Simple Guide

Identifying Data Patterns in Excel

STEP I

Download the file and open it on excel. The file will appear as shown in the image below.

(Make sure you are on the first sheet named “Question 1”, You can check it through bar at the bottom of
the screen as shown in the image)

Now, observe the data. What kind of data is it? The data represents the House fly wing length in mm. and
we have 100 different observation for the same. Through this exercise we wish to observe the pattern in
the data. For this data we can observe the number of times a particular wing length can be observed in the
sample which is the frequency.

STEP II

Now to observe the frequency, let us create a pivot table for the for the given data. Select the Data (from
cell A4 to A104) as shown in the image below.

(Shortcut: Click on A4 cell, and press Ctrl +A, your data will get selected)

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Now click on Insert Menu and Select the Pivot Table option

After clicking on the Pivot Table option, the following Dialogue Box will appear.

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The selected range will be automatically mentioned, for “Choose where to place the Pivot Table” select
New Worksheet as can be seen in the above image. Click on OK. After clicking on OK, the following sheet
will open.

STEP III

Now to create a Pivot table, you need to specify the necessary fields in the section shown in the right hand
side of the above image. Now, from the field name section click on the length(x.1mm) field, hold and drag it
to the Rows sections and place it over there. The table would appear as follows.

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Now the table is showing only the unique data points that exist in the dataset. But we also need the count
or frequency of each data point. To do so, again click on the length(x.1mm) field, hold and drag it to the
Values sections and place it over there. The table would appear as follows.

The data currently is showing the sum of the lengths of a data point. We need the count of the data points.
To do so, right click on the field in Values section, a drop down menu will appear.

Click on the Field Settings option. The following menu will appear.

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Select the Count option and click on OK. The Table would now appear as follows.

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 STEP IV

Now to create the graph, select the table (From A3 to B23) as shown in the image below. (Note: Do not
include the row of grand total)

Now go to insert menu, and click on the following icon.

You will get a graph as shown below.

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Now use this graph to answer the questions. Follow similar steps for attempting question 2 and use Sheet
with name Question 2 for the same. Happy Learning!

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