Time Management

BY
Dr. ENAS LOTFY
Indented learning out comes (ILOS)
At the end of this session the student will able to
1. Define time management

2. Enumerate the advantages of time management

3. List the symptoms of time management problems

4. Identify the internal and external time wasters that

influence the effective use of time.

5. Identify Principles of time management

6. Apply time management strategies

7. Analyze activities at work using a time log

 Session Outline:

1. Time management overview

2. Time planning & control Steps
3. Time plans classification
4. Time management wasters
5. Time management steps
6. Computer applications
What is time
The progression of events from the past to
the present into the future.
 Characteristics Of Time

Cannot be replaced, saved, made up, or

overspent.
 Time management

It is the optimal use of available time.

Because time is valuable resource, learning how to
use it wisely requires both leadership skills and
management functions.
Symptoms of time
management problems
 1-Being over busy.
Symptoms of time
management problems
 2- Not achieving
key results
Symptoms of time
management problems
 3- Feeling of running late
Symptoms of time
management problems
 4- Work longer hours at home.
Symptoms of time
management problems
 5- Go from crisis to crisis.
 Causes of time management
problems
1-Organizational causes:

 Unbalanced structure

poorly organized senior

 Causes of time management
problems:

2-Self-induced cause:
Poor planning
Ineffective delegation.
DEFINE TIME WASTER
 Time wasters:

DefinitionTime waster is :
something that prevents a
person from accomplishing
the job or achieving goals.
LIST TIME WASTER
Time wasters can be divided to:

 External time wasters

 Internal time wasters

External time waster
External time waster is any time
waster that is totally outside of our
control
External time waster … cont.

1- Lack of information.
 External time waster … cont.
2- Ineffective communication
 External time waster … cont.
3- Poor filing system.
 External time waster … cont.
4- Understaffing.
External time waster … cont.

-5Telephone interruptions.
 External time waster … cont.
6- Socializing or visitors.
External time waster … cont.

7- Meetings.
 External time waster … cont.
8- Lack of feedback.
External time waster … cont.

-9Lack of policies and

procedures.
  Internal time wasters

.
1- Lack of self-discipline.
  Internal time wasters …cont
2- In effective delegation .
 Internal time wasters …cont.

3-Open-door policy.

4-No time deadlines.

  Internal time wasters …cont.

5- Procrastination
  Internal time wasters …cont.

6- Inability to say “No

Procrastination
  Internal time wasters…cont.

7- Poor planning.
  Internal time wasters …cont.

8- Day dreaming.
  Internal time wasters …cont.

9- Over involvement in routine details.

  Internal time wasters…cont.
10- Leaving tasks unfinished.
 The goal of time management is to
find a balance among all the things
you need and want to do.
Principles of time management
Four Steps In Time Management

 Planning
 Organizing
 Controlling (keeping track of it)
 Evaluating (Time Logs, Weekly Planners,
and Daily Schedules)
 Planning:
-1Setting priorities.
Establish 4 dna ,3 ,2 ,1priorities.
:1something which is important & urgent.
:2something which is important but not urgent.
ton si ti tub tnegru si hcihw gnihtemos : 3
important
:4something which is neither important nor
urgent
 Planning
-2Scheduling activities.
Keep in writing how much time is spent on
a specific activity.
 Planning
3- Establishing “to do” list.
Daily to do list
 Organizing:

1 Maintain normal routine every day

2 Concentrate on one activity or task until it
is accomplished.
3 Use a daily time planner.
 Organizing:
4 Implement filling system
5 Stick to your short, intermediate, and long-
term goals
 Organizing:
7- Face your desk away from the view of others.
 Implementing for control:
-1Avoid Procrastination:
*Procrastination Is the tendency to put off to
another time something that is important
Implementing for control:
2- Manage the telephone effectively:
Implementing for control:
3- Makes your meeting effective:
 Implementing for control:
-4Learn to delegate:
Right task

Right person Right

time
Finally
Dr. Enas lotfy
SOURCES:
 WEBSITES:
– UIUC COUNSELING CENTER
– QUT COUNSELING CENTER
– VIRGINIA TECH COUNSELING CENTER
– UNIVERSSITY OF GUELPH COUNSELING CENTER
– PACE UNIVERSITY COUNSELING CENTER
– THE GEORGE WASHINGTON UNIVERSITY COUNSELING
CENTER
– THE STUDY GUIDES AND STRATEGIES WEBSITE
– PENNSYLVANIA STATE UNIVERSITY COUNSELING
CENTER
– YORK UNIVERSITY COUNSELING CENTER
Links and resources
http://www.usd.edu/trio/tut/time/evtime.html