ENCORE

(Enabling Communication in
Realtime Environment)

encore.eci.gov.in
Introduction

This application unified the filling of Types of User in ENCORE

• ECI Admin
candidate nomination, requisition, and
processing of rallies permissions, the
publication of candidate affidavits and
• CEO
most importantly voter turnout
information and result management • DEO
system.
• ROPC
• ARO
CEO Registration Process State User Registration Process
All States CEO account will be registered by All the State officials will be registered by the
the ECI IT Team. The credentials will be CEO office and all Officers will get the
shared to the CEO office to register other Registration link on email and OTP on mobile
state officials number to set the password

2
 Expenditure Monitoring Candidate Nomination
The Online application of expenditure provides for Digitization of nomination form to create
capturing of expense by candidate over public database of candidate that used in various
meetings, posters, banners, vehicle, and ceiling for election process
candidate expenditure.
Candidate Scrutiny &
Index Card
This enables RO’s to fill the Index card Finalization
online after counting that contains Process of marking nomination as
each detail of elections since election Accepted / Rejected / Withdrawn and
declaration to results. Finalization of Form 7A.

Election Counting Affidavit Portal

Application is being used to capture This allows citizens to view the
data entry round wise for counting complete list of Candidate
and result dissemination Nominations who have applied for
the elections and their affidavits

Voter Turnout Election Permission

Poll day activity performed by RO’s to provide 2 Permission module allows the candidates, political
hourly report of estimated voter turnout in parties or any representatives of the candidate to
different slots. apply for the permission.

Modules of ENCORE
1 Candidate
Nomination

4
Candidate Nomination

Online Nomination Offline Nomination

Here the candidate will generate Here all the nomination received in
his profile, fill all required RO office physically need to be
information and submit digitized in ENCORE portal.
nomination from Suvidha portal.
Offline Nomination
All those nomination that are received in offline mode at RO
office that will be digitized on the same day. There are various
steps that need to be followed by the returning officer. They are
as follow:

Candidate Details : The returning officer will fill

1 all the required details to register the profile and
generate the receipt.

Upload Affidavit : For all the received the

2 returning officer needs to upload the affidavit for every
nomination. Even in Case of multiple nomination.

Multiple Nomination : In case of multiple

3 nomination returning officer should not create
candidate profile separately. Just create multiple
nomination and upload affidavit.
Counter Affidavit : In case if the candidate is
4 providing the counter affidavit against nomination
than the RO need to upload it separately against his
nomination.
Online Nomination
A facility that has been provided to the candidates for making online data entry of their personal details in
nomination forms and affidavit (Form-26) through ECI Suvidha portal i.e. from “suvidha.eci.gov.in”.

Features of Online Nomination:

Data validation &

Online scheduling of meeting
alert to avoid
for document submission.
mistakes.

Online security
Generation of e-Affidavit.
deposit facility

encore.eci.gov.in
Election Commission of India
 Online Nomination

Candidate Returning Officer

Candidate need to provide all the personal
and legal information required for
nomination form. Choose slot for
documents physical verification and
payment.
RO Confirms the schedule, verify
all the physical required
documents and fill part IV to
generate the receipt.
 Steps of Online Nomination

Create Candidate Profile Fill Part I / II

1 Candidate will register in Suvidha
Portal with OTP verification and
complete basic profile details.
4 Here candidate complete his profile
details. Part I will be filled by
recognized party candidate and Party II
by non recognized party candidate. If
applying from both party than he will
fill Part I & Part II both.

Apply Online Nomination Part III

2 5
From the multiple available options Declaration related to his state,
candidate need to click on apply party, identity etc.
online nomination.

Fill Election Details Part III A

3 Candidate need to choose the 6 Here Candidate provide details of
election for which he is applying the all the court cases on him.
the nomination.
 Steps of Online Nomination
Upload e-affidavit
7 Candidate need to fill his e-
affidavit where he declare
various information about him.
Click here to view….
1 which RO will accept one.
Submit the Form
8 After verification of all the filled
data candidate need to submit
the form.
Multiple Nomination
9 In case the candidate is willing
to apply multiple nomination
than he can use same data to
file nomination from same
party or other party also.
Select Schedule for Physical
10 Verification
Candidate can choose three
preferable dates for the physical
verification of the documents out of
Security Deposit
11 Candidate can submit the
payment in multiple way like
online transaction/cash/challan
Finalization of Nomination
12 Once payment is submitted candidate
will finalize his nomination and take
print of all receipts and documents
for the physical verification.
 Steps of filling e-affidavit

Initials details of Candidate Statutory Details of court cases

1 Candidate 2 details like PAN etc… 3

1
Details of movable Details of immovable Details of liabilities
4 assets 5 assets 6

Details of the Details of the education Preview & Finalize

7 profession of the
candidate 8 qualification
9 the e-affidavit
Process for Returning Officer
An overview for the Returning officer to accept and process the online nomination form.

Login to ENCORE

Confirm the Schedule

Scan the Physical Form

Verify the Physical form & Payment

Fill Part IV and generate receipt

Sign the receipt & hand over to candidate

2 Candidate
Scrutiny & Finalization

13
 Process of Scrutiny
&
Finalization of Candidate List
As per the schedule the returning officer will perform various
1 activity in ENCORE step by step to finalize the list of
candidates and generate the form 7A
5

Scrutiny 2 4 Finalization of
Candidate list
RO will mark all the
nomination as
Accepted / Rejected Marking Validly
3 Sequencing of
With an OTP
verification returning
in this process. Candidate list officer will finalize
After last date of the candidate list and
withdrawal RO will RO needs rearrange generate the 7A
mark one Symbol Allotment the list of candidate
nomination of each as per 7A
candidate as valid to Once withdrawal date over than
prepare a final list of the returning officer needs to
candidate. allot the symbol to al the
3 Affidavit
Portal

15
Introduction
A facility that has been provided to all the citizens to view the details of the candidate. Here citizen can view
details of all accepted, rejected, withdrawn and contesting contestant details. The affidavit provided by the
candidate is also available in attachment in the public domain.

Features of Affidavit Portal:

Displays complete
Scrutiny status
candidate profile

Affidavits and Contesting candidates list as per

Counter affidavits FORM 7A

affidavit.eci.gov.in
Election Commission of India
 Candidate affidavit
Management

1. Here, list of all candidates will come

with party name, status, state and
constituency.
2. By clicking on “View more” button,
candidate details page will open.
3. Candidate can be filtered by election
type, state and constituency.
4. Candidates can also searched by
name.
5. Tabs with total counts of all
nominations, accepted, rejected,
withdrawn and contesting candidates
is also there.
4 Permission
Management

18
Introduction
Permission module allows the candidates, political parties or any representatives of the candidate to apply
online for the permission for meetings, rallies, temporary offices, and others through SUVIDHA Portal.

Features of Offline Permission:

Quick response in case

Easily digitization of
of multiple approving
physical form.
authority.

Assignment of Nodal in Creation of multiple agent

Master Data for similar to process the physical
type of permission. permission request.

encore.eci.gov.in
Election Commission of India
Master Data Preparation
Election
Announced

CEO DEO ROPC ARO

Nodal Officer @ Nodal Officer @ Nodal Officer @

District Level PC Level AC Level

Add Nodal Approving Required Nodal Officer

Department Authority Document @ State Level

CEO DEO RO ARO

 Flow of Permission in ENCORE
CEO
** - The permission may have
Objection / No more than one nodal officer
Submitted Objection
Physically
Digitize by and the notification will be
Official in sent to all.
Nodal**
ENCORE
DEO
Objection / No

4
Objection
ENCORE Accept /
Nodal**
Reject

RO PC
Applied on
Objection / No
Suvidha Objection
Submitted
Online
Portal
Nodal**

ARO
Objection / No
Objection

Nodal**
 Voter
Turnout
encore.eci.gov.in
Introduction
This simple and time-bound mechanism provides real-time dissemination of Voter Turnout trends to Election
officers and Citizens directly through ECI Voter Turnout App. The turnout is auto-compiled as and when the
Returning Officers enter the data.

Features of Voter Turnout:

Two hourly estimated

PS wise Voter turnout
voter turnout

End of Poll Turnout

Voter Turnout App
(male, female & other)

encore.eci.gov.in
Election Commission of India
 Cycle followed for data entry

Slot gets open for half At dashboard update Update the same Slots get close as per
an hour as per the estimated voter turnout percentage as the allotted time and
allotted time. turnout in two different final confirmation in the provided estimated
Returning officer boxes with surety to pop-up and update. percentage get
needs to login provide same entry. disseminated on voter
ENCORE turnout app for citizens.
 Voter Turnout Intervals
End of Poll 09:00 AM - 09:30 AM
Poll
Returning officer needs to fill all the Returning officer can start updation of estimated
Start
detailed data of voter turnout by the turnout from 09:00 AM. RO can update data as
end of P + 1 Day. After that update will
not be allowed.
7 1 many time as he wish till 09:30 AM. Slot get closed
and data gets published automatically at 09:30 AM
as the final data.
Close of Poll
RO can fill the close of poll data from 11:00 AM - 11:30 AM
Poll Day
07:00 PM to 12:00 AM on poll day. 6 Activity 2 All the process remain same as 09:00 AM
to 09:30 AM slot.
Updation for close of poll will end in mid
night on poll day.

05:00 PM - 05:30 PM 01:00 PM - 01:30 PM

All the process remain same as 03:00 PM 5 3 All the process remain same as 11:00 AM
to 03:30 PM slot. to 11:30 AM slot.
4
03:00 PM - 03:30 PM
All the process remain same as 01:00 PM
to 01:30 PM slot.
 09:00 AM
CE 09:30 AM
fo O w ENCORE
r R ill
O
to enab
up le
da u p

Data Automatically gets Published on Voter

CEO te da
11:00 AM m te
iss b
ed utt 11:30 AM
ro on Voter Turnout
un
d Dashboard
Missed
01:00 PM 01:30 PM

Turnout App
Data
Data Data
Entry Box 1 Box 2
Start On
Time 03:30 PM
03:00 PM ARO
Press Update
Button
05:30 PM
05:00 PM
AC Wise (%)
Verify Data in
POP - UP 12:00 AM
(Close of Poll)
07:00 PM
(Close of Poll) Press Update
Button Turnout Entry
End Timings
Turnout Entry
Start Timings

Poll Day Activity Process Flow

 CEO
ROPC Responsibilities

ENCORE Verify All Finalize ENCORE

Verify Data
ROPC PS wise the CEO
Data Correct
Login Data Data Login
Finalize
ROPC
Voter
Turnout
PS Data
Finalize

Send to RO for Update

Send to RO for Update

Data Mismatch

Data Mismatch
Data Enter Publish
Validation PS wise Voter
Start

Against ER Data Turnout

CEO Responsibilities
ENCORE
ARO
Login
ARO
PS Wise Voter Count for Male/Female/TG

RO Responsibilities End of Poll Process Flow

Counting
Module
encore.eci.gov.in
Introduction
The ENCORE counting application is an end-to-end application for AROs to digitize the votes polled, tabulate
the data each round-wise and then take out various statutory reports of counting.

Features of Counting Module:

Round wise result

Table wise entry of
dissemination to public
EVM Votes
portals

Multiple user to make

Separate entry of postal votes.
table wise entry

encore.eci.gov.in
Election Commission of India
 Pre-Counting Process

Round Set up Account set up Table Assignment

Enter the number of table Create user for ARO ARO need to assign tables
setup for the counting and Computer Assistant and to the respective users
confirm the number of share password and PIN which are expected for the
rounds expected for the manually. data entry.
completion of counting.
 Counting Day Process
Table wise EVM Votes entry
❖ Enter the Table wise EVM
Votes.
❖ Print ‘Table wise Recording of
Votes’ (TRV).
Round Declaration
❖ Validate RDF (Round Declaration
Form) after completion of each
round.
❖ Publish Round Result after data

01 02
❖ Validate TRV and Submit. verification. ARO
ARO ❖
❖ Repeat Step 1 and 2 till Round wise Trends will be available
on Results portal.
completion of all the Round. ❖ After Completion of all the rounds
finalize EVM Votes.

Postal Ballot Votes entry Results Declaration

❖ Enter Postal ballot votes ❖ Verify Data from physical records

03 ❖
including ePB
Postal Ballots votes can be
edited any time during
❖
❖
filled by all ARO.
Finalize the Postal Ballot Votes.
Enter the Winner Name and
04 RO PC
RO PC
counting before finalisation declare the Result.
❖ Enter Rejected Votes. ❖ Download 21E & 21C and upload
signed copy of 21C in encore.
Election Trends & Results

https://results.eci.gov.in
 Election Trends TV
Include good photos from
latest elections
Auto scroll, no manual
intervention required.

Display result automatically in Graphically-rich micro-details of

public places using large TV Panels. trends & results are published in
real-time.

Customized and configured

Display round wise results. as per requirement.
What is New ?

❖ Table wise data entry of EVM votes at ARO level in PC Election.

❖ Pre-finalization of EVM Votes in PC Counting

❖ Generation of Form – 20 from ENCORE

❖ De-finalization of EVM Votes by ROPC

❖ De-finalization of Postal Ballot by CEO

❖ Bulk download of Form – 20 at CEO level

Index Card
Module
encore.eci.gov.in
Introduction
A facility that has been provided to the Returning Officer to fill the Index card online after counting. It
contains each and every detail of elections from the schedule of elections to the declaration of results.

Features of Index Card:

Verified Data Data Rectification facility

Correction similar to physical index

Multiple reports
card.

encore.eci.gov.in
Election Commission of India
 Index Card Module

● The data entered online by the Returning

officers for their constituency is verified by
Chief Electoral Officer and then by the
Statistical Division of ECI.

● The system is designed in such a way that it

provides a great help to the verifying
officers by showing the exceptions where
the data is not entered correctly.

● This module helps the Election Commission

to generate different statistical reports that
are then published on the ECI website for
Public view and analysis.
 Index Card Module

● Wrongly finalised data: If RO has wrongly

finalised the data and need to do more
corrections, then a request need to be
raised to Statistical division of ECI for
definalize.

● Data entered online is not matched with

physical Index card copy: ROs must ensure
the data entered online should exactly
match the hard copy of Index card before
finalising the data.

● Delay in entries: ROs should ensure to make

the entries on time as per the directions
Expenditure
Module
encore.eci.gov.in
 Objective

Online access to DEO’s Scrutiny Reports and to cull

out following information:

● Candidate total expenses

● Funds given by political party to the candidate
● Funds given by others to the candidate
● Expense understated or not
● Candidate expenses exceed ceiling amount or not
● Account lodged in time or not
● Account lodged in manner or not
 Roles
ECI

• Can monitor the candidate accounts from portal

• Feed details like :
1. Result date
2. Last date for lodging of account
3. Ceiling amount
CEO

• Can monitor the candidate accounts from portal

• Give comments on DEO report

DEO

• Data entry of the scrutiny reports is to be done by

DEOs as per software provided by the commission
 Lodging of Accounts by
the candidate
❑ The candidate shall lodge the account of his
elections expenses with the DEO within 30 days
from the date of declaration of result.

❑ If 30th day is a state holiday then the next working

day will be the last day for the candidate to lodge
the account.

❑ The account lodged should be in the format

prescribed by the Law.
Thank
You
encore.eci.gov.in