ENCORE

(Enabling Communication
in Realtime Environment)

encore.eci.gov.in
ENCORE Login process
Officer Registration: Valid mobile number and email id of officers are required.

● ECI will register CEOs

● CEO then register all DEOs
● DEO then register all ROs

Officers will get the Registration link on email and OTP on mobile
number to set the password

encore.eci.gov.in
Election Commission of India
 ENCORE
Affidavit Portal
 This allows citizens to view the complete
list of Candidate Nominations who have
applied for the elections and their
affidavits
Election Permission
• Permission module allows the candidates,
political parties or any representatives of
the candidate to apply for the permission.
Election Counting
 Application is being used to capture data
entry round wise for counting and result
dissemination
Index Card
• This enables RO’s to fill the Index card
online after counting that contains each
detail of elections since election
declaration to results.
Candidate Nomination
• Digitization of nomination form to
create database of candidate that
used in various election process
Candidate Scrutiny & Finalization
• Process of marking nomination as
Accepted / Rejected / Withdrawn
• Finalization of Form 7A.
Voter Turnout
 Poll day activity performed by RO’s to
provide 2 hourly report of estimated
voter turnout in different slots.
Expenditure Monitoring
• The Online application of expenditure
provides for capturing of expense by
candidate over public meetings, posters,
banners, vehicle, and ceiling for candidate
expenditure.
Nomination

Online Nomination Offline Nomination

Here the candidate will generate Here all the nomination received in
his profile, fill all required RO office physically need to be
information and submit nomination digitized in ENCORE portal.
from Suvidha portal.
Introduction
A facility that has been provided to the candidates for making online data entry of their personal details in
nomination forms and affidavit (Form-26) through ECI Suvidha portal i.e. from “suvidha.eci.gov.in”.

Features of Online Nomination:

Data validation &

Online scheduling of meeting
alert to avoid
for document submission.
mistakes.

Online security
Generation of e-Affidavit.
deposit facility

encore.eci.gov.in
Election Commission of India
 Online Nomination
Candidate
Candidate need to provide all the personal
and legal information required for
nomination form. Choose slot for documents
physical verification and payment.
Returning Officer
RO Confirms the schedule, verify all
the physical required documents
and fill part IV to generate the
receipt.
6
 Steps of Online Nomination

Create Candidate Profile Fill Part I / II

1 Candidate will register in
Suvidha Portal with OTP 4 Here candidate complete his profile
details. Part I will be filled by
verification and complete basic recognized party candidate and
profile details. Party II by non recognized party
candidate. If applying from both
party than he will fill Part I & Part II
1 both.

Apply Online Nomination Part III

2 From the multiple available 5 Declaration related to his state,
options candidate need to click party, identity etc.
on apply online nomination.

Fill Election Details Part III A

3 Candidate need to choose the
election for which he is applying
6 Here Candidate provide details
of the all the court cases on
the nomination. him.
 Steps of Online Nomination
Upload e-affidavit
7 Candidate need to fill his e-
affidavit where he declare
various information about him.
1
Submit the Form
8 After verification of all the filled
data candidate need to submit
the form.
Multiple Nomination
9 In case the candidate is willing
to apply multiple nomination
than he can use same data to
file nomination from same
party or other party also.
Select Schedule for Physical
10 Verification
Candidate can choose three
preferable dates for the physical
verification of the documents out of
which RO will accept one.
Security Deposit
11 Candidate can submit the
payment in multiple way like
online transaction/cash/challan
Finalization of Nomination
12 Once payment is submitted candidate
will finalize his nomination and take
print of all receipts and documents
for the physical verification.
Process for Returning Officer
An overview for the Returning officer to accept and process the online nomination form.

Login to ENCORE

Confirm the Schedule

Scan the Physical Form

Verify the Physical form & Payment

Fill Part IV and generate receipt

Sign the receipt & hand over to candidate

 Steps of filling e-affidavit

Initials details of Candidate Statutory Details of court cases

1 Candidate 2 details like PAN etc… 3

1
Details of movable Details of immovable Details of liabilities
4 assets 5 assets 6

Details of the Details of the education Preview & Finalize

profession of the qualification the e-affidavit
7 candidate 8 9
Offline Nomination
All those nomination that are received in offline mode at RO office
that will be digitized on the same day. There are various steps that
need to be followed by the returning officer. They are as follow:

Candidate Details : The returning officer will fill

1 all the required details to register the profile and
generate the receipt.

Upload Affidavit : For all the received the

2 returning officer needs to upload the affidavit for every
nomination. Even in Case of multiple nomination.

Multiple Nomination : In case of multiple

3 nomination returning officer should not create
candidate profile separately. Just create multiple
nomination and upload affidavit.
Counter Affidavit : In case if the candidate is
4 providing the counter affidavit against nomination
than the RO need to upload it separately against his
nomination.
 Process of Scrutiny
&
Finalization of Candidate List
As per the schedule the returning officer will perform various
1 activity in ENCORE step by step to finalize the list of 5
candidates and generate the form 7A

Scrutiny 2 4 Finalization of
Candidate list
RO will mark all the
nomination as With an OTP
Accepted / Rejected
in this process. Marking Validly 3 Sequencing of
verification returning
officer will finalize
Candidate list the candidate list and
After last date of generate the 7A
withdrawal RO will RO needs rearrange
mark one nomination the list of candidate
of each candidate as Symbol Allotment as per 7A
valid to prepare a
final list of candidate. Once withdrawal date over than
the returning officer needs to allot
the symbol to al the unrecognized
party and independent candidate
Permission
Management
encore.eci.gov.in
Introduction
Permission module allows the candidates, political parties or any representatives of the candidate to apply
online for the permission for meetings, rallies, temporary offices, and others through SUVIDHA Portal.

Features of Online Permission:

Quick response in case

Easily digitization of
of multiple approving
physical form.
authority.

Assignment of Nodal in Creation of multiple agent

Master Data for similar to process the physical
type of permission. permission request.

encore.eci.gov.in
Election Commission of India
 Permission Module in AC Election
Added to
Authority Approving Required Nodal at
master data by Type Authority Document CEO Level
CEO

Accept
/ Reject CEO

Nodal
CEO 4 Updated
Accept to master
/ Reject DEO Authority data by
DEO

Permission
Applicant Application Nodal
Authority

Updated
Accept Police to master
/ Reject RO Station
data by
RO

Nodal Location
Affidavit
Portal
affidavit.eci.gov.in
Introduction
A facility that has been provided to all the citizens to view the details of the candidate. Here citizen can view
details of all accepted, rejected, withdrawn and contesting contestant details. The affidavit provided by the
candidate is also available in attachment in the public domain.

Features of Affidavit Portal:

Displays complete
Scrutiny status
candidate profile

Affidavits and Contesting candidates list as per

Counter affidavits FORM 7A

affidavit.eci.gov.in
Election Commission of India
 Candidate affidavit
Management

1. Here, list of all candidates will come

with party name, status, state and
constituency.
2. By clicking on “View more” button,
candidate details page will open.
3. Candidate can be filtered by election
type, state and constituency.
4. Candidates can also searched by
name.
5. Tabs with total counts of all
nominations, accepted, rejected,
withdrawn and contesting candidates
is also there.
 Voter
Turnout
encore.eci.gov.in
Introduction
This simple and time-bound mechanism provides real-time dissemination of Voter Turnout trends to
Election officers and Citizens directly through ECI Voter Turnout App. The turnout is auto-compiled as and
when the Returning Officers enter the data.

Features of Voter Turnout:

Two hourly estimated

PS wise Voter turnout
voter turnout

End of Poll Turnout

(male, female & Voter Turnout App
other)

encore.eci.gov.in
Election Commission of India
 Cycle followed for data entry

Slot gets open for half At dashboard update Update the same Slots get close as per
an hour as per allotted the estimated voter turnout percentage as the allotted time and
time. Returning officer turnout in two different final confirmation in the provided estimated
needs to login boxes with surety to pop-up and update. percentage get
ENCORE provide same entry. disseminated on voter
turnout app for citizens.
 Voter Turnout Intervals
End of Poll 09:00 AM - 09:30 AM
Poll
Returning officer needs to fill all the Returning officer can start updation of estimated
Start
detailed data of voter turnout by the turnout from 09:00 AM. RO can update data as
end of P + 1 Day. After that update will
not be allowed.
7 1 many time as he wish till 09:30 AM. Slot get closed
and data gets published automatically at 09:30 AM
as the final data.
Close of Poll
RO can fill the close of poll data from Poll 11:00 AM - 11:30 AM
07:00 PM to 12:00 AM on poll day. 6 Day 2 All the process remain same as 09:00 AM
Updation for close of poll will end in mid Activity to 09:30 AM slot.
night on poll day.

05:00 PM - 05:30 PM 01:00 PM - 01:30 PM

All the process remain same as 03:00 PM 5 3 All the process remain same as 11:00 AM
to 03:30 PM slot. to 11:30 AM slot.
4
03:00 PM - 03:30 PM
All the process remain same as 01:00 PM
to 01:30 PM slot.
 09:00 AM
ENCORE 09:30 AM

Data Automatically gets Published on Voter

11:00 AM CEO
11:30 AM
Voter Turnout
Dashboard
Missed
01:00 PM 01:30 PM

Turnout App
Data
Data Data
Entry Box 1 Box 2
Start On
Time 03:30 PM
03:00 PM Returning
Officer Press Update
Button
05:30 PM
05:00 PM
Verify Data in
POP - UP 12:00 AM
(Close of Poll)
07:00 PM
(Close of Poll) Press Update
Button Turnout Entry
End Timings
Turnout Entry
Start Timings

Poll Day Activity Process Flow

 CEO
DEO Responsibilities

ENCORE Verify All Finalize ENCORE

Data Verify Data
DEO PS wise the CEO
Correct Data Correct
Login Data Data Login
DEO PS Data
Finalize

Send to RO for Update

Send to RO for Update

Data Mismatch

Data Mismatch
Enter Publish
PS wise Voter
Data Turnout

CEO Responsibilities
ENCORE
RO
Login
Returning
Officer

RO Responsibilities
End of Poll Process Flow
Counting
Module
encore.eci.gov.in
Introduction
The ENCORE counting application is an end-to-end application for returning officers to digitize the votes
polled, tabulate the data each round-wise and then take out various statutory reports of counting.

Features of Counting Module:

Round wise result

Table wise entry of
dissemination to public
EVM Votes
portals

Multiple user to make

Separate entry of postal votes.
table wise entry

encore.eci.gov.in
Election Commission of India
 Pre-Counting Process

Round Set up Account set up Table Assignment

Enter the number of Rounds Enter details of RO- Computer Returning officer need to
Scheduled for AC Assistant. assign tables to all the RO-
Enter number of Polling Activate account and set Computer assistants and
stations and Counting tables password and PIN. himself.
in AC.
 Counting Day Process
Table wise EVM Votes entry
❖ Enter the Table wise EVM
Votes.
❖ Print ‘Table wise Recording of
Votes’ (TRV).
01 ❖
❖
Validate TRV and Submit.
Repeat Step 1 to 3 till
completion of Round.
Postal Ballot Votes entry
❖ Enter Postal ballot votes
03 including ETPBS
❖ Postal Ballots votes can be
edited any time during
counting before finalisation
❖ Enter Rejected Votes.
Round Declaration
❖ Validate RDF (Round Declaration
Form) after completion of each
round.
❖ Publish Round Result after data
❖
verification.
Round wise Trends will be
02
available on Results portal.
Results Declaration
❖ Verify Data from physical
records, and Finalise.
❖ Enter the Winner Name and
declare the Result.
04
❖ Download 21E & 21C and
upload signed copy in encore
(New suvidha).
Index Card
Module
encore.eci.gov.in
Introduction
A facility that has been provided to the Returning Officer to fill the Index card online after counting. It
contains each and every detail of elections from the schedule of elections to the declaration of results.

Features of Index Card:

Verified Data Data Rectification facility

Correction similar to physical index

Multiple reports
card.

encore.eci.gov.in
Election Commission of India
 Index Card Module

● The data entered online by the Returning

officers for their constituency is verified by
Chief Electoral Officer and then by the
Statistical Division of ECI.

● The system is designed in such a way that it

provides a great help to the verifying officers
by showing the exceptions where the data is
not entered correctly.

● This module helps the Election Commission to

generate different statistical reports that are
then published on the ECI website for Public
view and analysis.
 Index Card Module

● Wrongly finalised data: If RO has wrongly

finalised the data and need to do more
corrections, then a request need to be raised
to Statistical division of ECI for definalise.

● Data entered online is not matched with

physical Index card copy: ROs must ensure
the data entered online should exactly match
the hard copy of Index card before finalising
the data.

● Delay in entries: ROs should ensure to make

the entries on time as per the directions
 RO / ARO Checklist for
Nomination
● Demographic details of the candidate should
be correct and verified in English, Hindi and
vernacular.

● CA marking must be done carefully with

relevant documents.

● Upload of affidavit should not have PAN /

Aadhaar of the candidate.
RO / ARO Checklist for Scrutiny and
finalization of candidate list

● All the nomination should be marked as

accepted / rejected.

● Mark only one nomination of each candidate

as valid while preparing form 7A.

● RO should ensure the sequence and details of

the candidate in encore is similar to the
physical form 7A.
 RO / ARO Checklist for
Voter Turnout
● Electors data should be finalized at RO level.

● No round should be missed for the estimated

poll turnout entry.

● The end of poll percentage should not be less

than close of poll percentage.

● End of poll percentage should be finalized on

P+1 day.
 RO / ARO Checklist for
Counting
● Pre-counting process should be completed a
day before counting.

● RO Computer assistant should verify the

credentials.

● Keep entry for such part as blank where no

votes retrieved from EVM.

● In case of editing of table entry of any

previous round, all the round should be re-
declared lying after the edited round.