SHIP SECURITY PLAN CHECK-OFF SHEET

AND REPORT FORMAT

ISPS Ref MCA REQUIREMENT PLAN YES
Ref Ref /NO
1.1 Ship and Company Identification Details
Ships Name and IMO Number Y/N
A/9.4.13 Ship Security Officer Y/N
A/9.4.14 Company Security Officer and Contact Details Y/N
Comments:

A/9.4.1 1.2 Prevention of the Introduction of Non-Authorised

Articles Onto the Ship
B/9.25 1.2.1 Handling of Cargo
Precautions at Security level 1
B/9.27.1 Routine checking of cargo, cargo transport units, Y/N
B/9.27.1 Routine checking of cargo spaces prior to, and during, Y/N
cargo handling operations
B/9.27.2 Checks to ensure that cargo being loaded matches cargo Y/N
documentation
B/9.27.3 Ensuring, in liaison with port facility, that vehicles to be Y/N
loaded on board carriers, ro-ro, and passenger ships are
subjected to search prior to loading, in accordance with
the frequency identified.
B/9.27.4 Checking of seals or other methods used to prevent Y/N
tampering of cargo
Precautions at Security level 2
B/9.30.1 Detailed checking of cargo, cargo transport units, Y/N
B/9.30.1 Detailed checking of cargo spaces prior to, and during, Y/N
cargo handling operations
B/9.30.2 Intensified checks to ensure that cargo being loaded Y/N
matches cargo documentation
B/9.30.3 Increased searching of vehicles to be loaded on board Y/N
carriers, ro-ro, and passenger ships
B/9.30.4 Increased frequency and detail of checking of seals or Y/N
other methods used to prevent tampering of cargo
Precautions at Security level 3
B/9.32 Security measures that could be taken, in close co- Y/N
operation with those responding to the incident and the
port facility.
B/9.33 1.22 Delivery of Ship’s Stores
Precautions at Security level 1
B/9.35.1 Checking to ensure stores match to order prior to being Y/N
loaded on board
B/9.35.2 Ensuring immediate secure stowage of ship’s stores Y/N
Precautions at Security level 2
B/9.36 Additional security measures Y/N
Precautions at Security level 3
B/9.37 Security measures that could be taken, in close co- Y/N
operation with those responding to the incident and the
port facility
B/9.38 1.2.3 Handling Unaccompanied Baggage

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 ISPS Ref MCA REQUIREMENT PLAN YES
Ref Ref /NO
Precautions at Security level 1
B/9.39 Security measures to ensure screening or searching Y/N
Precautions at Security level 2
B/9.40 Additional security measures Y/N
Precautions at Security level 3
B/9.41 Security measures that could be taken, in close co- Y/N
operation with those responding to the incident and the
port facility.
Comments:

A/9.4.3 1.3 Prevention of Unauthorised Access to the Ship

Precautions at Security level 1
B/9.14.1 Checking the identity of all persons seeking to board the Y/N
ship
B/9.14.2 In liaison with port facility ensuring designated secure Y/N
areas are established for searching
B/9.14.4 Segregating checked persons and their personal effects Y/N
from unchecked persons and their effects
B/9.14.5 Segregating embarking from disembarking passengers Y/N
B/9.14.6 Identification of access points that should be secured or Y/N
attended
B/9.14.7 Securing access to unattended spaces adjoining areas to Y/N
which passengers and visitors have access.
Precautions at Security level 2
B/9.16.1 Assigning additional personnel to patrol deck areas Y/N
during silent hours
B/9.16.2 Limiting the number of access points Y/N
B/9.16.3 Deterring waterside access to the ship Y/N
B/9.16.4 Establishing a restricted area on the shore-side of the Y/N
ship
B/9.16.5 Increased frequency and detail of searches Y/N
B/9.16.6 Escorting Visitors on the ship Y/N
B/9.16.8 Carrying out full or partial searches of ship Y/N
Precautions at Security level 3
B/9.17 Security measures that could be taken, in close co- Y/N
operation with those responding to the incident and the
port facility.
Comments:

A/9.4.10 1.4 Interfacing With Port Facility Security Activities

B/9.50 When ship is at higher security level than port Y/N
facility
Precautions at Security level 1
A/9.4.10 Routine liaison with Port Facility Security Officers Y/N
before and after arrival
B/9.52 When Declarations of Security should be completed Y/N

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 ISPS Ref MCA REQUIREMENT PLAN YES
Ref Ref /NO
Precautions at Security level 2
A/9.4.10 Additional liaison with Port Facility Security Officers Y/N
B/9.52 Completion of Declaration of Security Y/N
Precautions at Security level 3
A/9.4.10 Liaison to ensure close co-operation with those Y/N
responding to the incident and the port facility.
Comments:

A/9.12 1.5 Reporting Security Incidents

A/10.1.2 Recording incidents in records Y/N
Reporting incidents to the Company Y/N
B/9.2.7 Reporting incidents to UK Government Y/N
B/9.2.7 Reporting incidents to coastal states when at sea Y/N
B/9.2.7 Reporting incidents when in port Y/N
Comments:

A/9.4.6 1.6 Evacuation of the Ship

Mustering Crew Y/N
Evacuation at Sea Y/N
Evacuation in Port Y/N
Comments:

A/9.4.16 1.7 Frequency of Testing or Calibration of Security

Equipment
Precautions at Security level 1
Routine Frequencies for testing or calibration Y/N
Precautions at Security level 2
Increased Frequencies for testing or calibration Y/N
Precautions at Security level 3
Any exceptional testing or calibration requirements Y/N
Comments:

A/9.4.9 1.8 Training, Drills and Exercises

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 ISPS Ref MCA REQUIREMENT PLAN YES
Ref Ref /NO
Ship Security Officer Training Y/N
Training for Shipboard Personnel having Specific Y/N
Security Duties
Training for other Shipboard Personnel Y/N
Ship Security Drills Y/N
Security Exercises Y/N
Precautions at Security level 1
B/9.14.1 Providing security briefings to ships personnel Y/N
Precautions at Security level 2
B/9.16.7 Providing additional specific security briefings to all Y/N
ship personnel
Precautions at Security level 3
Exceptional security briefings to all ship personnel Y/N
regarding specific threat
Comments:

A/9.4.8 1.9 Auditing Security Activities

B/9.53 Ship-board Auditing of Security Activities Y/N
B/9.53 Independent Auditing of Security Activities Y/N
B/9.53 Frequency of Audits Y/N
Comments:

A/9.4.11 1.10 Review of Ship Security Plan

B/9.53 Review Processes for Ship Security Plan Y/N
Comments:

A/9.4.2 2.1 Restricted Areas

B/9.18 &.21 Identification of Restricted Areas and times of Y/N
application
B/9.19 Access Protocols for Restricted Areas Y/N
B/9.20 Marking of Restricted Areas Y/N
Precautions at Security level 1
B/9.22.1 Locking or securing access points Y/N
B/9.22.2 Using surveillance equipment to monitor the areas Y/N
B/9.22.3 Using Guards or Patrols Y/N

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 ISPS Ref MCA REQUIREMENT PLAN YES
Ref Ref /NO
B/9.22.4 Using Automatic intrusion detection devices Y/N
Precautions at Security level 2
B/9.23.1 Establishing restricted areas adjacent to access points Y/N
B/9.23.2 Continuously monitoring surveillance equipment Y/N
B/9.23.3 Dedicating additional personnel to guard and patrol Y/N
restricted areas
Precautions at Security level 3
B/9.24 Security measures that could be taken, in close co- Y/N
operation with those responding to the incident and the
port facility.
B/9.24.1 Setting up additional restricted areas in the proximity of Y/N
the incident
B/9.24.2 Searching restricted areas as part of a ship search Y/N
Comments:

A/9.4.4 2.2 Responding to Security Threats or Breaches of

Security
B/9.42 2.2.1 Monitoring the Security of the ship
B/9.43 Use of automatic intrusion-detection devices Y/N
B/9.44 Responding to Adverse weather Y/N
B/9.44 Responding to Power Failure Y/N
Precautions at Security level 1
B/9.45 Standard and Balance of Security Monitoring Y/N
B/9.46 Illumination of deck and access points Y/N
Precautions at Security level 2
B/9.47.1 Increased frequency and details of security patrols Y/N
B/9.47.2 Increased coverage and intensity of lighting, Y/N
B/9.47.2 Use of security and surveillance equipment Y/N
B/9.47.3 Assigning additional personnel as Security lookouts Y/N
B/9.47.4 Ensuring co-ordination with waterside boat patrols, and Y/N
foot or vehicle patrols ashore, when provided
Precautions at Security level 3
B/9.49 Security measures that could be taken, in close co- Y/N
operation with those responding to the incident and the
port facility.
2.2.2 Responding to Threats
Response at Security level 1 Y/N
Response at Security level 2 Y/N
Response at Security level 3 Y/N
Comments:

A/9.4.5 2.3 Responding to any External Security Instructions

When at Security Level 3

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 ISPS Ref MCA REQUIREMENT PLAN YES
Ref Ref /NO
Instructions from UK Government Y/N
Instructions from Coastal State Government Y/N
Instructions from Port Facility’s Government Y/N
Comments:

A/9.4.7 2.4 Duties of Those Assigned Security Responsibilities

Ship’s Master Y/N
Ship Security Officer Y/N
Others Assigned Security Duties Y/N
Comments:

A/9.4.15 2.5 Procedures for Maintenance of Security Equipment

Detail of Maintenance Procedures for all Security Y/N
Equipment
Comments:

A/9.4.18 2.6 Ship Security Alert System

Crew who are required to have knowledge of Alert Y/N
System
Type of Alert System Y/N
Location of Alert System Y/N
A/9.4.17 Location of Activation Points
Authority to Activate Alert Y/N
Activation Procedures Y/N
Deactivation Procedures Y/N
Identity of Competent Authority Designated to Receive Y/N
Alert
Comments:

B/9.51 2.7 Security Activities not Covered by ISPS Code

Interfacing with a port of a State which is not a Y/N

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 ISPS Ref MCA REQUIREMENT PLAN YES
Ref Ref /NO
Contracting Government to SOLAS
Interfacing with a ship to which ISPS Code does not Y/N
apply
Interfacing with fixed or floating platforms or a mobile Y/N
drilling unit on location
Interfacing with a port or port facility not required to Y/N
comply with SOLAS XI-2
Other Activities Y/N
Comments:

A/9.6 2.8 Security of Assessments and Plans

Crew who are required to have knowledge of Ship Y/N
Security Assessment and Plan
Procedures for maintaining confidentiality of Ship Y/N
Security Assessment and Plan
Comments:

The model plan identifies which changes to the SSP are to be referred to MCA for
approval. These are summarised below:

Changes to Ship Security Plan that Require Approval

Paragraph Requirement
1.1.1 Acknowledging changes in security level
1.2.2 Security measures that could be taken, in close co-operation with those responding
to incident and port facility, in response to security instructions from Governments
given at Security Level 3
1.2.3 Security measures that could be taken, in close co-operation with those responding
to incident and port facility, in response to security instructions from Governments
given at Security Level 3
1.3 Security measures that could be taken, in close co-operation with those responding
to incident and port facility, in response to security instructions from Governments
given at Security Level 3
1.4.2 Liaison to ensure close co-operation with those responding to the incident and the
port facility
Response to security instructions from Governments at Security Level 3
When Declarations of Security should be completed
1.5 Reporting incidents to Company
Reporting incidents to UK Government
Reporting incidents to coastal states when at sea

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 Changes to Ship Security Plan that Require Approval
Paragraph Requirement
Reporting incidents in ports
1.7 Routine frequencies for testing or calibration
Increased frequencies for testing or calibration
Any Exceptional frequencies for testing or calibration
1.8 Security Exercises
Providing security briefings to all ships personnel
Providing additional specific security briefings to all ships personnel
Exceptional security briefings to all ships personnel regarding specific threat
1.9 Ship-board auditing of security activities
Independent auditing of security activities
Frequency of audits
1.10 Review process for SSP
1.11 Method of recording and location of records
1.12 Procedures for maintaining confidentiality of SSA and SSP
Procedures for maintaining confidentiality of records
2.1 Identification or restricted areas and times of application
Access protocols for restricted areas
Security measures that could be taken, in close co-operation with those responding
to incident and port facility, in response to security instructions from Governments
given at Security Level 3
Setting up additional restricted areas in the proximity of the incident
Searching restricted areas as part of ship search
2.2.1 Standard security monitoring
Illumination of deck and access points
Increased frequency and details of security patrols
Increased coverage and intensity of lighting
Use of security and surveillance equipment
Assigning additional personnel as security lookouts
Ensuring co-ordination with waterside boat patrols, and foot or vehicle patrols
ashore, when provided
Security measures that could be taken, in close co-operation with those responding
to the incident and the port facility
2.2.2 Response at security level 1
Response at security level 2
Response at security level 3
2.5 Detail of maintenance procedures for all security equipment
2.6 Type of alert system
Location of alert system
Location of activation points
Identity of competent authority designated to receive alert