Annexure - I

PERIYAR UNIVERSITY
INTERNSHIP TRAINING REPORT FORMAT
UG STUDENTS - 2nd YEAR - 4th SEMESTER VACATION

1. Name of the Candidate Nithish Kumar K

University Examination Registration

2. C21UG105STA015
Number

3. Name of the College Government Arts College - Dharmapuri

4. Name of the Department / Degree B. Sc. –STATISTICS

Name of the industry / Institute in which

5. Sri Raja Computer Education
for Internship Training Undergone

Guide/Supervisor under whom the

6. Mr. S. Raja
training undertaken

7. Title of the Training MS Office and Data Analysis using SPSS

Brief output of training (not more than 2

8.
pages)-Attach Annexure-I

By this training, I have learned about the Ms-

9. Conclusion
office and data analysis using SPSS completely.

Outcome – In this internship I can understand

10. Outcome of the training
about the properties and functions of SPSS.

Signature of the Signature of the Head of the Principal

Student Guide Department
 ANNEXURE

Internships or generally through of to be reserved for college students looking

to gain experience in a particular filled. However, a wide array of people can benefit
from training internships order to receive real world experience and develop their
skills. An objective for this position should emphasize the skills you already possess
in the area and your interest in learning more Internship or utilized in a number of
different carrier fields, including Word, Excel, PowerPoint and many more. Some
internship is used to allow individual to perform scientific research while others or
specifically designed to allow people to gain first-hand experience working.
Utilizing internships is a great way to build your resume and develops skills
that can be emphasized in your resume for future jobs. When you are applying for a
training internship, make sure to highlight any special skills or talents that can make
you stands apart from the rest of the applicants so that you have improved chance
of landing the position.
Microsoft word is a word processor software developed by Microsoft. It is
used to create professional quality documents, letters, reports, resumes, etc and
also allows you to edit or modify your new or existing document. It is a component
of the Microsoft Office suite, but you can buy it separately and is available for both
Windows and macOS.
It is a spreadsheet program developed by Microsoft. Excel organizes data in
columns and rows and allows you to do mathematical functions. It runs on Windows,
macOS, Android and iOS. The first version was released in 1985 and has gone through
several changes over the years.
MS PowerPoint is a program that is included in the Microsoft Office suite. The
program was created in a software company named Forethought, Inc. by Robert
Gaskins and Dennis Austin. It is used to make presentations for personal and
professional purposes. It is a presentation-based program that uses graphics, videos,
etc. to make a presentation more interactive and interesting.
SPSS is a software package used for conducting statistical analyses,
manipulating data, and generating tables and graphs that summarize data. Statistical
analyses range from basic descriptive statistics, such as averages and frequencies, to
advanced inferential statistics, such as regression models, analysis of variance, and
factor analysis.
AN INTRODUCTION TO MS EXCEL

MS Excel is a commonly used Microsoft Office application. It is a spreadsheet program

which is used to save and analyze numerical data.

In this article, we bring to you the important features of MS Excel, along with an overview
of how to use the program, its benefits and other important elements.

Table of Contents:

1. Basics of MS Excel Features of MS Excel

2. Benefits of Using MS Excel

3. MS Excel – Points To Remember

Basics of MS Excel
What is MS Excel?

MS Excel is a spreadsheet program where one can record data in the form of tables. It is
easy to analyze data in an Excel spreadsheet. The image given below represents how an
Excel spreadsheet looks like:
How to open MS Excel?

To open MS Excel on your computer, follow the steps given below:

• Click on Start

• Then All Programs

• Next step is to click on MS Office

• Then finally, choose the MS-Excel option

Alternatively, you can also click on the Start button and type MS Excel in the search option
available.

What is a cell?

A spreadsheet is in the form of a table comprising rows and columns. The rectangular
box at the intersection point between rows and columns forms a cell. Given below is an
image of a cell:
What is Cell Address?

The cell address is the name by which is cell can be addressed. For example, if row 7 is
interested in column G, then the cell address is G7.

Features of MS Excel
Various editing and formatting can be done on an Excel spreadsheet. Discussed below are
the various features of MS Excel.

The image below shows the composition of features in MS Excel:

Home
Comprises options like font size, font styles, font color, background color,
alignment, formatting options and styles, insertion and deletion of cells
and editing options

Insert
Comprises options like table format and style, inserting images and
figures, adding graphs, charts and Sparkline’s, header and footer option,
equation and symbols

Page Layout
Themes, orientation and page setup options are available under the page layout
option

Formulas
Since tables with a large amount of data can be created in MS excel, under this
feature, you can add formulas to your table and get quicker solutions
 Data
Adding external data (from the web), filtering options and data tools are available
under this category

Review
Proofreading can be done for an excel sheet (like spell check) in the review category
and a reader can add comments in this part

View
Different views in which we want the spreadsheet to be displayed can be
edited here. Options to zoom in and out and pane arrangement are
available under this category

Benefits of Using MS Excel

MS Excel is widely used for various purposes because the data is easy to save, and information
can be added and removed without any discomfort and less hard work.

Given below are a few important benefits of using MS Excel:

• Easy To Store Data: Since there is no limit to the amount of information that
can be saved in a spreadsheet, MS Excel is widely used to save data or to analyze
data. Filtering information in Excel is easy and convenient.

• Easy To Recover Data: If the information is written on a piece of paper,

finding it may take longer, however, this is not the case with excel spreadsheets.
Finding and recovering data is easy.

• Application of Mathematical Formulas: Doing calculations has become

easier and less time-taking with the formulas option in MS excel

• More Secure: These spreadsheets can be password secured in a laptop or

personal computer and the probability of losing them is way lesser in comparison
to data written in registers or piece of paper.
 • Data at One Place: Earlier, data was to be kept in different files and registers
when the paperwork was done. Now, this has become convenient as more than
one worksheet can be added in a single MS Excel file.

• Neater and Clearer Visibility of Information: When the data is saved in

the form of a table, analyzing it becomes easier. Thus, information is a
spreadsheet that is more readable and understandable.

MS Excel – Points To Remember

There are certain things which one must know with respect to MS Excel, its applications and
usage:

• An MS Excel file is saved with an extension of .xls.

• Companies with large staff and workers use MS Excel as saving

employee information becomes easier

• Excel spreadsheets are also used in hospitals where the information of patients can be
saved more easily and can be removed conveniently once their medical history is cleared

• The sheet on which you work is called a Worksheet

• Multiple worksheets can be added in a single Excel file

• This is a data processing application

Excel Formulas

At this point, you’re getting used to Excel’s interface and flying through quick
commands on your spreadsheets.

Now, let’s dig into the core use case for the software: Excel formulas. Excel can help you
do simple arithmetic like adding, subtracting, multiplying, or dividing any data.

• To add, use the + sign.

• To subtract, use the - sign.

• To multiply, use the * sign.

• To divide, use the / sign.

• To use exponents, use the ^ sign.

Remember, all formulas in Excel must begin with an equal sign (=). Use parentheses to
make sure certain calculations happen first. For example, consider how =10+10*10 is
different from =(10+10)*10.
Besides manually typing in simple calculations, you can also refer to Excel’s built-in
formulas. Some of the most common include:

• Average: =AVERAGE(cell range)

• Sum: =SUM(cell range)
• Count: =COUNT(cell range)

Also note that series’ of specific cells are separated by a comma (,), while cell ranges
are notated with a colon (:). For example, you could use any of these formulas:

• =SUM(4,4)
• =SUM(A4,B4)
• =SUM(A4:B4)

Marksheet Format in Excel

Whether it is any multinational company, small proprietorship, school or college, etc.,

every organization uses MS Excel to maintain their data and analyze the data for making
decisions. For example, more than 1,000 students are in various standards and divisions.
It is not easy to maintain their data manually in registers. That is why the management of
schools uses MS Excel to keep students’ data. In the Excel mark sheet, we have to
manipulate students’ marks in various ways to evaluate their performance and give the
result.
SUM Function

To find out the total, we will use the SUM function

The syntax for the SUM in excel is as follows:

This function takes 255 numbers in this way to add.

TOTAL:
The total will be:

After entering the formula for the first student, we can copy the formula using “Ctrl+D”
as a shortcut key after selecting the range with the first cell at the top to copy this
formula down.

Apply the above formula to all the remaining cells. We get the result.

AVERAGE:

For evaluating the average in the excel mark sheet, we will use the AVERAGE function
in the following way. First, we will select marks scored by a student in all five subjects.

The average will be –

 We will use Ctrl+D to copy down the function. Apply the above formula to all
the remaining cells. We get result.

GRADE:

Now to find out the grade, we have the following criteria.

• If the student has scored average marks greater than or equal to 90, then the
student will get a grade of S
• If the student has scored average marks greater than or equal to 80, then the
student will get a grade of A+
• If the student has scored average marks greater than or equal to 70, then the
student will get a grade A
• If the student has scored average marks greater than or equal to 60, the student will
get a grade of B+.
• If the student has scored average marks greater than or equal to 35, then the
student will get a grade of B
• If the student has scored average marks less than 35, the student will get a grade of F.

We will use the IF function in excel multiple times to apply these criteria. It is called
NESTED IF in excel, also as we will use the IF function to give an argument to the IF
function itself.
We have used the following formula to evaluate the Excel mark sheet grades.
The result will be:

If average marks are greater than or equal to 70 but less than 80 (first IF function
criteria), the student will get an “A” grade.

RESULT:

To find out whether a student is “PASSED” or “FAILED”

The formula which we have applied is as follows:

As this can be seen, we have used the AND function inside the IF function to
give multiple criteria and the COUNTIF function inside the AND function to
count the number of subjects in which a student has scored greater than or equal
to 33.

The result will be: .

By this formulas we can know how to apply formulas in excel sheets.