered in
the manufacturing process. The guarantee is valid
which ever applies first - either for a period of 12
months after the goods have been put into
operation, or for a maximum of 24 months after the
delivery from the factory provided that the
equipment has, in this period, been satisfactorily
handled and stored. AFS’s responsibility under this
guarantee does not cover error or default caused by
fault and or misuse related to use and or
installation, lack of timely service of the goods and
or intervention/repair/inspection caused by non-
authorised personnel. By return of goods approved
in writing by AFS, freight is to be paid by the Buyer.
In case of repair or return of goods under this
guarantee, AFS will handle this according to the
CPT (INCOTERMS® 2010).
Replacement parts are invoiced on delivery and
credited when the replaced parts, which have been
returned by the Buyer, are received by AFS and this
is accepted by AFS being a guarantee replacement.
c) When carrying out a guarantee service at the
customer's premises, travel and expenses will be
charged by AFS. Labour for repairs or replacement
of defective parts will be carried out at AFS
expense, while travel and waiting time will be
invoiced according to the AFS rates in force.
d) If the contract involves delivery of work or
services from AFS, AFS guarantees the work
carried out. The guarantee is valid within 12 months
from the work is being finalized by AFS, provided
the Buyer in writing has presented AFS a complaint
of the work carried out within such time.
e) AFS is under no circumstances responsible of
the functionality of the installation, unless AFS
personnel have been in charge of the
commissioning and the finalization tests. Such
responsibility is to be addressed the one finalizing
the installation.
f) AFS reserves the right to make any changes or
improvements in its product portfolio without being
obliged to undertake replacements in products sold.
g) AFS' warranty shall be void if the goods are not
or incorrect; stored, installed, used or maintained in
accordance with AFS's instructions and common
practice relevant for these goods.
Page 9/9
AFS shall have no liability upon modification or
alteration of the goods without AFS's prior written
authorization.
h) With the exception of the guarantee which is
made under items b), c) and d) above, AFS is not
responsible of any loss or damages, occurred
directly or indirectly or fault or defects in the goods
and/or services delivered by AFS.
i) AFS's total liability, including herein mentioned
guarantees and compensation, is limited from
liability of consequential damages and indirect
losses, and shall in any circumstance not exceed
the value of the relevant order
13. TRAINING
Instruction in the use of AFS products beyond those
existing in AFS's standard documentation is not part
of the standard delivery. Any such training / courses
must be specially agreed.
14. FORCE MAJEURE
If unexpected and unavoidable incident result in
AFS not being able to fulfil its obligations under
these conditions, AFS shall immediately inform the
Buyer of such and the reasons causing the
situation. Force Majeure is defined as situations
outside the control of the contracting party and
limiting the implementation of the delivery including,
but not limited to act of war, hostile actions, strike,
lockout, earthquake, fire and other nature disasters,
illness, delays shortage of transport, materials or
delivery from AFS's sub-suppliers. AFS is free of
liability for defaulted, delayed and/or incomplete
deliveries in force majeure circumstances.
15. DISPUTES, APPLICABLE LAW
These general sales conditions and any related
sales contracts are governed by the Norwegian law.
Attempts should be made to settle any disputes
concerning the comprehension of this contract by
negotiation. If the negotiations do not succeed; the
case is to be settled by the ordinary courts, unless
the
parties agree to bring the case to arbitration. Civil
suits will be settled according to Norwegian law.
The legal domicile is Trondheim Magistrate's Court.
Autronica Fire and Security AS – general sales
conditions, rev. 2012-09-03