BSA Module2-AE21 Puyo 23-24

Republic of the Philippines
Laguna State Polytechnic University

Province of Laguna
ISO 9001:2015 Certified
Level I Institutionally Accredited
LSPU Self-Paced Learning Module (SLM)

Course IT Application Tools in Business (AE21)
Sem/AY First Semester/2023-2024
Module No. 2
Lesson Title The Manual Business System using Microsoft Applications
Week
6-9
Duration
Date Sept. 25 to Oct. 20, 2023
This lesson will discuss the manual business system using Microsoft applications that
Description are useful for the business world. The uses of MS applications the MS Word, MS Excel
of the and MS Powerpoint which is vital in the operation of the business. The uses of these
Lesson Microsoft applications where the business depend on the applications that will make the
conduct of business efficient and effective in the financial report generation. Hands-on
experience in the uses of MS application.
Learning Outcomes
Intended Students should be able to meet the following intended learning outcomes:
Learning • Demonstrate understanding about the uses of Microsoft applications in the
Outcomes business world.
• Identify the importance of MS Word, MS Excel and MS Powerpoint in the
business.
• Explain the uses of the MS application in the generation of manual reports in the
conduct of business through financial report generation.
Targets/ At the end of the lesson, students should be able to:

Objectives • Identify the uses of Miscrosoft applications in the business world.
• Discuss the importance of MS Word, MS Excel and MS Powerpoint in the
business.
• Enumerate the uses of MS application in the generation of manual reports in the
conduct of business through financial report.
Student Learning Strategies
LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

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Online Activities A. Online Discussion via Google Meet

(Synchronous/ You will be directed to attend in a Four-Hour class discussion on the
nature and types of educational technologies. To have access to the
Asynchronous) Online Discussion, refer to this link: ____________________.
(For further instructions, refer to your Google Classroom and see the
schedule of activities for this module)
B. Learning Guide Questions:

1. What is the manual business system?
2. What are the MS application used in the conduct of business?
3. How important is the MS application in business world?
4. What are the uses of MS Word?
5. How important is the MS Excel in the generation of reports?
6. How do we use MS Powerpoint in the business operation?
Note: The insight that you will post on online discussion forum using Learning Management
System (LMS) will receive additional scores in class participation.
Lecture Guide
The Manual Business System using the Microsoft Application
A manual system is a bookkeeping system where record are maintained by hand,

without using a computer system. Transactions are written in journals, from
Offline Activities which the information is manually rolled up into a set of financial statements. A
(e-Learning/Self- manual accounting system is a bookkeeping system fro recording business
Paced)
activity transactions, where financial records are kept without using a computer
system with specialized accounting software. Manual processes involve one or
more humans performing tasks, such as data entry and/or verification, while
automated processes involve one or more machines performing tasks, such as
scanning and/or sorting.

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However, in the business world, using Microsoft applications helps business to

better maximize the applications that helps business to connect employees to
the people, information and content they need to do their best work, from any
device. The uses of Microsoft application is one way to have their business do
things manually. The report generation may use the MS Excel to edit, customize
and modify reports according to their needs. Using MS application like Excel is
considered to be a manual business system in the form MS application.
Microsoft Word
Microsoft Office Word, sometimes called Winword, MS Word, or Word, Microsoft

Word is a word processor published by Microsoft. It is one of the office
productivity applications included in the Microsoft Office suite. Originally
developed by Charles Simonyi and Richard Brodie, it was first released in 1983.
What is Microsoft Word used for?

Microsoft Word lets you create professional-quality documents, reports, letters,
and résumés. Unlike a plain text editor, Microsoft Word has features including
spell check, grammar check, text and font formatting, HTML (hypertext markup
language) support, image support, advanced page layout, and more.
Where do you find or start Microsoft Word?

If you have Microsoft Word or the entire Microsoft Office package installed on
Microsoft Windows, you can access Microsoft Word in your Start menu.
Remember that new computers do not include Microsoft Word. It must be

purchased and installed before running it on your computer. If you do not want
(or cannot afford) to purchase Microsoft Word, you can use a limited version for
free at the Microsoft Office website.
If Microsoft Word is installed on your computer, but you can't find it in your Start
menu, use the following steps to launch Microsoft Word manually.
1. Open My Computer or File Explorer.

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2. Click or select the C: drive. If Microsoft Office is installed on a drive other
than the C: drive, select that drive instead.
3. Find and open the Program Files (x86) or Program Files folder.
4. Open the Microsoft Office folder.
5. In the Microsoft Office folder, open the root folder. Then open
the OfficeXX folder, where XX is the version of Microsoft Office (e.g.,
Office16 for Microsoft Office 2016) installed on your computer.
6. Find and double-click the file named winword.exe to start the Microsoft
Word program.
How to open Microsoft Word without using a mouse

1. Press the Windows key.
2. Type Word and select the Microsoft Word entry in the search results.
3. If Microsoft Word does not open after selecting it in the search results,
press Enter to launch it.
What are the uses of Microsoft Word?

Microsoft Word is a word processor, and, like other word processors, it's capable
of helping users create various types of documents. For example, users can
create a résumé, business contract, instruction document, or a letter to another
person. We've included a list of the top uses of a word processor on our word
processor page.
How many lines are there on a page in Microsoft Word?

By default, there are 29 lines on one page in Microsoft Word.
What type of files can Microsoft Word create and use?

Early versions of Microsoft Word primarily created and used the .doc file
extension, while newer versions of Word create and use the .docx file extension.
More recent versions of Microsoft Word support the creation and opening of
these types of files:

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• .doc, .docm, .docx
• .dot, .dotm, .dotx
• .htm, .html
• .mht, .mhtml
• .odt
• .pdf
• .rtf
• .txt
• .wps
• .xps
• .xml
Example of a Microsoft Word .doc file

We created a Microsoft Word document that you can download and open in most
word processor programs, including Microsoft Word. Click the link below to
download the example Word document and experiment more with a word
processing document.
Why use Word instead of a plain-text editor?

Microsoft Word offers many features not found in a traditional text editor or
a plain-text file. Some advantages include changing the formatting (e.g., center),
editing the font type, size, and color, inserting pictures, and more.
Tip:
The features above are also available in a rich-text editor, such as WordPad,
which is included with Microsoft Windows.
Why use Word instead of a WordPad?

A rich-text editor, like WordPad, offers many of the same basic features as
Microsoft Word. Where Microsoft Word differs is the ability to do more
advanced features. The advanced features include mail
merges, spellchecker, styles, tables, headers & footers, WordArt, columns,
margins, and more.

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Microsoft Excel
Excel is a spreadsheet application developed and published by Microsoft. It Is

part of the Microsoft Office suite of productivity software. Unlike a word
processor, such as Microsoft Word, Excel organizes data in columns and rows.
Rows and columns intersect at a space called a cell.
Excel overview
Excel is a tool for organizing and performing calculations on data. It can analyze
data, calculate statistics, generate pivot tables, and represent data
as charts or graphs.
For example, you could create an Excel spreadsheet that calculates a monthly
budget, tracks associated expenses, and interactively sorts the data by criteria.
For example, you could create an Excel spreadsheet that calculates a monthly
budget, tracks associated expenses, and interactively sorts the data by criteria.
Below is an example of Microsoft Excel with each of its major sections

highlighted. See the formula bar, cell, column, row, or sheet tab links for further
information about each section.
Where do you find or start Excel?

If you have Excel or the entire Microsoft Office package installed on your
Windows computer, you can find Excel in the Start menu.
Remember that new computers do not include Excel. It must be purchased and
installed before running it on your computer. If you do not want (or cannot
afford) to purchase Excel, you can use a limited version for free at the Microsoft
Office website.
If Excel is installed on your computer but isn't in your Start menu, use the
following steps to launch Excel manually.

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1. Open My Computer or File Explorer.
2. Click or select the C: drive. If Microsoft Office is installed on a drive other

than the C: drive, select that drive instead.
3. Find and open the Program Files (x86) or Program Files folder.
4. Open the Microsoft Office folder.
5. In the Microsoft Office folder, open the root folder. Then open
the OfficeXX folder, where XX is the version of Microsoft Office (e.g.,
Office16 for Microsoft Office 2016) installed on your computer.
6. Find and double-click the file named EXCEL.EXE to start the Excel
program.
If there is no root folder, look for and open the folder with Office in the folder
name.
How to open Microsoft Excel without using a mouse

2. Type Excel and select the Microsoft Excel entry in the search results.
3. If Excel does not open after selecting it in the search results,

press Enter to launch it.
How can Excel be formatted?

Each of the rows, columns, and cells can be modified in many ways, including the
background color, number or date format, size, text font, layout, etc. In our
example above, you can see that the first row (row 1) has a blue background,
bold text, and each cell has its text centered.
How to format a Microsoft Excel spreadsheet.
Download an example of a spreadsheet file

We created a Microsoft Excel spreadsheet that you can download and open in
any spreadsheet program, including Microsoft Excel. This spreadsheet
illustrates some capabilities of a spreadsheet, formulas, and functions, and lets
you experiment more with a spreadsheet.

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Why do people use Excel?
There are many reasons people use Excel. For example, someone might use Excel
and a spreadsheet to keep track of their expenses. See
our spreadsheet definition for a complete list of reasons and examples of how
people use a spreadsheet.
Why would someone use Excel over another spreadsheet program?

Today, there are many free spreadsheet programs that someone could use
instead of Excel. However, even with the available free options, Excel remains
the most-used spreadsheet because of all its available options, features, and
because many businesses still use the program.
Where can I get a free spreadsheet program?
Tip
Even with all Excel's options, a free spreadsheet program like Google Sheets is
often all most users need.
Note
To get Excel because it's a job requirement, it's still okay to learn all the basics in
a free spreadsheet program. However, there are still many differences between
Excel and a free spreadsheet program.
Excel file extensions

Microsoft Excel supports the following file extensions. The default format for
saving a Microsoft Excel workbook is .xlsx in all modern versions and .xls in
early versions.
What are the different versions of Microsoft Excel?

Microsoft Excel has had many versions throughout its history. The different
releases with their release dates are listed below.
What came before Excel?

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Microsoft Excel was not the first spreadsheet program. Lotus 1-2-
3 and VisiCalc were popular spreadsheet programs released before Excel.
Why do companies still use Excel?
Although powerful tools exist such as SQL and Python, nothing tops
spreadsheets when it comes to quick and accessible data analysis. Of all the
existing data analytic tools, spreadsheets remain the most accessible and
traditional tool for business analytics; many businesses have used spreadsheets
since the start to store and analyze data, and Excel is the easiest to pick up and
use for most users.
How many businesses use Excel?
In 2019, market research indicated that roughly 54% of businesses use Excel-
and this doesn’t include other spreadsheet applications. Worldwide, more than
2 billion people use spreadsheet technologies such as Excel and Google Sheets.
Companies hire candidates with Excel skills because the use of spreadsheets is
considered standard for daily business analytics.
What makes Excel a valuable business tool?
Spreadsheets make it easy to manage data and visualize information. Of the

available options for data analytics, Excel offers arguably the best balance of
power and accessibility; spreadsheets provide powerful functionality such as
graphs, pivot tables, and formulas, but are more accessible than advanced tools
such as SQL.
Excel in particular is also compatible with many other popular data analytics
tools, such as Google Sheets, and can interface with more advanced data
analytics options such as Python’s pandas package- as both are compatible with
the popular “csv” data storage format.

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Ultimately, Excel is the most easy-to-learn and widely-used data analytics tools
for businesses, and that’s likely not going to change.
How do businesses use Excel?
Businesses use Excel to store, visualize, and analyze data. Some example
business use-case include:
• Inventory tracking and management

• Client management
• Financial accounting
• Consumer data collection
• Budgeting
• Invoicing
• Project management
• Content calendars
Excel is also widely supported by other data pipelines and automation tools. For
instance, businesses can pair Excel with Zapier to automate data-gathering; a
client can complete a form with their contact information, and Zapier
automatically populates a row in the relevant Excel sheet with their information.
Why is Excel so popular in business?
Excel is the Swiss army knife for business data analytics. It is a powerful yet
accessible jack of all trades solution for business such as quick data storage and
manipulation, collaboration with data, automating tasks, and more.
Although a business may want to use more advance tools as they scale, most
businesses can save time, get the answers they need, and ensure smooth
operations on the day-to-day by using spreadsheet technologies.
Microsoft PowerPoint
Sometimes abbreviated as PP or PPT, PowerPoint is a presentation program

developed by Microsoft that creates a slide show of important information,

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charts, and images for a presentation. PowerPoint is frequently used for

business and school presentations.
Where do you find or start PowerPoint?

If you have Microsoft PowerPoint or the entire Microsoft Office package installed
in Microsoft Windows, you can find PowerPoint in your Start menu.
Keep in mind that new computers do not include PowerPoint. It must be

purchased and installed before it can run on your computer.
If you do not have PowerPoint and don’t want to purchase Microsoft Office to get
it, you can try using Google Slides, a free online presentation program similar to
PowerPoint.
If PowerPoint is installed on your computer, but you can't find it in your Start
menu, use the following steps to launch PowerPoint manually:
1. Open My Computer.
2. Click or select the C: drive. If Microsoft Office is installed on a drive

other than the C: drive, select that drive instead.
3. Navigate to the Program Files (x86) folder, then the Microsoft

Office folder.
4. If there is a root folder in the Microsoft Office folder, open that folder.
Then open the OfficeXX folder, where XX is the version of Office (e.g.,
Office16 for Microsoft Office 2016). If there is no root folder, look for
and open a folder with "Office" in the name.
5. Look for a file named POWERPNT.EXE and double-click that file to start
Microsoft PowerPoint.
Start PowerPoint without using a mouse
Follow these steps if you want to launch PowerPoint without using a mouse.

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2. Type powerpoint.
3. Select the PowerPoint entry in the search results using the arrow
keys and press Enter to launch the PowerPoint application.
PowerPoint slides may contain only text, or they can include pictures, videos,
or animated text and images. Text may be formatted in the same ways
as Microsoft Word, with custom color, size, and font type.
While the look and feel of PowerPoint has changed over the years, the
functionality has remained mostly the same.
Microsoft PowerPoint files have the file extension .ppt or .pptx.
Benefits of PowerPoint
PowerPoint provides multiple benefits to users, including:
1. It is widely used and considered the "standard" for presentation

software. If you create a PowerPoint presentation, it's more likely to be
easier for others to open and view.
2. It includes many optional presentation features, including slide
transitions, animations, layouts, templates, etc.
3. It offers the option to export its slides to alternative file formats,
including GIF (graphics interchange format) and JPEG (Joint
Photographic Experts Group) images, MPEG-4 video, PDF (Portable
Document Format), RTF (rich text format), WMV (Windows Media
Video), and PowerPoint XML (extensible markup language).
From the three MS application the widely used in the business is MS Excel. For
many business analysts and managers, the ability to use spreadsheet
technologies such as Excel or Google Sheets is considered common knowledge.
Although powerful tools exist such as SQL and Python, nothing tops
spreadsheets when it comes to quick and accessible data analysis. Of all the
existing data analytics tools, spreadsheets remain the most accessible and
traditional tool for business analytics; many businesses have used spreadsheets
since the start to store and analyze data, and Excel is the easiest to pick and use
for most users.

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Performance Tasks
Understanding Directed Assess

RUBRIC
Adopted from: google.com/search?q=middle+school+writing+rubrics&sxsrf
Learning Resources

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a. Maata, L.R. &Tayuan R.C. (2021) IT application tools in business C&E Publishing Inc.
b. Senn, J.A.: Information Technology in Business, Prentice Hall
c. https://aeoologic.com/blog/the-importance-of-information-technology-in-business-today
d. https://jonasmuthoni.com/blog/uses -of-it-in-business
e. www.computerhope .com/jargon/m/Microsoft-word.htm
f. www.computerhope .com/jargon/e/excel.htm
g. www.computerhope .com/jargon/p/powerpoi.htm
h. https://www.mooc.org/how-important-is-excel-business
Intellectual Property
This module is for educational purpose only. Under section Sec. 185 of RA8293
which states, “The fair use of a copyrighted work for criticism, comment, news reporting,
teaching including multiple copies for classroom use, scholarship, research, and similar
purposes is not an infringement of copyright”.
The unauthorized reproduction, use, and dissemination of this module, without joint
consent of the authors and LSPU, is strictly prohibited and shall be prosecuted to the full
extent of the law, including appropriate administrative sanctions, civil and criminal.

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Republic of the Philippines

Laguna State Polytechnic University

LSPU Self-Paced Learning Module (SLM)

Targets/ At the end of the lesson, students should be able to:

Student Learning Strategies

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

Online Activities A. Online Discussion via Google Meet

B. Learning Guide Questions:

The Manual Business System using the Microsoft Application

A manual system is a bookkeeping system where record are maintained by hand,

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

However, in the business world, using Microsoft applications helps business to

Microsoft Office Word, sometimes called Winword, MS Word, or Word, Microsoft

What is Microsoft Word used for?

Where do you find or start Microsoft Word?

Remember that new computers do not include Microsoft Word. It must be

1. Open My Computer or File Explorer.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

4. Open the Microsoft Office folder.

How to open Microsoft Word without using a mouse

What are the uses of Microsoft Word?

How many lines are there on a page in Microsoft Word?

What type of files can Microsoft Word create and use?

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

Example of a Microsoft Word .doc file

Why use Word instead of a plain-text editor?

Why use Word instead of a WordPad?

margins, and more.

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

Excel is a spreadsheet application developed and published by Microsoft. It Is

Below is an example of Microsoft Excel with each of its major sections

Where do you find or start Excel?

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

2. Click or select the C: drive. If Microsoft Office is installed on a drive other

4. Open the Microsoft Office folder.

How to open Microsoft Excel without using a mouse

3. If Excel does not open after selecting it in the search results,

How can Excel be formatted?

How to format a Microsoft Excel spreadsheet.

Download an example of a spreadsheet file

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

Why would someone use Excel over another spreadsheet program?

Where can I get a free spreadsheet program?

Excel file extensions

What are the different versions of Microsoft Excel?

What came before Excel?

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

Why do companies still use Excel?

How many businesses use Excel?

What makes Excel a valuable business tool?

Spreadsheets make it easy to manage data and visualize information. Of the

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

How do businesses use Excel?

• Inventory tracking and management

Why is Excel so popular in business?

Sometimes abbreviated as PP or PPT, PowerPoint is a presentation program

LSPU SELF-PACED LEARNING MODULE: TECHNOLOGY FOR TEACHING AND LEARNING

charts, and images for a presentation. PowerPoint is frequently used for

Where do you find or start PowerPoint?

Keep in mind that new computers do not include PowerPoint. It must be

2. Click or select the C: drive. If Microsoft Office is installed on a drive

3. Navigate to the Program Files (x86) folder, then the Microsoft

Start PowerPoint without using a mouse

1. Press the Windows key.