Introduction to the

I nternational
M aterial
D ataystem
S

Presented by
HELLA ELECTRONICS CORP
1101 VINCENNES AVE.
FLORA, ILL 62839

John Brickey
Environmental Management System Coordinator
Released March 2004
Table of Contents

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 TABLE OF CONTENTS

A New Market………………………………………………………… Page 3

End Of Life Directive………………………………………………… Page 3
International Material Data System…………………………………... Page 3
Hella’s Responsibility………………………………………………… Page 4
What Is Required For Using IMDS....................................................... Page 4
Next Steps…………………………………………………………….. Page 4
Register……………………………………………………………….. Page 5
Sign In………………………………………………………………… Page 8
Taskbar……………………………………………………………….. Page 10
Create An MDS Or A Module……………………………………….. Page 10
Adding Components………………………………………………….. Page 14
Adding Material………………………………………………………. Page 16
Creating A Material…………………………………………………... Page 21
Finding The Correct Basic Substance………………………………… Page 24
A Completed MDS……………………………………………………. Page 25
Recyclate Information Section………………………………………... Page 26
Supplier Data Section…………………………………………………. Page 27
Recipient Data Section………………………………………………... Page 27
Initial Sample Report…………………………………………………. Page 32
Making A Copy……………………………………………………….. Page 33
Other Options…………………………………………………………. Page 34

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A NEW MARKET
Many of us learned about the world in another era. Some of us are used to thinking solely in
terms of the domestic U.S. market and how it operates. Today, suppliers and manufacturers must
understand the needs and opportunities of global markets and how they affect the way we do
business.

For example, consider the size and increasing influence of the European Union, or EU. When 10
additional countries joined the EU in 2004, the European Union passed North America
in population. The new 25 nation European Union has over 450 million people... compared to a
little over 400 million for the U.S., Canada and Mexico. This market is large enough to specify
requirements that address their priorities, such as the End of Life Vehicle (ELV) Directive and
the International Material Data System (IMDS).

END OF LIFE DIRECTIVE

The End of Life (ELV) Directive issued by the European Union in 2000 has three objectives.

• First, to limit the use of hazardous substances in vehicles from their design phase
onwards.
• The second ELV objective involves designing new vehicles so they can be more easily
and thoroughly dismantled at the end of their life.
• The third objective is to increase the amount of recycled material that is used in vehicles.

In the future, a 3,100 pound vehicle can leave no more than 155 pounds of waste residue going
into a landfill. That means that 95% of the vehicle must be reused or recycled by 2015. The
regulations apply to all vehicles and parts marketed in Europe, wherever and whenever they were
built.

IMDS
The International Material Data System (IMDS) began as a European response to environmental
concerns. The EU has more vehicles on the road than North America, but the EU has only 18%
of the landmass. Simply put, the issue is how to dispose of 15 to 20 million vehicles a year in a
densely crowded area with little space for landfills.

IMDS was set up to enable vehicle manufacturers to help with this problem. But IMDS is not
just a European issue. Environmental concerns are being voiced, and regulations can be imposed
anywhere in the world. Developing our database of materials and substances will assist us in
dealing with all future environmental regulatory issues.

This system was designed to:

ƒ Minimize the efforts for collecting material data

ƒ Provide a common system
ƒ Provide a common template

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The main point is that the US automobile industry must adjust to the requirements, preferences
and pressures of various markets if we wish to remain competitive in the world market.

HELLA’S RESPONSIBILITY
Hella Electronics Corporation fully intends to comply with all laws and regulations relating to
the usage of potentially hazardous substances and to conduct business in a manner that poses
minimum risk to our customers, our suppliers, and our employees. We must do this to protect our
environment and to remain a quality supplier to the automotive industry. Plus all of the major
automotive companies are now requiring this information be made available to them thought the
internet.

We can’t do this alone because we do not know all of the basic substances your company uses to
manufacture the parts we purchase from you. In some cases, you may have to obtain this
information from your suppliers. In either situation, this information MUST be loaded into the
IMDS website as accurately as possible. For legal reasons, you do not want to guess at the
substances in your product.

At first, it may seem like a very large task, but many of your products will be very similar. Once
the first few parts are entered, the rest many only require minor changes to the original entries.
Also due to the relatively few changes in the products you supply us each year, this will not be
something that requires a great deal of time after the initial requirements are met.

WHAT IS REQUIRED FOR USING IMDS?

ƒ Personal Computer with Internet Access
ƒ Company Registration (free of charge)
ƒ User Registration

IS INFORMATION CONFIDENTIAL?
Only the companies you select will be able to view the information you input into the IMDS
system. It is not viewable by anyone else.

NEXT STEPS
Appoint an IMDS manager to be responsible for the system.

The appointed IMDS manager should register and create an account for themselves.

Once the company is registered, then the IMDS manager can register other users.

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REGISTER

Go to https://www.mdsystem.com

Double click on “Public”

Double click on “Contact”

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 Double click on “Online
Registration”

Double click on “Next”

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 Fill in information
and click “next”
at bottom of page.

ƒ Filling out the information generates an email which directs you to an URL containing
your user ID and Password.

ƒ After you have registered, then you can use your new password to login.

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SIGN IN

Once again, go to https://www.mdsystem.com

Double click on “System login”

Double click on “Log on”

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 A user screen pops up.
Fill in ID and Password

You will be required to change your password at the first log-in.

Starting Page

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TASKBAR

Preview Edit Print

Save
Displays Changes Prints the
Saves
Changes the can be current
t I f ti carried out lt
for the
Check View Analysis Help

Performs Opens the An MDS Topic

a Selected can be sensitive
Check for Item for analyzed i f ti
th d t P i ti according

CREATE AN MDS OR A MODULE

Double click on “Create”

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 Must decide between “MDS’ or “Module”
(see next page)

A “MDS” (Material Data Sheet) is for a completed product and would be what
you send to your customer. For most simple components, this is the one you
will use.

A “Module” is for internal use and would most likely be a sub-component. This
can be very useful if you have a sub-component used in several different
finished products. For example, a base assembly would be a “Module” used in a
“MDS” for a relay. Modules can not be forwarded to your customers.

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 For our example, we will create a “MDS” as a
“Component”

It is easiest to fill out the IMDS using an indented bill of material such as the
example below.

1 Final Relay Assy

..2 Molded Housing
..2 Relay Assy
…3 Base Assy
.…..4 Base
.…..4 Terminal
.…..4 Terminal
….3 Armature Assy
.…..4 Armature
.…..4 Contact Spring
.…..4 Braided Copper Wire
….3 Coil Assy
.…..4 Bobbin
.…..4 Copper Wire
.…..4 Terminal
.…..4 Solder Wire

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 Enter information for top
component:
1) Description
2) Part Number (yours or
customer’s)
3) Weight in grams

It’s good practice to save

your work after each entry.

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ADDING COMPONENTS

Use this to insert additional components. It is

easiest to add all components, then go back and
fill in material.

This shows the second level components from our example added
below the top level “Final Relay Assy”.

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 Then add the third level components below the second level.

Add the remaining levels making sure they are

placed under their parent component. Once all
parts are added to the tree, go back and add
materials.

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 All weights must add up to the weight of the
completed part. It is helpful to figure weights
on paper before inputting to the IMDS.

ADDING MATERIAL

The next step is to add the material. (You often need an engineering drawing
or spec sheet to find the correct material.)

If you purchase material from other sources, you may have to contact them to
find out what basic substances are in their product. For example, if you
purchase plastic pellets to do molding, you may have to go back to your
supplier to find out what is in them.

First, ask them if they have their products in the IMDS. Many large
companies which deal with the automotive industry have already entered this
information for other customers. All they have to do is allow you to view it.

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 2) Click on the green circles.

1) Click on the component you

want to add material to.

A search window pops up.

Fill in the name of the material
the component is made from.

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This shows the results for a search for “polyester”

You can see what is in any material by clicking the material then click
“preview” at the bottom of the page.

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This shows a screen listing the basic substances in this material.

Once you find the correct material, click “Apply”

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In our example, this added the material “polyester” under molded housing.

Fill in the weight of the material.

Note: You can have more than one

material under a component. An
example would be a copper terminal
with silver plating.

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 If you make a mistake,
you can delete it with
this button.

CREATING A MATERIAL
If you can’t find the correct material, you can create one. (You can’t skip
material and add basic substances directly under components.)

Click “Create”, “Module”, then “Material”

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 This works just like creating
a MDS for a component.
First name your material.

Then add basic substances

by clicking the blue triangle.

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Here is an example of a basic substance search for “lead”. CAS numbers can
be very helpful. Find the right one and click “Apply”

Fill in the percentage of the basic

substance found in this material.
They must add up to 100% when
finished.

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 Save it when you are done.

FINDING THE CORRECT BASIC SUBSTANCE?

You can not create a basic substance. However, if you don’t know the basic
substance or you have a trade secret ingredient, you can choose “misc.”

Note: Excessive use of “misc.” will cause the MDS to be rejected.

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 Another way to keep “trade secrets” is to
check the “Confidential” box. Items marked
like this can only be seen after permission
has been granted by your IMDS Manager.

A COMPLETED MDS

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RECYCLATE INFORMATION SECTION

This is the next section of the MDS.

Click on it to see this section.

Filling in this information is optional at this time.

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SUPPLIER DATA SECTION

Be sure to specify the name of the

contact person filling out this report
if you have more than one.

RECIPIENT DATA SECTION

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 Click on “Add”

A pop-up box will appear. Type in the name of the company you want to
submit the information to and click “search”.

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If sending to HEC, use company ID 22893. Click “Apply”

A company data form will pop up. Fill in as much information as you can then
click “Change”

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 Click on “Propose”. Do not click “Publish”. That will
allow anyone on the IMDS system to view your information.

Click on

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Shows a completed page.

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INITIAL SAMPLE REPORT

You may print out an “Initial Sample Report” after everything else is completed.
Generate this report by clicking on the magnifying glass in the taskbar.

This is a good report to submit with your PPAP.

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MAKING A COPY

Click on

Choose “Copy“ to use as a guide for

a similar product.

Choose “New Version“

to update current

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OTHER OPTIONS

By selecting “Sent“ on the start page,

you can view all of the MDS‘s you have
sent.

By selecting “Received” on the start

page, you can view all of the MDS’s you
have Received.

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 Choose “Search“ to find information you previuosly entered.

FURTHER HELP

See FAQs at www.mdsystem.com

Under “News” you will find information about changes

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